LANGSTONE COMMUNITY COUNCIL 11 th September In attendance. Apologies

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1 LANGSTONE COMMUNITY COUNCIL 11 th September 2017 MINUTES OF FULL COUNCIL MEETING Present Cllr E Jeffery (Chairman) Cllr C Bryant Cllr J Litt Cllr C Pike Cllr M Williams Cllr M Griffiths Cllr J Lloyd Cllr H Dinham In attendance Apologies Ms H K Jones (Clerk) City Cllr Mogford City Cllr Routley Mr M McGow (NCC) PCSO D Williams 10 members of the public 17/93 Chairman s statement Due to a heavy work load Cllr Kellaway had resigned rather than let anyone down by non-attendances or lack of commitment. A complaint had been submitted to the Public Services Ombudsman for Wales by a Councillor against the Chairman and the Deputy Chair. The Ombudsman had decided not to investigate as there was no evidence of any breach of the Code of Conduct. It was important that the Council should work together to make a difference for the community and the Chairman proposed a separate meeting for all Councillors to discuss ongoing communication issues with a view to moving forward positively. Clerk to arrange meeting. 17/94 Apologies for absence were received from Cllr Duthie. 17/95 Non-prejudicial declarations of interests in the item relating to Langstone Village Hall were declared by Cllr Jeffery, Griffiths, Bryant, Williams and Lloyd. 17/96 The minutes for the Ordinary and Committee Meetings held on 10 th July 2017 with revised budget appended were duly accepted by the Council and signed by the Chairman. The Clerk s report was accepted to be appended to the minutes for 10 th July /97 NCC update on S106 funds Mr Mike McGow of NCC outlined the S106 budgets and spend. Just over 16k remains unspent which will be paid to LCC over 3 years to fund maintenance and leisure projects. Planned amounts for play park maintenance and repairs will also be paid to LCC at 3k pa for 20 years. The Council thanked Mr McGow and his team for their drive and expertise in delivering projects which had greatly enhanced Langstone. 17/98 Gwent Police CSO Deke Williams addressed the Council and took questions on road safety in the area. Changes in staffing had delayed the set up of a Community Speedwatch but this was progressing. Volunteers would need police vetting and processing by HR. Locations would need to be identified and risk assessments carried out. Community Speedwatch would not be allowed to operate in 20mph or 50mph areas. The scheme would be the first to be set up in Newport. Members of the public were advised to PSCO Williams to report instances of speeding as this would enable the Police to monitor the areas where Community Speedwatch could not operate. Current Your Voice priorities for Langstone were parking and off-road bikes. People should ensure they respond to the next round of Your Voice surveys to highlight speeding as an issue in the ward. 17/99 Public Participation Topics discussed were: Speeding on A48; The police report on the A48 fatal accident had been completed and was awaited an inquest was likely to be held in October; No action had been taken by NCC which was disappointing. 17/100 City Councillors Cllr Lloyd would represent LCC on the A48 Speeding Group. The Chairman agreed to send details of covert speed monitoring on Catsash Road to Cllr Lloyd. Mr McGow agreed to look at muddy path from A48 to Priory Drive (near LCC noticeboard). Crematorium on schedule to be operational by 6 th November. However, a licence to operate had not yet been granted. Meeting will be held every 6 weeks with Police Inspector staff turnover is a problem. NCC s call centre was problematic poor call-handling performance and bad advice. Minutes of the Council Meetings inc Clerks report 11th Sept 2017 Page 308

2 Committees i. The Council agreed that Cllr Lloyd was to be appointed to the Finance & Development Committee and Cllr Dinham was to be appointed to the Planning / Amenities & Events Committee. All Committees to be reviewed in January /101 Finance i. The Council received a copy of the revised budget. i iv. The Council received and approved the Annual Return following external audit. The Council noted the External Auditor s comment. The Council approved the application for a Corporate Multipay Card from Unity Trust Bank at a cost of 50 (one-off) plus 3 per month. v. The Council noted that the bank planned to charge 15p per item in future Clerk to write letter of appeal. vi. The Council noted additional future audit costs of 222 resulting from elector s questions v The Council resolved to increase the budget for Langstone Village Hall improvements by 12,500 vi ix. The Council agreed to sponsor Hartridge Juniors RFC. Cllr Griffiths to ascertain what would benefit the club. ACTION: MG The Council postponed consideration of Survey Monkey membership to a future meeting. x. The Council resolved to fund 96 additional hours for the Clerk to complete the CiLCA Portfolio. Clerk to increase budget accordingly. xi. The Council resolved to order and abide by a job evaluation of the Clerk s role and corresponding pay scales by SLCC/OVW. Clerk to obtain documents. 17/102 Correspondence i. The Council received a map showing land south of Llanwern Steelworks which was subject to a planning application for a Solar Scheme. 17/103 Reports The Council noted that Bishton Community Council had established that residents of Langstone were entitled to apply for allotments at Underwood. i. Defibrillators Two defibrillators had been installed at Llandevaud Phone-box and The New Inn. LCC s second application for a Lottery Grant had been rejected. i The Chairman and Chair of the Events & Amenities Committee would discuss arrangements for Remembrance Service Cllr Litt requested funding for bus hire to transport 20 Langstone Seniors to the Mayor s Parlour for afternoon tea. Approved in principle but item to be added to next agenda for formal approval. 17/104 All further agenda items were deferred to the next meeting. The meeting concluded at 21:30 as per Standing Orders with the date of the next scheduled meeting of the council being confirmed as Monday 9 th October 2017 at Langstone Village Hall s Kennett Room Minutes of the Council Meetings inc Clerks report 11th Sept 2017 Page 309

3 MINUTES OF FINANCE & DEVELOPMENT COMMITTEE MEETING In attendance: Cllr C Pike (Chair); Cllr E Jeffery; Cllr J Lloyd; Cllr M Williams None Ms H K Jones (Clerk) 17/105 There were no declarations of interest. 17/106 The monthly transaction listings for July and August 2017 were accepted by the Committee. 17/107 The Bank Statements and Bank Reconciliations were accepted by the Committee. Opening balance 01/07/17 Closing Balance 31/08/17 Unity Trust - current 114, , Pockit Card /108 The Committee noted and approved receipts: 114, , Method Date Payee Description Amount BACS 17/08/17 NCC Precept 2 13, Credit Note Came & Company Insurance rebate /109 The Committee noted and approved sales invoice: Method Payee Description Amount BACS NCC Poppy wreaths & bolt down kits /110 The Committee noted and approved payments already made: Method Date Payee Description Amount BACS 25/07/17 Sims Building Ltd LVH Refurb - Stage 2 Payment 19, BACS 25/07/17 David Ogilvie Ltd Bolt down kits for benches BACS 25/07/17 One Voice Wales 2 places on Induction course BACS 25/07/17 One Voice Wales 1 place on Induction course DD 27/07/17 Rombourne Ltd Office Rent BACS 27/07/17 HK Jones Christmas decorations BACS 28/07/17 Wales Audit Office External Audit Fee BACS 28/07/17 Office Depot Stationery POCKIT 08/07/17 Home Bargains Velothon Pitstop POCKIT 08/07/17 Poundland Velothon Pitstop 3.00 POCKIT 08/07/17 Buyology Velothon Pitstop 2.99 POCKIT 12/07/17 Camera King Batteries POCKIT 23/07/17 4 Your Home Ltd Christmas decorations POCKIT 23/07/17 Amazon Christmas decorations POCKIT 23/07/17 Amazon Christmas decorations POCKIT 23/07/17 Amazon Christmas decorations POCKIT 23/07/17 Amazon Christmas decorations POCKIT 23/07/17 Amazon Christmas decorations 9.52 POCKIT 23/07/17 Amazon Christmas decorations POCKIT 23/07/17 Amazon Christmas decorations BACS 08/08/17 Ascribe Mgt Services Ltd Project Management fees SO 11/08/17 Microshade VSM Citrix Hosting (Aug) BACS 25/08/16 Sims Building Ltd LVH Refurb - Stage 3 Payment 29, DD 29/08/17 Rombourne Ltd Office Rent Sept SO 29/08/17 HK Jones Salary Aug SO 29/08/17 Torfaen Borough Council Pension /111 The Committee authorised payments: Method Payee Description Amount BACS SLCC Clerk s training SO Microshade VSM Citrix Hosting (Sept) BACS Ascribe Management Services Ltd LVH Refurb project management BACS Office Depot Stationery SO Microshade VSM Citrix Hosting (Oct) SO H K Jones Salary Sept SO H K Jones Pension Sept Minutes of the Council Meetings inc Clerks report 11th Sept 2017 Page 310

4 17/112 The Committee noted that Microshade charges would increase by 3.35 per month due to Microsoft s withdrawal of government discounts 17/113 The Committee noted that the Clerk is appealing against an increase in bank charges of 15p per transaction due to annual income exceeding 100k MINUTES OF AMENITIES & EVENTS COMMITTEE MEETING Cllr C Bryant (Chair); Cllr M Griffiths; Cllr J Litt; Cllr Dinham 17/114 There were no declarations of interest. 17/115 The Velothon Event s budget underspend of to be vired to Community Events. 17/116 The Committee approved the purchase of a 9ft pre-lit artificial Christmas tree, matching garlands and table cloths for Langstone Village Hall for a total of 300, taking advantage of Amazon sale prices. 17/117 No additional amenities, equipment or facilities were identified. 17/118 No budgets were identified as requiring updates. Event leads will continue with event plans. MINUTES OF PLANNING COMMITTEE MEETING Cllr C Bryant (Chair); Cllr M Griffiths; Cllr J Litt; Cllr Dinham 17/119 There were no declarations of interest. 17/120 The Committee noted that the Clerk, under delegated authority, had submitted no objections to the following planning applications: Ref Application Address Response Proposed single storey rear extension The Poplars, Tregarn Road, Langstone NP18 2JS Subdivision of curtilage and erection of detached two storey dwelling with access from Tregarn Road Single storey wet room and 2 storey side bedroom extension, new detached double extension and store Proposed garage conversion Proposed single storey in-fill extension to front extension (resubmission of refused application 17/0065) 17/121 The Committee considered the following planning applications: Malvern House, Chepstow Road, NP18 2JP Cefn Coed, Upper Road, Llandevaud, Newport, NP18 2AF Crofton House, Chepstow Road NP18 2LX Cotswold, CHEPSTOW ROAD, NP18 2JN Ref Application Address Response New first floor extension, single storey rear extension and 18 Tregarn Close, Langstone, conversion of existing garage NP18 2JL Demolition of existing garage, construction of two storey side extension, first floor front extension, increase in ridge Rosadene, Lower Road, Objection height of property to provide first floor accommodation Llandevaud, Newport, NP18 (see reasons together with other alterations, new detached garage to 2AE below) rear of property with side access The scale of the development is disproportionate compared to neighbouring properties The eventual height of the two storey extension is not clear The development will result in loss of privacy and daylight to neighbouring properties Work has already been carried out with an adverse impact on the garden drainage and privacy of neighbouring properties Concern has been expressed by neighbours regarding the adequacy of retaining walls in the garden inadequate provision of drainage for water running off the driveway Minutes of the Council Meetings inc Clerks report 11th Sept 2017 Page 311

5 CLERK S REPORT Clerk s Actions Ref Date Action Update Status 17/93 11/09/17 Arrange meeting of Councillors to discuss issues Meeting arranged for 5 th October Closed 17/102 11/09/17 Apply for Corporate Multipay Card Completed Closed 17/102 11/09/17 Order job evaluation forms Completed Closed 17/102 11/09/17 Write to bank re proposed bank charges Completed Closed 17/102 11/09/17 Increase budget to account for approved additional hours for CiLCA Portfolio Completed Closed Obtain estimate of costs to install projector, CCTV & 16/72 11/10/16 recording equipment in LVH 16/127 13/03/17 Request that CSWs reports observations on problem Awaiting schedule of additional patrols once / illegal parking sufficient staff in place On hold 16/129 13/03/17 Advertise 2 Youth Representative posts 16/144 10/04/17 Request statistics re GP registrations for residents of Langstone 17/62 12/06/17 Obtain business cards for Clerk, Cllrs Jeffery, Bryant Stationery ordered 17/62 12/06/17 Source identification cards for Councillors & Clerk s sent to NCC 17/91 10/07/17 Investigate whether LCC can give Protective Notice to Rombourne in case of decision to re-locate office Councillors Actions Ref Date Action Who Update Status 14/195 14/04/15 Speak to Transport Companies about changing school bus routes EJ/JL 16/125 13/03/17 Request method, time & locations of police speed surveys on A48 EJ/JL 16/127 13/03/17 Request NCC install a pelican crossing on A48 EJ/JL 17/102 11/09/17 Explore what Hartridge Juniors RFC would appreciate as sponsorship MG Heather Jones Approaches will be made after a coordinated plan has been created with all of the agencies involved Minutes of the Council Meetings inc Clerks report 11th Sept 2017 Page 312