BOARD OF COOPERATIVE EDUCATIONAL SERVICES SECOND SUPERVISORY DISTRICT COUNTIES OF MONROE AND ORLEANS

Transcription

1 BOARD OF COOPERATIVE EDUCATIONAL SERVICES SECOND SUPERVISORY DISTRICT COUNTIES OF MONROE AND ORLEANS There will be an Audit Committee Meeting at 6:00 p.m. on Wednesday, October 21, 2015 in the Board Room of the Richard E. Ten Haken Educational Services Center, 3599 Big Ridge Road, Spencerport, New York Following there will be a Regular Meeting of the Board of Cooperative Educational Services at 7:00 p.m. in the Board Room of the Richard E. Ten Haken Educational Services Center, 3599 Big Ridge Road, Spencerport, New York Anticipated Executive Session immediately following the regular board meeting to discuss pending litigation. BOARD MEMBERS Dennis Laba, President R. Charles Phillips, Vice President John Abbott Linda Burlingame John Heise 1. Call the Meeting to Order AGENDA George Howard Gerald Maar Michael May Constance Rockow 2. Pledge of Allegiance 3. Agenda Item(s) Modifications 4. Approval of Minutes: September 16, 2015 Regular Meeting Minutes 5. Public Interaction 6. Recognition of School Board Members 7. Financial Reports (Mary Beth Luther, Treasurer) 1. Resolution to Accept Treasurer s Report 2. Resolution to Accept WinCap Report 3. Internal Claims Exception Log 4. Quarterly Contractor Report 5. Quarterly Extra Class Report 8. Board Presentation: Audit (Ray Wager s CPA Firm) Resolution to Accept the Audit Reports entitled Basic Financial Statement and Management Letter for the year ended June 30, 2015, as recommended by Jo Anne Antonacci, District Superintendent. 9. Old Business 1. Second Reading and Resolution to Approve Policy Series New Business 1. First Reading of Policies 3112, 5150, 6421, and Annual Update on Violent and Disruptive Incident Report (VADIR)/Dignity for All Students Act Reporting (Tim Dobbertin) 3. Regional Summer School Update (Tim Dobbertin) 4. Resolution to Approve Donation of Oriental Rugs 5. Resolution to Approve Donation of Scrap Wood Page 1 of 2

2 11. Personnel and Staffing 1. Resolution to Approve Personnel and Staffing Agenda October 21, 2015 Regular Board Meeting Agenda Page 2 of Bids/Lease Purchases 1. Resolution to Accept Cooperative Fine Paper Bid 2. Resolution to Accept Print Shop Supplies Bid 3. Resolution to Accept Monroe 2-Orleans BOCES lease purchase of additional Xerox copiers 4. Resolution to Accept Erie #1 FY State Wide Licensing Agreement for New Global Citizens, idesign, Dreambox, A+ Educators, C8 Sciences, Brain Hurricane, espark, Ten Marks, Answer Pad, Teq and Blue Ribbon 5. Resolution to Accept Monroe 2-Orleans BOCES participation in cooperative bid with Wayne Finger Lakes BOCES for Master Lease Purchase Agreement for the Acquisition or Refinance of Equipment 13. Executive Officer s Reports 1. Albany D.S. Report 2. Local Update 14. Committee Reports Labor Relations Committee (J. Abbott/J. Heise) Legislation Committee (J. Heise/J. Abbott) Information Exchange Committee (L. Burlingame/D. Laba) 15. Upcoming Meetings/Calendar Events October 28 Noon MCSBA Steering Committee (Holiday Inn Airport) November 4 Noon MCSBA Legislative Committee (Holiday Inn Airport) November 4 5:45pm MCSBA Board Presidents Meeting (Holiday Inn Airport) November 7 7:30am MCSBA Finance Conference (Holiday Inn Airport) November pm Educational Foundation Gala (Ridgemont Country Club) November 11 HOLIDAY November 12 9am Board Officer Agenda Review November 16 3:30pm Employee Service Awards (Whittier Party House) November 18 Noon MCSBA Information Exchange Committee (Holiday Inn Airport) November 18 7pm Regular Board Meeting (ESC, Board Room) November HOLIDAY RECESS 16. Other Items 17. Anticipated Executive Session to discuss pending litigation. 18. Adjournment

3 1. Call the Meeting to Order

4 2. Pledge of Allegiance

5 3. Agenda Item(s) Modifications

6 4. Approval of Minutes: September 16, 2015 Regular Meeting Minutes

7 BOARD OF COOPERATIVE EDUCATIONAL SERVICES SECOND SUPERVISORY DISTRICT COUNTIES OF MONROE AND ORLEANS Minutes of the Regular Meeting of the Board of Cooperative Educational Services, Second Supervisory District of Monroe and Orleans Counties, held on September 16, 2015 at 7:00 p.m. at the Richard E. Ten Haken Educational Services Center, Spencerport, New York Members Present: Dennis Laba, President R. Charles Phillips, Vice President John Abbott Linda Burlingame John Heise Staff Present: Jo Anne Antonacci Christopher Barrow Karen Brown, Esq. Ginger Critchley George Howard Gerald Maar Michael May Constance Rockow Steve Dawe Timothy Dobbertin Steve Roland Lynda VanCoske, Esq. 1. Call the Meeting to Order The meeting was called to order by President Laba at 7:00 p.m. 2. Pledge of Allegiance 3. Agenda/Items(s) Modifications Resolved: To approve the Agenda as presented. Motion by J. Heise, seconded by G. Maar; passed unanimously. 4. Approval of Minutes Resolved: To approve the August 19, 2015 Regular Meeting Minutes as presented. Motion by J. Heise, seconded by G. Maar; passed unanimously. 5. Public Interaction There was no public interaction. 6. Financial Reports S. Roland reported on the Treasurer s Report, WINCAP Report, and Internal Claims Exception Log. Resolved: To approve the Treasurer s and WINCAP Reports as presented. Moved by J. Heise, seconded by M. May; passed unanimously. 7. Audit Committee Update S. Roland reported on the August 19, 2015 Audit Committee Meeting Minutes. Page 1 of 4

8 8. Presentation: Safety/Security Presentation (Christopher Barrow) Chris Barrow presented on Safety/Security. The board thanked him for his presentation. He left the meeting at 7:20 p.m. Director of Human Resources Karen Brown gave an annual Human Resources report. The board asked questions and thanked her for her presentation. 9. Old Business 1. Resolution to accept the New York State Comptroller s Final Audit Report of 2015 Resolved: To accept the New York State Comptroller s Final Audit Report of 2015 including the Monroe 2-Orleans BOCES Corrective Action Plan as presented. Motion by J. Heise, seconded by G. Maar; passed unanimously. 10. New Business 1. First Reading of Policy Series 7000 The board reviewed policy series Policy 7210 will be reviewed prior to the next board meeting. The second reading will be done at the October 21 board meeting. Lynda VanCoske left the meeting at 7:45 p.m. 2. Resolution to Approve the Regional Summer School Lease Amendment for Hilton Central School District Resolved: To approve the Regional Summer School Lease Amendment for Hilton Central School District as presented. Motion by J. Heise, seconded by C. Rockow; passed unanimously. 3. Resolution to Approve the Regional Summer School Lease Amendment for Gates Chili Central School District Resolved: To approve the Regional Summer School Lease Amendment for Gates Chili Central School District as presented. Motion by C. Phillips, seconded by M. May; passed unanimously. 4. Review of NYSSBA Convention Proposed Resolutions The board reviewed the resolutions that will be voted on at the October New York State School Boards Association Convention in New York City. 5. Resolution to Approve Timothy Dobbertin as the Official to Receive Student Sentence/Adjudication in Criminal/Juvenile Delinquent Program effective immediately Resolved to Approve Timothy Dobbertin as the Official to Receive Student Sentence/Adjudication in Criminal/Juvenile Delinquent Program, effective immediately. Motion by C. Phillips, seconded by J. Abbott; passed unanimously. 6. The Annual Professional Performance Review Report was reviewed by Karen Brown. 7. A visit by Monroe County School Boards Association Executive Director Sherry Johnson was discussed. A date will be scheduled. Page 2 of 4

9 11. Personnel and Staffing 1. Resolved: To approve the Personnel and Staffing Agenda as presented. Motion by J. Abbott, seconded by J. Heise; passed unanimously. 12. Executive Officer s Report Albany Update: The next District Superintendents meeting is scheduled for next month. The Mid-West Joint Management Team met with Commissioner Elia several times since she began in early July. Local Update: Monroe #1 and BOCES 2 representatives attended last week s Town Hall meeting at the Strong National Museum of Play. The preschool audit is now closed. Opening day kicked off the 60 th Anniversary for Monroe 2-Orleans BOCES. It was a huge success. L. VanCoske returned to the meeting at 8:25 p.m. 13. Committee Reports Labor Relations Committee (J. Abbott/J. Heise) No updates. Legislation Committee (J. Heise/J. Abbott) John Heise commented that this committee is off to a good start. Information Exchange Committee (L. Burlingame/D. Laba) Linda Burlingame commented that this month s meeting focused on regulations for bilingual students. 14. Upcoming Meetings/Events The various meetings for the upcoming month were listed on the agenda. 15. Other Items There were no other items. At 8:32 p.m., there was a brief break prior to entering into Executive Session for the purpose to discuss pending litigation and the employment history of a particular person(s). Respectfully submitted, Virginia M. Critchley Clerk of the Board 16. At 8:40 p.m. a motion was made to enter into Executive Session for the purpose to discuss pending litigation and the employment history of a particular person(s) by M. May, seconded by G. Maar; passed unanimously. Page 3 of 4

10 Members Present: Dennis Laba, President R. Charles Phillips, Vice President John Abbott Linda Burlingame John Heise Staff Present: Jo Anne Antonacci Timothy Dobbertin George Howard Gerald Maar Michael May Constance Rockow Lynda VanCoske T. Dobbertin and L. VanCoske left the meeting at 8:55 p.m. At 9:21 p.m. a motion was made by D. Laba, seconded by M. May to come out of executive session; passed unanimously. 17. Adjournment At 9:22 p.m., a motion was made by J. Abbott to adjourn the meeting, seconded J. Heise; passed unanimously. Respectfully submitted, Jo Anne L. Antonacci Clerk Pro-Tem Page 4 of 4

11 5. Public Interaction

12 6. Recognition of School Board Members

13 7. Financial Reports (Mary Beth Luther, Treasurer) 1. Resolution to Accept Treasurer s Report 2. Resolution to Accept WinCap Report 3. Internal Claims Exception Log 4. Quarterly Contractor Report 5. Quarterly Extra Class Report

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21 8. Board Presentation: Audit (Ray Wager s CPA Firm) Resolution to Accept the Audit Reports entitled Basic Financial Statement and Management Letter for the year ended June 30, 2015, as recommended by Jo Anne Antonacci, District Superintendent.

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80 9. Old Business 1. Second Reading and Resolution to Approve Policy Series 7000

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113 10. New Business 1. First Reading of Policies 3112, 5150, 6421, and 6452

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123 10. New Business 2. Annual Update on Violent and Disruptive Incident Report (VADIR)/Dignity for All Students Act Reporting (Tim Dobbertin)

124 10. New Business 3. Regional Summer School Update (Tim Dobbertin)

125 10. New Business 4. Resolution to Approve Donation of Oriental Rugs

126 10. New Business 5. Resolution to Approve Donation of Scrap Wood

127 11. Personnel and Staffing 1. Resolution to Approve Personnel and Staffing Agenda

128 12. Bids/Lease Purchases 1. Resolution to Accept Cooperative Fine Paper Bid 2. Resolution to Accept Print Shop Supplies Bid 3. Resolution to Accept Monroe 2-Orleans BOCES lease purchase of additional Xerox copiers 4. Resolution to Accept Erie #1 FY State Wide Licensing Agreement for New Global Citizens, idesign, Dreambox, A+ Educators, C8 Sciences, Brain Hurricane, espark, Ten Marks, Answer Pad, Teq and Blue Ribbon 5. Resolution to Accept Monroe 2-Orleans BOCES participation in cooperative bid with Wayne Finger Lakes BOCES for Master Lease Purchase Agreement for the Acquisition or Refinance of Equipment

129 13. Executive Officer s Reports 1. Albany D.S. Report 2. Local Update

130 14. Committee Reports Labor Relations Committee (J. Abbott/J. Heise) Legislation Committee (J. Heise/J. Abbott) Information Exchange Committee (L. Burlingame/D. Laba)

131 15. Upcoming Meetings/Calendar Events October 28 Noon MCSBA Steering Committee (Holiday Inn Airport) November 4 Noon MCSBA Legislative Committee (Holiday Inn Airport) November 4 5:45pm MCSBA Board Presidents Meeting (Holiday Inn Airport) November 7 7:30am MCSBA Finance Conference (Holiday Inn Airport) November pm Educational Foundation Gala (Ridgemont Country Club) November 11 HOLIDAY November 12 9am Board Officer Agenda Review November 16 3:30pm Employee Service Awards (Whittier Party House) November 18 Noon MCSBA Information Exchange Committee (Holiday Inn Airport) November 18 7pm Regular Board Meeting (ESC, Board Room) November HOLIDAY RECESS

132 16. Other Items

133 17. Anticipated Executive Session to discuss pending litigation

134 18. Adjournment