Surry County Board of Commissioners Meeting of March 21, 2016

Transcription

1 11350 Surry County Board of Commissioners Meeting of March 21, 2016 The Surry County Board of Commissioners met in regular session at 6:00 p.m. on March 21, The meeting was held in the County Commissioners Meeting Room, Surry County Government Center, Dobson, North Carolina. Board members present for the meeting were Chairman R.F. Buck Golding, Vice-Chairman Eddie Harris, Commissioner Jimmy Miller, Commissioner Larry Phillips and Commissioner Van Tucker. Others present for the meeting, at various times, were: Chris Knopf, County Manager Conchita Atkins, Clerk to the Board Edwin Woltz, County Attorney Sandy Snow, Assistant County Manager for Human Resources and Operations Daniel White, Parks and Recreation Director Sarah Bowen, Finance Officer Don Mitchell, Facilities Director Martha Brintle, MIS Director Kim Bates, Planning Director News Media _ Chairman Golding called the meeting to order. Commissioner Phillips delivered the invocation and led the Pledge of Allegiance. _ Chairman Golding requested the Board review and approve the agenda. Commissioner Miller, the Board voted unanimously to approve the agenda. Chairman Golding requested the Board consider the minutes of the March 7, 2016, March 9, 2016 and March 15, 2016 meetings. Upon motion of Commissioner Tucker, seconded by Commissioner Harris, the Board voted unanimously to approve the minutes. _ Chairman Golding requested that the Board consider the consent agenda. Upon motion of Commissioner Harris, seconded by Commissioner Tucker, the Board voted unanimously to approve the following consent agenda items: Requests by the County Manager: Approve Emergency Services to apply and accept, if awarded, a non-matching Wal-Mart Grant. Approve Emergency Services to apply and accept, if awarded, a reimbursement Regional Grant from the North Carolina Emergency Management. The grant will involve the purchase of three WANCO message board signs. Approve the following from the Tax Department: Total releases for the month ending 2/29/2016 in the amount of $21,

2 Meeting of March 21, 2016 Continued Total refunds for the month ending 2/29/2016 in the amount of $12, Total NCVTS refunds for the month ending 2/29/2016 in the amount of $1, Total real and personal property discoveries for the month ending 2/29/2016 in the amount of $ Total motor vehicle discoveries for the month ending 2/29/2016 in the amount of $ Total EMS and EMD additions as of 2/29/2016 in the amount of $16, Total EMS and EMD refunds as of 2/29/2016 in the amount of $ Total EMS and EMD releases as of 2/29/2016 in the amount of $1, Total EMS and EMD collections as of 2/29/2016 in the amount of $9, Request from the Finance Office: Approve budget amendment no. 21 as follows: The Board of County Commissioners approved an amendment to the FY Budget Ordinance at their meeting on March 21, ACCOUNT PREVIOUS REVISED CODE DESCRIPTION AMOUNT CHANGE AMOUNT GENERAL FUND EXPENDITURES SHERIFF'S OFFICE Equipment 300,367 75, ,367 Increase departmental total. 5,090,759 75,000 5,165,759 COUNTY JAIL Prisoner Safekeeping 170,000 90, ,000 Increase departmental total. 2,400,367 90,000 2,490,367 EMERGENCY MANAGEMENT Salaries & Wages-Part Time 2,500 7,000 9, Supplies & Materials 8,038 7,000 15,038 Increase departmental total. 136,654 14, ,654 FIRE MARSHAL Supplies & Materials 14,000 4,000 18,000 Increase departmental total. 287,480 4, ,480 COMMUNICABLE DISEASE Contracted Services 5, , Small Equipment Buildings & Grounds Maintenance Equipment Maintenance 2,000 1,000 3, Telephone 2,500 1,205 3,705 Increase departmental total. 285,885 3, ,990 CANCER CONTROL Salaries & Wages 201,195 1, , Small Equipment Buildings & Grounds Maintenance

3 Meeting of March 21, 2016 Continued Equipment Maintenance 1, ,165 Increase departmental total. 338,935 1, ,355 FAMILY PLANNING Group Insurance 24,700 3,494 28,194 Increase departmental total. 391,641 3, ,135 SUPPLEMENTAL FOOD PROGRAM Salaries & Wages 300,000 9, , Equipment Maintenance 2,000 8,668 10, Utilities 3, , Refunds Increase departmental total. 598,550 18, ,218 ENVIRONMENTAL HEALTH Professional Service 1,000 (250) Supplies & Materials 15,000 (1,750) 13, Uniforms 1,000 (1,000) Postage 1,000 (250) Printing 250 (250) Rent-Buildings & Equipment 400 (250) GPS Monitoring 1,400 (250) 1,150 Decrease departmental total. 597,350 (4,000) 593,350 REVENUES Unencumbered Balance 9,625,049 50,000 9,675, Governor's Crime Comm Grant (NEW) 0 25,000 25, State Confinement of Prisoners 13,000 90, , HazMat Fees 1,000 14,000 15, Fire Marshal Inspection Fees 12,000 4,000 16, State-HIV/STD 961 3,105 4, Cardiovascular Disease 18,125 1,420 19, TANF 5,000 3,494 8, WIC-CFDA 361,059 18, , Environmental Health 4,000 (4,000) 0 Increase fund totals 73,639, ,687 73,845,617 GENERAL FUND-SHERIFF'S SPECIAL EVENTS EXPENDITURES SHERIFF'S OFFICE Miscellaneous-Special Events 89,000 5,000 94,000 Increase departmental total. 93,090 5,000 98,090 REVENUES Miscellaneous Revenue-Special Events 93,090 5,000 98,090 Increase fund totals 93,090 5,000 98,090 _ Chairman Golding then declared the meeting to be an open forum and invited members of the audience to address the Board on any matters of civic concern. There being no comments, Chairman Golding closed the open forum, and the Board resumed regular business.

4 Meeting of March 21, 2016 Continued Chairman Golding then declared the meeting to be a public hearing on zoning application ZCR1153. The site is 1.26 acres of tax parcel The property owner is Willie C. Luffman, Jr. The property is currently RA. The petition is to rezone the property to RB. Kim Bates, Planning Director, presented facts pertaining to the rezoning and stated the Planning Board recommends approval of the rezoning. Chairman Golding asked for comments from the public. No one spoke. Chairman Golding closed the public hearing and asked the Board for a recommendation. Upon motion of Commissioner Miller, seconded by Commissioner Harris, the Board voted unanimously to approve the following Statement of Consistency: Surry County Board of Commissioners Statement of Consistency: Subject: Case # ZCR1153, a Petition for General-Use Rezoning Applicant / Owner: Willie C Luffman Jr. Property Description: Tax Parcel # , located at 9330 NC Highway 268, north side, 750 east of Southland Trucking, Marsh Township. Requested Reclassification: From Rural Agricultural (RA) to Rural Business (RB). Planning and Development Staff notes that the rezoning proposal appears reasonable based on apparent compatibility of the proposed classification with the rural business development pattern of the area; and based the history of business use of the subject property and viable commercial structure existing on the site, specifically consistent with the stated intent of the Rural Business zoning district. On March 14, 2016, the Surry County Planning Board, by a 7-0 vote, recommended approval of zoning reclassification of the subject property to RB, and found the proposal reasonable based on staff reporting and on positive findings in all criteria prescribed in Article 4, Section 3 of the Zoning Ordinance. The Planning Board also determined that the proposed reclassification to RB is consistent with the following elements of the Land Use Plan: Encourage economic and commercial development that does not detract from the rural environment New commercial development should be encouraged to locate within existing areas of commercial activity Businesses in predominantly rural areas may be encouraged on a case-by-case basis if the amenities provided are not available in the immediate vicinity/community. The Surry County Board of Commissioners, having held a duly noticed public hearing on March 21, 2016, and having heard no substantive objection to the proposal, hereby concurs with the above Staff and Planning Board recommendations and consistency

5 Meeting of March 21, 2016 Continued principles, and will vote on the question to adopt the proposed zoning map amendment. Upon motion of Commissioner Harris, seconded by Commissioner Phillips, the Board voted unanimously to approve the rezoning. Michael Lineback, Social Work Program Manager, gave the Board an update on the Community Child Protection Team. The team consists of a group of community representatives who meet monthly to discuss active cases of child abuse and neglect. Mr. Lineback discussed the four common problems in the County that lead to children s safety issues. Mr. Lineback stated that in 2015, the Department of Social Services received 1113 child protective service reports of abuse, neglect and/or dependency. Mr. Lineback also stated that numerous education sessions have taken place to help prevent child abuse and neglect. Mr. Lineback presented a proposed Community Child Protection Team Member list for Board approval. Upon motion of Commissioner Tucker, seconded by Commissioner Miller, the Board voted unanimously to appoint Dr. Travis Reeves, Dr. Greg Little, Dr. Randy Bledsoe, Graham Atkinson, Kristy Preston, Debbie Bowman, Kate Appler, Ricky Bowman, Tamara Veit, Amanda Brooks, Zack Hawks, Kimberly Spencer, Bristol Mitchell, Stacy Martin, Stephanie Funderburk, Myron Waddell, Karen Eberdt, Zane Poindexter, Kendall Johnson and Kelly Utt to the Community Child Protection Team. Daniel White, Parks and Recreation Director, gave a presentation on the Comprehensive System-Wide Parks and Recreation Local Government Jurisdictional Master Plan Mr. White stated that the plan is for the next ten year planning cycle and has taken two years to develop. Ms. White stated that the plan is a collaboration between the North Carolina Department of Commerce, Recreation Resources Service at North Carolina State University, and the Surry County Planning Department. Darren Rhodes, North Carolina Department of Commerce, stated that over 50,000 surveys were mailed out in tax bills and 883 surveys were returned during the respective period. Mr. Rhodes also stated that there were meetings held in each Commissioners district. Mr. Rhodes discussed the survey results. Mr. White discussed North Carolina and National recreation statistics. The Board discussed the proposed Master Plan and financial obligations. Upon motion of Commissioner Miller, seconded by Commissioner Harris, the Board voted to approve the ten-year plan. Ayes: Commissioner Harris, Commissioner Miller, Commissioner Tucker

6 Meeting of March 21, 2016 Continued Nays: Chairman Golding, Commissioner Phillips Chairman Golding informed the audience that it was time for the special recognition portion of the agenda. The Board recognized the following individuals: Sydney Beck, Mildred Castillo, Olivia Dunning, Carley Elliott, Katie Horn, Diana Hernandez, Tania Hernandez, Ashley Hicks, Mikki Nunn, Madison Ramey, Avery Tilley, Anne-Louise Tunstall, and Kelsey Tunstall, East Surry High School Lady Cardinals Swim Team, for winning the Northwest 1A Conference Title. Coach Leah Tunstall for her leadership role resulting in the East Surry High School Lady Cardinals Swim Team winning the Northwest 1A Conference Title. The Board took a ten-minute recess. The Board resumed regular business. Chris Knopf, County Manager, addressed the Board regarding a memorandum from the Planning Director for reappointments to the Planning Board. Upon motion of Chairman Golding, seconded by Commissioner Harris, the Board voted unanimously to reappoint Corey Easter, Greg Casstevens and Buck Buckner to the Planning Board. Attorney Edwin Woltz addressed the Board regarding property adjacent to the Flat Rock Elementary School. The Surry County Board of Education is interested in purchasing the property for parking. The property is for sell at $115,000 and the Board of Education needs the property to improve parking and eliminate traffic flow issues at the school. Attorney Woltz stated that tax value on the property is $103,110. Upon motion of Commissioner Tucker, seconded by Commissioner Miller, the Board voted unanimously to purchase the property at a cost of $115,000. Chris Knopf, County Manager, reminded the Board of the April 14, 2016 North Carolina Association of County Commissioners District Meeting at Cross Creek Country Club. Chris Knopf, County Manager, addressed the Board regarding the deadline for submission of local bills to the North Carolina General Assembly. The deadline is Tuesday, May 3, Chris Knopf, County Manager, addressed the Board regarding an Eagle Scout Project in White Plains. Dusty Creed, Boy Scout Troop 553, is working toward his Eagle obtainment and has requested to build a picnic shelter behind the old White Plains gym, which is County-owned property.

7 Meeting of March 21, 2016 Continued Commissioner Harris, the Board voted unanimously to approve the request. Chris Knopf, County Manager, requested to amend the agenda to include items from the Facilities Director. Commissioner Tucker, the Board voted unanimously to amend the agenda. Don Mitchell, Facilities Director, addressed the Board regarding the purchase of 29 new chairs and two cashier stools for the Clerk of Courts Office at a cost of $12, Upon motion of Commissioner Miller, seconded by Chairman Golding, the Board voted unanimously to purchase the chairs and two stools. Don Mitchell, Facilities Director, addressed the Board regarding the surplus of County property ( ). Mr. Mitchell stated that the property is.13 acres on South Key Street, Pilot Mountain which is currently being used as an office for Juvenile Justice. Mr. Mitchell requested to declare the real property surplus and receive offers. Commissioner Miller, the Board voted unanimously to surplus tax parcel and receive bids on the property. Upon motion of Chairman Golding, seconded by Commissioner Miller, the Board voted unanimously to appoint Janice King as Chairman of the Board of Equalization and Review. Upon motion of Chairman Golding, seconded by Commissioner Miller, the Board voted unanimously to reappoint Bobbie Collins, Terry Jason White, David Taylor, Gary Lee Brown and Janice King to the Board of Equalization and Review. Commissioner Phillips discussed the potential merger of Partners Behavioral Healthcare with Smokey Mountain Center. Commissioner Phillips stated the merger would allow the LME to be reduced to four districts. Commissioner Phillips discussed a forum he attended at North Carolina State University regarding 2016 Emerging Issues and the potential loss of 2.4 million jobs by Commissioner Phillips stated that North Carolina counties face the potential loss of more than 25% of their current jobs and nearly 20% of current wages as a result of automation and related technologies. Commissioner Phillips also stated that lower wage jobs are particularly at risk and more than one million North Carolinians are currently employed in these roles. Commissioner Phillips also stated the newly created tech jobs will be higher paying than the jobs lost. Commissioner Phillips stated the work base in the state has changed dramatically,

8 Meeting of March 21, 2016 Continued moving from a manufacturing base job market largely comprised of opportunities in the healthcare industry. Commissioner Harris expressed concerns regarding immigrations and jobs. Commissioner Harris stated that the country is being flooded by immigrants which drive wages down. Sheriff Graham Atkinson introduced Boy Scout Adam Spainhour who is working toward a merit badge. Upon motion of Commissioner Miller, seconded by Commissioner Tucker, the Board voted unanimously to go into closed session to discuss legal matters pursuant to G.S (a)(3). The Board came out of closed session and resumed regular business. Commissioner Tucker, the Board voted unanimously to approve and not release the March 7, 2016 closed session minutes. Sarah Bowen, Finance Officer, addressed the first amendment to the resolution authorizing the filing of an application for approval of a financing agreement authorized by North Carolina General Statute 160A-20. Ms. Bowen stated that the County has approved a resolution to borrow up to $4,5000,000 to finance the construction of the Interstates Sewer line. Ms. Bowen stated Request for Proposals need to be mailed to prospective banks. Ms. Bowen stated the County may want to consider borrowing up to $5 million since there is uncertainty about some grant funds. Commissioner Miller, the Board voted unanimously to approve the following amendment: FIRST AMENDMENT TO RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION FOR APPROVAL OF A FINANCING AGREEMENT AUTHORIZED BY NORTH CAROLINA GENERAL STATUTE 160A-20 WHEREAS, the County of Surry North Carolina approved a Resolution Authorizing the Filing of an Application for Approval of a Financing Agreement Authorized by North Carolina General Statute 160A-20, on or about the 19 th day of January, 2016; and WHEREAS, said Resolution authorized the County to borrow up to $4,500,000 to finance the construction of a sewer line ( the Project ) to facilitate development and provide needed services to existing and future area residents, and to allow for planned economic development and growth in the project area, an amount now deemed insufficient due to County s reluctance to rely on funds committed by a grant agency; and WHEREAS, the County of Surry, now desires to borrow up to $5,000,000 to finance the Project in order to replace grant funds previously committed, but which County no longer wishes to utilize; and

9 Meeting of March 21, 2016 Continued WHEREAS, The County of Surry desires to finance the Project by the use of an installment contract authorized under North Carolina General Statute 160A, Article 3, Section 20; and WHEREAS, findings of fact by this governing body must be presented to enable the North Carolina Local Government Commission to make its findings of fact set forth in North Carolina General Statute 159, Article 8, Section 151 prior to approval of the proposed contract; NOW, THEREFORE BE IT RESOLVED that the Board of Commissioners of Surry County, North Carolina, meeting in regular session on the 21 st day of March 2016, make the following findings of fact: 1. The proposed contract is necessary or expedient to provide needed services to citizens of the County. 2. The proposed contract is preferable to a bond issue for the same purpose because the cost to issue general obligation bonds would be greater. Further, the cost of the Project exceeds the amount that can prudently be raised from available appropriation, unappropriated fund balances, and non-voted bonds that could be issued by the County in the current fiscal year pursuant to Article V, Section 4, of the North Carolina Constitution (the two thirds limitation ). 3. The sums to fall due under the contract are adequate and not excessive for the proposed purpose based on actual bids awarded and projected costs. 4. The County s debt management procedures and policies are good because the County carries out policies in strict compliance with the law and will continue to provide adequate debt management as directed by the Local Government Commission of North Carolina. 5. The increase in taxes necessary to meet the sums to fall due under the proposed contract will not exceed 2.0 cents per $100 valuation and is not deemed to be excessive. 6. The County is not in default in any of its debt service obligations. 7. The attorney for Surry County has rendered an opinion that the proposed Project is authorized by law and is a purpose for which public funds may be expended pursuant to the Constitution and laws of North Carolina. NOW, THEREFORE, BE IT FURTHER RESOLVED that the County Manager, Finance Officer, County Attorney and other staff are hereby authorized to act on behalf of the County of Surry, North Carolina in filing an application with the North Carolina Local Government Commission for approval of the Project and the proposed financing contract and other actions not inconsistent with this resolution. There was no further business to come before the Board.

10 Meeting of March 21, 2016 Continued Commissioner Miller, the Board voted unanimously to adjourn. The meeting ended at 9:15 p.m. Conchita Atkins Clerk to the Board