Frisco Lakes Men s Golf Association Board of Directors Meeting March 7, 2011, 6:00 PM. Guest present: Ed Bullman Member-Member Chairman

Transcription

1 Frisco Lakes Men s Golf Association Board of Directors Meeting March 7, 2011, 6:00 PM Meeting was called to order by President Toby Richesin at 6:40 PM Members present: Toby Richesin President George Pryor Vice President Bob Woolley Secretary, Membership Chairman Ron Whetsell Treasurer Dick Peasley Tournament Chairman Sheldon Wittlin At Large Director, Handicap Chair. Bob Gallagher Past President Guest present: Ed Bullman Member-Member Chairman Committee Reports 1. President (Toby Richesin) No report. 2. Secretary (Bob Woolley) Minutes from the February 7, 2010 meeting were sent to all board members for electronic review. After approval, the minutes were posted to the FLMGA website. FLMGA members were notified by once the minutes were published. A motion was made to approve the minutes as written and distributed. The motion was seconded and approved. The Secretary submitted the Minutes of the February 7th, 2011 MGA board meeting to the HOA. This is a required monthly distribution. Receipt was acknowledged by Jamie Chamberlin. 3 Membership (Bob Woolley) There are now 206 members active and paid for There were two new members in February. 4 Treasurer (Ron Whetsell) The February 28, 2011 Statement of Operations and Net Equity report was distributed to the board for review. Ron reported a net equity of $4, A motion was made to accept the Treasurer s report. This motion was seconded and unanimously approved. Funds held for the Hole In One contest were moved to a separate account.

2 5. Vice President (George Pryor) No report.. 6. Tournament Director (Dick Peasley) Away Committee, Joe Shelton: a. WestRidge Golf Course; 14 April i. ~24 signed-up, deadline is 14 March for Cancellation ii. Confident we will make the 44 players b. Twin Creeks, Allen, TX; 24 May i. Next event ii. Announcement goes out 4 April Inter-Club Play-Day a. Host Hurricane Creek 19 April i. Announcement goes out 21 March. ii. Peter Chung is coordinator b. Visit Heritage Ranch, 21 April i. Announcement goes out 23 March ii. Tex Litton is coordinator Saturday play-day, a. Dave Dougherty, has resigned, i. Desires to play earlier at same price ii. Continue with his original group b. Low number of players, c. Looking for a replacement coordinator Thursday Play-Day, a. Skip Smith and Frank Johnson coordinating i. Average number of players; 12 ii. Issues: 1. another group at 12:30 2. have dropped T-times 3. 3:00 at DST 4. $11.00 and two drinks Tuesday Play-Day, a players. b. Considering an earlier start date late April/ May Web-Site is a success Handicap Report, Sheldon Wittlin s effort, is very efficient

3 7. At Large Director (Sheldon Wittlin) Met with Scott Enck and received the following for the Adopt A Hole program: Sand the divots once a week and receive 1 free game, game must be used within 7 days from the date of the work. Also they gave us the employee discount of cost + 10% for all merchandise. 8. Past President (Bob Gallagher) a. No report. Old Business: Debit Card Limit a. Discussion Kenna Cup 2011 a. Saturday June 25, 2011 b. Donating 0ne PGA Card per player c. Donating up to $ added prize money to MGA winning team(s). Distribution depends on number of entries d. Handicap Senior Flight using Ambrose Method Member/Member Tournament a. Ed Bullman presented planning status for the event. Bob Gallagher, George Pryor, Sheldon Wittlin and Dick Peasley, who are closely involved with sponsorships, coordination and booklets contributed to the discussion. First Away Day a. Status Report Membership Input. a. Survey Report. 1. Discussion b. Future Annual Party Plan 1. Amenity Center Management has approved using the Lobby for the band and dance floor, should we so choose. Also, we continue to research the possibility of a late summer pool outing and more data will follow. Bob Woolley informed the board that he is forming an IT committee to oversee all management and resource issues associated with the continuing functioning of the MGA website. This task is not complete at this time. New Business

4 Dick Peasley suggested that requests for MGA members to support community events might be put on the MGA Calendar on the website. This was discussed and considered. No action taken at this meeting. Next Board Meeting: The next Board meeting will be held on April 4, 2011 at 6:00 PM. Adjournment: The meeting was adjourned at 9:00 PM.

5 Attachment: Proposed Resolution by the FLMGA Board of Directors Board Meeting February 7, 2011 Reference: 2010 FLMGA Audit Report dated January 24, Year End Bank Balance a. See Section 3 below. 2. Hole-in-One Funds a. Treasurer to open special Bank Account at BOA. 3. Bank Balance a. The monthly revenue report will be balanced to the monthly bank balance by the Treasurer. b. The monthly bank statement will be balanced to the FLGMA checkbook in a timely manner each month. 4. Monetary Approval Procedure a. The formal FLMGA Expense Reimbursement Request form (ERR) is to be used for all monetary transactions. (See attached ERR). b. All expenditures of $ and above require two approval signatures. c. All checks of $250 and above require two authorized signatures. d. Any member of the FLMGA can submit an ERR form for approval and expense reimbursement. e. A Board Member cannot approve an ERR if he is the Requestor. f. A Board Member cannot approve an ERR and sign the reimbursement check for same unless the ERR is $250 or above, which requires two different approval signatures. g. Authorized ERR approval signatures are the President, Vice President, Past President, and Treasurer. 5. FLMGA Debit Card a. The sole authorized holder and user of the Debit Card is the Vice President. b. The Debit Card will be used in lieu of a Petty Cash fund. c. All expenditures by use of the Debit Card are subject to the approval procedures in Section 4 above. 6. Sale of Inventory Report a. Any sale of inventory is subject to the same approval procedures in Section 4 above. 7. Official FLMGA Address a. The address is to be the Amenities Center Address; 7277 Frisco Lakes Drive, Frisco, Texas b. This address will be on FLMGA Checks, Letterhead and outside correspondence. c. The Bank Statement(s) may be addressed to the Treasurers home address. 8. FLMGA Tax I.D. Number a. The Frisco Lakes HOA Tax I.D. number is the FLMGA Tax I.D. number, as required by the Club Charter. 9. Charter Club Reporting to the HOA a. Budget is to be submitted to the HOA annually in January. b. Quarterly financial statements will be submitted by the Treasurer to the HOA in January, April, July and October unless otherwise approved by an HOA representative. c. Monthly meeting minutes will be submitted to the HOA by the FLMGA Secretary. d. A current list of the membership will be submitted annually in January to the HOA by the FLMGA Secretary. e. All FLMGA Financial and Audit Records will be retained for seven (7) years by the FLMGA Treasurer. 10. Audit Committee a. The President will appoint an independent Audit committee that is from the membership but excludes any current Board member. b. The Audit committee will audit the FLMGA financial records on an annual basis.