Clyde Township Monthly Board Meeting 3350 Vincent Road Clyde Township Hall January 16, 2018

Transcription

1 Clyde Township Monthly Board Meeting 3350 Vincent Road Clyde Township Hall January 16, 2018 Meeting called to order by Supervisor Manoleas at 7:00 p.m. Pledge of Allegiance to the Flag Roll Call: Turner, Dortman, Bates, Manoleas, McGriff, Neruda and Voight. Minutes from the Monthly Meeting of December 19, 2017 Motion by Treasurer McGriff support from Trustee Dortman to approve minutes of December 19, Yeas: 7 Nays: 0 Motion carried. Treasurer s Report Motion by Supervisor Maoleas support from Trustee Voight to approve Treasurer s report presented and subject to audit. Yeas: 7 Nays: 0 Motion carried. Monthly Bills Presented Motion by Trustee Dortman support from Treasurer McGriff to approve the list of bills-pay in reference to list of bills dated January 16, 2018 General/$11, Water Department $258, total of $258, Yeas: 7 Nays: 0 Motion carried. Agenda additions Motion by Supervisor Manoleas support from Treasurer McGriff to add the topics of the garage door and Resolution 18-3 to the agenda. Yeas: 7 Nays: 0 Motion carried. Public Comment Public Comment started at 7:05 p.m. Closed at 7:05 p.m. Reports Report from Township Assessor-Sue Hansman/Report attached to these minutes. Township Board decided to move the topics of Resolution 18-2 and Resolution 18-3 up on the agenda to discuss now while the assessor was present. 1

2 Motion by Treasurer McGriff support from Trustee Neruda to approve Resolution 18-2 for Guideline for Poverty Exemption. Roll Call Vote: McGriff/yes, Voight/yes, Manoleas/yes, Turner/yes, Dortman/yes, Bates/yes, and Neruda/yes. Motion carried. Motion by Treasurer McGriff support from Trustee Dortman to approve Resolution 18-3 Poverty Appeals Asset Level Test. Roll Call Vote: Turner/yes, Dortman/yes, Bates/yes, Manoleas/yes, McGriff/yes, Neruda/yes and Voight/yes. Motion carried. Report from Building Department-Rod Cowan/One single family residence and one Certificate of Occupancies. Report from the Ordinance Officer-Rod Cowan/Report attached to these minutes. Report from the Fire Department-Report submitted by Gary May/read by Clerk Turner/ Four good intent calls, three medicals, one electrical fire, one motor vehicle accident, and one controlled burn. FEMA grant has been submitted. Two firefighters are attending medical classes. Report from the Planning Commission-Frank Hamilton/Election of officers/frank Hamilton, Chairperson, Jessica Smith, Vice Chairperson, Leigh Grimes, Secretary, and Maurie Beauvais, ZBA Rep. Report about the Nuisance Ordinance more information is required before recommendation is given to the Committee. Committee members are Jessica Smith, Leigh Grimes, Maurie Beauvais, and Rod Cowan. Report from Wind Generator Ordnance committee. They will meet again later this month in hopes of developing a draft to present to the Planning Commission soon. Members of this committee are, Mike McGriff, Jerry Ticknor and Frank Hamilton. The Commission discussed a possible workshop on form base zoning to address the issue of mixed zoning on Lapeer Road. More information to follow. The Commission also noted the resignation of Wendy Smith. The Commission is still one member short and encourage the Board to fill the vacancy. Report from the Parks and Recreation Committee- Don Bates Board rep/ reported that the main discussion was about the grant Trustee Dortman was present and told the committee that it would be better to wait a year in order to better plan the grant. Right now it is a too short of timeframe to accomplish the grant request. Report from the Cemetery Advisory Committee-Franz Neruda/He reported that the annual packets were sent out and two return receipts 2

3 requested. Clerk Turner also reported that Ordinance #58-17 is now in effect. Columbarium has been moved to the front of the Kinney Cemetery, orange flags are in the snow to show the placement of the columbarium. When the weather breaks working on getting it set. The Committee will figure out the prices of niches along with the rules and regulations. The bronze plaques will also be discussed. Supervisor Manoleas reported that he had a conversation with a funeral director. He had questions about Ordinance # Correspondence Clerk Turner and Supervisor Manoleas present various correspondence. OLD BUSINESS: TOWNSHIP HALL PROJECT Clerk Turner reported that a meeting has been rescheduled to January 22, 2018 at 6 p.m. with Greg Mason and the contractor Richard Cedroni. The plans have been revised and a new price will be present at this meeting. OFFICE COORDINATOR (LIST) Discussion. A Committee was formed (Supervisor Manoleas, Treasurer McGriff and Trustee Neruda) to get further information about Stacey s present job description. NEW BUSINESS: COPIER Treasurer McGriff reported to the Board that the copier might need replacing, and that this is something the Board might want to think about. Discussion about the age of the copier and if anything major would happen to it, parts would be hard to find. It was mentioned that a new copier could cost $10, compared to what the present copier cost ($6,000.00). Clerk Turner suggested to get quotes on this then we can discuss this topic further. Supervisor Manoleas mentioned that the department heads need to get information to him on the budget. Because if possible the cost of a new copier could be included in the next budget for consideration. Trustee Dortman mentioned about the paper quality could be contributing to the numerous paper jams that everyone has been 3

4 experiencing. FIRE TRUCK SALE Trustee Dortman stated that the prices to advertise these vehicles in the MTA magazine are fair. The plan is to get these ads in the MTA magazine for March plus it would also be posted on their website. Discussion about the new truck being delivered in May of That is the reason of getting rid of these two vehicles. SUMMER HIRE (DON) Trustee Neruda wanted this topic discussed to be pro-active on hiring Don back for the part time DPW position. It was stated that if Don was better informed that he could have stayed longer last year. Discussion about getting a letter of agreement with the union. Motion by Trustee Voight support from Treasurer McGriff to hire a temporary summer part time DPW worker at the same rate of pay for April 15 December 1, Yeas: 7 Nays: 0 Motion carried. Supervisor Manoleas will contact the Union and Trustee Neruda will check with Don. CYBER ATTACK INSURANCE Clerk Turner presented this topic to the Board. This information was sent to the Township from the insurance carrier. Supervisor Manoleas stated that he had talked with Hi-Tech on this. Discussion. It was decided to check into the added cost to our insurance on this topic. Next month s meeting. POVERTY EXEMPTION 18-2 Approved earlier on the agenda. Resolution 18-1 Motion by Treasurer McGriff support from Trustee Voight to approve Resolution 18-1 Road Right of Way. Roll Call Vote: Voight/yes, Manoleas/yes, Neruda/yes, Bates/yes, McGriff/yes, Dortman/yes, and Turner/yes. PONDEROSA SURVEY 4

5 Clerk Turner presented this topic to the Board for their consideration. This information was received in September 2017 from Bill Hazelton, Engineer at the Road Commission. She reported that the amount for this survey will be around $25, The Township has until December 31, 2019 to decide what option if any they will take on the Ponderosa ditching issue. The Township will be charged if a decision is not made by the deadline date. Next month s agenda. CHMP INVOICE ($5,523.75) Motion by Trustee Neruda support from Clerk Turner to pay invoice to CHMP in the amount of $5, Yeas: 7 Nays: 0 Motion carried. It was decided to pay this invoice 80/20. Garage Door Motion by Clerk Turner support from Supervisor Manoleas to approve the quote from Crawford Door in the amount of $ to replace garage door due to a break-in attempt. Yeas: 7 Nays: 0 Motion carried. It was decided to pay this invoice 80/20. Resolution 18-3 Approved earlier on the agenda No Public Comment Motion by Supervisor Manoleas support from Trustee Neruda to go into Closed Session. Yeas: 7 Nays: 0 Motion carried. Closed Session at 9:28 p.m. GORDIE CLARK DPW EMPLOYEE (CLOSED SESSION) Motion by Treasurer McGriff support from Trustee Neruda to go into Open Meeting. Yeas: 7 Nays: 0 Motion carried. Open Meeting at 9:44 p.m. 5

6 Tidbits SECOND PUBLIC COMMENT Motion by Supervisor Manoleas support from Trustee Neruda to adjourn meeting. Yeas: 7 Nays: 0 Motion carried Meeting adjourned at 9:45 p.m. Respectfully submitted and prepared by Kathleen Turner, Clerk Approved by Ernie Manoleas Supervisor 6

7 CLYDE TOWNSHIP SPECIAL MEETING 3350 VINCENT ROAD CLYDE TOWNSHIP HALL FEBRUARY 6, 2018 Meeting called to order by Supervisor Manoleas at 7:00 p.m. Pledge of Allegiance to the Flag Roll Call: Turner, Voight, Bates, Manoleas, Dortman, McGriff, and Neruda. Also present Greg Mason from CHMP, and Richard Cedroni, contractor. Supervisor Manoleas started off the meeting stating that the Board would be getting the results from the Building Committee. He mentioned that a lot of work has gone into this project and it was much appreciated. He wanted to keep this topic active and also have it on next month s agenda to get the residents involved. They are the stakeholders and at the last meeting addressing this topic there were residents that had their issues on this project. Discussion about the Newsletter that was sent out 7 months ago, Website, Facebook and the Times Herald. It was decided to contact and get the word out on social media about this renovation/addition to the current Township Hall. Greg Mason mentioned that the electrical price was significantly lower and estimated cost of about $10, It was also discussed about using the new front door that the Township just purchased in the renovation project. Greg Mason also stated that these revised plans have reduced the square footage by 532 feet. The new addition of the meeting room will be 52 feet and 6 inches out towards the north side of the Hall. It will be 39 feet wide. Also this project will be done in one phrase because that is the way the contractor bid it. Trustee Neruda reported that the project should take between 6 8 months to complete. Start in April and end in November. It was also mentioned that after the final decision is made it will take about a month to get contract signed and permits. Also mentioned was the leasing situation for the office personnel to go somewhere else to conduct Township business and also the upcoming elections. Elections will be held in August and November. Talked about getting a trailer for the elections or using the old township hall. Discussion. 1

8 Greg Mason reported to the Board that when the final decision is made he will need about two to three week to develop buildable plans. Trustee Neruda stated that they have done their job by getting the price down to around the $800, as requested from the Board. Trustee Bates stated that yes they have reached that point. He also stated that the full time employees, need a better working environment more space better quality space, better windows and insulation. It was discussed that the payment option for a loan would be discussed at a later time. Treasurer McGriff announced that the USDA are coming to look around on February 13, 2018 at around 12:30 p.m. They do this to consider loan availability. The Township has had a loan through USDA before. Treasurer McGriff believes that their rates will be better. Also stated that the 80/20 plan will be used for payment of this project. This means that 80 percent of the total project cost will come from the General Fund. Then 20 percent will be paid from the Water Department Fund. It was decided to have an informational meeting at 6 p.m. the day of the next Board meeting, which will be February 20, 2018 to get input from residents. The regular Board meeting will be a 7 p.m. for a final decision on this topic. It was also decided that the word of this Renovation/addition to the Township Hall be announced on both signs in front of the Hall and the Fire Department, Website, Facebook, and the Times Herald. Supervisor Manoleas will contact the Times Herald. Clerk Turner was asked to do the rest of the communication. Motion by Clerk Turner support from Trustee Voight to adjourn meeting. Yeas: 7 Nays: 0 Motion carried. Meeting adjourned at 8:00 p.m. 2

9 USDA INFORMATIVE/APPLICATION MEETING 3350 Vincent Road Clyde Township Hall February 13, 2018 Meeting called to order by Supervisor Manoleas at 12:42 p.m. Pledge of Allegiance to the Flag Present: Supervisor Manoleas, Clerk Turner, Treasurer McGriff, and Trustee Neruda. Met with Melissa Mora from USDA, Rural Development, Loan Specialist. Discussed rates 3.5% up to 4% and 4.5% Earliest possible loan May 1. She assured us that at the time of closing the Township would get the lowest rate. Also discussion about having the architect labeled a construction manager plus he needs to be approved by the government. (Washington) Discussion about someone being on site to watch and observe daily. It was determined that someone needed to be available at all times. Melissa was very informative and explained in detail the Township s options. However, during the conversation it was stated that the Township had already accepted a bid. Melissa stated that this is beyond the USDA s help. At this point is was determined no further action would be taken. The members decided that before the Township enters into a big project to contact USDA first. Matter of details. She also mentioned that if the Township had any other projects in the future USDA could help. Discussion at that point. In closing she reminded us that there are no deadlines, fill out application any time and their fiscal year ends on September 30. The members present thanked her and stated that they learned a lot of information for possible projects in the future. Motion by Treasurer McGriff support from Supervisor Manoleas to adjourn meeting. Yeas: 4 Nays: 0 Motion carried. Meeting adjourned at 1:27 p.m. Respectfully submitted and prepared by Kathleen Turner, Clerk Approved by Ernie Manoleas Supervisor 1

10 Clyde Township Special Informational Meeting 3350 Vincent Road Clyde Township Hall February 20, 2018 Meeting called to order by Supervisor Manoleas at 6:00 p.m. Pledge of Allegiance to the Flag Roll Call: Dortman, Voight, Turner, Manoleas, Neruda, Bates, and McGriff. Bates absent. Also present CHMP architect, Greg Mason and contractor Richard Cedroni. This is an informational meeting to inform the public what the Township Board is planning to do with the Township Hall as far as a renovation/addition project. Supervisor Manoleas did some explaining to the audience to fill them in. Greg explained the revised plan. He also reported that the Township cut down the price by $400,000. They did this by taking all the frills and making it simple. He also stated that it is a very responsive plan. The building will provide extra needed storage space, a larger meeting room to accommodate not only meetings but elections, as well. It will also provide a new underground heating system, LED lighting, and also ADA complaint bathrooms. This project will also get the mechanical in the building up to code, talked about three phrase electric vs. one phrase. It was also mentioned that this project will not cost the residents any money. No tax, no assessment. Trustee Bates arrived at 6:34 p.m. Motion by Treasurer McGriff support from Clerk Turner to adjourn. Yeas: 7 Nays: 0 Motion carried. Meeting adjourned at 6:45 p.m. Respectfully submitted and prepared by Kathleen Turner, Clerk Approved by Ernie Manoleas Supervisor 1

11 Clyde Township Monthly Board Meeting 3350 Vincent Road Clyde Township Hall February 20, 2018 Meeting called to order by Supervisor Manoleas at 7:00 p.m. Pledge of Allegiance to the Flag Roll Call: Voight, Bates, Turner, McGriff, Neruda, Dortman, and Manoleas. Minutes from the Monthly Meeting of January 16, 2018 Motion by Treasurer McGriff support from Trustee Neruda to approve minutes of January 16, Yeas: 7 Nays: 0 Motion carried. Minutes from Special Meeting of February 6, 2018 Motion by Treasurer McGriff support from Trustee Voight to approve minutes of February 6, Yeas: 7 Nays: 0 Motion carried. Minutes from Informative/application USDA meeting of February 13, 2018 Motion by Supervisor Manoleas support from Treasurer McGriff to approve minutes of February 13, Yeas: 7 Nays: 0 Motion carried. Treasurer s Report Motion by Trustee Voight support from Trustee Dortman to approve Treasurer s report presented and subject to audit. Yeas: 7 Nays: 0 Motion carried. Monthly Bills Presented Motion by Treasurer McGriff support from Supervisor Manoleas to approve the list of bills-pay in reference to list of bills dated February 20, 2018 General/$22, Water Department $50,138.11total of $73,128.68, Payroll $25, Yeas: 7 Nays: 0 Motion carried. Agenda additions 1

12 Public Comment Public Comment started at 7:06 p.m. Fred Wisson asked question about who is responsible digging the snow out around the fire hydrants. Supervisor Manoleas mentioned he will check with Bill. Jim Bearss concerned surveillance sign out at the Ruby Cemetery. Discussion about the concerns and vandalism that goes on out at the Ruby Cemetery. Discussion about get a game camera out there. Closed at 7:10 p.m. Reports Report from Building Department-Rod Cowan/One demo of trailer, one single family residence, one roof repair and one certificate of Occupancies. Report from the Ordinance Officer-Rod Cowan/Report attached to these minutes. Report from the Fire Department-Report submitted by Gary May/Two medical emergencies, one carbon monoxide alarm, one mutual aid for chimney fire, one chimney fire, one stove fire, two vehicle accidents, and two building fires mutual aid. One firefighter started MFR (Medical First Responder) class in Memphis. Report from the Planning Commission-Frank Hamilton/Jerry presented a historical report on Clyde Township that proved to be both very entertaining and informative. Planning Commission members learned not only the history behind many of the township landmarks, but also the effect that they have had on the future of the township. Written exhibits were presented that will prove to be valuable assets as we discuss ordinances. Nuisance committee did not meet due to illness. The proposed wind turbine ordinance was presented electronically about a week before the meeting and was briefly discussed. They plan on this being a main agenda item for discussion and debate at their April meeting. Workshop was discussed. Some members do plan on attending planning and zoning workshop in Frankenmuth, March 1. Arrangements have been made to have a workshop on Form Base Codes in the Donald Dodge Auditorium on the County Building. The workshop will take place on March 13 th which means the March Planning Commission meeting will be cancelled. The County Planning Department, MSU extension and our surrounding neighbors are aware of the workshop and have expressed interest in participating. We plan on charging $25.00 each to help defer the cost of approximately $

13 Report from the Parks and Recreation Committee-Don Bates/He reported that the Committee had the discussion considering a 12 x 12 pavilion by the Pickleball Court at Jake Simpson s park. It was decided that when the weather improves the committee will check the various parks to see what needs to be repaired. Clerk Turner asked if the committee could look into getting a larger sign for the Pickleball Court. Report from the Cemetery Advisory Committee-Franz Neruda/Reminded everyone about the columbarium topic. Correspondence Clerk Turner and Supervisor Manoleas present various correspondence. OLD BUSINESS: TOWNSHIP HALL PROJECT Discussion. Motion by Clerk Turner support from Trustee Neruda to approve moving forward on the renovation/addition of the township hall project in the amount of $805, Roll Call Vote: Neruda/yes, McGriff/yes, Manoleas/yes, Dortman/yes, Bates/yes, Turner/yes, and Voight/yes. Motion carried. Greg Mason, stated that he would work on a contract for signatures. It was discussed that breaking ground would happen the first part of April. Also discussed the payment draw that will occur on a monthly basis. Greg also reminded that Board that the Township needs to check with their insurance company about builder s risk insurance. PONDEROSA SURVEY Supervisor Manoleas stated that he had talked with a couple of Ponderosa residents. He was thinking what has to be done, and what to do to make it as efficient as possible and utilize the Road Commission s engineering study. He advised Board members to look over this information. Next month s agenda. CYBER ATTACK INSURANCE Clerk Turner reported to the Board what this insurance would cost. Discussion. Supervisor Manoleas stated that he will check with Hi-Tech the township s IT people on this issue. 3

14 SUMMER HIRE Person the township had last summer cannot do it again this year. It was discussed about putting the word out to colleges. Get someone for the first of April. It was stated last month the dates for employment would be April 15 to December 1, Seasonal worker, $11.00 an hour. Next month s agenda. WATER ORDINANCE #51 Clerk Turner reported to the Board that Bill and herself need to sit down and work on the fee schedule for Ordinance #49. She also reported that the lawyers have Ordinance #51 pertaining to water also. They are cleaning that Ordinance up and including verbiage so the Township can charge the property owner if renters do not pay the water bill. Next s month s agenda. OFFICER COORDINATOR A Committee was formed to discuss this issue. Trustee Neruda sent information of job descriptions to the members of the Committee. Next month s agenda. No Public Comment Tidbits SECOND PUBLIC COMMENT Motion by Supervisor Manoelas support from Trustee Dortman to adjourn meeting. Yeas: 7 Nays: 0 Motion carried Meeting adjourned at 7:50 p.m. Respectfully submitted and prepared by Kathleen Turner, Clerk Approved by Ernie Manoleas Supervisor 4

15 Special Board Meeting 3350 Vincent Road Clyde Township Hall March 7, 2018 Meeting called to order by Supervisor Manoleas at 12:00 noon. Pledge of Allegiance to the Flag Roll Call: Turner, Bates, Neruda, Voight, Manoleas, Dortman, and McGriff. Public Comment: Kathy March stated her concern about approved big aqua wells. She asked the Township to keep an eye on this topic. She also had a concern about the voter identification cards and driver s license. Both items need to have the same city or town come the year of She was told that she was not in compliant. Discussion. Supervisor Manoleas asked for information about this topic. LEASE AGREEMENT Supervisor Manoleas explained about the lease agreement and how this topic needs to keep going. Discussion. Motion by Trustee Voight support from Trustee Neruda to approve signing of the lease agreement for the office rental from Sawmill Properties, L.L.C upon approval from the township attorney. Yeas: 7 Nays: 0 Motion carried. STORAGE PODS Discussion about the quotes pertaining to the storage pods. It was mentioned to get approval from the contractor of the location of the pod. Motion by Treasurer McGriff support from Supervisor Manoleas to approve the quote of the 40 pod from Mobile Mini first initial cost of $ with a monthly payment of $ Yeas: 7 Nays: 0 Motion carried. MOVING BIDS Discussion. It was decided to have this topic on the next meeting s agenda in order to get more quotes. WATER ISSUE 1

16 Supervisor Manoleas reported to the Board about a water issue and Kimball Township. He also read Bill Dedoe s letter about what happened this week concerning the water issue, and water main break and how it affected Clyde Township s residents. This letter will be attached to these minutes. This topic will also be on the next meeting s agenda. Supervisor Manoleas stated that he will talk with Kimball about getting a shut off value in place in this area. WORK ORDER FROM THE ROAD COMMISSION Discussion about the work order presented to the Township. It concerns a culvert on Bryce Road that is very close to failing. Motion by Treasurer McGriff support from Trustee Neruda to approve the work order for the survey, design and permit in the amount of $2, Yeas: 7 Nays: 0 Motion carried. Motion by Treasurer McGriff support from Supervisor Manoleas to adjourn meeting. Yeas: 7 Nays: 0 Motion carried. Meeting adjourned at 12:20 p.m. Respectfully submitted and Prepared by Kathleen Turner, Clerk Approved by Ernie Manoleas Supervisor 2

17 Clyde Township Monthly Board Meeting 3350 Vincent Road Clyde Township Hall March 20, 2018 Meeting called to order by Supervisor Manoleas at 7:00 p.m. Pledge of Allegiance to the Flag Roll Call: Voight, Bates, Turner, McGriff, Neruda, Dortman, and Manoleas. Minutes from the Special Informative Meeting of February 20, 2018 Motion by Treasurer McGriff support from Supervisor Manoleas to approve minutes of February 20, 2018 at 6 p.m. Yeas: 7 Nays: 0 Motion carried. Minutes from Monthly Meeting of February 20, 2018 Motion by Treasurer McGriff support from Trustee Voight to approve minutes of February 6, 2018 at 7 p.m. Yeas: 7 Nays: 0 Motion carried. Minutes from Special Meeting of March 7, 2018 Motion by Supervisor Manoleas support from Treasurer McGriff to approve minutes of March 7, 2018 with correction. Yeas: 7 Nays: 0 Motion carried. Treasurer s Report Motion by Trustee Voight support from Trustee Dortman to approve Treasurer s report presented and subject to audit. Yeas: 7 Nays: 0 Motion carried. Discussion about page 2 of Treasurer s report and the need to increase the replacement cost. It was decided to put this topic on next month s agenda. Monthly Bills Presented Motion by Treasurer McGriff support from Trustee Dortman to approve the list of bills-pay in reference to list of bills dated March 20, 2018 General/$14, Water Department $12, total of $26, Payroll & quarterly $41, Yeas: 7 Nays: 0 Motion carried. Agenda additions 1

18 Motion by Clerk Turner support from Supervisor Manoleas to add the attorney s invoice under New Business. Yeas: 7 Nays: 0 Motion carried. Public Comment Public Comment started at 7:14 p.m. Chuck Raski stated that he had water pressure of 30 psi. Supervisor Manoleas commented that this topic is on the agenda under Old Business and will be addressed at that time. Fred Wisson asked what happened to the garage door on the DPW building. He saw this expenditure on the list of bills. Supervisor Manoleas explained that the Township experienced two attempted break ins during the Christmas holiday weekend. Holly Clause of 7088 Bryce Road had a concern over her neighbor regarding marijuana odors. Supervisor Manoleas commented that the Township had opted out of the marijuana ordinance topic. Holly asked about the Township s nuisance ordinance pertaining to this topic. She stated that the odor is really bad, like a skunk. She is also concerned about her teenage children and their friends. She has call the County Drug Task Force, and they refer her to the Township. Discussion. Supervisor Manoleas stated that the Township will look into this. The Supervisor also commented that Holly should address the Planning Commission on this and gave her the information when their next meeting will be held. Public Comment closed at 7:28 p.m. Reports Report from Building Department-Rod Cowan/Three pole barns, one roof repair and rafters, one foundation repair, one residential addition, and two certificate of occupancies. Rod also reported that another house will be built in the Township as soon as the weight restrictions come off the roads. Report from the Ordinance Officer-Rod Cowan/Report attached to these minutes. Rod has an issue with 3065 Abbottsford Road. He has gone as far as he can as an Ordinance Officer. He wanted to know if the Township wanted to pay to have this address cleaned up and then add the charge of this clean up to the property owner s taxes. Discussion. Clerk Turner suggested sending a letter to the homeowner to explain what will happen next and see what kind of response the person gives. It was mentioned that this person is elderly and can t afford to clean this up himself. Supervisor Manoleas asked to put this topic on next month s agenda. He also asked Rod for a letter concerning the time line on this case. 2

19 Report from the Fire Department-Report by Gary May/Five medical emergencies, three trees down in roadway, one, rollover accident, and one snowmobile personal injury accident. Holmotro extrication tools, annual maintenance is done, and Earl Cole from DNR did a Wildland Fire Class. Report from the Planning Commission-Submitted by Frank Hamilton/Read by Clerk Turner/In place of the March Planning Ccommission meeting, a workshop was created to discuss and hopefully resolve the zoning issues along the Lapeer road corridor. MSU extension educator Harmony Gmazel was invited to teach about the Form Based Codes which ideally would eliminate most of the non-conforming issues on Lapeer Road. The workshop was attended by the entire Clyde Township Planning Commission members plus the Supervisor and three member of the St. Clair County Planning Department. Many issue and possible solutions were raised and discussed by all including a hybrid of form based codes for the Lapeer Road area only. This will be studied by the Planning Commission for the best solution to this issue. Not only did the Committee have a very instructive meeting they created many contacts that can be utilized in the future. Citizen Planner program was briefly discussed with encouragement from the supervisor. Interest is had from all the new Planning Commission members. Jessica Smith and Frank Hamilton will be attending an all day workshop on planning and zoning sponsored by MAP in Taylor at the Wayne County Community College Campus on March 20 th. Report from the Parks and Recreation Committee-Don Bates reported that the Committee will be checking with Croswell on the size of their pavilion. Discussion about getting picnic tables at Lowes, and getting prices on the senior fitness center and play scape. Report from the Cemetery Advisory Committee-Franz Neruda/Getting prepared for Memorial Day. Purchased more flag holders and lady auxiliary flags. Discussed the mower deck issue. Mr. Morgan will help out with the foundation digging for the columbarium. During the winter Bill made new form foundations on the most popular sizes the township makes. The Committee with be working on the budget in May. Also Connie Bates shared her information that she received from an online class she took pertaining to cemeteries. Correspondence Clerk Turner and Supervisor Manoleas present various correspondence. Supervisor Manoleas mentioned a letter from Kappen and the trimming of trees on Township property. Supervisor Manoleas told them do the 3

20 most that they can. OLD BUSINESS: LEASE AGREEMENT The Township attorney looked at this agreement and had a change that needed to be mentioned to Mr. Chidester pertaining to repairs. This agreement also listed that the Township will pay $1, a month to lease the office building over in Wadhams at 2820 Stable Drive, south of the Kountry Kitchen. The Township plans to lease this building anywhere between 6 to 8 months. Supervisor Manoleas will contact Mr. Chidester to get this worked out. HALL PROJECT Clerk Turner wanted to update the Board on the storage pods. A pod will be delivered on April 10 th. Clerk Turner stated that packing up could begin. The contractor was ok with the placement of the pod. Trustee Neruda got updated moving quotes for the Board members. Discussion on clearing out stuff, might need a second pod. Clerk Turner suggested making a list of what is put in the pods. Trustee Neruda suggested getting some shelving units. Hi-Tech will need a few days to complete the phones and computer connections for us at the temporary offices. Cost around $1, Waiting for finance information from the Treasurer. He stated that the interest rate is pretty much the same, under 4%. Discussed more details on the move, pod and building. Also mentioned that the Hall Committee needed to meet the architect and the electrician to discuss the price. Need to lower the price some more. The Committee will set up time and date to do this. Trustee Dortman brought the subject about were to have future meetings. It was discussed that the meetings could take place at the Fire Hall. Trustee Dortman did some research and the Ruby Lions Club offered their building for the meetings of the Township. It was discussed that the Fire Hall might not be a good place for meetings, if calls are toned out. Discussion. It was a unanimous decision to accept the offer of using the Ruby Lions Club building. PONDEROSA SURVEY Supervisor Manoleas stated that he would talk with Todd Burch from the Road Commission during the road trip on this topic. Discussion about not having to do the whole project in order to incorporate the survey cost 4

21 in the project cost. CYBER ATTACK INSURANCE Supervisor Manoleas contacted Hi-Tech about this topic. They mentioned that insurance companies have been doing this but it is not necessary. The person from Hi-Tech assured Supervisor Manoleas that the Township is protected. SUMMER HIRE Letter of agreement from the Union has been received. Clerk Turner reported to the Board that this ad has been posted to the Township s website, Facebook, and also at SC4 job connect The Interviewing Committee is still Supervisor Manoleas, Trustee Neruda, and Treasurer McGriff. Discussion about putting this message on the sign out front of the Township Hall. WATER ORDINANCE #51 Clerk Turner reported to the Board that she sat down with Bill Dedoe and got updated prices and info. Decided to develop a fee schedule to reflect all the dollar amounts in the Ordinance. Attorney still working on Ordinance #49. OFFICER COORDINATOR Committee has not meet with Stacey, yet. Supervisor Manoleas informed the Board that he meet an officer coordinator from East China Township. He wants to talk with her. Trustee Neruda reminded the Board of the information he got on this topic from various Townships. Clerk Turner stated that Stacey is a very organized person, getting the duties arranged for the move, talked with Mr.Chidester on the lease agreement. Treasurer McGriff stated that she has gone above and beyond her job. Supervisor Manoleas stated that he will do his research and this topic will be on next month agenda. He asked that the Committee sit down and talk with Stacey. WATER ISSUE OF KIMBALL TOWNSHIP Discussion about Bill Dedoe s letter concerning the water main break on West Water/Kimball Township s side. This break affected the water pressure in Clyde Township. Supervisor Manoleas read Bill s letter. (This letter attached to these minutes). It was decided that the Township needs to sit down with Kimball and talk about getting better 5

22 communication skills and also a shut off valve in that area that Bill was referring to in his letter. Supervisor Manoleas reported to the Board that the Kimball Board doesn t know or is not listening to their DPW workers. Discussion about Kimball s water tower and the pumps they use. Supervisor Manoleas stated that he wanted to talk with Bob Hand, Clerk- Kimball Township and Bill Dedoe to get some answers on this concerns. NEW BUSINESS: BURGESS RENEWAL Discussion. It was discussed that the DEQ permit is needed in order to approve this renewal. Next month s agenda. BUDGET ADJUSTMENT Discussion about budget now and proposed. Motion by Supervisor Manoleas supported by Treasurer McGriff to put the budget adjustments on a consent agenda and approve the budget adjustments as submitted. Yeas: 7 Nays: 0 Motion carried. DNR GRANT Trustee Dortman informed the Board on the information of the grant and discussed the bids received for the UTV. The lowest bid was from Douglas Power Sports in Bay City. Discussion on servicing etc. It was mentioned that the grant money would be $4,999.00, raffle money will be $4, and then the Township s contribution would be $5, Trustee Dortman also stated that they can deliver the UTV for an additional $ He figured mileage would cost about $120.00, so it was decided to let the company deliver it. Motion by Trustee Dortman support from Treasurer McGriff to purchase the UTV from Douglas Power Sports for a total amount of $15,302.30/$2, deposit and $ delivery fee. Yeas: 7 Nays: 0 Motion carried. ATTORNEY S INVOICE Motion by Clerk Turner support from Trustee Dortman to approve 6

23 the attorney s invoice in the amount of $1, Yeas: 7 Nays: 0 Motion carried. No Public Comment Tidbits Supervisor Manoleas wanted to thank the Board of Review for a very efficient job they performed. SECOND PUBLIC COMMENT Motion by Supervisor Manoelas support from Trustee Neruda to adjourn meeting. Yeas: 7 Nays: 0 Motion carried Meeting adjourned at 9:10 p.m. Respectfully submitted and prepared by Kathleen Turner, Clerk Approved by Ernie Manoleas Supervisor 7

24 Special Board Meeting 3350 Vincent Road Clyde Township Hall April 10, 2018 Meeting called to order by Supervisor Manoleas at 9:00 a.m. Pledge of Allegiance to the Flag. Roll Call: Neruda, Voight, Dortman, Turner, Bates, McGriff and Manoleas Renovation/Addition project various details The Hall Committee, Architect, Contractor and the electrician all met to discuss the increase of $13, cost of the electrical bid. When everything was said and done the increase came out to be $1, Discussion about the history of this topic with the architect and the electrician. Trustee Neruda explained the details. Motion by Trustee Neruda support from Supervisor Manoleas to approve the $1, increase of Stephenson s Electric to continue this project in the amount of $807, Yeas: 7 Nays: 0 Motion carried. Discussion about the assessor being out in the lobby of the temporary offices of the Township. Trustee Neruda is concerned about her safety. Also talked about the new door on the front of the Township Hall and how the contractor can reuse this door for the renovation. Financial Information Treasurer McGriff reported to the Board that he contacted a total of five banks. One did not respond. Mainly the interest rate was 4 4.5%. Put this topic on the next meeting s agenda. Contact person for Renovation/Addition Project Discussion between the Board members on who would be the best person that Greg Mason could contact during this process. Some members stated that Supervisor Manoleas would be the choice because he is the legal agent of the Township. Other members mentioned that Rod Cowan is the Building Inspector of the Township so the two of them could keep an eye on everything.

25 Plus it was stated that the architect will be paid well, to keep things going, as well. Trustee Neruda explained to the Township Board who would Greg contact, if needed. He stated that personal he was not interested in the job. More discussion. Motion by Trustee Voight support from Supervisor Manoleas to name Supervisor Manoleas the contact person for the Township Hall project, if urgent contact Clerk Turner. Yeas: 7 Nays: 0 Motion carried. Summer Hire Supervisor Manoleas called the people that applied last year. Discussion. Trustee Dortman mentioned that there are a lot of summer hire positions out there. Clerk Turner mentioned that her son filled out an application. She thought the Township could hire him for the interim and still look for someone. Her son could rake, help clean the cemeteries and load boxes in the pod. It was decided to put this topic on next meeting s agenda. Bill Bearss Park grass Discussion about the grass in the park. This seeding happened towards the end of last year. It was decided that no playing of soccer or baseball will be allowed until July. The weather needs to warm up for the grass to continue to sprout and maybe roll it again. Supervisor Manoleas and Trustee Neruda will keep an eye on this. Tables/Chairs Clerk Turner wanted to know what the plans were for the meeting tables (that weigh a ton) and the rack of folding chair in the meeting room. Clerk Turner suggested that the tables can be left at the Hall for the contractor to use of his blueprints and such. She also suggested that maybe the Lion s Club could use the extra chairs. Discussion about the Fire Department could use some extra chairs. Supervisor Manoleas stated that he would like to keep the rest for extra people that attend the Board meetings. Fire Truck Sale Trustee Dortman mentioned that he had advertised in the MTA magazine and other places for two months. No luck. He wanted to know how the Board felt

26 about getting a broker to advertise. They would get 10% of the selling price, plus they would have a bigger spectrum to advertise. Board agreed. Motion by Supervisor Manoleas support from Trustee Dortman to adjourn meeting. Yeas: 7 Nays: 0 Motion carried. Meeting adjourned at 10:10 a.m. Respectively submitted and Prepared by Kathleen Turner, Clerk Approved by Ernie Manoleas Supervisor

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35 Clyde Township Monthly Board Meeting 4535 Brott Road, Ruby Clyde Township Hall May 15, 2018 Meeting called to order by Supervisor Manoleas at 7:00 p.m. Pledge of Allegiance to the Flag Roll Call: Dortman, Turner, Voight, McGriff, Neruda, Bates, and Manoleas. Minutes from the Monthly Meeting of April 17, 2018 Motion by Treasurer McGriff support from Trustee Dortman to approve minutes of April 17, Yeas: 7 Nays: 0 Motion carried. Minutes from Special Meeting of May 7, 2018 Motion by Treasurer McGriff support from Trustee Voight to approve minutes of May 7, Yeas: 7 Nays: 0 Motion carried. Treasurer s Report Motion by Supervisor Manoleas support from Trustee Neruda to approve Treasurer s report presented and subject to audit. Yeas: 6 Nays: 1 Motion carried. Discussion about the CD s with the Water Department money. It was decided to have an expiration date of the CD s on the Treasurer s report. Trustee Voight suggested about putting a lower amount in the CD s, like $245, Monthly Bills Presented Motion by Treasurer McGriff support from Trustee Dortman to approve the list of bills-pay in reference to list of bills dated May 15, General/$43, Water Department $ 46, total of $90, monthly payroll $28, Yeas: 7 Nays: 0 Motion carried. Agenda additions-none Public Comment Public Comment started at 7:19 Eric Stocker introduced himself. He is running for State Representative for the 81 st district as a Republican. He 1

36 is from Marysville. He informed us that he has three main factors on his platform. Infrastructure (roads and bridges), reform no-fault auto insurance and education. Public Comments ended at 7:31 p.m. Reports Report from Building Department-Rod Cowan/One residence, two storage buildings, one pole barn, one covered porch, one dog enclosure, one carport, one house addition and three certificates of occupancies. Report from the Ordinance Officer-Rod Cowan/See attached report. It was mentioned that at 3065 Abbottsford some stuff has been moved behind the fence and the tree has been cut down. Report from the Fire Department-Gary May/Three medical emergencies, one chimney fire, three mutual aids, Kenockee, Kimball and Fort Gratiot, one personal injury accident, one thunderstorm warning, eleven trees down and eight wires down or low hanging. Had final inspection through Skype on new truck, everything looks good so far. Should be ready 1 st or 2 nd week of June. Report from the Planning Commission-Frank Hamilton/See attached report. Report from the Cemetery Advisory Committee-Franz Neruda/Chairperson reported that the committee have a design for the bronze nameplates for the columbarium. The holes for the plates are going to be pre-drilled free of charge. It was mentioned that June 10 th the columbarium will be put in. Morgan will be digging the foundation and John Stein from Jones Monument will do the rest. No sexton needed. Report from the Parks and Recreation Committee-Kathie Toth present. Picnic table, rough design for a wilderness play station for the handicap. Discussion about the pickle-ball court and a crack. It was discussed about finding the name of the company that did the work in the first place. Grant for $3, for trees. Chains for the portajohns. Discussion about chaining them to the eye hooks in the new cement pad. Trustee Neruda stated that you really don t need a big long chain to do this. It was discussed that Trustee Neruda and Chairperson Kathie Toth will work it out. Also the Recreation Committee would like to thank Trustee Neruda and Fred Wisson in doing the re-seeding of Bill Bearss Park. Correspondence Supervisor Manoleas and Clerk Turner presented various 2

37 correspondence. OLD BUSINESS: RENEWAL SAND PERMIT Supervisor Manoleas confirmed with Nick Burgess that the paperwork for the DEQ permit has been submitted. TOWNSHIP HALL PROJECT Clerk Turner confirmation of the 25% letter of credit from the contractor will work. A Special Meeting was held on May 7, Discussion on the bond issue. The Township Board made a motion to confirm that it was ok with the Township to set a 25% letter of credit, along with a deadline date of May 28, PONDEROSA SURVEY Supervisor Manoleas reported that he has not had a chance to speak with Road Commission foreman, Todd Burch. He will contact him on this issue. OFFICE COORDINATOR Supervisor Manoleas reported to the Board that the person he wanted to talk with was not present at the Water Shed meeting he attended. He stated that he will have to call her. This topic will be on next s mnth agenda. WATER ISSUE (KIMBALL TWP.) Supervisor Manoleas didn t get a chance to get Bill Dedoe and go over to Kimball Township to discuss this issue. FINANCING (UPDATE) Supervisor Manoleas announced that the township attorney has this paperwork. He is looking it over. NEW BUSINESS: BUDGET Supervisor Manoleas handed out the budget. He asked that the Board review the budget and then the Board can have a Special Meeting to discuss. It was decided to have a meeting on Thursday, May 24, 2018 at 10 a.m. at the Township Hall. ASSESSOR S CONTRACT RENEWAL Motion by Supervisor Manoleas support from Treasurer McGriff to renew the assessor s contract. Yeas: 5 Nays: 2 Motion carried. 3

38 LOXTON FENCE INFORMATION (REC) Chairperson Kathie Toth wanted it off the agenda for now. MURRAY UNDERGROUND INVOICE ($1,165.00) Motion by Supervisor Manoleas support from Treasurer McGriff to pay invoice of Murray Underground in the amount of $1, Yeas: 7 Nays: 0 Motion carried. MICHIGAN COMMUNITY UNDERWRITERS INVOICE ($5,024.00) Motion by Treasurer McGriff support from Trustee Dortman to pay invoice of Michigan Community Underwriters in the amount of $5, for Fire Department insurance. Yeas: 7 Nays: 0 Motion carried. WORK ORDERS ROAD COMMISSION Motion by Supervisor Manoleas support from Treasurer McGriff to approve work order from Road Commission in the amount of $5, for crossroad culverts approved by the Supervisor. Yeas: 7 Nays: 0 Motion carried. Motion by Treasurer McGriff support from Trustee Neruda to approve work order from Road Commission in the amount of $6, for boom axing. Yeas: 7 Nays: 0 Motion carried. Motion by Trustee Neruda support from Trustee Voight to approve work order from Road Commission in the amount of $9, for crack sealing Wadhams between Vincent and Vintage. Yeas: 7 Nays: 0 Motion carried. Motion by Supervisor Manoleas support from Treasurer McGriff to approve work order from Road Commission in the amount of $10, to replace failed culvert on Bryce Road 100 east of Cribbins Road. Yeas: 7 Nays: 0 Motion carried. RESOLUTION 18-6 (ANNUAL MEETING PLACE) Motion by Treasurer McGriff support from Trustee Voight to approve Resolution 18-6 (Annual Meeting place) at Ruby Lions Club on Saturday, June 30, 2018 at 9 a.m. Roll Call Vote: Bates/yes, Manoleas/yes, McGriff/yes, Voight/yes, Turner/yes, Neruda/yes and Dortman/yes. Motion carried. RESOLUTION 18-7 (SUPERVISOR SALARY) Motion by Treasurer McGriff support from Trustee Voight to 4

39 approve Resolution 18-7 (Supervisor salary) of $24, Roll Call Vote: Neruda/yes, Bates/yes/ Dortman/yes, Manoleas/yes, Turner/yes, McGriff/yes, and Voight/yes. Motion carried. RESOLUTION 18-8 (CLERK SALARY) Motion by Supervisor Manoleas support from Treasurer McGriff to approve Resolution 18-8 (Clerk salary) of $25, Roll Call Vote: McGriff/yes, Voight/yes, Manoleas/yes, Bates/yes, Dortman/yes, Neruda/yes, and Turner/yes. Motion carried. RESOLUTION 18-9 (TREASURER) Motion by Supervisor Manoleas support from Trustee Dortman to approve Resolution 18-9 (Treasurer salary) of $24, Roll Call Vote: Voight/yes, Turner/yes, Dortman/yes, Neruda/yes, Manoleas/yes, Bates/yes and McGriff/yes. Motion carried. RESOLUTION (TRUSTEE SALARY) Motion by Treasurer McGriff support from Supervisor Manoleas to approve Resolution (Trustee s salary) of $4, each. Roll Call Vote: Turner/yes, Neruda/yes, Voight/yes, Bates/yes, Manoleas/yes, McGriff/yes, and Dortman/yes. Motion carried. RESOLUTION (PAR PLAN GRANT) Motion by Treasurer McGriff support from Trustee Dortman to approve Resolution (Par Plan Grant) with typo correction. Roll Call Vote: Turner/yes, Dortman/yes, Bates/yes, McGriff/yes, Manoleas/yes, Voight/yes and Trustee Neruda. Motion carried. HEALTH INSURANCE RENEWAL Clerk Turner had information on the rate increase for the health insurance for the employees. This information was pertaining to the renewal increase. Last the increase was 6.9%, this year it is 3.6%. The Township will move forward and renew the Priority Health Insurance. HEALTH DEPARTMENT INFO (DISCUSSION) Township Board had a discussion on this topic involving homeowners and septic fields. CHMP INVOICE ($1,951.25) Motion by Supervisor Manoleas support from Treasurer McGriff to 5