EXHIBITION OPPORTUNITIES

Transcription

1 34 th International Geological Congress AUSTRALIA 2012 Brisbane Convention and Exhibition Centre Queensland, Australia 5-10 August, Unearthing Our Past and Future - Resourcing Tomorrow Your participation as an exhibitor at the 34 th IGC will: Give your organisation access to the leaders of the world s geoscientific community Promote your products and services to decision makers across the global resources sector Enhance your recruitment potential in a genuinely international arena Place your organisation at the very centre of a prestigious global event which is expected to be attended by 5000 to 7000 deleagtes EXHIBITION OPPORTUNITIES MAJOR SPONSORS AND CONTRIBUTORS

2 An Invitation to Participate In August 2012, many thousands of professional and learned geoscientists will travel to Brisbane in Queensland to attend the 34 th International Geological Congress, known to the international geological community as the 34 th IGC. The IGC is one of the world s longest running and most prestigious international scientific events. First held in Paris in 1878 to coincide with the Paris Exposition and generally held every four years, the IGC is a high profile, genuinely international gathering. The scientific sponsor of the IGC is the International Union of Geological Sciences (IUGS). The 34 th IGC will also benefit from UNESCO patronage. The Norwegian capital of Oslo hosted the most recent IGC in August 2008, attracting around 6000 delegates and some 100 exhibitors and sponsors. It had the distinction of being the largest Congress ever held in Norway. After 36 years, this major global event has returned to Australia, where the IGC was last held in Sydney in Ranked among the top Convention Centres world-wide, the Brisbane Convention and Exhibition Centre (BCEC) will be the venue for 34 th IGC. The Congress dates are 5 to 10 August 2012, with pre and post Congress events being held either side of the Congress itself. This major international event will showcase the geoscience strengths, innovations and natural wonders of Australia and the broader Oceania region. 34 th IGC provides a unique opportunity for industry, corporations, research organisations, professional societies, scientific publishers, universities, consultants, service providers and government departments to engage with the global geological community and a range of exhibition opportunities have been designed to facilitate access to this major geoscientific event. The Organising Committee welcomes the participation of your organisation in addressing the theme of 34 th IGC, Unearthing Our Past and Future - Resourcing Tomorrow which conveys the challenge of interpreting the geological history of our planet and applying knowledge and ingenuity to create an optimum future for your families for centuries to come. We need to replace the resources consumed by our modern life style, while creating alternative more efficient mechanisms to meet the needs of society and providing new predictive capabilities for natural hazards and environmental risks th IGC AUSTRALIA 2012 Exhibition Opportunities

3 The Congress The Australian Geoscience Council (AGC), is the peak representative body for geoscientists in Australia, and is hosting the 34th IGC. The AGC member societies include; Association of Applied Geochemists, Australian Institute of Geoscientists, Australian Society of Exploration Geophysicists, Geological Society of Australia, International Association of Hydrologists (Australian Chapter), Australian Geoscience Information Association, The Australasian Institute of Mining and Metallurgy and Petroleum Exploration Society of Australia. These societies all strongly support the 34 th IGC. The Australian Government s geological survey, Geoscience Australia, is contributing financially, providing senior staff for the organising committee and promotion of the event internationally and facilitating delivery of products for the 34 th IGC. State and Northern Territory Geological Surveys and GNS Science, New Zealand, are contributing financially and organising field trips. A wide-ranging scientific program will highlight the crucial contributions of geosciences in meeting societal needs and sustaining planet Earth with particular emphasis on future mineral and energy supplies in a carbon-constrained world, climate change and its impacts on land and water management, mitigation of geohazards and geoscience information and standards. Major contemporary issues will be highlighted in plenary theme-of-the-day sessions. Some concurrent symposia on a wide range of topics are proposed for each of the five full days of technical sessions. Individuals will only be permitted one oral presentation and there will be a strong complementary poster program. The Congress will also provide an opportunity for our young scientists and students to engage with some of the best geoscience minds in the world. The YES (Young Earth Scientists) Network will hold its second Congress within the 34th IGC. 2

4 Delegate Profile The IGC is the major multi-disciplinary global event for reporting on and discussing the latest geoscientific research, applications and international cooperation. The delegates will include representatives of: industry, academic institutions, government agencies, consultants, NGO s, professional and learned societies, YES Network. Many delegates are involved in cutting edge research and are distinguished senior personnel representing national geosciences agencies, major resource companies as well as the extensive supporting contracting industry. This Congress has been designed to provide numerous major streams of high industry relevance, which will flow from the start of the IGC through to the final day, and attract substantial participation from the energy, minerals, engineering and related fields of geoscience th IGC AUSTRALIA 2012 Exhibition Opportunities

5 Exhibition Space Pricing All pricing includes GST STANDARD ZONE SSP SDP Single exhibition space Select from space numbers 01 to 15 or 16 to 19, or 28 to 31, or 32 to 35, or 44 to 47 or 196 to 208, or 164 to 167, or 176 to 179, 180 to 183, or 192 to 195 Double exhibition space Select from same space numbers as shown above for Single exhibition spaces PREMIUM ZONE PDP PQP PQS Double premium exhibition space Select from 48,49,62,63,62a,63a,64,65,78,79 or 138,139, 140,141,140a,141a,154,155,156,157 Quad premium exhibition space Select from the following blocks: Block A (Spaces 50,51,60,61); Block B (Spaces 52,53,58,59) Block C (Spaces 54,55,56,57) Block D (Spaces 66,67,76,77); Block E (Spaces 68,69,74,75) Block F (Spaces 70,71,72,73); Block G (Spaces 136,137,142,143) Block H (Spaces 134,135,144,145; Block I (Spaces 132,133,146,147) Block J (Spaces 152,153,158,159); Block K (Spaces 150,151,160,161) Block L (Spaces 148,149,162,163) Quad premium exhibition space non partitioned Select from Blocks A to L as above 3m x 3m Partitioned $3,960 6m x 3m Partitioned $7,920 6m x 3m Partitioned $9,955 6m x 6m Partitioned $19,910 6m x 6m Space only (no partitioning) $18,920 PSP PSS PEP PES Six block premium exhibition space Select from the following blocks: Block M (Spaces 80,81,82,93,94,95); Block N (Spaces 83,84,85,90,91,92) Block O (Spaces 121,122,123,124,125,126) Block P (Spaces 118,119,120,127,128,129) Six block premium exhibition space non partitioned Select from Blocks M to P as above Eight block premium exhibition space Select from the following blocks: Block Q (Spaces 20,21,22,23,40,41,42,43) Block R (Spaces 24,25,26,27,36,37,38,39) Block S (Spaces 172,173,174,175,184,185,186,187) Block T (Spaces 168,169, ,188,189,190,191) Eight block premium exhibition space non partitioned Select from Blocks Q to T as above 9m x 6m Partitioned $26,730 9m x 6m Space only (no partitioning) $24,640 12m x 6m Partitioned $34,760 12m x 6m Space only (no partitioning) $31,955 MAJOR SPONSOR ZONE These spaces are reserved exclusively for major congress sponsors. 4

6 GeoExpo Floor Plan 5 34 th IGC AUSTRALIA 2012 Exhibition Opportunities

7 Congress Overview Pre-Congress Field Trips...28 July 5 August 2012 Workshops and Short Courses August 2012 YES Network Field Trip and Reception...4 August 2012 Registration opens, exhibition set up, some business meetings...5 August th IGC Welcome Reception...Evening, 5 August 2012 Opening Ceremony...First session, 6 August 2012 Scientific Program August 2012 Business Meetings...Evenings, 6 10 August Congress Dinner...8 August 2012 Closing Ceremony...Last session, 10 August 2012 Post-Congress Field Trips August 2012 Exhibitor Staff Registration Pack (ESRP) Complimentary Included with each display space (3mx3m), is one complimentary Exhibitor Staff Registration Pack (ESRP). This ESRP is for staff whose primary role is working at your exhibition space during the congress. Should you have additional representatives who will be working at your display space, you may purchase up to one additional ESRP, per Exhibition Space booked, as outlined below. All other representatives are required to register as full Congress delegates. The ESRP does not include access to any of the Congress Scientific Sessions, Workshops or business meetings. Each ESRP is for one person and includes: Name badge (in the name of one person only); One ticket to the Welcome Reception; Lunch, morning and afternoon refreshments (per program) and A copy of the Congress handbook. When you book your Exhibition Space you will be sent a link with instructions to register online. ESRP registrations must be completed 45 days prior to the Congress. 6

8 Category 2 Exhibitor Staff Registration Pack (ESRP) Purchased $545 inc GST per person Exhibitors may register up to one additional staff member per space (3mx3m), who will be working at their display space, using the purchased Exhibitor Staff Registration Pack (ESRP). The cost will be $545 per registration. If you have additional representatives, they are required to register as full Congress delegates. This type of registration does not include access to any of the Congress Scientific Sessions, Workshops or business meetings. Each purchased ESRP is for one person and includes: Name badge (in the name of one person only); One ticket to the Congress Welcome Reception; Lunch, morning and afternoon refreshments (per program) and A copy of the Congress handbook; To register a purchased ESRP you will be sent a unique link with instructions to register online. ESRP Registrations must be completed 45 days prior to the Congress th IGC AUSTRALIA 2012 Exhibition Opportunities

9 34 th IGC Exhibition Registration Form and INTERIM TAX INVOICE. 34th IGC ABN Please return this form together with the initial Exhibition payment to: Congress Secretariat, PO Box 177, Red Hill QLD 4059 or Fax Exhibition Organisation Details All correspondence will be sent to the contact person listed below: 3. Payment Office Use Only Payment representing 50% of the total fee for the exhibition display space must accompany this form Title: Mr Ms Mrs Dr First name: Surname: Telephone: ( ) Facsimile: ( ) Cheque/money order (payable to 34 th IGC ) attached in the amount of: $ (AUD) Cheques/money orders must be payable in Australian Dollars (AUD) and drawn on an Australian bank account. Please charge my Organisation: American Express Master Card Diners Club Visa Card Postal Address: Card Number: Expiry date: Name on Card: City/Suburb: State: Postcode: 1: 2: 2. Trade Exhibition Options (including GST) Please indicate your preferred Sponsor package/s below. Please note that costs are inclusive of GST at 10%: Standard Zone Single Space $3,960 Standard Zone Double Space $7,920 Premium Zone Double Space $9,955 Premium Zone Quad, non-partitioned $18,920 Premium Zone Quad Space $19,910 Premium Zone Six Block, non-partitioned $24,640 Premium Zone Six Block Space $26,730 Premium Zone Eight Block, non-partitioned $31,955 Amount: $ (AUD) Cardholders Signature: Date: / / Please note: only the actual cardholder can sign above. Electronic Funds Transfer (EFT) Contact sponsor@34igc.org for account details. 4. Signature this form must be signed below I/we wish to register as a exhibitor of the 34 th IGC by accepting the exhibitor packages indicated on this form. I/we have read and accept the exhibitor terms provided in the Exhibition Opportunities document. Name: Signature: Date: / / Premium Zone Eight Block Space $34,

10 Exhibitor Terms Organisations participating in the Congress as exhibitors, including sponsors who have been allocated exhibitor space as part of their sponsorship package, and organisations that have been granted complimentary exhibitor space, agree to the following terms: 1. It is necessary for exhibitors to complete and return (to the address shown below) the Exhibitor Registration Form together with payment in the amount of 50% of the total space fee payable. Exhibitor arrangements and/or packages will not be held or reserved until this form and payment have been received by the Congress managers and the payment cleared. Following approval by the managers and clearance of payment, a confirmation of exhibitor booking and a tax invoice will be sent to the contact person provided on the Exhibitor Registration Form. Payment of the remaining 50% of the exhibitor fee is payable not later than ninety (90) days prior to commencement of the Congress. Full payment of the exhibitor space fee must accompany any Exhibitor Registration Form received ninety (90) days or less prior to commencement of the Congress. 2. Exhibitor sites shall be allocated in order of receipt of Exhibitor Registration Forms and cleared payments. 3. The initial payment of 50% of the exhibitor fee is non-refundable. Unless otherwise agreed to in writing by the Congress managers, failure to pay the remaining 50% by ninety (90) days prior to commencement of the congress shall be considered to be a cancellation of participation in the exhibition and any exhibitor space fees paid shall remain the property of the congress. 4. Exhibitor fees may be paid by credit card (American Express, MasterCard, Visa and Diners Club) or by cheque or money order. A surcharge may apply on payments made by credit card. All fees will be transacted in Australian Dollars (AUD). Cheques and money orders must be payable in Australian Dollars (AUD), drawn on an Australian bank account and made payable to 34th IGC. Payments may also be made by Electronic Funds Transfer (EFT) please contact industry@ccm.com.au for account details. 5. The host organisation and Congress managers make no warranty as to the number of sponsors, exhibitors, delegates and/or participants that will attend the event. 6. Sub-letting or assignment of exhibitor sites and/or exhibitor benefits is not permitted. Exhibitor sites may not be shared with any other organisation/s unless this has been agreed to in writing by the Congress managers. In cases where such approval is granted, only the name of the organisation that appears on the Exhibitor Registration Form shall be listed as an exhibitor in Congress publications and signage. 7. The host organisation and Congress managers reserve the right to amend and alter the exhibitor floor plan and location of exhibitor sites as circumstances may require. 8. Prior to the Congress, all exhibitors will be provided with an Exhibitors Manual which details the schedule for move-in and move-out of the exhibition venue, venue terms and conditions, delivery details and other important information. Exhibitors agree to comply with the terms expressed in this manual. 9. Exhibitors must hold a Public Liability Insurance policy, current over the dates of the Congress, with cover in the amount of $10 million (Australian Dollars) or more. A Certificate of Currency of this policy must be provided to the Congress managers not less than 60 (sixty) days prior to commencement of the Congress. 10. Custom built exhibition areas must be approved by the Congress managers not less than 60 (sixty) days prior to commencement of the Congress. To obtain this approval, exhibitors must provide to the Congress managers with full details of the proposed build, including full dimensions, content of the display and name and contact details of the build contractor. The exhibitor warrants that the build contractor complies with all applicable Workplace Health and Safety regulations and is appropriately insured. 11. Exhibitors are responsible for any damage caused by themselves, their agents, contactors and representatives. 12. Exhibitors shall receive an agreed number of Exhibition (or Sponsor) Staff Registration Packs (ESRP s). Each ESRP includes a name badge and morning and afternoon refreshments and lunches as described in the Congress program. ESRP s are not transferable and may not be shared. ESRP s are for use by exhibitor (and sponsor) representatives required to staff exhibitor sites. Exhibitor (and sponsor) representatives intending to participate in Congress sessions and activities must register as Congress delegates. Additional ESRP s may be purchased, up to a maximum of one (1) additional E/SDRP s per exhibition site. 13. Additional charges will apply in the event an exhibitor occupies more space at the exhibition than detailed on the Exhibitor Registration Form. 14. The service address for all matters relating to exhibitor arrangements and the Congress is: 34th IGC c/- Industry Services Department Carillon Congress Management Pty Limited PO Box 117, RED HILL QLD 4059 Tel: industry@ccm.com.au 9 34 th IGC AUSTRALIA 2012 Exhibition Opportunities

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12 INDUSTRY RELEVANT TOPICS AT 34 TH IGC Geoscience in Society Petroleum, Gas and Related Fuel Sources Energy in a Carbon Constrained World Coal Geoscience Mineral Exploration Mineral Deposits and Ore Forming Processes Mineral Resources and Mining Engineering Geology and Geomechanics Environmental Geoscience Hydrogeology Geohazards Geoscience benefitting low income countries MAJOR SPONSORS AND CONTRIBUTORS SPONSORS AND SUPPORTERS The 34th IGC is supported by the member societies of the Australian Geoscience Council To discuss Exhibition please contact: Kristie Zoller Telephone: sponsor@34igc.org or Kristie@ccm.com.au