Special Meeting of Council Council Chambers March 21, 2017 at 7:00pm

Transcription

1 Special Meeting of Council Council Chambers March 21, 2017 at 7:00pm Resolution to Go into Committee of the Whole 1. Call to Order 1.1 Recommendation: THAT Council go into Committee of the Whole. 2. Public Input Delegation Volunteer Cancer Drivers Society Pages General Matters 3.1 Presentation: Garth Pinton, President, and George Garrett, Vice-President, Volunteer Cancer Drivers Society Delegation Request: George Garrett File: Options: 1. THAT the delegation be received for information and the delegates thanked for their presentation. 2. THAT staff report back on the delegation request at a subsequent Council meeting. 3. THAT the delegation request be placed on a subsequent Council agenda for consideration. Council s Vision: Port Moody, City of the Arts, is a unique, safe, vibrant waterfront city of strong neighbourhoods; a complete community that is sustainable and values its natural environment and heritage character. Please note that Committee of the Whole meetings are recorded and streamed live to the City s website. Any comments you make at the meeting as well as your image may appear on the City s website. Document:

2 Delegation B.C. Society for Male Survivors of Sexual Abuse Pages Presentation: Stephanie Tofield, Chair Delegation Request: Stephanie Tofield File: Options: 1. THAT the delegation be received for information and the delegates thanked for their presentation. 2. THAT staff report back on the delegation request at a subsequent Council meeting. 3. THAT the delegation request be placed on a subsequent Council agenda for consideration. Minutes 4. Adoption of Minutes 4.1 File: Pages 9-12 Recommendation: THAT the minutes of the Special Council (Committee of the Whole) meeting held on Tuesday, March 7, 2017 be adopted. 5. Unfinished Business Citizen Advisory Group Pages New Business 6.1 Report: Corporate Services Department Legislative Services Division, dated February 20, 2017 File: Recommendations: THAT the Terms of Reference for the Citizen Advisory Group be endorsed for a two-year pilot project as recommended in the report dated February 20, 2017 from Corporate Services Department Legislative Services Division regarding Citizen Advisory Group; AND THAT a budget of $1,400 for a two-year trial of Audience Response System Option 1 be referred to the Finance Committee to identify an appropriate funding source. Adoption of Committee of the Whole Report 7. Rise and Report 7.1 Recommendation: THAT the recommendations approved at the Committee of the Whole meeting of March 21, 2017 be ratified. City of Port Moody Special Council Meeting March 21,

3 8. Legislative Matters 9. Adjournment City of Port Moody Special Council Meeting March 21,

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5 SC(COTW) - Agenda Item 3.1 Request to Appear as a Delegation 100 Newport Drive, Port Moody, BC, V3H SO, Canada Tel Fax All information provided on this page, as well as any additional pages submitted, may be included in the agenda package, which is published in print and forms part of the permanent public record. Nam~ of Delegation: ~Dt-_u',:Jfc::"b-tL ~ame of Primary Contact Person:G;~ee- ba?,e:~--rr I ~ Name(s) of Delegation Member(s) in Attendance: f /!. f:=!-::5 1 ~6'ruT G ft-l "'T,L/-- ~~~- J)<-:s_, l/ K5, ~,&...7J- ----~ /7t AJ,or-J -- \J,c.e,;- P'fL~ ~ ~(E!_c:,...6,cF ~.e.ee..-rr Purpose of Delegation: -r~ k-ppl'-( poe... -,::.v.o J>, ~.,roe. VOL,...:.rv -r~ ~~ J::e.,v- :,?:s,. Wt:.. f>1c-!.. 1..>.P?~.f4"""71E:::.r.J~ J~t,,,?11 -r~rc. ~ - --Z-i4-~ ~ --Tt., ---{" ~e,j, Cc3'R/T.e. S. - ~I C ~ ie. / 1-1 :IJI + 1.,q.1<-E: t~ 41rrL' Details of Request: ove s~1c5----r-t N./t'6' B~ ~-r,,nt!- r=~ ~ YE:f>.-, t'~c~ 15, q- 6-r,L~-C 1:>&.mll-N.i> ~ ~ ~VIC. - /;) Mvu..:> tna t:!.g" Alrour t-f7 D [>4,,.Nl -rr., -tl; ;6r...H h1 J.J~t-fl I ",5J;; Pf \fpl.-0 µ7~ i Af 7.µC --ra ( ~C-r -r I te=. s: w &: f Re.s.,~Tc( ~ L -/1/-vv'"~'( l~ji-6~ 1 -P, ~-+-rr'if /:.= ':..~ ~ 1JA,,.! er'! ~.N V-fJN ~J~ I f< Q-/'l-d-/,46- ~!, 2~b'D:S c:-p 0 ~ v~ J..(-!'rvl ~ ~...J ~fpof!:7'4.? 8"{_ J r '/?er' c;.µ,~s. 1 pj..5u.a-~ ~ -,,..-r~,,r 1 L 7~v)k.rt...5, I Additional Information in Support of Request: lt...>e::,f-/µ.r) { ' I\J p _p 4,;i:, S..T-ir.:PP -I- ~ A!Dr 4'~\12 4-N CFF/&- --;;J1..:.G,7 4- -Y--ez-e7>r-l&,~ tb-rs. l.>0 -k-m~7-h- ~ Gc-7Jf~7e ~1 \)~ Fee. /ht~, /{{.~ -q-1 f!-r h 2

6 SC(COTW) - Agenda Item 3.1 From: George Garrett Sent: March :36 PM To: Dorothy Shermer <dshermer@portmoody.ca> Subject: Re: Application to appear before Council March 21/17 Hi Dorothy: Thank you for your response. Our application is for a grant of $2,000. We considered the size of your community versus some others we serve. For example, Delta and Surrey both gave us $5,000 in 2016 and Delta has given the same amount for About 40 per cent of our cancer patients lives in those two communities. Our statistics show a combined figure for the Tri Cities where we presently have 9 drivers who made 74 patient trips in January. Of course we are seeking support from Port Coquitlam and Coquitlam. I hope this information is sufficient for now. President Garth Pinton and I can elaborate in our appearance before Council, bearing in mind that time will be limited. Thanks for the opportunity to appear before Council. George

7 SC(COTW) - Agenda Item 3.2 All information provided on this page, as well as any additional pages submitted, may be included in the agenda package, which is published in print and forms part of the permanent public record. Name of Delegation: B.C. Society for Male Survivors of Sexual Abuse Name of Primary Contact Person: Stephanie Tofield, Chair Name(s) of Delegation Member(s) in Attendance: Stephanie Tofield Purpose of Delegation: The purpose of this delegation is to request that the Mayor and his supporting council of Port Moody adopt our proclamation that April is Male Survivors of Sexual Abuse Awareness Month. Details of Request: For a number of years, the Society has organized Male Survivors of Sexual Abuse Awareness Month for the month of April. In the first year, five mayors in the Capital Regional District and three in the Greater Vancouver region chose to make that proclamation. Last year seventeen local governments in the Victoria and Vancouver areas joined a growing number of mayors in the U.S. and Canada who make this annual event an important one for male survivors and those who work on their behalf. This Proclamation reads as follows: WHEREAS, the problem of child sexual abuse persists in an atmosphere of silence and ignorance; and WHEREAS, the problem of boyhood sexual exploitation is often overlooked, neglected and poorly understood; and WHEREAS, while efforts to protect female children from sexual victimization and rehabilitative services provided to those who are traumatized are underway, collectively applying these same efforts on behalf of male children has lagged; and WHEREAS, boys who are sexually abused usually lack appropriate adult male role models and mentors to assist them in their recovery, provide support during any prosecution, and advocate on their behalf with other adults and organizations and as a result sustain additional trauma and suffer developmentally; and WHEREAS, it is encouraged that all adult survivors provide appropriate nurturing, support and guidance to sexual abuse victims as they are able; and Additional Information in Support of Request: WHEREAS, all adult survivors advocate for the prevention of childhood sexual abuse and for the development of effective and comprehensive recovery and rehabilitative programs for victims within the limits of his or her governmental and cultural restrictions and to the extent he or she is able; 2

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9 SC(COTW) - Agenda Item 4.1 City of Port Moody Minutes Special Meeting of Council Council Chambers Tuesday, March 7, 2017 at 6:00pm Present: In Attendance: Resolution to Go into Committee of the Whole Mayor M.E. Clay Councillor D.L. Dilworth Councillor R.G. Glumac Councillor B.A.J. Junker Councillor M.P. Lahti Councillor P.Z.C. Royer Councillor R. Vagramov Tim Savoie City Manager James Chandler Manager of Engineering Ron Coulson Fire Chief Lesley Douglas General Manager of Environment and Parks Ron Higo General Manager of Community Services Robyn MacLeod Manager of Building, Bylaw, and Licensing Angie Parnell General Manager of Corporate Services Paul Rockwood General Manager of Financial Services Dorothy Shermer Corporate Officer Tracey Takahashi Deputy Corporate Officer 1. Call to Order 1.1 Mayor Clay called the meeting to order at 6:04pm. RC(CW)17/013 Moved, seconded, and CARRIED THAT Council go into Committee of the Whole. Councillor Lahti assumed the role of Presiding Member at this point. Council s Vision: Port Moody, City of the Arts, is a unique, safe, vibrant waterfront city of strong neighbourhoods; a complete community that is sustainable and values its natural environment and heritage character. Please note that Committee of the Whole meetings are recorded and streamed live to the City s website. Any comments you make at the meeting as well as your image may appear on the City s website. Document:

10 SC(COTW) - Agenda Item Public Input Mike Coghill, owner of Yellow Dog Brewing Company Inc., requested the City s continued support of the BC Ale Trail initiative that will be considered in item 6.2 of the evening s agenda. Mr. Coghill noted that several local businesses have partnered with the local breweries and will be donating funds to the initiative, and that Destination BC will be matching all funds contributed to the campaign dollar for dollar. Jamie Cuthbert, owner of Rocky Point Ice Cream and Rocky Point Kayak, expressed support for the BC Ale Trail initiative, and encouraged Council to approve the recommendation in item 6.2. Adam Crandall, owner of Moody Ales Ltd., expressed support for the BC Ale Trail initiative, noted that the local brewery owners are pleased to be collaborating with other local business owners on the initiative to promote Port Moody, and encouraged Council to approve the recommendation in item 6.2. Roland Mueller, owner of the Burrard Public House, expressed support for the BC Ale Trail initiative, and encouraged Council to approve the recommendation in item 6.2. Geoff Boyd, owner of Parkside Brewery, expressed support for the BC Ale Trail initiative, noted that the Port Moody Ale Trail segment has the highest number of views of all Ale Trails on the campaign website, and encouraged Council to approve the recommendation in item 6.2. Cody Allmin, owner of Twin Sails Brewing, expressed support for the BC Ale Trail initiative, and encouraged Council to approve the recommendation in item 6.2. Rylie Ableman, owner of St. James s Well, expressed support for the BC Ale Trail initiative, and encouraged Council to approve the recommendation in item General Matters 4. Adoption of Minutes Minutes 4.1 File: CW17/055 Moved, seconded, and CARRIED THAT the minutes of the Special Council (Committee of the Whole) meeting held on Tuesday, February 21, 2017 be adopted. 5. Unfinished Business City of Port Moody Special Council Meeting March 7,

11 SC(COTW) - Agenda Item New Business Secondary Suite Task Force Final Report 6.1 Report: Councillor Diana Dilworth, Chair, Secondary Suite Task Force, dated January 23, 2017 File: /2001 Councillor Dilworth provided an overview of the work of the Secondary Suite Task Force and its final report. Staff responded to questions from Council regarding parking regulations, bylaw enforcement, fee calculation, building code regulations, and utility charges. CW17/056 Moved, seconded, and CARRIED THAT Secondary Suite Task Force Recommendations 1 to 12 presented in the report dated January 23, 2017 from Councillor Diana Dilworth, Chair, Secondary Suite Task Force regarding Secondary Suite Task Force Final Report be endorsed and referred to staff for action; AND THAT the Secondary Suite Task Force be disbanded upon receipt of the Task Force s Final Report. BC Ale Trail 2017 Participation 6.2 Report: Development Services Department, dated February 27, 2017 File: CW17/057 Moved, seconded, and CARRIED THAT the City s participation in the BC Ale Trail destination marketing campaign in 2017 be endorsed as recommended in the report dated February 27, 2017 from Development Services Department regarding BC Ale Trail 2017 Participation; AND THAT the report be referred to the Tourism Committee for consideration of opportunities within the campaign to best promote Port Moody tourism; AND THAT a budget of $5,000 for the City s 2017 participation in the BC Ale Trail destination marketing campaign be referred to the Finance Committee to identify an appropriate funding source. Adoption of Committee of the Whole Report 7. Rise and Report 7.1 Mayor Clay resumed the role of Presiding Member at this point. RC(CW)17/014 Moved, seconded, and CARRIED THAT the recommendations approved at the Committee of the Whole Meeting of March 7, 2017 be ratified. 8. Legislative Matters City of Port Moody Special Council Meeting March 7,

12 SC(COTW) - Agenda Item Adjournment Mayor Clay adjourned the meeting at 6:40pm. Certified correct in accordance with Section 148(a) of the Community Charter. D. Shermer, Corporate Officer Confirmed on the day of, M.E. Clay, Mayor City of Port Moody Special Council Meeting March 7,

13 Council Agenda Information [X] COW March 21, Item 6.1 City of Port Moody Report/Recommendation to Council Date: February 20,2017 File No Submitted by: Corporate Services Department - Legislative Services Division Subject: Citizen Advisory Group Purpose / Introduction To propose a Terms of Reference for the Citizen Advisory Group, and to propose options for Audience Response Systems. Recommended Resolutions THAT the Terms of Reference for the Citizen Advisory Group be endorsed for a two-year pilot project as recommended in the report dated February 20, 2017 from Corporate Services Department - Legislative Services Division regarding Citizen Advisory Group; AND THAT a budget of $1,400 for a two-year trial of Audience Response System Option 1 be referred to the Finance Committee to identify an appropriate funding source. Executive Summary This report proposes a Terms of Reference for the Citizen Advisory Group (CAG) that takes into account its purpose and potential uses, as well as the City's expectation for its evolution. In order to ensure ease of participation and the recruitment and retention of a representative group, the Terms of Reference sets a high maximum number of participants (250), encourages continued participation through longer terms of appointment (five years) and lower levels of required time commitment (attend two meetings per year), and facilitates the recruitment of a representative group by requiring and tracking demographic information. This report also provides an overview of the considerations for the selection of an Audience Response System (ARS), and proposes that a cost-effective software-as-a-service option be selected despite its exclusion of a small number of potential participants, which addresses the desire to introduce an ARS on a trial basis and mitigate risks of technological obsolescence. Background The Citizen Advisory Group was established in response to the recommendations of the 2016 Council Committee System Program Evaluation, which found that participants on Council Committees were not demographically representative of the population at large, and that representativeness on committees is likely not achievable given the demands associated with participating on committees. The CAG was established by Council resolution on EDMS #

14 SC(COTW) - Agenda Report/Recommendation to Council Citizen Advisory Group February 20, 2017 Item 6.1 September 6, 2016 to allow interested residents to participate in the decision-making process without the specific time commitment required by committees, and to provide Council with a readily accessible and representative group of engaged citizens to consult on any issue. The CAG differs from committees in that it neither requires nor assumes familiarity with the issues being addressed at its meetings, and does not require a significant and regular time commitment. This report introduces the Terms of Reference for the CAG, and presents information on the details of the additional resources required. Each CAG meeting includes three steps: 1) the facilitator presents information relevant to the issues being considered; 2) the facilitator confirms that the desired level of understanding of the issues has been reached; and 3) the facilitator seeks input from members. Each of these three steps are facilitated by the use of an Audience Response System (ARS), which helps ensure that the objectives of the meeting can be met regardless of the size of the CAG. At the Committee of the Whole meeting of September 6, 2016, Council directed staff to provide information on the various options for an ARS with the following resolution: CW16/103 amended by CW16/104 THAT staff report back on options for an Audience Response System that includes web- and internet-based remotes, internet capabilities to handle such a system, and other relevant information as discussed at the Committee of the Whole meeting held September 6, This report provides information on the various ARS options discussed at the Committee of the Whole meeting held on September 6, 2016, and provides further details on the specific requirements for an ARS that facilitates the intended functions of the CAG. Discussion Terms of Reference The proposed Terms of Reference for the CAG have been developed based on the following considerations: The purpose of the CAG is to: allow citizens to participate in the decision-making process without the specific time commitment required by committees, which may facilitate participation of those currently underrepresented in the Council Committee System, such as young adults, women, parents, and those employed full-time; provide an option for citizens interested in the general operation of the City to provide input as generalists rather than as specialists in narrowly defined subject areas; allow the City to directly request citizen attendance at a meeting; create a representative group of citizens whose level of civic engagement rises over time, and who is readily available to provide input; and facilitate the process of convening audiences for public consultations, relatively free from the self-selection biases that may cloud discussion of contentious issues that concern only a particular segment of the population.

15 SC(COTW) - Agenda Report/Recommendation to Council Citizen Advisory Group February 20, 2017 Item 6.1 The potential uses of the CAG include: annual consideration of proposed Five-Year Financial Plans; provision of timely community input on various issues such as amendments to the Official Community Plan and the Zoning Bylaw; reviewing and providing input on various proposed master plans; and providing input on any subject referred by Council. The CAG is expected to: be representative of the community at large; a provide opportunities for all interested citizens to participate; and evolve over time with members committed for the long term and improving their level of civic engagement and awareness through repeated participation at CAG events. The proposed Terms of Reference (Attachment 1) addresses the above considerations by setting a high maximum number of participants (250), encouraging continued participation through longer terms of appointment (five years) and lower levels of required time commitment (attend two meetings per year), and facilitating recruitment of a representative group by requiring and tracking demographic information. Audience Response System Audience Response Systems are widely used in educational settings to increase audience engagement and to allow for immediate feedback to the presenter as a gauge of audience understanding; they are also commonly used for collecting input from large audiences, such as in competitions and entertainment events. For the CAG, the ARS is intended to 1) engage the audience through interaction; 2) confirm audience understanding of the issues presented, potentially pacing the presentation of information; and 3) collect audience input with the option of segmenting responses by groups. As the CAG is intended for making available to Council a group of pre-registered participants who are invited to meetings to provide input, the ARS must allow participation to be restricted to registered members, each of whom is entitled to provide input on behalf of a single participant, and is identifiable to allow response segmentation when desired. The types of systems available can be broadly divided into those that use radio frequency and those that rely on some form of online connectivity. An ARS that uses radio frequency requires the purchase of a receiver that communicates with participant remote controls; an ARS that is web-based or SMS-based requires the presenter and the participants to have access to the internet or to a cellular network. ARS options currently available on the market include: 1. Radio frequency based ARS that requires the purchase of a receiver and participant remotes, and has no on-going licensing fee costs; all data is stored locally;

16 SC(COTW) - Agenda Report/Recommendation to Council Citizen Advisory Group February 20, 2017 Item Web/SMS-based ARS that requires annual licensing fees; each participant may use his or her own electronic device (mobile phone or WiFi-enabled tablet) to provide input; this option may require the storage of personal information on servers outside of Canada, which would require the express consent of participants; and 3. Hybrid ARS that combines options 1 and 2, which would require the purchase of hardware and payment of annual licencing fees, and may require the storage of personal information on servers outside of Canada. Various product offerings from multiple vendors were analysed; the available options are outlined in the table below: Cost for the first two years Annual cost for the third and subsequent years Consent to data storage outside Canada and willing to use personal device Consent to data storage Outside Canada but unwilling to use personal device Participants Do not consent to data storage outside Canada but willing to use personal device 1 $1,356 $678 2 $1,356 + $1,200 $678 3 $8,082 + $1,200 $678 4 $5,246 + $1,200 $2,623 / 5 $6,759 + $1,200 $2,623 / 6 $6,423 $0 / / / 7 $11,972 + $1,200 $2,623 / 8 $9,504 $4,000 </ / Do not consent to data storage outside Canada and unwilling to use personal device The $1,200 associated with Options 2, 3, 4, 5, and 7 are for upgrades to the WiFi network in the inlet Theatre to ensure that participants are able to transmit their data. This cost is not required for Options 1, 6, and 8, as Options 6 and 8 are radio frequency based, and Option 1 requires participants to use cellular data if WiFi capabilities in the theatre are insufficient to support the audience size. Each option in the above table offers different features in terms of interactivity and response segmentation and analysis, but all options meet the requirements of the CAG. Options 1 to 4 exclude potential CAG participants who are either unwilling or unable to use their personal electronic devices, and/or who do not consent to having their data stored outside of Canada. Previous staff recommendations for an ARS was based on including all potential participants, which was therefore limited to options 5, 6, 7, and 8; however, with the understanding that there is a desire to operate the CAG on a trial basis with limited initial investment in technology that may become outdated, staff are recommending Option 1, which, while limiting the number of potential participants, is the most cost-effective option in the short term and removes the risk of technological obsolescence with its software-as-a-service model. Given the ubiquity of smartphone use in Port Moody, and the widespread acceptance of various online applications that require storage of personal information outside Canada, making the acceptance of Option 1

17 SC(COTW) - Agenda Report/Recommendation to Council Citizen Advisory Group February 20, 2017 Item 6.1 a condition of participating on the CAG should only result in the exclusion of a small percentage of potential participants. It has been noted in discussions in previous Council meetings that any ARS purchased by the City can be used for purposes other than the CAG, including Council Meetings, town hall meetings, committee meetings, staff meetings, other events, or, in the case of Option 6, equipment rental to other organizations. Other Options 1. THAT the Terms of Reference be amended as discussed at the Committee of the Whole meeting held on March 21, THAT staff provide further information on options for soliciting audience response as directed by the Committee of the Whole at the meeting held on March 21, THAT the report dated February 20, 2017 from Corporate Services Department - Legislative Services Division regarding Citizen Advisory Group be received for information. Financial Implications The selected ARS option would be referred to the Finance Committee to determine an appropriate funding source. In addition to the resources required for the ARS, Council previously approved a budget of $9,900 from Council Contingency in support of the CAG. $2,000 was intended for advertisements for recruiting members to the CAG, and $7,900 was intended for a Committee and Board Management System. The $2,000 remains available for advertising the CAG; however, the $7,900 for a Committee and Board Management System has since been returned to Council Contingency as unexpended funds, as the vendor of the Committee and Board Management System was unable to customize the software for use in Canada, and no other product meeting the requirements is currently available on the market. Should other options for a Committee and Board Management System be identified, staff will prepare a report for Council consideration. As noted in previous reports and discussions, CAG meetings should be held on the same evenings as existing planned Council meetings to avoid additional costs associated with the use of the Inlet Theatre. If the meetings are held as recommended, the cost of live steaming and web casting would be included in existing contracts with the service provider. Meetings held outside of the recommended times would result in additional costs for the use of the Inlet Theatre, and may incur additional live streaming and web casting fees; resources to cover these additional fees will be requested should they be required. Communications / Civic Engagement Once the Terms of Reference for the CAG is approved, the CAG will be announced to the public, and the recruitment process will be advertised in print and online on the City website as well as through social media. A comprehensive communication plan for the promotion of the

18 SC(COTW) - Agenda Report/Recommendation to Council Citizen Advisory Group February 20, 2017 Item 6.1 CAG will be developed and implemented. It is anticipated that recruitment for the CAG will be advertised will be completed for appointments to take place in July Council Strategic Plan Objectives The approval of the Terms of Reference for the CAG and the purchase of an ARS enables the operation of the CAG, which aligns with the Council Strategic Plan Objective of Service Excellence by enhancing civic engagement and public participation. Attachment 1. Proposed Terms of Reference for the Citizen Advisory Group.

19 SC(COTW) - Agenda Report/Recommendation to Council Citizen Advisory Group February 20, 2017 Item 6.1 Prepared by: Reviewed by: D. Shermer Corporate Officer A. Parnell General Manager of Corporate Services Reviewed for Form and Content I Approved for Submission to Council: City Manager's Comments Tim SavoiericiP City Manager Corporate Review Communications and Engagement Initials Financial Services Information Services

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21 SC(COTW) - Agenda Citizen Advisory Group (CAG) Terms of Reference Item 6.1 Attachment 1 Date: February 20, 2017 File No.: Approvals/Reviews/Amendments Approval date: 1. Purpose 1.1 The purpose of the Citizen Advisory Group (CAG) is to: allow citizens to participate in the decision-making process without the specific time commitment required by committees, which may facilitate participation of those currently underrepresented in the Council Committee System, such as young adults, women, parents, and those employed full-time; provide an option for citizens interested in the general operation of the City to provide input as generalists rather than as specialists in narrowly defined subject areas; allow the City to directly request citizen attendance at a meeting; create a representative group of citizens whose level of civic engagement rises over time, and who is readily available to provide input; and facilitate the process of convening audiences for public consultations, relatively free from the self-selection biases that may cloud discussion of contentious issues that concern only a particular segment of the population. 1.2 The CAG is expected to: be representative of the community at large; provide opportunities for all interested citizens to participate; and evolve over time with members committed for the long term and improving their lever of civic engagement and awareness through repeated participation at CAG events. 2. Duties 2.1 Duties of the CAG include: provision of timely community input on various issues; attend Special or Regular Council meetings as requested; and other advisory duties as assigned by Council.

22 SC(COTW) - Agenda Membership 3.1. Membership is open to all Port Moody residents. Item 6.1 Attachment Members are appointed by Council for five-year terms beginning in September and ending in August Members may serve for unlimited consecutive terms The maximum number of members is Efforts will be made to recruit a CAG that is demographically and geographically representative of the population of Port Moody. Representativeness will be based on information available at the time of appointment, including census data and any other sources deemed similarly reliable and appropriate. Priority may be given to underrepresented groups Members are required to attend a minimum of two CAG events per year beginning in September and ending in August. Members who do not meet the minimum attendance requirements are removed in August of each year, but may reapply for immediate reappointment Members must confirm attendance for CAG events per deadlines stated in invitations, as events will be facilitated based on the number of expected attendees Members wishing to resign from the CAG may do so in writing to the Legislative Services Division Members who cease to reside in Port Moody are required to notify the Legislative Services Division in writing and will be removed from the CAG Council may remove any CAG appointees by resolution for any good and sufficient cause.