LANGSTONE COMMUNITY COUNCIL 12 th June 2017

Transcription

1 LANGSTONE COMMUNITY COUNCIL 12 th June 2017 MINUTES OF FINANCE & DEVELOPMENT COMMITTEE MEETING In attendance: Cllr C Pike (Chair); Cllr E Jeffery; Cllr M Williams None Ms H K Jones (Clerk) 17/41 There were no declarations of interest. 17/42 The monthly transaction listings for May 2017 were accepted by the Committee. 17/43 The Bank Statements and Bank Reconciliations were accepted by the Committee. Opening balance 01/05/17 Closing Balance 31/05/17 Unity Trust - current 135, , Pockit Card , , /44 The Committee noted and approved the following payments already made: Method Date Payee Description Amount BACS 18/05/17 Langstone Primary School Donation for Defibrillator BACS 24/05/17 Roman Taxis Taxi for Ron Jones to War memorial BACS 24/05/17 Brian s Bus Minibus from school to War Memorial DD 28/05/17 Rombourne Office rent POCKIT 16/05/17 Lady Haig s Poppy Factory Poppy wreaths POCKIT 19/05/17 Tesco Zip lock bags 1.50 POCKIT 23/05/17 Asda Gloves for litter pickers 4.50 POCKIT 30/05/17 Tesco Blank CDs 3.00 POCKIT 30/05/17 Roman Taxis Taxi for Ron Jones to War memorial POCKIT 01/06/17 Office Outlet Printer & ink BACS 01/06/17 Came & Company Insurance BACS 06/06/17 Office Depot Stationery /45 The Committee approved the following payments: Method Payee Description Amount Chq Lyn Llewellyn Internal audit fee BACS Cllr C Bryant Summer plants BACS H K Jones Clerk s mileage & expenses SO Microshade VSM Citrix Hosting - July SO H K Jones Salary - June SO Torfaen BC Pension - June /46 The following payments were queried pending sight of confirming that NCC would reimburse cost of wreaths from S106 funds and were subsequently approved outside the meeting: Method Payee Description Amount Chq Lady Haig s Poppy Factory Poppy wreaths Lady Haig s Poppy Factory Poppy wreaths MINUTES OF PLANNING COMMITTEE MEETING Cllr C Bryant (Chair); Cllr M Kellaway; Cllr J Litt; Cllr L Duthie 17/47 There were no declarations of interests. 17/48 The Committee noted that no comments had been submitted by the Clerk using delegated authority. Minutes of the Full Council Meeting 12th June 2017 Page 298

2 17/49 The Committee considered the following planning applications: Ref Application Address Outcome 17/0374 Removal of existing vehicular entrance Fairfield Manor, Upper Road, No objection and creation of new vehicular entrance Llandevaud, Newport, NP18 2AF 17/0507 Erection of conservatory to rear elevation 14 Miller Close, Langstone NP18 2LE No objection 17/50 The Committee noted that the Planning Inspector had changed the date for the Public Inquiry into the Bridleway at Old Mill, Langstone to 3 rd October at the Civic Centre. MINUTES OF AMENITIES & EVENTS COMMITTEE MEETING Cllr C Bryant (Chair); Cllr M Kellaway; Cllr J Litt; Cllr L Duthie 17/51 There were no declarations of interests. 17/52 Events for 2017 (Plan of actions, persons responsible, deadlines) 17/53 The Committee resolved to purchase a pre-lit and decorated Christmas tree for Langstone Village Hall in the future. No additional amenities were identified. 17/54 The Committee considered the following events and identified actions to be allocated to individuals as per the event sheets: Event Date Lead Status / update Best Kept Village June Cllr Carol Bryant Containers planted with summer bedding plants. No further actions. Picnic in the Park 8 July The Committee decided there was insufficient notice of this event to enable implementation Velothon Wales 9 July Cllr Mark Griffiths Actions identified and allocated as per event plan. Cllr Bryant to contact Cllr Griffiths re plans. Winter planting Oct/Nov Cllr Carol Bryant Remembrance Sunday Langstone Senior Citizens Christmas Lunch 12 Nov Cllr E Jeffery 30 Nov Cllr Carol Bryant Date changed to suit Seniors Group Christmas Concert 9 Dec Cllr Carol Bryant Minutes of the Full Council Meeting 12th June 2017 Page 299

3 MINUTES OF FULL COUNCIL MEETING Present Cllr E Jeffery (Chairman) Cllr C Bryant Cllr L Duthie Cllr M Kellaway Cllr J Litt Cllr C Pike Cllr M Williams In attendance Apologies Ms H K Jones (Clerk) City Cllr Mogford City Cllr Routley 10 members of the public 17/55 Cllrs Kellaway and Duthie declared a non-prejudicial interest in the item on the planning application to develop a hotel on land to the south west of the Hilton Hotel. For the purpose of transparency, Cllrs Jeffery and Bryant declared that they had participated in the refreshments of coffee and sandwiches provided by the Celtic Manor Hotel following the dedication of the war memorial. (This was below the de minimus level for declaration of gifts and hospitality.) 17/56 Previous Minutes - The minutes for the Annual, Ordinary and Committee Meetings held on 15 th May 2017 were accepted by the Council and signed by the Chairman. The Clerk s report was accepted to be appended to the minutes for 15 th May The minutes were amended to show that Cllr Jeffery was only the temporary LVH Trustee. 17/57 Co-option of new Councillors Jaron Lloyd and Helen Dinham were co-opted to the Council and completed their Acceptance of Office forms before joining the Council. 17/58 Public Participation Topics discussed were: Road safety, speeding, Community Speedwatch 17/59 City Councillors City Councillors Mogford and Routley were planning a meeting on 26 th June at Langstone Village Hall s Kennett Room to discuss road safety in the Ward. They would lead on this issue in the Langstone Ward. There had been work on verges and this would continue throughout the ward. 17/60 Planning The Council resolved to object to the planning application for the Coldra Woods Hotel. Clerk to write to NCC. Clerk to invite Celtic Manor representatives to future meeting. 17/61 Audit i. The Council resolved to approve the internal auditor s report. The Council resolved to approve the Annual Return for submission to the External Auditor. The Chairman signed the Annual Return. The Council noted the Auditor General s plans for future years. 17/62 Funding decisions i. The Council resolved to fund 2 defibrillators for Llandevaud and the New Inn from Council reserves, to be replaced if grant funding were to be obtained subsequently. The Council resolved not to support a resident s request for funding to attend Welsh Africamp. Clerk to write to applicant. The Council resolved not to purchase printed and bound copies of the Good Councillor s Guide Clerk to print a copy for Cllr Bryant. The Council resolved to purchase business cards from NCC printing for the Clerk, the Chair, the Deputy Chair and Cllr Litt. v. The Council resolved not to provide Councillors with a ream of copier paper each. vi. The Council resolved to procure printed identification cards for all Councillors 17/63 Correspondence i. The Council noted that the pension account for 2016/17 is cleared. 17/64 Discussions i. Cllr Williams declared an interest in this item. The Council discussed whether a Playpark could or should be constructed on the grassy area at Lydia Beynon Gardens. Cllr Williams to carry out a survey of residents to gauge support. Funding would need to be secured from NCC. ACTION MW Minutes of the Full Council Meeting 12th June 2017 Page 300

4 17/65 Reports Cllr Lloyd proposed some changes to the Council s website. He and the Clerk agreed to work together to implement improvements where possible. /JaL i. War Memorial Cllr Jeffery gave an update on the interment of a time capsule on 23 rd May and the dedication of the War Memorial on 3 rd June and on plans to resolve on-going issues such as uneven slabs and water ingress. It was stated that there were no costs to LCC for the dedication day. Thanks were extended to everyone involved in the earlier stages of the project. Road safety Discussed under public participation. Centenary Field Signs stating that dogs must be kept on leads had been erected by NCC. Poppy Park Repair works were still required at Poppy Park. v. Grass verges Verges were to be cut by NCC. vi. v Planters - Cllr Bryant had planted up containers with summer plants. Defibrillators Grant had been refused by Lottery Fund. 17/66 Representatives Reports i. Gwent Police Cllr Jeffery had circulated a written report from Gwent Police. One Voice Wales (OVW) Cllr Bryant agreed to represent LCC and to attend the AGMs in July and September. Langstone Village Hall Funds had been transferred from LVH to LCC. A meeting was to be held on 16 th May to discuss marketing the hall to be attended by Cllrs Jeffery and Lloyd. Use of Methodist Church as polling station instead of LVH LVH had quoted 300 to use the hall, the same cost as in previous years. Langstone Primary School Representatives of the children had attended the interment of a time capsule at the war memorial along with the Head and Deputy Head. v. Community First management meetings usually held during the daytime. If these cannot be held in evenings, Cllr Bryant will need to be replaced as LCC rep. 17/67 Training / Conferences i. The Council noted the attendance of Cllr Williams & J Lloyd at NCC s Code of Conduct training on 17 th May. The Council noted the Clerk s planned attendance on CILCA training events Sept Dec 2017 plus the requirement for additional days to complete portfolio. 17/68 Items for next agenda LVH representation Environment representative Community First representative There being no other business, the meeting concluded at 22:40 with the date of the next scheduled meeting of the council being confirmed as Monday 10 th July 2017 at Langstone Village Hall s Kennett Room Minutes of the Full Council Meeting 12th June 2017 Page 301

5 Clerk s Actions Ref Date Action Update Status 17/60 12/06/17 Invite Celtic Manor representatives to future meeting to discuss Coldra Woods Hotel plans Completed Closed 17/62 12/06/17 Write to applicant for funding for Welsh Africamp Completed Closed 17/62 12/06/17 Print copy of Good Councillor Guide for Cllr Bryant Completed Closed 17/62 12/06/17 Order 2 defibrillators for Llandevaud & New Inn Completed. Installation 27 th July Closed Obtain estimate of costs to install projector, CCTV & 16/72 11/10/16 recording equipment in LVH 16/127 13/03/17 Request that CSWs reports observations on problem Awaiting schedule of additional patrols once On hold / illegal parking sufficient staff in place 16/129 13/03/17 Advertise 2 Youth Representative posts 16/144 10/04/17 Request statistics re GP registrations for residents of Langstone F59 10/04/17 Complete job evaluation forms 17/62 12/06/17 Obtain business cards for Clerk, Cllrs Jeffery, Bryant & Litt 17/62 12/06/17 Source identification cards for Councillors & Clerk Councillors Actions Ref Date Action Who Update Status 16/130 13/03/17 Follow up signage at parks EJ Dog signs have been erected Closed 14/195 14/04/15 Approaches will be made after a coordinated plan has been created with Speak to Transport Companies about changing EJ school bus routes all of the agencies involved 16/129 13/03/17 Complete/update Skills & Expertise questionnaires MK 16/125 13/03/17 Request method, time & locations of police speed surveys on A48 EJ 16/127 13/03/17 Request NCC install a pelican crossing on A48 EJ 16/144 10/04/17 Find out about Community Council representation on Public Service Boards EJ/CP 17/20 15/05/17 Identify existing Neighbourhood Watch co-ordinators JeL 17/64 12/06/17 Survey residents of Lydia Beynon Gdns to ascertain level of support for Playpark MW 17/64 12/06/17 Clerk & Cllr Lloyd to meet to discuss improvements to website HJ/JaL. Meeting to be rearranged. Heather Jones 5/7/17 Minutes of the Full Council Meeting 12th June 2017 Page 302