SANTA ROSA CITY COUNCIL MINUTES REGULAR MEETING CITY HALL, 100 SANTA ROSA AVENUE NOVEMBER 3, 2015

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1 SANTA ROSA CITY COUNCIL MINUTES REGULAR MEETING CITY HALL, 100 SANTA ROSA AVENUE NOVEMBER 3, CALL TO ORDER AND ROLL CALL Mayor Sawyer called the meeting to order at 4:10 p.m. Council Members present: Mayor Sawyer, Vice Mayor Coursey, Council Members Carlstrom, Schwedhelm, and Wysocky. Council Members Combs and Olivares absent. 2. ANNOUNCEMENT OF CLOSED SESSION ITEMS NONE. 3. STUDY SESSION NONE. 4. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS NONE. 5. PROCLAMATIONS/PRESENTATIONS 5.1 PRESENTATION - CALIFORNIA LAW ENFORCEMENT CHALLENGE AWARDS Avery Brown, California Highway Patrol Assistant Commissioner, presented the award to Santa Rosa s Chief of Police Hank Schreeder. 6. STAFF BRIEFINGS NONE. 7. CITY MANAGER S/CITY ATTORNEY S REPORTS NONE. 8. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS No statements of abstention were made. 9. MAYOR'S/COUNCILMEMBERS REPORTS The Mayor and Council Members made announcements and reports of interest to the Council. 9.1 MAYOR'S/COUNCILMEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) Council Subcommittee Reports None Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) None Sonoma County Water Agency (SCWA) - Water Advisory Committee None Association of Bay Area Governments (ABAG) None Sonoma County Agricultural Preservation and Open Space District Advisory Committee None Sonoma Clean Power Authority (SCPA) None Sonoma County Waste Management Agency (SCWMA) None. 10. APPROVAL OF MINUTES 10.1 October 20, 2015, Regular Meeting Approved as submitted. Page 1 November 3, 2015

2 11. CONSENT ITEMS MOVED by Vice Mayor Coursey, seconded by Council Member Carlstrom, and Schwedhelm, Wysocky voting yes; Council Members Combs, Olivares absent) to waive reading of the text and adopt Consent Items 11.1 through 11.3 as follows: 11.1 MOTION - CONTRACT AWARD - MODULAR BUILDING MOTION, TO AWARD A PURCHASE ORDER FOR A MODULAR BUILDING TO BE LOCATED AT 2126 W. COLLEGE AVENUE, SANTA ROSA, TO ATLAS PERFORMANCE INDUCSTRIES, INC. (API) OF SANTA MARIA, CA, IN AN AMOUNT NOT TO EXEED $240,137, MOTION - SOLE MANUFACTURER AWARD FOR CHEVROLET TAHOE PURSUIT RATED SUV S MOTION, APPROVE SOLE MANUFACTURER AWARD AND ISSUANCE OF A PURCHASE ORDER FOR THE PURCHASE OF FIVE 2016 CHEVROLET TAHOE 4X4 PURSUIT RATED SUV S TO WINNER CHEVROLET, REDWOOD CITY, CA IN THE AMOUNT OF $210, MOTION - CONTRACT AWARD - ACCESSIBILITY ALTERATIONS AT TANGLEWOOD PARK MOTION, TO AWARD CONSTRUCTION CONTRACT NO. C01998, ACCESSIBILITY ALTERATIONS AT TANGLEWOOD PARK, IN THE AMOUNT OF $298, TO THE LOWEST RESPONSIBLE BIDDER, YUKON CONSTRUCTION, OF SANTA ROSA, CALIFORNIA, APPROVE A 10% CONTINGENCY, AND AUTHORIZE A TOTAL CONTRACT AMOUNT OF $328, Because it was not yet 5:00 p.m., Mayor Sawyer called for Item13.1 at this time REPORT - COURTHOUSE SQUARE DESIGN OPTIONS BACKGROUND: There have been numerous proposals to re-unify Courthouse Square over the past three decades, with the most recent occurring with a design competition in 2009 resulting in the selection of the SWA Group design that included four event pavilions, waterwall and stage, light arbor and streets with limited parking. This design was most recently reaffirmed by the Council in October On September 22, 2015 Council was provided a report on various financing options that could be used for the design and construction of the Courthouse Square Reunification Project. At that meeting, Council directed staff to move forward with the project and utilize existing funds in combination with proceeds from issuing certificates of participation up to a total of $10 million. With the SWA Group design having an estimated cost of $17 million, this action signaled to staff that a new process needed to be undertaken to develop a simpler less costly design. In addition, this action established an anticipated timeline for construction to begin in the Spring/Summer 2016 and be completed by the 2016 Holiday season. Due to the tight timeline, there are many critical milestones, with the first being the identification of the design and retention of a design consultant. On October 6, staff Page 2 November 3, 2015

3 met with the Downtown Subcommittee to discuss basic design features that should be incorporated into the design of the Courthouse Square Reunification Project. The Downtown Subcommittee provided direction to staff relating to the design of Hinton and Exchange streets as well as baseline concepts for features within the square. Council members on the Committee requested that the materials be presented to the full Council for additional direction and approval. In addition, the Downtown Subcommittee supported staff s recommendation to work with the Chamber to develop a public outreach process to vet the design of the programmable area of the square. RECOMMENDATION: It is recommended by the Transportation and Public Works and Housing and Community Services Departments that the Council, by motion, (1) approve basic design guidelines, (2) approve the public outreach process for the interior of the square, (3) delegate authority to select a consulting team to design both on and off-site improvements associated with the re-unification of Courthouse Square to the City Manager and, by resolution, authorize the City Manager to appropriate any private donations as well as up to $500,000 from the General Fund unassigned fund balance to proceed with project design. Presented by Jason Nutt, Director of Transportation and Public Works. PUBLIC COMMENT Don Tomasi spoke in support of reunification of Courthouse Square. Scott Bartley spoke in support of reunification of Courthouse Square and the RFP process. Bernie Schwartz spoke in support of reunification Courthouse Square. Hugh Futrell spoke in praise of city staff and on the importance of parking availability in the square. Anne Seeley spoke in support of Courthouse Square. Duane De Witt spoke on the public outreach process on projects. Peter Tscherneff spoke on various topics. James Bennett spoke on parking issues in Santa Rosa and ICLEI. MOVED by Council Member Wysocky, seconded by Council Member Sawyer, and Schwedhelm, Wysocky voting yes; Council Members Combs, Olivares absent) to approve the basic design guidelines, approve the public outreach process for the interior of the square and to delegate authority to select a consulting team to design both on and off-site improvements associated with the reunification of Courthouse Square to the City Manager. MOVED by Council Member Wysocky, seconded by Council Member Sawyer, and Schwedhelm, Wysocky voting yes; Council Members Combs, Olivares absent) to waive reading of the text and adopt: Page 3 November 3, 2015

4 RESOLUTION NO ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING THE CITY MANAGER TO APPROPRIATE ANY PRIVATE DONATIONS AS WELL AS UP TO $500,000 FROM THE UNASSIGNED GENERAL FUND BALANCE TO USE FOR THE COURTHOUSE SQUARE REUNIFICATION PROJECT 12. PUBLIC COMMENT ON NON-AGENDA MATTERS Jackie Brittain spoke on the availability of restrooms being more important than housing and various homeless issues. Mikeal O Toole spoke on homeless issues. Eileen Bill spoke on homeless issues. Peter Tscherneff spoke on veterans homelessness and various other issues. Duane De Witt spoke on the Veterans Day event at the Veterans Memorial at City Hall. 13. REPORT ITEMS 13.2 REPORT - AMENDMENT TO HOMELESS OUTREACH SERVICES TEAM (HOST) PROGRAM AGREEMENT TO ALLOW FOR THE PURCHASE AND OPERATION OF A MOBILE BATHROOM-SHOWER TRAILER BACKGROUND: Staff has prepared the First Amendment to Grant Agreement for Homeless Outreach Services Team (HOST) Program (First Amendment) with Catholic Charities of the Diocese of Santa Rosa to allow for the purchase and operation of a mobile bathroom-shower trailer in the amount of $87,450, bringing the total grant under the Grant Agreement to $502,450. The trailer will be utilized as an outreach tool to further engage homeless persons into supportive services. Staff is seeking Council s approval of the First Amendment. RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution, approve the First Amendment to Grant Agreement for Homeless Outreach Services Team (HOST) Program with Catholic Charities of the Diocese of Santa Rosa to allow for the purchase and operation of a mobile bathroom-shower trailer in the amount of $87,450, bringing the total grant under the Grant Agreement to $502,450. Presented by Kelli Kuykendall, Program Specialist, Housing and Community Services. Jennielynne Holmes from Catholic Charities was present to answer questions from Council. PUBLIC COMMENT Sheila Baker spoke on being formerly homeless and the importance of bathroom availability for the homeless. Sara Jones thanked the staff for the work they are doing and the need to revisit the issue of bathroom availability for the homeless. Adrienne Lauby spoke in support of the shower trailer and the need to revisit the issue of bathroom availability for the homeless. Page 4 November 3, 2015

5 Dana Bellwether asked the Council not to spend her tax money to hire people to harass the homeless and to make adequate housing available. Judy Wismer spoke in support of the trailer with showers, portable toilets in parks, and providing affordable housing. John Jaffray spoke in favor of more bathrooms being made available in public places. Thomas Ells spoke in support of the bathroom-shower trailer. MOVED by Vice Mayor Coursey, seconded by Council Member Wysocky, and Schwedhelm, Wysocky voting yes; Council Members Combs, Olivares absent) to waive reading of the text and adopt: RESOLUTION NO ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE FIRST AMENDMENT TO GRANT AGREEMENT FOR HOMELESS OUTREACH SERVICES TEAM PROGRAM WITH CATHOLIC CHARITIES OF THE DIOCESE OF SANTA ROSA TO ALLOW FOR THE PURCHASE AND OPERATION OF A MOBILE BATHROOM-SHOWER TRAILER IN THE AMOUNT OF $87, REPORT - DAUENHAUER RANCH PHASE 2 - CAPITAL FACILITIES FEE REIMBURSEMENT AGREEMENT BACKGROUND: Meritage Homes of California Inc., (Meritage) dedicated Right-of- Way for Farmers Lane Extension in connection with the Dauenhauer Ranch Phase 2 Subdivision. The acquisition of right-of-way and improvement of Farmers Lane Extension are listed in the City s Capital Facilities Fee (CFF) basic infrastructure program and have been determined eligible for reimbursement pursuant to Chapter of the City s Code. Meritage Homes has requested reimbursement from the City. RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, approve an Agreement Regarding Reimbursement for Right-of-Way and Grading for Dauenhauer Ranch Phase 2 Subdivision with Meritage Homes of California Inc., in the total amount of $2,100, and authorize execution of said Agreement by the Transportation and Public Works Director. Presented by Gabe Osburn, Acting Deputy Director of Planning and Economic Development. PUBLIC COMMENT - None MOVED by Council Member Schwedhelm, seconded by Council Member Carlstrom, and CARRIED (Mayor Sawyer, Vice Mayor Coursey, Council Members Carlstrom, Schwedhelm, Wysocky voting yes; Council Members Combs, Olivares absent) to waive reading of the text and adopt: RESOLUTION NO ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE AGREEMENT REGARDING CAPITAL Page 5 November 3, 2015

6 FACILITES FEE REIMBURSEMENT FOR FARMERS LANE RIGHT-OF-WAY AND GRADING IN CONNECTION WITH DAUENHAUER RANCH PHASE 2 SUBDIVISION 13.4 REPORT - DAUENHAUER RANCH SUBDIVISION - SOUTHEAST AREA DEVELOPMENT IMPACT FEE REIMBURSEMENT AGREEMENT BACKGROUND: Meritage Homes of California, Inc., (Meritage) in connection with the Dauenhauer Ranch Subdivision paid the Southeast Area Development Fee (SEADIF) and installed improvements in Aston Avenue. The SEADIF and improvement of Aston Avenue are listed in the Southeast Area Development Impact Fee backbone infrastructure program and as such are subject to reimbursement pursuant to City Code Section Meritage has requested reimbursement from the City. RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, approve the Agreement Regarding Southeast Area Development Impact Fees and Improvements to Aston Avenue in connection with the Dauenhauer Ranch Subdivision with Meritage Homes of California, Inc., in the total amount of $821,018.99, and authorize execution of said agreement by the Transportation and Public Works Director. Presented by Gabe Osburn, Acting Deputy Director of Planning and Economic Development. PUBLIC COMMENT MOVED by Council Member Carlstrom, seconded by Council Member Schwedhelm, and CARRIED (Mayor Sawyer, Vice Mayor Coursey, Council Members Carlstrom, Schwedhelm, Wysocky voting yes; Council Members Combs, Olivares absent) to waive reading of the text and adopt: RESOLUTION NO ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE AGREEMENT REGARDING REIMBURSEMENT FOR SOUTHEAST AREA DEVELOPMENT IMPACT FEES AND IMPROVEMENTS TO ASTON AVENUE DAUENHAUER RANCH SUBDIVISION 14. PUBLIC HEARINGS NONE. 15. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION) 15.1 MARIN/SONOMA MOSQUITO & VECTOR CONTROL DISTRICT MANAGER S REPORT FOR OCTOBER Provided for information. 16. PUBLIC COMMENTS ON NON-AGENDA MATTERS NONE. 17. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS NONE. Page 6 November 3, 2015

7 18. ADJOURNMENT OF MEETING Hearing no further business, Mayor Sawyer adjourned the meeting at 6:43 p.m. The next regularly scheduled meeting will take place on November 10, 2015, at a time to be set by the Mayor. Approved on: December 1, 2015 /s/ Stephanie A. Williams, Deputy City Clerk Page 7 November 3, 2015