THE BENZIE COUNTY BOARD OF COMMISSIONERS April 1, 2014

Transcription

1 THE BENZIE COUNTY BOARD OF COMMISSIONERS The Benzie County Board of Commissioners met in a regular meeting on Tuesday,, at the Benzie County Government Center, Beulah, Michigan. The meeting was called to order by Chairman Donald Tanner at 9:00 a.m. Present were: Commissioners Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Absent: None The invocation was given by Commissioner Kelley followed by the pledge of allegiance. Agenda: Motion by Walterhouse, seconded by Bates, to approve the agenda as presented. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Motion carried. Minutes: Motion by Walterhouse, seconded by Rineer, to approve the regular session minutes of March 18, 2014 as presented. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Motion carried. 9:02 a.m. Public Input Thelma Novak discussed the $350,000 of DHS money that was turned over the county and the comingling of funds and states that the citizens deserve to know the truth about this. George Saylor, candidate for Circuit Court Judge introduced himself to the Board and the public. Ed Hoogterp, Benzonia Township, discussed the need for a policy on using this space and would encourage the board to come up with a policy. They will be holding a meeting in Benzonia Twp Hall on April 6:30 p.m. regarding Storm water Issues. Eric VanDussen, Benzonia, discusses the OMA tape recordings and the Benzie Transportation Authority. Nena Bondarenko, Vice Chair of the Planning Commission requests a letter of support from the board to apply for a Community Growth Grant from the Northwest Michigan Council of Governments to update the Master Plan. 9:18 a.m. Public Input Closed ELECTED OFFICIALS & DEPT HEAD COMMENTS: Bert Gale, Building Official: presents the March 2014 monthly report; Steve Houghton updated the board regarding the Beulah Bowl and the roof cave in. They are working to clean it up and are salvaging what they can; they will then bring in an engineer. Sheriff Schendel, presented Letters of Commendation to Undersheriff David Tucker, Sgt. Troy Lamerson and Deputy Joe Send; requests a Budget Amendment for use of funds toward purchase of equipping the Tahoe which they have purchased. Motion by Bates, seconded by Tucker, to amend the budget as follows: Increased: Lake Twp Seasonal Road Patrol Equip $8,000 Decreased: Seasonal Road Patrol Fund Balance $8,000

2 Page 2 Roll call. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Motion carried. Sara Swanson, Prosecuting Attorney, stated that we have a drug problem here in Benzie County; she is looking to put together a panel of experts in the area of drugs to educate the community on signs of what to look for in people s actions; she also states that Benzie County strongly needs to bring TNT back to Benzie County. Sheriff Schendel states that he wished Sara would have called him and they could have talked about it before coming into an open meeting; it was a decision he did make it was very hard. Ron Berns, 911 Central Dispatch, requested the Board pass a Proclamation for National Public Safety Telecommunications Week; their trainee has resigned they will need to fill that position. Motion by Tucker, seconded by Bates, to approve the Proclamation recognizing April 13-19, 2014 as National Public Safety Telecommunications Week, authorizing the chairman to sign. Roll call. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Motion carried. Michelle Thompson, County Treasurer, stated that foreclosure was yesterday and there were 20 parcels this year, including the? Mark Building in Honor and we now own it. Regarding the DHS millage money is it co-mingled? Yes that is a term used at the bank. Frank Post, Emergency Management, HMEP Grant requests the Board to approve and sign the grant; Mr. Post also presents the 2013 Annual Report for Emergency Management. Motion by Walterhouse, seconded by Griner, to approve the Hazardous Materials Emergency Preparedness Planning Grant and authorize the chairman to sign. Roll call. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Motion carried. Motion by Walterhouse, seconded by Griner, to accept and place on file the 2013 Emergency Management Annual Report as presented. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Motion carried. 10:08 a.m. Break 10:17 a.m. Reconvene COMMISSIONER REPORTS Comm Tucker has no report. Comm Bates stated that he attended the MAC conference and it was very interesting; visited the house and senate offices; he met at the Legislative Reception with Darwin Booher and they talked about mental health and other items. Everyone that he talked with mentioned that they had met our County Administrator and they were very impressed.

3 Page 3 Comm Rineer stated Buildings and Grounds are dealing with a number of issues and one is the fact that we are about to acquire the Benzie Resource Center in 2017 there is no building depreciation fund for the updates that are needed; there are space issues here which are exacerbated by records retention; they are also dealing with after-hours meetings and building security; dispatch and EOC are looking at building a new building and we need to start working on a strategic plan with all of our buildings. Amy Bissell, Register of Deeds, gave the board an update on Grand Traverse County issues with security. Comm Rineer continued that if we acquire the Resource Center there are more meeting rooms there. We need to start working on a strategic plan. Comm Walterhouse states that Building/Grounds would like to put a 30-day moratorium on any building use. Karl Sparks mentioned the possibility of a temporary person to monitor the doors during evening meetings. Comm Tucker asks if the Sheriff or Undersheriff have been asked to do a sweep of the building following evening meetings. You have options rather than a moratorium. Comm Kelley suggests that Building/Grounds proceed and let them do their research. Motion by Tanner, seconded by Walterhouse, to have the Buildings/Grounds Committee work on developing a strategic plan for use of this building. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Motion carried. Motion by Tanner, seconded by Bates, to develop a policy for using the building and its meeting rooms. Motion by Kelley, seconded by Tucker, to amend to allow Buildings/Grounds to get a policy for the next meeting for use of this building. Vote on amendment: Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Motion carried. Vote on original motion as amended: Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Motion carried. Comm Griner thinks that we need to get all of the known facts with buildings/grounds look at the other counties and entities regarding their policies; MAC conference the highlight for him was the workshop on railroads; there is a drug problem in Benzie County and we need to deal with it it is ruining our culture and very devastating to the young folks of our county. Comm Kelley stated that the Sheriff deploys his work force that is his task he made his decision and decided to remove the TNT officer; he also attended the MAC conference we spend an awful lot of money to house juveniles. Comm Walterhouse reported on Buildings/Grounds is also working on filing cabinets and trying to come up with some type of options. Chairman Tanner reported on mental health they just got notified of a 31% cut in mid-budget year.

4 Page 4 11:00 a.m. Ken Talsma, Anderson, Tackman & Company, PLC Mr. Talsma presents the 2013 Benzie County Audit report. Benzie County has received the highest ranking an unqualified opinion. In 2014 you will see a footnote regarding the pension whether it is funded or unfunded. Thank you to all that helped pull the audit work together. Motion by Walterhouse, seconded by Griner, to accept and place on file the 2013 Audit Report from Anderson, Tackman & Company for the period ending September 30, 2014, as presented. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Motion carried. Motion by Walterhouse, seconded by Bates, to send the audit report to the April 9, 2014 Finance & Budget committee to work out a recommendation for fund balance and come back to this board. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Motion carried. 11:25 a.m. Steve Thompson, Benzonia Rev. Thompson states that he was not asking you to draft the ordinance as it, but is asking to allow it on the November ballot and allow the county residents to decide this issue. It is his understanding that you have the right to say either yes or no about it being on a ballot. He said it is only a draft and you can change it as needed; he addresses the Sheriff s concerns that he said that he is against this and says, marijuana is a gateway drug and leads to the use of heroin and meth this is totally untrue. Chairman Tanner so your request is that we allow a ballot proposal to go forward, and a copy of this draft ordinance? Yes I am. Chairman Tanner refers to the Attorney opinion County Corporate counsel pretty explicit that a county cannot pass an ordinance of this type nor that is in conflict with state law; township, city and villages can write an ordinance but it cannot conflict with state law. Feels he can still circulate a petition for signatures by citizens to see a ballot proposal. 11:46 a.m. Cathy Demitroff & Ann Bourne, Parks & Recreation Commission They ask the Board of Commissioners for support to apply for the Community Growth Grant of between $5,000 and $7,500; the match would be in-kind services. They state that this will allow us to update our P/R Master Plan. Motion by Griner, seconded by Bates, to approve the Michigan Regional Property Initiative: Community Growth Grants Program application for the Parks & Recreation Commission, authorizing the chair to sign. Roll call. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Motion carried. 11:57 a.m. Break 12:14 p.m. Reconvene COUNTY ADMINISTRATOR S REPORT - Karl Sparks Mr. Sparks updates the board on Dr. Houghton, Medical Examiner replacement of Dr. Nicole Fliss. Per diem and mileage report (Appendix C); the OMA workshop has been moved to May 1:30. 12:30 p.m. Comm Griner leaves.

5 Page 5 Motion by Tanner, seconded by Tucker, to change Appendix C by removing the second sentence in the first paragraph; and adding or following comma in first sentence. Roll call. Ayes: Bates, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Exc: Griner Motion carried. Motion by Bates, seconded by Kelley, to authorize mileage for the ALS/EMS committee. Roll call. Ayes: Bates, Kelley Rineer, Tanner, Tucker and Walterhouse Nays: None Exc: Griner Motion carried. FINANCE Motion by Tucker, seconded by Rineer, to authorize payment of the bills from March 19, 2014 to March 31, 2014 in the total amount of $2,006, as presented. Roll call. Ayes: Bates, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Exc: Griner Motion carried. Michelle Thompson, County Treasurer, presents a cash fund summary report; in October 2013 the Board of Commissioners authorized $1,400 from seasonal road patrol to General Fund to pay for the detective bureau secretary the auditors indicate that cannot be done. Motion by Bates, seconded by Tucker, to rescind the motion from October 2013 regarding transfer of $1,400 from Seasonal Road Patrol to General Fund. Roll call. Ayes: Bates, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Exc: Griner Motion carried. HR and PERSONNEL -- None COMMITTEE APPOINTMENTS Brownfield Authority Motion by Walterhouse, seconded by Tanner, to re-appoint Marcia Stobie to the Brownfield Development Authority for a term ending April 1, Ayes: Bates, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Exc: Griner Motion carried. ACTION ITEMS Revolving Loan Fund: Motion by Walterhouse, seconded by Rineer, to adopt the Subrecipient Agreement between Benzie County and Traverse City Area Chamber Foundation for Michigan CDBG Program as presented, authorizing the chairman to sign. Roll call. Ayes: Bates, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Exc: Griner Motion carried. Resolution: Motion by Waterhouse, seconded by Bates, to adopt resolution for the Regional Revolving Loan Fund as presented, authorizing the chairman to sign. Roll call. Ayes: Bates, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Exc: Griner Motion carried. QVF: Motion by Bates, seconded by Tucker, to authorize the grant agreement to upgrade the Qualified Voter File by the Bureau of Elections, authorizing the County Clerk to sign. Roll call. Ayes: Bates, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Exc: Griner Motion carried. Critical Bridge: Motion by Walterhouse, seconded by Rineer, to adopt resolution for Support for Benzie County Road Commission Application for Critical Bridge Funds for Haze Road

6 Page 6 in Weldon Township. Roll call. Ayes: Bates, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Exc: Griner Motion carried. Password Policy: Motion by Tucker, seconded by Bates, to adopt the Password Policy as presented. Roll call. Ayes: Bates, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Exc: Griner Motion carried. Committee Appointment Policy: Motion by Bates, seconded by Tucker, to adopt the Policy & Procedures for County Committee Appointments as presented. Roll call. Ayes: Bates, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Exc: Griner Motion carried. Planning Commission Letter of Support: Motion by Rineer, seconded by Tucker, to authorize a letter of support for the Planning Commission to apply for a Michigan Regional Property Initiative: Community Growth Grant, authorizing the Chairman to sign. Ayes: Bates, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Exc: Griner Motion carried. CORRESPONDENCE Letter received from the State of Michigan regarding Remonumentation. Gogebic County Resolution regarding Expansion of Natural Gas Service. Gogebic County Resolution in support of HB 5253 (Equalization Director). Gogebic County Resolution in support of HB 5215 (veterans property taxes). Antrim County Resolution in support of HB 5215 (veterans property taxes). Antrim County Resolution Opposing SB 636 (Landline Elimination). Antrim County Resolution supporting HB 5253 (Equalization Director). Letter from MMRMA regarding receipt of RAP funds. Parks & Recreation minutes of February 24 and March 24, 2014 received. Letter received from the State of Michigan regarding Notice of Intent to Withhold State Payments based on the 2013 audit and two funds being in a deficit. County Treasurer stated that Ken Talsma will write the letters to the State. 1:18 p.m. Public Input Susan Zenker said thank to the Board regarding the letter of support for the grant to update the county master plan it is overdue. Eric VanDussen discussed the interviews for the Transportation Authority that are scheduled for Thursday. 1:24p.m. Public Input Closed Comm Tucker discussed recording of committee meetings she had asked that they be recorded and was told that she couldn t. That is frustrating. I As a Commissioner I cannot be in attendance at each meeting so would like a recording. Motion by Kelley, seconded by Bates, to adjourn until April 15, 2014 or the call of the chair. Ayes: Bates, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Exc: Griner Motion carried.

7 Page 7 Donald R. Tanner -- Chairman Dawn Olney Benzie County Clerk INDEX 1. Approved the agenda as presented. 2. Approved the regular session minutes of March 18, 2014 as presented. 3. Approved to amend the Sheriff s budget as presented. 4. Approved the Proclamation recognizing April 13-19, 2014 as National Public Safety Telecommunications Week, authorizing the chairman to sign. 5. Approved the Hazardous Materials Emergency Preparedness Planning Grant and authorize the chairman to sign. 6. Accepted and place on file the 2013 Emergency Management Annual Report as presented. 7. Directed Buildings/Grounds Committee work on developing a strategic plan for use of this building. 8. Directed Buildings/Grounds to develop a policy for using the building and its meeting rooms for the next meeting for use of this building. 9. Accepted and place on file the 2013 Audit Report from Anderson, Tackman & Company for the period ending September 30, 2014, as presented. 10. Approved to send the audit report to the April 9, 2014 Finance & Budget committee to work out a recommendation and come back to this board with those recommendations for fund balance. 11. Approved the Michigan Regional Property Initiative: Community Growth Grants Program application for the Parks & Recreation Commission, authorizing the chair to sign. 12. Authorized to change Appendix C by removing the second sentence in the first paragraph; and adding or following comma in first sentence. 13. Authorized mileage for the ALS/EMS committee. 14. Authorized payment of the bills from March 19, 2014 to March 31, 2014 in the total amount of $2,006, as presented. 15. Approved to rescind the motion from October 2013 regarding transfer of $1,400 from Seasonal Road Patrol to General Fund. 16. Re-appointed Marcia Stobie to the Brownfield Development Authority for a term ending April 1, Adopted the Subrecipient Agreement between Benzie County and Traverse City Area Chamber Foundation for Michigan CDBG Program as presented, authorizing the chairman to sign. 18. Adopted resolution for the Regional Revolving Loan Fund as presented, authorizing the chairman to sign. 19. Authorized the grant agreement to upgrade the Qualified Voter File by the Bureau of Elections, authorizing the County Clerk to sign.

8 Page Adopted resolution for Support for Benzie County Road Commission Application for Critical Bridge Funds for Haze Road in Weldon Township. 21. Adopted the Password Policy as presented. 22. Adopted the Policy & Procedures for County Committee Appointments as presented. 23. Authorized a letter of support for the Planning Commission to apply for a Community Growth Grant, authorizing the Chairman to sign.