Meeting &Agenda Reports TOWNSHIP OF PISCATAWAY

Transcription

1 Meeting &Agenda Reports TOWNSHIP OF PISCATAWAY MUNICIPAL BUILDING March 15, PM

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3 CENTRAL JERSEY JOINT INSURANCE FUND AGENDA MEETING OF FUND COMMISSIONERS CALLED TO ORDER OPEN PUBLIC MEETING ACT STATEMENT In accordance with the Open Public Meetings Act, notice of the meeting was provided by: 1. Sending sufficient notice to the Fund s designated newspaper, the Home News Tribune; 2. Filing Advanced written notice of this meeting with each member municipality; and 3. Posting notice of this meeting on the Public Bulletin Board of all member municipalities. PLEDGE OF ALLEGIANCE ROLL CALL OF FUND COMMISSIONERS APPROVAL OF MINUTES February 15, 2017 Open.....Appendix I CORRESPONDENCE None PRESENTATION Executive Director REPORTS: EXECUTIVE DIRECTOR/ADMINISTRATOR PERMA Risk Management Services.Executive Director's Report... Page 1 TREASURER Richard Lorentzen.Monthly Voucher List - Resolution No Page 16.Treasurers Report.. Page 18 CLAIMS SERVICE Qual Lynx.Monthly Report....Page 23 MANAGED CARE Qual Care.Monthly Report....Page 25 UNDERWRITING MANAGER Conner Strong & Buckelew.Monthly Certificate Holding Reports... Page 30 MARKETING MANAGER Reliance Insurance Group SAFETY DIRECTOR J.A. Montgomery Risk Control.Monthly Report... Page 34 RISK MANAGERS EXECUTIVE SESSION - FOR CERTAIN SPECIFIED PURPOSES FOR PERSONNEL,

4 SAFETY, PUBLIC PROPERTY OR LITIGATION OLD BUSINESS NEW BUSINESS PUBLIC COMMENT MEETING ADJOURNMENT

5 Central Jersey Joint Insurance Fund 9 Campus Drive Suite 16 Parsippany, NJ Date: March 15, 2017 Memo to: From: Subject: Fund Commissioners Central Jersey Joint Insurance Fund PERMA Risk Management Services Executive Director's Report 2017 PRIMA Conference The JIF has authorized the attendance of Board Members at the annual risk management conference for the purpose of attending seminars. The next PRIMA convention will take place in Phoenix from June 4 7. Please notify the Fund office if you are interested in attending MEL & MR HIF Educational Seminar: The 7th annual seminar is scheduled for Friday, April 21st, beginning at 9:00 AM at the National Conference Center in East Windsor, NJ. The seminar qualifies for an extensive list of Continuing Educational Credits including CFO/CMFO, Public Works, Clerks, Insurance Producers and Purchasing Agents. There is no fee for employees and insurance producers associated with MEL and MR HIF members as well as personnel who work for service companies that are engaged by MEL member JIFs and MR HIF member HIFs. Attached on Page 3 is the enrollment form which will also be distributed by to fund commissioners and risk managers. Elected Officials Training Course: Every year, the MEL holds training seminars for elected officials and reduces a member s assessment by $250 for each municipal elected official and Administrator completing the course by May 1 st The fund office is in the process of scheduling sessions for each member; on Page 4 are sessions that have been scheduled so far. Additional courses are expected to be offered throughout the state. This course is also available on-line; enclosed on Page 5 are directions to take the class. MEL Meeting - The MEL met on March 1, 2017 at the Forsgate. A copy of Commissioner Landolfi s report of that meeting is included for your review. (Appendix II) Residual Claims Fund - The RCF met on March 1, A copy of Commissioner Landolfi s report of that meeting is included for your review. (Appendix II) 1 Page

6 E-JIF Meeting - The E-JIF also met on March 1, A copy of Commissioner Landolfi s report of that meeting is included for your review. (Appendix II) 2017 Financial Disclosure Forms The Division of Local Government Services developed an online program for financial disclosure filings. The fund office is expecting to receive notification that online filing has started. We will distribute instructions to Commissioners on how to file once a roster is finalized. The deadline is April 30 th. April Meeting Date A reminder that the next meeting of the Fund is on April 12, Pro Forma Monitoring Reports: Financial Fast Track Page 6 Fixed Income Summary & Rate Comparison Page 7 Pure Loss Ratio Report Page 8 & 9 Claims Activity Report Page 10 & 11 Lost Time Accident Frequency Reports Page 12 & 13 EPL/POL Status Page 14 Regulatory Checklist Page 15 2 Page

7 2017 MEL & MRHIF Educational Seminar Friday, April 21, 9:00 to 4:00 National Conference Center at the East Windsor Holiday Inn 399 Monmouth Street, East Windsor, N.J , Turnpike Exit 8 The MEL (Municipal Excess Liability Fund) and MRHIF (Municipal Reinsurance Health Fund) are sponsoring the 7 th annual educational seminar for commissioners, municipal personnel, risk managers and vendor personnel. This seminar is eligible for the following continuing educational credits: CFO/CMFO, Public Works and Clerks: Insurance Producers and Purchasing Agents: Accountants (CPA s) and Lawyers (CLE): TCH Water Supply & Wastewater Licensed Operator Training: RPPO and QPA (Attendance for the full morning and afternoon session required for credit) Topics Keynote: Impact of Heathcare Reform Act repeal: Cyber liability risk control: Law enforcement risk control: Local Government Officials Ethics Act: The environmental risks of property transfers: Use of social media in claims adjusting: REGISTRATION: RSVP by Friday, April 14 Name: Title: Organization: Address: Credits being applied for: Seven digit P/C Insurance Producer License # (if applicable) Phone: cell: or fax registrations to Joeen Ciannella, PERMA: (201) jciannella@permainc.com 3 Page

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19 Central Joint Insurance Fund Annual Regulatory Filing Check List Year 2017 as of March 15, 2017 Item Filing Status Budget Filed 3/2/17 Actuarial Certification To be Filed Reinsurance Policies To be Filed Fund Commissioners Filed 3/2/17 Fund Officers Filed 3/2/17 Renewal Resolutions To be Filed Withdrawals None New Members None 2017 Risk Management Plan Filed 3/2/ Cash Management Plan Filed 3/2/ Risk Manager Contracts In process of Collecting 2017 Certification of Professional Contracts To be Filed Unaudited Financials Filed 3/10/17 State Comptroller Audit Filing To be Filed Annual Audit To be Filed Ethics Filing On Line Filing 15 Page

20 16 Page RESOLUTION NO CENTRAL JERSEY JOINT INSURANCE FUND BILLS LIST MARCH 2017 WHEREAS, the Treasurer has certified that funding is available to pay the following bills: BE IT RESOLVED that the Central Jersey Joint Insurance Fund s Executive Board, hereby authorizes the Fund treasurer to issue warrants in payment of the following claims; and FURTHER, that this authorization shall be made a permanent part of the records of the Fund. FUND YEAR 2016 Check Number Vendor Name Comment Invoice Amount ROTH D"AQUNNI, LLC TRAINING FEE 9/26/ Total Payments FY FUND YEAR 2017 Check Number Vendor Name Comment Invoice Amount QUAL-LYNX MANAGED CARE FEE 03/ , , APEX INS SRVS c/o BEAZLEY TECH ERRORS & OMISSIONS - 1OF2 INSTALL 2, , ACRISURE, LLC MARKETING MANAGERS FEE 03/ , , QUAL-LYNX CLAIMS ADMIN - 03/ , , J. A. MONTGOMERY RISK CONTROL LOSS CONTROL SERVICES 03/ , , PERMA RISK MANAGEMENT SERVICES REIMBURSE FOR FIRST AIE KITS - 3/7/ PERMA RISK MANAGEMENT SERVICES EXECUTIVE DIRECTOR 03/ , PERMA RISK MANAGEMENT SERVICES POSTAGE FEE 02/ , NEWTECH SERVICES INC. MONTHLY WEBSITE MAINTENANCE/HOSTNG / NEWTECH SERVICES INC. MONTHLY WEBSITE MAINTENANCE/HOSTNG 2/ RICHARD LORENTZEN TREASURER FEE 03/2017 1, , BOB SMITH & ASSOCIATES LITIGATION MANAGEMENT - 02/2017 1, BOB SMITH & ASSOCIATES ATTORNEY FEE 02/2017 3,607.50

21 5, CEDAR GROVE CAFE AGC LLC FOOD SERVICES - 2/15/ CONNER STRONG & BUCKELEW RMC FEE 1ST QTR HILLSBOROUGH 19, , ALLSTATE INFORMATION MANAGEMNT ACCT: ACT & STOR 1/31/ Total Payments FY , TOTAL PAYMENTS ALL FUND YEARS $ 153, Chairperson Dated: Secretary I hereby certify the availability of sufficient unencumbered funds in the proper accounts to fully pay the above claims. Treasurer 17 Page

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50 46 Page APPENDIX I - MINUTES

51 CENTRAL JERSEY JOINT INSURANCE FUND MEETING MINUTES February 15, 2017 PISCATAWAY MUNICIPAL COMPLEX MEETING OF THE EXECUTIVE COMMITTEE CALLED TO ORDER AT 11:00 A.M. OPEN PUBLIC MEETING STATEMENT READ INTO RECORD PLEDGE OF ALLEGIANCE ROLL CALL OF THE 2017 EXECUTIVE COMMITTEE Robert Landolfi, Township of Woodbridge Joseph Criscuolo, Piscataway Robert Vornlocker, Township of Franklin Nancy Costa, Township of Hillsborough Daniel Frankel, Borough of Sayreville William Northgrave, Township of Edison Michael Gross, City of South Amboy Colleen Connolly, Borough of Belmar Present Present Present Absent Absent Present Present Absent ALSO PRESENT: Jeremy Solomon, Bob Smith & Associates Richard Lorentzen, Treasurer Donna Setzer, Qual Lynx Tony Jones, Qual Lynx Caty Lambe, Qual Lynx Jay McManus, North American Insurance Management Amy Pieroni, North American Insurance Management Don Ruprecht, JA Montgomery Risk Control Joseph Hrubash, Conner Strong & Buckelew Rachel Chwastek, Perma MINUTES: January 18, 2017 Open Minutes MOTION TO APPROVE MINUTES FOR JANUARY 18, 2017 Moved: Second: Vote: Commissioner Gross Commissioner Vornlocker Unanimous CORRESPONDENCE: None The Chairman advised that the due diligence reports for the fund were not available for this meeting, and asked the Executive Director to explain the situation to the committee.

52 The Executive Director advised Qual Lynx is transitioning to a new robust system, however there a few bugs to be worked out and this should be corrected for the next JIF meeting. EXECUTIVE DIRECTOR'S REPORT The Executive Director advised he had two action items for this meeting, and at the end of his report two procedural items to discuss Meeting Schedule The Executive Director has a conflict with the April meeting date and is requesting to move the date to the week before, April 12 th. Several Commissioners have indicated that this date is open with their schedules. We are asking if all Commissioners confirm that this date is acceptable. The claims committee meeting would also be changed. MOTION TO CHANGE THE FUND S APRIL MEETING TO APRIL 12, 2017 AT 2:00 PM AT THE PISCATAWAY MUNICIPAL BUILDING Moved: Second: Vote: Commissioner Gross Commissioner Northgrave 5 Ayes, 0 Nays 2017 PRIMA Conference In the past, the JIF has authorized the attendance of Board Members at the annual risk management conference for the purpose of attending seminars. The next PRIMA convention will take place in Phoenix from June 4 7. Resolution authorizing travel expense was included in the agenda. MOTION TO ADOPT RESOLUTION AUTHORIZING CONFERENCE ATTENDANCE Moved: Second: Vote: Commissioner Criscuolo Commissioner Gross 5 Ayes, 0 Nays The Chairman advised any Commissioners interested in attending to notify the Executive Director s office MEL Board of Fund Commissioners Retreat: The MEL Board of Fund Commissioners will hold its one-day annual retreat on Friday, February 17 th at the Princeton Marriott at Forrestal in Princeton. The Chairman will be leading the management committee at the retreat and there will be panel discussion about the MEL s 30 th anniversary MEL & MR HIF Educational Seminar: The 7th annual seminar is scheduled for Friday, April 21 st, beginning at 9:00 AM at the National Conference Center in East Windsor, NJ. The seminar qualifies for an extensive list of Continuing Educational Credits including CFO/CMFO, Public Works, Clerks, Insurance Producers and Purchasing Agents. There is no fee for employees and insurance producers associated with MEL and MR HIF members as well as personnel who work for service companies that are engaged by MEL member JIFs and MR HIF member HIFs. Included in the agenda was the enrollment form which will also be distributed by to fund

53 commissioners and risk managers. The Executive Director advised there will be panel for discussion of Cyber Liability Risk Control. Elected Officials Training Course: Every year, the MEL holds training seminars for elected officials and reduces a member s assessment by $250 for each municipal elected officials completing the course by May 1 st. The fund office is in the process of scheduling sessions for each member. Additional courses are expected to be offered throughout the state. Once class locations and dates are confirmed the schedule will be posted on the MEL website at njmel.org. This course is also available on-line. Included in the agenda were directions to take the class on-line. League Magazine Included in the agenda was the latest in the series of Power of Collaboration: to appear in the League magazine. Each of the MEL advertisements highlights activities of the MEL and JIFs as well as people who have rendered significant service. This advertisement highlights the MEL Safety Institute. Cyber Ad Hoc Committee Commissioner Criscuolo advised the Committee is working on the roll-out. They have also added a South Amboy contact to the Committee and look forward to scheduling the sessions. Inclement Weather Procedure: As a reminder, PERMA has instituted a procedure for Commissioners to confirm whether or not a meeting has been canceled. The Executive Director will discuss with the Fund Chairman if the meeting should be canceled. In the event of an early morning or evening meeting(s), PERMA will provide a recorded message indicating the status of the meeting. The recorded message can be obtained by calling the Fund's main number (201) at any time of the day or night. For meetings that occur during the course of normal business hours, meeting status can be obtained by utilizing the same number. Coverage Committee: The Executive Director advised the Coverage Committee was discussing Quasi s, and Woodbridge Affordable Housing was approved as a Quasi, however, they should be changed to a Additional Insured to match the insurance description of the entity. MOTION TO CHANGE WOODBRIDGE AFFORDABLE HOUSING S STATUS FROM QUASI TO ADDITIONAL INSURED: Moved: Second: Vote: Commissioner Gross Commissioner Criscuolo 5 Ayes, 0 Nays The Executive Director also advised that Evergreen Skate Park of Woodbridge was approved many years ago, however a motion would be in order as a housekeeping item for confirm coverage.

54 MOTION TO CONFIRM COVERAGE OF EVERGREEN SKATE PARK OF WOODBRIDGE Moved: Second: Vote: Commissioner Gross Commissioner Northgrave 5 Ayes, 0 Nays The Executive Director then asked if there were any questions and concluded his report. Reports Made Part of Minutes. TREASURER: The Treasurer, Mr. Richard Lorentzen, presented the Bill s Lists. RESOLUTION FEBRUARY 2017 VOUCHER PAYMENTS 2016 $ 66, $ 887, RESOLUTION FEBRUARY 2017 SUPPLEMENTAL VOUCHER PAYMENTS 2017 $ 1, MOTION TO ADOPT RESOLUTIONS AND APPROVING THE VOUCHER PAYMENT LISTS, AS SUBMITTED: Moved: Second: Roll Call Vote: Commissioner Gross Commissioner Northgrave 5 Ayes, 0 Nays Voucher Lists, Treasurer Report & Investment Portfolio Reports Made Part of Minutes. CLAIMS/ MANAGED CARE: CLAIMS Claims Manager Tony Jones reported the Claims Committee reviewed the PAR s for February today. Claims Manager respectfully requested a motion to ratify the PAR s that were approved by the Claim Committee today for February. PAYMENT AUTHORIZATION REQUESTS: Executive Committee reviewed payment authorization requests presented by Claims Service in February. Claims Review Committee reviewed and recommended as submitted.

55 MOTION TO APPROVE PAYMENT AUTHORIZATION REQUESTS FOR FEBRUARY CLAIMS PRESENTED IN EXECUTIVE SESSION BY QUAL- LYNX: Moved: Second: Roll Call Vote: Commissioner Criscuolo Commissioner Gross 5 Ayes, 0 Nays MANAGED CARE: CLAIMS Donna Setzer reported savings was at 80% with a network penetration of 95%. Ms. Setzer also reported on the savings below UCR was 57%. UNDERWRITING MANAGER LIST OF CERTIFICATES ISSUED Mr. Joseph Hrubash advised 2 certificates were issued 12/22/2016 to 12/31/2016. MARKETING MANAGER: No report. List of Certificates made part of the minutes. SAFETY DIRECTOR: - Don Ruprecht advised the Safety Director s report was included in the agenda. The report included a list of loss control activities for the month of January. The agenda also included two safety bulletins; Best Practices for Snow Emergencies, Conducting Motor Vehicle Record Checks and OSHA Recordkeeping Annual Reminder. Mr. Ruprecht advised that all members should adopt the Safety Incentive Program by March He asked if there were any questions and then concluded his report. Chairman Landolfi advised he thought the Safety Luncheon was excellent this year. The Executive Director concurred. RISK MANAGERS: OLD BUSINESS: NEW BUSINESS: PUBLIC COMMENT: NONE NONE NONE NONE MOTION TO ADJOURN Moved: Second: Vote: Commissioner Northgrave Commissioner Vornlocker Unanimous

56 Meeting adjournment at 2:20 p.m. Prepared by Rachel Chwastek, Assisting Secretary for Daniel Frankel, Secretary

57 APPENDIX II MEL, RCF & EJIF REPORTS

58 Municipal Excess Liability Joint Insurance Fund 9 Campus Drive Suite 216 Parsippany, NJ Tel (201) Fax (201) Date: March 1, 2017 To: From: Subject: Fund Commissioners Central Jersey Joint Insurance Fund Robert Landolfi, Commissioner March MEL Meeting MEL Financials: Executive Director distributed the Financial Fast Track report, which reflects the Actuary s year-end financial review. The MEL s statutory surplus increased by $6 million dollars during As of 12/31/2016, the MEL s statutory surplus stands at $21 million. Executive Director said increase in profit is likely the result of safety, good weather, claims control and teamwork. Coverage Committee: Minutes of the Coverage Committee s February 16 th distributed and reviewed. Committee discussed several on-going items, including professional liability for shared services, quasi-municipal entities, underground piping and valuation for fire trucks. At this time, the Board tabled the amendment to the client s property endorsement endorsement Coverage Committee had recommended concerning statutory bond coverage when towns engage independent contractors for statutory positions in response to suggestion that independent contractors be required to provide their own insurance. Executive Director said there could be difficulty with the determination that some independent contractors might actually be considered employees. Matter referred back to the Coverage Committee. (Committee agreed to endorse the specific persons in Morris JIF s member documents while matter is continued). In addition, the Board referred review of the Coverage Committee Charter to the Management Committee with suggestion that committee be reduced in size (or a working sub-group can be formed) and effort be made to include more Fund Commissioners Risk Management Plan Amendment: Board accepted the recommendation of the Underwriting Manager and adopted a revision to the Risk Management Plan to reflect a requirement of the New Jersey Housing & Mortgage Finance Agency (HMFA) that impact members of NJPHA JIF. Page 54

59 Risk Management Information/Operating System: The Ad-hoc Committee, appointed to review the proposals recommends awarding the contract to Origami, which was the lowest cost responder and was the only responder with operational experience with the system contemplated in the MEL s RFQ. Ad-hoc Committee gave its report to the Management Committee during its February 27 th conference call. Board of Fund Commissioners accepted the recommendation as outlined in a memorandum submitted by the Ad-hoc Committee s Task Force. In addition, the Board agreed to extend its contract with Exigis to the end of the year, based on the fee submitted in its RFQ. This will allow an underwriting system to be in place while Origami implements its new underwriting and claims database. RCF January Report: Enclosed is a copy of Commissioner Cottman s report on the RCF s January Reorganization. Mr. Cottman is no longer serving as a Housing Authority Fund Commissioner; therefore, it would be appropriate to elect a Fund Commissioner to serve as the MEL s representative on the RCF Board. The Board elected John Clarke, NJPHA, to serve as the 2017 representative to the RCF. June 2017 meeting: This year s PRIMA conference is scheduled from June 4-7 th and may conflict with the scheduled June MEL meeting. The Board agreed to reschedule its June 7 th meeting to Thursday, June 1 st Forsgate Country Club will remain as the meeting location. Cyber Liability: The MEL had already awarded a contract to Marc Pfeiffer, Rutgers, for the next phase in Cyber Liability Risk Control. Based on recent ransomware activity, the MEL is worked with Marc to refocus the services and priorities (as per attached revised scope of services). Marc will be working closely with the Underwriting Manager s office; Commissioner Rheinhardt, Joe Hrubash & Paul Forlenza on risk control and to make sure all insurer resources are utilized. In addition, representatives from the MEL met with several vendors that provide risk control for this emerging risk. Underwriting Manager said the first objective of the committee will be education on what to do when compromised and what resources are available delivered via webinars. Marketing Committee: In January, the Board appointed Princeton Strategic Communications and Acrisure to the new Marketing Consultant & Marketing Manager positions. The local JIF Executive Directors met with both firms on February 14 th beginning the process of identifying goals, which includes new membership, membership retention and rebranding. Chairman Landolfi had suggested this committee include Fund Commissioners. Chairman Landolfi and Commissioners Cuccia and Hirsch volunteered to serve on this committee. Safety & Education Committee: Minutes of the Committee s January 27 th distributed to the Board of Fund Commissioners. A Request for Qualifications was issued for Management & Supervisory Training Consultant with a deadline to respond by February 28th at 2PM; only response received was from current consultant LaMendola Associates to develop and conduct 5 training sessions for Page 55

60 beginning level managers and 5 training sessions for senior supervisors each for 3 days at hourly rate of $150 plus $75 per hour for travel. Executive Director said this year s annual grant to Rutgers for Crossing Guard Programs will be used towards the production of a video titled Challenging School Crossings providing guidance on protocols and practices for crossings at state highways, multi-lane crossings, crossings with challenging turning movements, rail crossings and any other crossings identified by the working group on this project. Executive Director said prior to issuing an annual grant to Rutgers, the MEL was writing and producing these courses and spent a good deal more on these projects. Committee also recommended the MEL purchase additional credits from FirstNet to support member s use of the camp counselor suite. Cost to purchase 10,000 credits total $42,500. Legislative Committee: Minutes of the Committee s January 18, 2017 submitted for information. Committee Chairman Cuccia said the bill that would allow the JIFs to expand investment opportunities has not been posted for a vote in the Assembly & urged members and JIFs to adopt Resolutions in support of this legislation. A memorandum has been distributed to members urging MEL members to contact the Assembly to support legislation that will allow the Joint Insurance Funds to expand their investment opportunities. Executive Director said representatives from the Committee also met with Assemblyman Troy Singleton to discuss A4479, which would create the presumption that certain firefighters who develop cancer are eligible for workers compensation and accidental disability benefits. Executive Director said he is optimistic that the Assemblyman will draft a bill that the MEL can support. Audit Committee: A meeting of the Audit Committee has been scheduled for March 23 rd to review Internal Audits on Claims, Reinsurance, Underwriting, Treasury & Accounting, Contracts and EDP MEL & MR HIF Educational Seminar: The 7th annual seminar is scheduled for Friday, April 21 st beginning at 9:00 AM at the National Conference Center in East Windsor, NJ. The seminar qualifies for an extensive list of Continuing Educational Credits including CFO/CMFO, Public Works, Clerks, Insurance Producers and Purchasing Agents. There is no fee for employees and insurance producers associated with MEL and MR HIF members as well as personnel who work for service companies that are engaged by MEL member JIFs and MR HIF member HIFs. Attached is the enrollment form. Elected Officials Training: Every year, the MEL holds training seminars for elected officials and reduces a member s assessment by $250 for each elected official completing the course by May 1 st. This course is now available online. League Magazine: The latest in the series of Power of Collaboration: to appear in the League magazine. Each of the MEL advertisements highlights activities of the MEL and JIFs as well as Page 56

61 people who have rendered significant service. This advertisement highlights the MEL Safety Institute. Annual Retreat: The Board of Fund Commissioners held its annual one-day retreat on February 17, 2017 in the Princeton Forrestal Marriott. The meeting opened with a presentation from Chairman Landolfi, former Commissioner Jack Tarditi, Paul Miola, Dave Grubb and Russell Huntington on the formation of the MEL JIF in recognition of its 30 years of operations. Then, each subcommittee provided a report on its activities during Claims Committee: The Claims Review Committee met on January 4, 2017 and is scheduled to meet immediately following the Board meeting. Minutes of the January meeting were distributed to the Board. Kathy Kissane introduced herself to the Board and said she will be replacing Kathy Tyler Schohl as Qual-Lynx s account manager to the MEL Financial Disclosures: Commissioners should anticipate the online filing of the Financial Disclosure forms as both an MEL Commissioner, as well as, any municipal related positions that require filing. It is expected the Division of Local Government Services will distribute a notice in March and forms will need to be filed by April 30 th. Fund Attorney: Fund Attorney provided the Board with a summary of a school board claim where school board was third partied into a claim against an amusement pier. Since allowing that claim to continue bypasses Title 59 immunities requiring claimant to provide Notice of Intent to sue within 90 days, the MEL submitted an Amicus Brief in support of the school board. Fund Attorney will keep the Board apprised. Page 57

62 Municipal Excess Liability Residual Claims Fund 9 Campus Drive Suite 216 Parsippany, New Jersey Tel (201) Fax (201) March 1, 2017 Memo to: From: Re: Fund Commissioners Central Jersey Joint Insurance Fund Robert Landolfi, Commissioner Topics Discussed at the RCF March Meeting 2017 Fiscal Management Plan - Amendment: Due to a personnel change, the previously adopted Fiscal Management Plan required an amendment to reflect the updated Claims Administrators for AmeriHealth Casualty Services, which services the Camden JIF. In addition, the firm for Robert Fisher, Esq. should reflect CB Claims LLC. The Board of Fund Commissioners approved the amendments to 2017 Fiscal Management Plan as presented; a filing will be made with State advising of the changes. Annual Retreat: The Board of Fund Commissioners held its annual one-day retreat on February 17, 2017 in the Princeton Forrestal Marriott. The meeting opened with a presentation from Chairman Landolfi, former Commissioner Jack Tarditi, Paul Miola, Dave Grubb and Russell Huntington on the formation of the MEL JIF in recognition of its 30 years of operations. Then, each subcommittee provided a report on its activities during MEL & MR HIF Educational Seminar: The 7 th annual seminar is scheduled for Friday, April 21 st beginning at 9:00 AM at the National Conference Center in East Windsor, NJ. The seminar qualifies for an extensive list of Continuing Educational Credits including CFO/CMFO, Public Works, Clerks, Insurance Producers and Purchasing Agents. There is no fee for employees and insurance producers associated with MEL and MR HIF members as well as personnel who work for service companies that are engaged by MEL member JIFs and MR HIF member HIFs. Claims Committee: The Claims Review Committee met on January 4, 2017 and met the morning of the Commissioner s meeting. Minutes of the January meeting were distributed to the Board. Kathy Kissane introduced herself and said she will be replacing Kathy Tyler Schohl as Qual-Lynx s account manager to the MEL. Claims Audit: Executive Director reported as part of the MEL Audit Universe there are a number of internal audits that completed recently including the claims audit focuses on certain MEL and RCF fund years. The results of the audit, once finalized, will be shared with the RCF JIF. The MEL Audit Committee is meeting on the 23 rd of March to review the results. Page 58

63 June 2017 meeting: This year s PRIMA conference is scheduled from June 4-7 th and may conflict with the scheduled June meeting. The Board of Fund Commissioners agreed to change the meeting date to Thursday June 1, Forsgate Country Club will remain the location and the fund office will advertise the notice Financial Disclosures: Commissioners should anticipate the online filing of the Financial Disclosure forms as both an RCF Commissioner, as well as, any municipal related positions that require filing. It is expected the Division of Local Government Services will distribute a notice in March and forms will need to be filed by April 30 th. Fund Attorney: Fund Attorney reported that one of the last remaining EPL/POL claims is progressing towards closure, which is down from approximately 300 that were left to be settled since that line of coverage was transferred out of the MEL. Next Meeting: The next meeting of the RCF will be Thursday June 1, 2017 at 10:30 AM at the Forsgate Country Club in Jamesburg, NJ. Page 59

64 New Jersey Municipal Environmental Risk Management Fund 9 Campus Drive, Suite 216 Parsippany, New Jersey Tel (201) DATE: March 1, 2017 TO: FROM: Fund Commissioners Central Jersey Joint Insurance Fund Robert Landolfi, Commissioner SUBJECT: Summary of Topics Discussed at E-JIF Meeting ACTUARIAL IBNR REPORT- Mr. Kullman of Aon was present at the meeting and gave a report on the actuarial IBNR estimates for the E-JIF valued as of December 31, ENVIRONMENTAL ENGINEER CONTRACT ADDENDUM Several years ago, the Executive Committee approved the expansion of services by the Fund s Environmental Engineers to assist membership with inspections of foreclosed properties and acquisitions. However, this wording did not make its way into their contract. The Executive Committee passed a motion approving a contract addendum to the Environmental Engineer s contract noting that the assistance with inspections of foreclosed properties and acquisitions was to be an add on service and would not erode their not to exceed cap. LEGISLATIVE AGENT RFQ The contract between the E-JIF and its Legislative Agent expired 12/31/16. A motion authorizing the Executive Director to issue an RFQ for the position of Legislative Agent was passed by the Executive Committee. LEAGUE MAGAZINE ARTICLE - The latest in the series of Power of Collaboration to appear in the League magazine highlights the services that the E-JIF provides to its membership. A copy of the article is attached to this report. E-JIF JUNE MEETING (DATE CHANGE)- A motion was passed changing the date of the June 2017 meeting. The next meeting of the EJIF is scheduled for Thursday, June 1, 2017 at the Forsgate CC, Jamesburg. Page 60