NATIONAL ANTHEM The Mira Costa High School Symphony Orchestra played the National Anthem.

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1 CITY OF MANHATTAN BEACH MINUTES OF THE CITY COUNCIL REGULAR MEETING JUNE 19, 2012 The Regular Meeting of the City Council of the City of Manhattan Beach, California, was held on the 19 th day of June, 2012, at the hour of 6:35 p.m., in the City Council Chambers of City Hall, at 1400 Highland Avenue, in said City. A full video of this City Council meeting can be accessed online at PLEDGE TO FLAG Faith Hadley, a 5 th Grader at Grandview Elementary School, led the Pledge of Allegiance. NATIONAL ANTHEM The Mira Costa High School Symphony Orchestra played the National Anthem. Mayor Powell, on behalf of the Council, presented the ensemble: 1 st Violin Richard Weedeen and Eleen Yeh; 2 nd Violin-Allie Campbell and Kirk La; Viola Matt Campbell and Carina Chong; Cello-Diane Lee and Vincent Liu; Bass Ian Zaun with I MB certificates and city pins. ROLL CALL Present: Clerk: Tamura. CLOSED SESSION ANNOUNCEMENT CEREMONIAL CALENDAR 06/19/12-1. Presentation of Certificates to the 2011 Parks & Recreation Commission (Commission Members: Thomas Cajka, Nancy Hersman, Fred Manna, Deirdre Murray, Steven Nicholson, Steven Rothans and Travis Taylor) for Being Named Outstanding Commission by the CAPRCBM (California Parks & Recreation Commission and Board Members) Mayor Powell, on behalf of the City Council, along with Parks and Recreation Director Richard Gill presented certificates of commendation and city pins to the 2011 Parks and Recreation Commission. 06/19/12-2. Girl Scouts Centennial Celebration. In 2012, the Girl Scouts Celebrate 100 Years of Inspiring Girls Who Change the World. They ve Commissioned a Centennial Day of Service Patch. Requirements for Earning the Patch Include 1) Taking a Water Quality Pledge; 2) Doing 60 Minutes of Water Quality Troop Activities; and 3) Participating in the October 13, 2012, Centennial Day of Service: 2012 Take Action Project Councilmember Howorth, along with the City Council, presented a certificate of recognition and city pin to Renee Boettner as the winner of the Girl Scout patch contest. 1

2 06/19/12-3. Presentation of Commendations to Marissa Mayeda and Erika Noguchi on Receiving the Girl Scout Gold Award. The Gold Award is the Highest and Most Prestigious Award of Girl Scouts in the USA Mayor Powell, on behalf of the City Council, presented commendations and city pins to Marissa Mayeda and Erika Noguchi for receiving the Girl Scout Gold Award. 06/19/12-4. Presentation of Commendation to Tom Allard as an Outstanding Senior Volunteer Mayor Powell, on behalf of the City Council, presented a commendation and city pin to Tom Allard for his outstanding senior volunteer service. CONSENT CALENDAR Prior to voting on the Consent Calendar, Public Works Director Jim Arndt and Parks and Recreation Director Richard Gill responded to a few questions from Mayor Powell regarding Item No. 20 (Progress Payment No. 5 in the Net Amount of $483, to Harbor Construction Co., Inc. for the Joslyn Center, Begg Pool and Manhattan Heights Community Center Renovation Projects) and Mayor Pro Tem Lesser regarding Item No. 10. (Cultural Arts Commission Centennial Art Project Call to Artists Request for Qualifications). Mayor Powell abstained from Item No. 23 (Proposal to Install Beach Width Measurement Benchmarks and Historical Markers on the Manhattan Beach Pier) as he serves on the Manhattan Beach Historical Society Board of Directors. The Consent Calendar (Item Nos. 5 through 24), consisting of items under General Consent and Boards and Commissions, was approved by motion of Councilmember Howorth, seconded by Mayor Pro Tem Lesser and passed by the following roll call vote, with the exception of Item Nos. 5, 6, 8, 10, 12, 17, 18, 19 and 21 which were considered later in the meeting under Items Removed From the Consent Calendar. Item Nos. 23 and 24 were continued to a future City Council Meeting. Powell (Item No. 23). GENERAL CONSENT 06/19/12-5. Minutes: This item contains minutes of City Council meetings which are presented for approval [(a)] and minutes from City Council subcommittees and from other City commissions and committees [(b)-(c)] which are presented to be received and filed by the Council. Staff recommends that the City Council by motion take action to approve the minutes of the: a) City Council Meeting (Closed Session) and Regular City Council Meeting of June 5, 2012 b) Action Minutes, Planning Commission Meeting of June 13, 2012 c) Centennial Draft Meeting Notes of May 21, 2012 Item No. 5 was pulled from the CONSENT CALENDAR. Please refer to ITEMS REMOVED FROM THE CONSENT CALENDAR. 2

3 06/19/12-6. Update of Strategic Plan Goals and Objectives Item No. 6 was pulled from the CONSENT CALENDAR. Please refer to ITEMS REMOVED FROM THE CONSENT CALENDAR. 06/19/12-7. Renewal of Contract Agreements with Adminsure for Workers Compensation and General and Auto Liability Claims Administration Services in the Amount of $123, for Fiscal Year The City Council approved authorizing a renewal of contract agreements with Adminsure to provide liability and workers compensation third party claims administration services effective July 1, 2012 through June 30, /19/12-8. Resolution Appointing a Representative, Councilmember Amy Howorth, to the Independent Cities Risk Management Authority (ICRMA) and Reconfirming Alternate Representative, Christine Tomikawa (Risk Manager) and Substitute Alternate, Cathy Hanson (Human Resources Director) Item No. 8 was pulled from the CONSENT CALENDAR. Please refer to ITEMS REMOVED FROM THE CONSENT CALENDAR. 06/19/12-9. Allocation of $3,000 to the National Law Enforcement Officers Memorial Fund Using Police Asset Forfeiture Funds The City Council approved authorizing the Chief of Police to allocate $3,000 to the National Law Enforcement Officers Memorial Fund using Police Asset Forfeiture Funds. 06/19/ Cultural Arts Commission Centennial Art Project Call to Artists Request for Qualifications Item No. 10 was pulled from the CONSENT CALENDAR. Please refer to ITEMS REMOVED FROM THE CONSENT CALENDAR. 06/19/ Consideration of Financial Reports: a) Ratification of Demands: June 7, 2012 b) Investment Portfolio for the Month Ending May 31, 2012 The Council approved with no exception Warrant Register No. 26B in the amount of $3,693, in payment of ratification of demands and claims as prepared by the Director of Finance, together with the original demands and claims as prepared by said Warrant Register; and received and filed the Investment Portfolio for the month ending May 31, /19/ Award of Four-Year Lease Agreement with Xerox Corporation for Eleven Multifunction (Copy, Scan, Fax) Machines and Four-Year Agreement for Managed Print Services for Multiple City Departments (Total Estimated Value of $129,120 Per Year) Item No. 12 was pulled from the CONSENT CALENDAR. Please refer to ITEMS REMOVED FROM THE CONSENT CALENDAR. 3

4 06/19/ Skechers USA Inc. Water and Sewer Bill Reimbursement of $242, for Overpayment of Water and Sewer Charges and Delegate to the City Manager Authority to Execute Settlement Agreement The City Council approved authorizing a settlement of a claim and reimbursed $242, to Skechers USA Inc. for overpayment of water and sewer charges that occurred from July 2007 through April 2012 and delegate to the City Manager authority to execute a settlement agreement on behalf of the City in the form approved by the City Attorney. 06/19/ Award of Bid for Two Replacement Paramedic Rescue Ambulances from Leader Industries in the Amount of $303, and Donation of Surplus Ambulances to Sister City Santa Rosalia, Mexico The City Council approved an award of Bid # to Leader Industries in the amount of $303, as the lowest responsible bidder for the budgeted replacement of two rescue ambulances; appropriated $94, from the Unreserved Fleet Management Fund balance; and approved donating the surplus ambulances to the City of Santa Rosalia, Mexico. 06/19/ Ratification of Motor Fuel Purchase from Southern Counties Oil Co. in the Amount of $27, The City Council waived formal bidding per Municipal Code Section (waivers) and approved ratifying the purchase of fuel from Southern Counties Oil Co. in the amount of $27, /19/ Update on Manhattan Beach Becoming a Blue Zones Community Through the Vitality City Initiative The City Council received and filed the status report on Manhattan Beach striving to become a Blue Zones Community. 06/19/ Cost Sharing Agreement in the Amount of $18,297 with City of Redondo Beach to Continue Funding Beach Cities Transit Line 109 for Fiscal Year Item No. 17 was pulled from the CONSENT CALENDAR. Please refer to ITEMS REMOVED FROM THE CONSENT CALENDAR. 06/19/ Plans and Specifications for the Greenbelt Low Flow Infiltration Project and Authorize the City Manager to Solicit Construction Bids; and Award a Professional Services Contract to Geosyntec Consultants ($94,095) for Reporting and Monitoring Services Item No. 18 was pulled from the CONSENT CALENDAR. Please refer to ITEMS REMOVED FROM THE CONSENT CALENDAR. 06/19/ Progress Payment No. 3 in the Net Amount of $139, to John T. Malloy Inc. for Water Main Replacement Project Item No. 19 was pulled from the CONSENT CALENDAR. Please refer to ITEMS REMOVED FROM THE CONSENT CALENDAR. 4

5 06/19/ Progress Payment No. 5 in the Net Amount of $483, to Harbor Construction Co., Inc. for the Joslyn Center, Begg Pool and Manhattan Heights Community Center Renovation Projects The City Council approved Progress Payment No. 5 in the net amount of $483, to Harbor Construction Co., Inc. for the Joslyn Center, Begg Pool and Manhattan Heights Community Center Renovation Projects. 06/19/ First Amendment to Agreement with Willdan Engineering for Additional Construction Engineering and Project Management Services for the Water Main Replacement Project ($60,000) Item No. 21 was pulled from the CONSENT CALENDAR. Please refer to ITEMS REMOVED FROM THE CONSENT CALENDAR. 06/19/ Construction Contract with Total Concept Sales, Inc. ($81,285) for the Water and Wastewater Facilities Voltage Surge Suppression Installation Project and Additional Appropriation from the Water Fund Reserves ($6,134) and Wastewater Fund Reserves ($8,452) The City Council approved a contract to Total Concept Sales, Inc. in the amount of $81,285 for the Water and Wastewater Facilities Voltage Surge Suppression Installation Project and approved authorizing the City Manager to execute said contract; appropriated Water Fund Reserves in the amount of $6,134 and Wastewater Fund Reserves in the amount of $8,452 ($14,586 total) to the Water and Wastewater Facilities Voltage Surge Suppression Installation Project to provide funding for the recommended contract; and approved authorizing the City Manager to approve additional work in an amount not-to-exceed $8,128 (10% contingency). 06/19/ Proposal to Install Beach Width Measurement Benchmarks and Historical Markers on the Manhattan Beach Pier This item was continued to a future City Council Meeting. 06/19/ Status Report from the Environmental Task Force Regarding Accomplishments and Future Environmental Programs This item was continued to a future City Council Meeting. COMMUNITY ANNOUNCEMENTS 06/19/ Don Gould Re Library Events Don Gould, Los Angeles County Librarian, highlighted upcoming Manhattan Beach Library events for the summer. 06/ Bobby Busher Re Assembly Member Betsy Butler Event Bobby Busher, Representing Assembly Member Betsy Butler highlighted an upcoming Community Coffee to be held at the Manhattan Beach Library on June 30, 2012 from 10:00 a.m. to 12:00 p.m. The public is encouraged to attend and bring their questions. 5

6 06/19/ Viet Ngo Re Anti-Public Corruption Advocacy Viet Ngo, Anti-Public Corruption Advocacy, welcomed new City Attorney Quinn Barrow and asked for assistance taking action to correct past wrongs. 06/19/ Bill Victor Re Library Bill Victor, Property Owner, remarked that at the City Council Meeting of July 3, 2012, Library replacement services will be discussed. Mayor Pro Tem Lesser interjected stating that the date had been changed to July 17, /19/ Mary Ann Varni Re Farmer s Market Mary Ann Varni, Downtown Business and Professional Association and Farmer s Market, announced that on Tuesday, June 26, 2012, the Manhattan Beach Police Department would be doing finger printing and photos for children only and also handing out safety information. 06/19/ Gerry O Connor Re City Council Agendas Gerry O Connor pointed out that meeting dates for future City Council Meetings has been omitted from the agenda and announced upcoming meeting dates. 06/19/ Mayor Pro Tem Lesser Re Library Meeting Mayor Pro Tem Lesser reiterated that the interim services for the Manhattan Beach Library will be discussed at the July 17, 2012, City Council Meeting. 06/19/ Mayor Pro Tem Lesser Re Strategic Planning Meeting Mayor Pro Tem Lesser invited the public to attend the Strategic Planning Meeting scheduled for July 11, 2012, at the Police/Fire Community Room from 8:00 a.m. to 4:00 p.m. 06/19/ Councilmember Howorth Re Graduation Councilmember Howorth reminded everyone of the upcoming promotions at Manhattan Beach Middle School and graduation at Mira Costa High School. She also cautioned that Thursday is the last day of school and to be aware of all of the children that will be out. 06/19/ Mayor Powell Re Dine & Discover Mayor Powell mentioned that Thursday, June 22, 2012 is the monthly Dine and Discover Luncheon and the topic will be Emergency Preparedness Revisited. 06/19/ Mayor Powell Re US Conference of Mayors Mayor Powell displayed the Climate Protection Award that he accepted at the US Conference of Mayors on behalf of the City. He thanked those responsible for the award including the Green Team, City Employees, The Environmental Task Force and most importantly the Residents. 6

7 AUDIENCE PARTICIPATION 06/19/ Susan Saroian Re Municipal Code Susan Saroian, Manhattan Beach Property Owner, read sections of the Municipal Code regarding sidewalk repair; expressed her concerns as a property owner expected to pay for the cost of repairs; and asked Council to reconsider this issue. 06/19/ Frank Wattles Re Trees Frank Wattles, Tree Team, reiterated his concerns about the status of the trees and the Municipal Code. 06/19/ Viet Ngo Re Anti-Public Corruption Advocacy Viet Ngo, Anti-Public Corruption Advocacy, discussed his anti-public corruption advocacy efforts regarding a former City Manager. 06/19/ Zoe Taylor Re Leaving Chamber of Commerce Zoe Taylor, Interim CEO of Manhattan Beach Chamber of Commerce, expressed her thanks to Mayor Pro Tem Lesser and City Manager Dave Carmany for their assistance during her tenure as Interim CEO of the Manhattan Beach Chamber of Commerce. 06/19/ Jennifer Goldstein Re Introduction of new CEO of Chamber Jennifer Goldstein, outgoing Chairman of the Manhattan Beach Chamber of Commerce and DeAnn Flores Chase Incoming Chairman, introduced the new CEO of the Chamber James O Callaghan. 06/19/ James O Callaghan Re New CEO of the Manhattan Beach Chamber of Commerce James O Callaghan, new CEO of the Manhattan Beach Chamber of Commerce, thanked everyone for welcoming him to Manhattan Beach and stated that he is looking forward to working in the City. 06/19/ Bill Victor Re Library Bill Victor, Property Owner, suggested that a hard copy of the minutes that discuss the interim library be distributed to the public at the July 17, 2012 City Council Meeting when this item is to be discussed. 06/19/ Gerry O Connor Re Consent Calendar Gerry O Connor requested that another Open Government Ad-Hoc Meeting be scheduled and conveyed that there are problems managing the Consent Calendar on the agendas. He also asked that any time there are items involving the Manhattan Beach Pier they be agendized for discussion and not be on the Consent Calendar. 7

8 06/19/12-48 Sara Russo Re Blue Zones Vitality Project Sara Russo, Community Programs Coordinator for Beach Cities Health District, spoke of being proud of the accomplishments of the City thus far and reported that she will be making certification pledges with employees and staff working towards the process of becoming the first Blue Zone Community. 06/19/12-49 Lauren Nakano Re Vitality City Blue Zone Project Lauren Nakano, Director of the Beach Cities Blue Zone Vitality Project, expressed her thanks for the support of the Vitality Cities Project and confirmed the successes of the past year. PUBLIC HEARINGS 06/19/ Renewal of Downtown Business Improvement District for Fiscal Year Mayor Powell introduced the subject item and Finance Director Bruce Moe provided the staff presentation. Finance Director Moe responded to Council questions. Mayor Powell opened the Public Hearing at 8:00 p.m. The following individuals spoke on this item: Mary Ann Varni, Executive Director Downtown Business and Professional Association Tony Derico Bill Victor Mayor Powell and Mayor Pro Tem Lesser responded to Mr. Victor s question. Mayor Powell closed the Public Hearing at 8:06 p.m. MOTION: Councilmember Howorth moved to adopt Resolution No providing for the collection of assessments for the Downtown Business Improvement District; approved ratifying the Business Improvement District Advisory Board Members for Fiscal Year ; approved authorizing the Business Improvement District Advisory Chair to enter into an agreement with the Downtown Business And Professional Association to provide services to the District; and approved authorizing the disbursement of Fiscal Year Assessments. The motion was seconded by Mayor Pro Tem Lesser and passed by the following roll call vote: RECESS AND RECONVENE At 8:09 p.m. the Council recessed and reconvened at 8:20 p.m. with Councilmember Howorth, Mayor Pro Tem Lesser and Mayor Powell present. 8

9 GENERAL BUSINESS 06/19/ Resolution of the City Council of the City of Manhattan Beach Approving a Trust Agreement, A Site Lease, A Lease Agreement, a Certificate Purchase Contract, an Official Statement, a Continuing Disclosure Agreement, Escrow Agreements; And Authorizing the Taking of Certain Actions in Connection with the Refunding of Outstanding Certificates of Participation and the Execution and Delivery of Not-To-Exceed $14,000,000 Certificates of Participation (Metlox and Water/Wastewater Refunding) Series 2012 Mayor Powell introduced the subject item and Finance Director Bruce Moe provided the PowerPoint presentation and introduced Jeff Bower, Managing Director for Bank of America Merrill Lynch. Finance Director Moe and Mr. Bower responded to Council questions. The following individuals spoke on this item: Phil Reimert Viet Ngo In response to Mayor Powell s question, City Attorney Quinn Barrow responded that Certificates of Participation do not require a vote of the people; they only require three votes; and there is no basis for any of Mr. Ngo s allegations. MOTION: Councilmember Howorth moved to adopt Resolution No approving the refunding (refinancing) of the 2003 Metlox and the 1996 Water/Wastewater Certificates of Participation (COPs) and the execution and delivery of related documents. The motion was seconded by Mayor Pro Tem Lesser and passed by the following roll call vote: 9

10 At 9:00 p.m. the City Council meeting adjourned to the Capital Improvements Corporation meeting. ADJOURN CITY COUNCIL MEETING TO A MEETING OF THE MANHATTAN BEACH CAPITAL IMPROVEMENTS CORPORATION ROLL CALL The following Directors were present at the meeting: Wayne Powell, David Lesser and Amy Howorth. AUDIENCE PARTICIPATION 06/19/12-A. Reorganization of the Manhattan Beach Capital Improvements Corporation and Resolution of the Manhattan Beach Capital Improvements Corporation Approving a Trust Agreement, A Site Lease, A Lease Agreement, a Purchase Contract, an Assignment Agreement; Authorizing the Taking of Certain Actions in Connection with the Refunding of Outstanding Certificates of Participation and the Execution and Delivery of Not-To-Exceed $14,000,000 Certificates of Participation (Metlox and Water/Wastewater Refunding) Series 2012 Mayor Powell introduced the subject item and Finance Director Bruce Moe provided the staff presentation. Finance Director Moe responded to Council questions. There were no requests to speak on this item. MOTION: the Board of Directors of the Manhattan Beach Capital Improvements Corporation (CIC) moved to elect Mayor Wayne Powell as the new President and Mayor Pro Tem Lesser as the new Vice President and adopted Resolution CIC-6 for the refinancing of the 2003 Metlox and 1996 Water/Wastewater Certificates of Participation (COPs). The motion was seconded by Vice President David Lesser and passed by the following unanimous roll call vote: ADJOURN MANHATTAN BEACH CAPITAL IMPROVEMENTS CORPORATION AND RECONVENE CITY COUNCIL MEETING At 9:03 p.m. the Capital Improvements Corporation meeting was adjourned to the City Council meeting. 10

11 06/19/ Financial Status of Manhattan Beach Centennial Foundation; Approval of $37, in City Incurred Expenses for Centennial Items to Date; and Discuss and Provide Direction for the Final Centennial Event, Including Consideration of Appropriating an Amount Not-to-Exceed $80,000 for the Event Mayor Powell introduced the subject item and Parks and Recreation Director Richard Gill provided the staff presentation. Parks and Recreation Director Gill and Finance Director Moe responded to Council questions. The following individuals spoke on this item: Willy Levanthal, Hermosa Beach Esther Besbris Bill Victor Jackie May Gerry O Connor MOTION: Mayor Powell move to receive and file the financial status report on the Manhattan Beach Centennial Foundation; continue the vote on the $37, in City incurred expenses for past Centennial meetings and events to a future City Council meeting; and deny the appropriation of funds for a final Centennial event. The motion was seconded by Councilmember Howorth and passed by the following roll call vote: 06/19/ Select Member for Los Angeles County West Vector Control Board of Trustee Seat City Manager Carmany introduced the subject item and provided a brief staff presentation. There were no requests to speak on this item. MOTION: Mayor Pro Tem Lesser moved to appoint John Frazee to the Los Angeles County West Vector Control Board Board of Trustee. The motion was seconded by Councilmember Howorth and passed by the following roll call vote: 11

12 ITEMS REMOVED FROM THE CONSENT CALENDAR 06/19/12-5. Minutes: This item contains minutes of City Council meetings which are presented for approval [(a)] and minutes from City Council subcommittees and from other City commissions and committees [(b)-(c)] which are presented to be received and filed by the Council. Staff recommends that the City Council by motion take action to approve the minutes of the: a) City Council Meeting (Closed Session) and Regular City Council Meeting of June 5, 2012 b) Action Minutes, Planning Commission Meeting of June 13, 2012 c) Centennial Draft Meeting Notes of May 21, 2012 A member of the audience pulled this item from the Consent Calendar for Council discussion. Gerry O Connor Bill Victor MOTION: Mayor Pro Tem Lesser moved to approve the City Council Meeting minutes and receive and file the minutes from the City Council Subcommittees, City Commissions and Committees. The motion was seconded by Councilmember Howorth and passed by the following roll call vote: 06/19/12-6. Update of Strategic Plan Goals and Objectives A member of the audience pulled this item from the Consent Calendar for Council discussion. Gerry O Connor MOTION: Councilmember Howorth moved to receive and file the subject update. The motion was seconded by Mayor Pro Tem Lesser and passed by the following roll call vote: 06/19/12-8. Resolution Appointing a Representative, Councilmember Amy Howorth, to the Independent Cities Risk Management Authority (ICRMA) and Reconfirming Alternate Representative, Christine Tomikawa (Risk Manager) and Substitute Alternate, Cathy Hanson (Human Resources Director) A member of the audience pulled this item from the Consent Calendar for Council discussion. Esther Besbris 12

13 MOTION: Mayor Pro Tem Lesser moved to adopt Resolution No appointing the City s representative to the Independent Cities Risk Management Authority (ICRMA) Governing Board. The motion was seconded by Councilmember Howorth and passed by the following roll call vote: 6/19/ Award of Four-Year Lease Agreement with Xerox Corporation for Eleven Multifunction (Copy, Scan, Fax) Machines and Four-Year Agreement for Managed Print Services for Multiple City Departments (Total Estimated Value of $129,120 Per Year) A member of the audience pulled this item from the Consent Calendar for Council discussion. Bill Victor MOTION: Mayor Pro Tem Lesser moved to waive formal bidding per Municipal Code Section (cooperative purchasing); approve awarding a four year lease for eleven multifunction machines with an estimated annual value of $80,148 to Xerox Corporation; approve awarding a four-year agreement for Managed Print Services (MPS) with an estimated annual value of $48,972 to Xerox Corporation; and approve authorizing the City Manager to execute these agreements. The motion was seconded by Councilmember Howorth and passed by the following roll call vote: 06/19/ Cultural Arts Commission Centennial Art Project Call to Artists Request for Qualifications City Manager Carmany asked that Council go back to this item because Councilmember Howorth s motion included Item No. 10 as being pulled from the Consent Calendar. A brief discussion confirmed that Mayor Pro Tem Lesser received the information he requested; however, a vote would be required since that item was not considered in the original Consent Calendar vote. MOTION: Councilmember Howorth moved to approve the Cultural Arts Commission Centennial Art Project Call to Artists Request for Qualifications (RFQ). The motion was seconded by Mayor Powell and passed by the following roll call vote: 13

14 06/19/ Cost Sharing Agreement in the Amount of $18,297 with City of Redondo Beach to Continue Funding Beach Cities Transit Line 109 for Fiscal Year Mayor Powell pulled this item because now that the Beach Cities Transit Line 109 is stopping at Plaza El Segundo he believes that the new route should include the Manhattan Village Mall. He added that whether the Line 109 stops at the Manhattan Village Mall or not, it is contingent upon El Segundo and Hermosa Beach approve them. There were no requests to speak on this item. City Manager Carmany stressed that this agreement is contingent upon all other participating cities signing it and if one city does not approve it, the Council s approval will not stand. Community Development Director Richard Thompson responded to Council s questions. MOTION: Mayor Powell moved to approve the renewal of a one-year cost sharing agreement in the amount of $18,297 for Beach Cities Transit Line 109 for Fiscal Year with the Cities of Hermosa Beach, El Segundo, and Redondo Beach, contingent upon Hermosa Beach approving the stop at the Manhattan Village Mall and that the new stop be implanted on or before September 1, Joyce Rooney, Transit Operations & Transportation Facilities Manager acknowledged that is should not be a problem to implement this new stop on or before September 1, She added that brochures and maps will need to be updated and that they are working on a more interactive, user friendly website. MOTION: Mayor Powell moved to approve the renewal of a one-year cost sharing agreement in the amount of $18,297 for Beach Cities Transit Line 109 for Fiscal Year with the Cities of Hermosa Beach, El Segundo, and Redondo Beach, contingent upon Hermosa Beach approving the stop at the Manhattan Village Mall and that the new stop be implanted on or before September 1, The motion was seconded by Mayor Pro Tem Lesser and passed by the following roll call vote: 06/19/ Plans and Specifications for the Greenbelt Low Flow Infiltration Project and Authorize the City Manager to Solicit Construction Bids; and Award a Professional Services Contract to Geosyntec Consultants ($94,095) for Reporting and Monitoring Services Mayor Pro Tem Lesser pulled this item due to the significant impact it will have on Veteran s Parkway and the closure of the Parkway from Boundary to 2 nd Street. Public Works Director Jim Arndt responded to Council s questions. The following individual spoke on this item: Bill Victor Principal Engineer Mike Guerrero responded to additional Council questions. 14

15 MOTION: Councilmember Howorth moved to approve the plans and specifications for the Greenbelt Low Flow Infiltration Project and approve authorizing the City Manager to solicit construction bids; and approve an award a professional services contract to Geosyntec Consultants in the amount of $94,095 for project reporting and monitoring service. The motion was seconded by Mayor Pro Tem Lesser and passed by the following roll call vote: 06/19/ Progress Payment No. 3 in the Net Amount of $139, to John T. Malloy Inc. for Water Main Replacement Project Mayor Powell pulled this item because of the number of s from businesses and residents regarding the timing; issues with the construction; what s being done going forward and why Willdan managing this to prevent these problems. Public Works Director Jim Arndt responded to Council s questions. The following individual spoke on this item: Bill Victor MOTION: Councilmember Howorth moved to approve Progress Payment No. 3 in the net amount of $139, to John T. Malloy, Inc. for the Water Main Replacement Project. The motion was seconded by Mayor Pro Tem Lesser and passed by the following roll call vote: 06/19/ First Amendment to Agreement with Willdan Engineering for Additional Construction Engineering and Project Management Services for the Water Main Replacement Project ($60,000) Mayor Powell stated that this item was discussed indirectly along with Item No. 19 There were no requests to speak on this item. MOTION: Councilmember Howorth moved to approve the First Amendment to the existing agreement with Willdan Engineering in the amount of $60,000 for additional construction engineering and project management services for the Water Main Replacement Project. The motion was seconded by Mayor Pro Tem Lesser and passed by the following roll call vote: 15

16 CITY MANAGER REPORT(S) 06/05/ City Manager Re RFQ for Artist City Manager Carmany announced that the City is out with a Request for Qualifications (RFQ) seeking artist for the Library Project. 06/05/ City Manager Re Grant Application City Manager Carmany reported that the City has been working on a Grant Application for Sepulveda & 8th Street hopefully it will be approved in the near future. OTHER COUNCIL BUSINESS, COMMITTEE AND TRAVEL REPORTS 06/05/ Mayor Pro Tem Lesser Re Ceremonial Calendar Mayor Pro Tem Lesser remarked that he would like to have the Ceremonial Calendar shortened so that agendized items could begin sooner. 06/05/ Councilmember Howorth Re Open Government Meeting Councilmember Howorth commented that she would like to schedule another Open Government Meeting. 06/05/ Mayor Pro Tem Lesser Re Sidewalks Mayor Pro Tem Lesser conveyed that he would like to agendize under General Business the issue of sidewalk repairs. 06/05/ Mayor Powell Re US Conference of Mayors Mayor Powell reported that he attended the US Conference of Mayors and gave a brief overview of the many of the topics discussed. He also conveyed that much of the material can be accessed at AUDIENCE PARTICIPATION This heading was added to the agenda in error and will be removed from future agendas. 06/19/ Gerry O Connor Re Audience Participation Gerry O Connor concurred with Council that Audience Participation was only to be at the beginning of the meeting. Mr. O Connor thanked Council for planning another Open Government Meeting and pointed out that the line: At the discretion of the Mayor, priority will be given to those citizens that have not spoken at a recent City Council meeting needs to be removed from the Audience Participation Introduction. 16

17 ADJOURNMENT in memory of Linda Hohman At 11:32 p.m. the meeting was adjourned to the 5:30 p.m. City Council Meeting (Closed Session) to be followed by the 6:30 p.m. Regular City Council Meeting on Tuesday, July 3, 2012, in the City Council Chambers of City Hall, 1400 Highland Avenue, in said City. Liza Tamura Recording Secretary ATTEST: Wayne Powell Mayor Liza Tamura City Clerk 17