INTERNATIONAL HYDROGRAPHIC CONFERENCE
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1 CONF.18/G/01/rev2 English/French XVIIIth INTERNATIONAL HYDROGRAPHIC CONFERENCE, April 2012 GENERAL DOCUMENTS DRAFT AGENDAS AND PROGRAMME
2 CONF.18/G/01/rev2 - Page 1 AGENDAS FINANCE COMMITTEE MEETING AGENDA Date: 21 April 2012 Venue: Rainier III, ITEM DESCRIPTION DOCUMENT A Examination of the IHO Finance Report CONF.18/F/01 B Examination of the Proposed IHO 5-Year Budget CONF.18/F/02/Rev.1 C Consideration of the IHO Budget for 2013 CONF.18/F/03 D Appointment of the external Auditor (Info. doc. Letter from the present Auditor expressing willingness to continue) XVIIIth CONFERENCE AGENDA Dates: April 2012 Venue: Rainier III, ITEM DESCRIPTION DOCUMENT 1 CONFERENCE ORGANIZATION Welcoming Remarks by the President of the Directing Committee. Confirmation of the Election of the President and Election of the Vice President of Conference. Election of the Chairman and Vice Chairman of the Finance Committee. Establishment of the Eligibility Committee Appointment of the Scrutineers Appointment of the Rapporteurs Adoption of the Agenda and Programme Approval of the Table of Tonnages 2 OPENING CEREMONY Address by the President of the Directing Committee. Address by the President of the Conference Address by Mr. Michel AYMERIC, Secretary General of the Sea (France) Address by Ms. Maria DAMANAKI, Commissioner for Maritime Affairs and Fisheries, European Commission Conference Opening Address by HSH Prince Albert II of Presentation of the Albert I st Medal (LtCdr. Aluizio Macel de Oliveira and Cdr. Izabel King Jeck, Directorate of Hydrography and Navigation (DHN), Brazilian Navy, Brazil. ) Presentation of New Member States Flags (Jamaica and probably Montenegro) to be confirmed Signature of IHO/EC Memorandum of Understanding Commissioner Ms. Damanaki/ President Signature of IHO/ ICA Memorandum of Understanding - Prof. Georg Gartner, President ICA and Address by ICA President. Opening of Exhibitions by HSH Prince Albert II of Group Photo CONF.18/G/01/Rev2 CONF.18/G/03 CONF.18/MISC/01 CONF.18/MISC/02 CONF.18/MISC/04 CONF.18/MISC/05 CONF.18/MISC/03 CONF.18/MISC/06
3 CONF.18/G/01/rev2 - Page 2 ITEM DESCRIPTION DOCUMENT 3 CONSIDERATION OF PROPOSALS CONF.18/G/02 a) Submitted by MS. Proposal 1 Revision of the Resolution on the IHO WP3 Response to Disasters (Japan) Proposal 2 Requirement for increased technical WP2 resource at (UK) Proposal 3 A resolution on the importance of WP2 resolving ECDIS display issues (UK) Proposal 4 Amendment of Article 40 of the WP1 General Regulations of the IHO to require inclusion of a statement of the candidate s position (USA) Proposal 5 Amendment of Article 20 of the WP1 General Regulations of the IHO (which were amended at the 2007 Conference and will come into force once the Protocol of Amendments to the Convention is approved) to require inclusion of a statement of the Proposal 7 b) Submitted by Proposal 6 candidate s position (USA) Amending Annex to the General Regulations of the IHO (not yet in force) (Denmark) Global status of hydrographic surveying 4 CONSIDERATION OF REPORTS Consideration of the Reports on the Work Programme WP1 WP3 a) Work Programme 1 Corporate Affairs b) Work Programme 2 Hydrographic Services and Standards c) Work Programme 3 Inter-regional Coordination and Support 5 WORK PROGRAMME Approval of the Proposed IHO Work Programme CONF.18/WP.1 CONF.18/WP.1/ Add.1 CONF.18/WP.1/ Add.2 CONF.18/WP.1/ Add.3 CONF.18/WP.2 CONF.18/WP.3 CONF.18/WP.3/Add.1 CONF.18/REP/01 6 FINANCE COMMITTEE REPORT a) Presentation of the Finance Committee Report b) Approval of the Finance Report of the IHO c) Approval of the IHO 5-year Budget d) Appointment of the External Auditor CONF.18/F/REP CONF.18/F/01 CONF.18/F/02/Rev1 7 REPORT OF THE ELIGIBILITY COMMITTEE CONF.18/E/REP 8 ELECTION OF DIRECTORS (Ref. IHO Pub. M-1) 9 UNFINISHED BUSINESS 10 CLOSING CEREMONY Date of the next Conference Seating order at the next Conference Any Other Business a) Presentation of the Prize for the Chart Exhibition b) Resolution expressing gratitude to the Host Country c) Statements by outgoing and incoming Directors Closing remarks by the President of the Conference.
4 CONF.18/G/01/rev2 - Page 3 DRAFT PROGRAMME All events will take place at the Rainier III, except when otherwise indicated. Saturday 21 April Sunday 22 April Monday 23 April All day Registration of Delegates ( ground floor) 09:00-12:30 Finance Committee Meeting 14:00-17:30 Finance Committee Meeting (cont.). Production of Report All day Registration of Delegates (cont.) 18:00-19:00 Meeting of Heads of Delegations of IHO Member States Welcome by the President of the Directing Committee Designation of the Conference Vice-President Designation of Chair and Vice Chair of the Finance Committee Designation of the Eligibility Committee Designation of the Scrutineers Designation of the Rapporteurs Information on the Conference Programme Presentation of new CHS crest to the 20:00-22:00 Reception onboard Russian Hydrographic Vessel Donuzlav ( Only IHO MSs Heads of Delegation and spouses) Onboard Donuzlav All day Registration of Delegates (cont.) 08:45-09:45 Conference Organization Welcoming remarks by the President of the Directing Committee Confirmation of Election of the President and Election of the Vice- President of the Conference Election of the Chairman and the Vice-Chairman of the Finance Committee Establishment of the Eligibility Committee Appointment of the Scrutineers Appointment of the Rapporteurs Adoption of the Agenda Approval of the Table of Tonnages 10:00-11:00 Opening Ceremony Address by the President of the Directing Committee Address by the President of the Conference Address by Mr. Michel AYMERIC, Secretary General of the Sea (France) Address by Ms. Maria DAMANAKI, Commissioner for Maritime Affairs and Fisheries, European Commission Conference Opening Address by HSH Prince Albert II of Presentation of the Prince Albert Ist Medal Presentation of New Member States Flags (Jamaica and possibly Montenegro) - to be confirmed Signature of IHO / EC Memorandum of Understanding Signature of IHO / ICA Memorandum of Understanding Address by the President of the International Cartographic Association 11:00-11:45 Opening and Visit of the Hydrographic Industry and the IHO Chart Exhibitions 12:00-12:30 Group Photograph Casino (Rear steps) 12:30-14:00 Lunch Break Free 14:00-15:30 Consideration of Work Programme 1 Report 15:30-16:00 Coffee Break 16:00-17:30 Consideration of Work Programme 1 Report (cont.) 17:30 End of Day 1 17:45-18:15 Presentation on the development of an IHO metadata database at the 18:30-20:30 Exhibitors' Reception (All Conference participants and spouses )
5 CONF.18/G/01/rev2 - Page 4 Tuesday 24 April 09:00-10:30 Consideration of Work Programme 1 Report (cont.) 10:30-11:00 Coffee Break Consideration of Proposals submitted by Member States related to 11:00-12:30 Work Programme 1 Proposal 4: Amendment of Article 40 of the General Regulations of the IHO to require inclusion of a statement of the candidate s position (USA) Proposal 5: Amendment of Article 20 of the General Regulations of the IHO (which were amended at the 2007 Conference and will come into force once the Protocol of Amendments to the Convention is approved) to require inclusion of a statement of the candidate s position (USA) Proposal 7: Amending Annex to the General Regulations of the IHO (not yet in force) (Denmark) 12:30-14:00 Lunch Break / Reception offered by France (numbers limited - by invitation only) On board La Fayette 14:00-15:30 Consideration of Work Programme 2 Report 15:30-16:00 Coffee Break 16:00-17:30 Consideration of Work Programme 2 Report (cont.) 17:30 End of Day 2 18:30-20:30 Reception offered by UK (numbers limited by invitation only) Terrace Wednesday 25 April 09:00-10:30 Consideration of Work Programme 2 Report (cont.) 10:30-11:00 Coffee Break 11:00-12:30 Consideration of Proposals submitted by Member States related to Work Programme 2 Proposal 2: Requirement for increased technical resource at (UK) Proposal 3: A resolution on the importance of resolving ECDIS display issues (UK) 12:30-14:00 Lunch Break / Reception offered by China by invitation only On board Qian San Qiang 14:00-15:30 Consideration of Work Programme 3 Report 15:30-16:00 Coffee Break 16:00-17:30 Consideration of Work Programme 3 Report (cont.) 17:30 End of Day 3 18:00-19:30 Reception offered by the Government of Hôtel de Paris ( All Conference participants and spouses) 20:00-22:00 Reception offered by USA on board USNS Heezen ( numbers limited - by invitation only) On board Heezen
6 CONF.18/G/01/rev2 - Page 5 Thursday 09:00-10:30 Consideration of Work Programme 3 Report (cont.) 26 April 10:30-11:00 Coffee Break Consideration of Proposals submitted by MSs and related to 11:00-12:30 Work Programme 3 Presentation on hydrographic activity in the aftermath of the Japan March 2011 Tsunami event. (Japan) Proposal 1: Revision of the Resolution on the IHO Response to Disasters (Japan) Proposal 6: Global status of hydrographic surveying () 12:30-14:00 Lunch Break 14:00-14:30 Approval of the Proposed IHO Work Programme :30-15:30 Finance Committee Report Presentation of the Finance Committee Report Approval of the IHO Finance Report :30-16:00 Coffee Break 16:00-17:30 Finance Committee Report (cont.) Approval of the IHO 5-year Budget Appointment of the External Auditor 17:30 End of Day 4 18:30-20:30 Reception offered by the Candidates for Election (numbers limited - by invitation only) Yacht Club of Friday 27 April 09:00-09:30 Report of the Eligibility Committee 09:30-12:00 Election of Directors 12:00 Hydrographic Industry and Cartographic Exhibitions close 12:00-13:00 Closing Ceremony Date of the next Conference Seating order at the next Conference Any Other Business Presentation of prize for the IHO Chart Exhibition Resolution expressing gratitude to the Host Country Statements by the outgoing and incoming Directors Closing remarks by the President of the Conference 13:00 End of Day 5 18:30-20:30 Reception offered by the President of the Conference and the Directing Committee (All Conference participants and spouses) Yacht Club of
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