Water & Light Commission Meeting Agenda. January 21, :00 pm. 2. Approve minutes from the previous meeting - January 7, 2016

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1 Water & Light Commission Meeting Agenda January 21, :00 pm 1. Call meeting to order 2. Approve minutes from the previous meeting - January 7, Bills and payroll 4. Comments from the public 5. Reports KBM Widseth Smith Nolting City Attorney 6. Old Business 7. Plant Sludge Pumps Repair vs Replace quotes 8. Declare Kyocera printer and IBM 6400 printer as surplus 9. Department Heads 10. Commissioner s reports 11. Succession planning 12. Adjourn to February 4, 2016 at 5:00 P.M.

2 The organizational meeting of the Water, Light, Power and Building Commission of the City of East Grand Forks, Minnesota held January 7, 2016 at 5:00 pm was called to order by the city attorney. Present: Loven, Quirk, Grinde, Tweten Absent: None The following nomination was made for President of the Water, Light, Power and Building Commission: Tim Loven. It was moved by Commissioner Quirk seconded by Commissioner Tweten that the nominations for President now be closed and that a unanimous ballot be cast for Mr. Loven. The city attorney turned over the meeting to newly elected president, Tim Loven. The following nomination was made for Vice-President of the Water, Light, Power and Building Commission: Mike Quirk. It was moved by Commissioner Grinde seconded by Commissioner Tweten that the nominations for Vice-President now be closed and that a unanimous ballot be cast for Mr. Quirk. It was moved by Commissioner Tweten seconded by Commissioner Quirk that the minutes of the previous meetings of December 17, 2015 be approved as read. It was moved by Commissioner Tweten seconded by Commissioner Quirk to authorize the Secretary to issue payment of the recommended bills and payroll in the amount of $363, It was moved by Commissioner Quirk seconded by Commissioner Tweten to approve grant an extension of vacation hours exceeding 160 hours for Water & Light employees, to be used within a twelve month window, so that they are under the approved limit. It was moved by Commissioner Quirk seconded by Commissioner Tweten to approve the engagement letter with Brady Martz for the 2015 audit. It was moved by Commissioner Quirk seconded by Commissioner Grinde to approve providing complimentary electric service for the Frosty Bobber event on February 13, It was moved by Commissioner Quirk seconded by Commissioner Grinde to approve declaring electrical equipment and water main supplies as surplus. It was moved by Commissioner Quirk seconded by Commissioner Grinde to authorize Jeff Olson, Distribution Superintendent, to draft a resolution for a revision to the ordinance on homeowner responsibility for any repairs to the water connection from the water main to the house.

3 It was moved by Commissioner Quirk seconded by Commissioner Grinde to adjourn to the next regular meeting on January 21, 2016 at 5:00 pm. Lori Maloney Sec y

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10 Request for W&L Commission Action Date: To: From: RE: 1/19/16 East Grand Forks Water & Light Commissioners; Dan Boyce, General Manager Bonnie Abel Declare printers in Business Office surplus Background: We have two printers in the Business Office that aren't used anymore that we would like to declare as surplus. They are a Kyocera and the old IBM 6400 that was used with the IBM 400 computer. Recommendation: Declare as surplus and authorize to put on auction.