TOWN OF TILTON 257 MAIN STREET TILTON, NEW HAMPSHIRE 03276

Transcription

1 TOWN OF TILTON 257 MAIN STREET TILTON, NEW HAMPSHIRE SELECTMEN S MEETING MINUTES OF MARCH 21, Present from the Board: Chair Pat Consentino, Sel. Sandy Plessner, Sel. Katherine Dawson, Sel. Joseph Jesseman, and Sel. Al LaPlante. Also present, Town Admin. Joyce Fulweiler, Catherine Woessner, Chief Cormier. Chair Consentino called the meeting to order at 4:30PM. Chair Consentino read a press release for Help for Nate.In July of 2012 one of Tilton s finest, Officer Nate Morrison a 14 year veteran of the Tilton Police Department learned during a routine physical that he only had one kidney. He now needs a kidney transplant to replace the only kidney that he did have. He is now on the donor recipient list. Members of the Tilton Police Department are desperately seeking the public s help in their search for a direct donor and possible match. The donor for Nate would need to be Type O between the ages of 18 and 60 and healthy. They are seeking donations to help Nate and his family through this difficult time. Donations can be made to: Northway Bank, 5 Market Street, Tilton, NH in the name of; Help for Nate fund. If you know of someone who would be willing to be screened as a donor or make a donation, please contact Detective Nate Buffington at the Tilton Police Department x 112 or Chief Bob Cormier x 101 or the donor link: The CHAT Committee will be hosting a pancake fund raiser breakfast to help with the Senior Center. The CHAT committee has voted to donate half of the proceeds to Police Officer Nate Morrison. The fundraiser will be held on April 6th at Applebee s from 8:00AM to 10:00AM, all you can eat pancakes, scrambled eggs, bacon, milk, juice, and coffee. Tickets are $10.00 which will help the Tilton Senior Center and Corporal Nate Morrison.

2 Selectmen s meeting minutes of 3/21/ Finance Officer Tim Pearson: TAX ANTICIPATION NOTE: Tim presented the Tax Anticipation Note in the amount of $2,000,000 at a rate of.875% for the Board s signature. Chair Consentino made a motion to sign the Tax Anticipation Note, # , seconded by Sel. Plessner. All were in favor. Tim also presented the MS-2 for the Board s signature, which was voted on at town meeting. ELECTRIC SUPPLIER: In February our electric accounts were switched back to PSNH from PNE Energy. As such we are at a significantly higher rate for electric supply. Tim has asked three electricity brokers to provide rates which are; Freedom Energy Logistics, Titan Energy, and UMG Bulk Energy. Tim and Joyce have reviewed the bids and are recommending UMG for the combination of term and price. The best price is 6.99 per kilowatt hour for either 9 or 18 months and will be billed through PSNH. After discussion, Sel. Dawson made a motion to have UMG Bulk Energy as the town s Electricity Supplier for 18 months, seconded by Sel. LaPlante. All were in favor. Recommendation-Hauler Administrative Fee: Tim informed the Board that they have not increased the hauler s administrative fee since 2010 and is recommending a $2.50 increase in the admin fee per ton effective July 1 st. This will be a total of $72.50 per ton of which 5.70 would be our administrative revenue. Waste disposal agreement: Tim was asked to look into the Bestway agreement. Earlier this year Bestway was purchased by Casella and the Selectmen signed an extension of the original agreement of Tim said he was looking for an assignment clause an there is one in the original agreement. Each of the extensions specifically names that all other terms are to remain unchanged aside from either the pricing or the term of dates. Otherwise all other terms to remain unchanged and in full force and effect. Tim also informed the Board that they have not received a new performance bond, or a certificate of insurance from Casella, only invoices. Tim said if

3 Selectmen s meeting minutes of 3/21/13 3. the Board chooses to re-negotiate with Casella they do have the ability to do so. Chair Consentino asked for a consensus from the Board as to whether or not they should renegotiate or go out to bid. Sel. Dawson feels they should look at it as it pertains to the recycling and do both. Sel. Jesseman said there are two companies that do both, Waste Management and Casella/Bestway. Fire Alarm Disposition: Tim informed the Board that the City of Franklin is interested in purchasing our Fire Alarm that was removed from Riverfront Park. Tim currently has it in his office. If the Board is interested in selling it, they should find out what used alarms are selling for and offer it accordingly. they seem to range in price from $500 to $1,500 used, depending upon condition. After discussion, Sel. Dawson made a motion to authorize Tim to sell the fire alarm for the best offer, seconded by Chair Consentino, subject to the Selectmen s approval. All were in favor. Approval of minutes of February 21, 2013 Sel. Jesseman made a motion to approve the minutes of 2/21/13, as corrected, seconded by Sel. LaPlante. All were in favor Sel. LaPlante made a motion to approve the minutes of 2/28/2013, as corrected, seconded by Sel. Dawson. All were in favor. Sel. Jesseman made a motion to approve the minutes of 3/14/2013 as corrected, seconded by Sel. Plessner. All were in favor. Town Administrator Joyce Fulweiler, Agenda Items Board Assignments/Committees; Joyce went over the Board appointments she received from the Town Clerk, Cindy Reinartz who is the official keeper of these records. Cindy asks that the person has to be sworn in and she receives the appointment form so she can sign and record it. Joyce informed the Board that she sent out a reminder to all of the employees that use the town car to remind them of the procedure for

4 Selectmen s meeting minutes of 3/21/ signing it out, gassing it up and keeping track of their mileage and to let Joyce know if there is anything wrong with the car so she can have it fixed. Sel. LaPlante asked if there was a problem with people signing up for the car. Joyce said sometimes people will take the car and not put their name down. The Board discussed whether or not they should continue having the town car for employee use if there continue to be problems. Joyce reminded the Board that at 1:30PM the Board will be meeting with Credere Associates, DES, EPA, Chuck Mitchell and Rick Silverberg (WRTA) for the draft ABCA, draft community relations plan and draft SQUAPP. Joyce is also waiting to hear back from Rick Silverberg to find out when he is available to present the most recent Phase II-A pedestrian bridge, trial designs prepared by Quantum for the Boards and Con Coms input. WRTA needs our comments before the Town of Northfield can present the designs to NHDOT for approval. The Board discussed adding electrical outlets along the bottom of the stage area. They asked Joyce to contact Absolute Electric to have them run a dedicated line and add 4 electrical outlets upstairs along the stage area. Reports from Selectmen: Sel.Jesseman-Recycling Committee; By vote of Town Meeting the Recycling Committee has been authorized to change the way trash is picked up in the Town of Tilton, which is pay as you throw. The Recycling Committee met on March 18, 2013 to discuss how they will implement this huge undertaking. The Recycling committee went over the many things they need to do. The following is a list of items discussed; MISSION & CHARGE: The Recycling Committee has a mission and a charge to research options for recycling and to help promote recycling in the Town of Tilton. Sel. Jesseman said with the vote of Town Meeting the mission has changed somewhat and if the Board wants the committee to go on they are no longer researching the options of how best accomplish the goal. They Recycling Committee is now researching the implementation of the goal. Sel. Jesseman personally feels they should reflect the mission to state that it is the research

5 Selectmen s meeting minutes of 3/21/ into the implementation. Sel. Dawson said it is now up to Selectmen to decide now what the mission is of the Recycling Committee will be. A huge part of recycling is the education and this is what will make it a success. CONTRACT FOR HAULING OF RECYCABLES: The committee has received three RFP s; Waste Management, Pinard, and Bestway. RESEARCH ON BINS: Committee member Dennis Allen contacted Bestway for information on the recycle bins. There are three sizes of containers, 96 gallon, 65, gallon, and 35 gallon. Residents can choose the size that will fit their needs. Bins will be delivered sending a driver and a town employee. There is no charge for the containers. A list of addresses will be needed so they can verify the delivery at each site. Colored bags are to be used for Municipal Solid Waste. REVENUE FROM RECYCLABLES: No revenue from recyclables after first year and can discuss it again. Could be used as an incentive for residents to improve tonnage after first year. CO-OP DISOLVES? Belmont Transfer station going forward and would find a place to dump it. Billing would be monthly and come with the MSW billing. EDUCATING RESIDENTS: Someone from the town needs to inform residents that recycling bins are going to be delivered. Chair Consentino feels this is why it is important the Recycling Committee stay on as the Recycling Committee and do part of this, not necessarily implementation, but education. The decision making shall remain with the Board of Selectmen which is part of the implementation part of it. RESEARCH OTHER TOWNS: Sel. Jesseman said they will contact other towns to see how they have implemented recycling and what issues they have had and how they have enforced it. BAGS: A decision has to be made regarding cost and color of the bags Chair Consentino asked if it would be possible to have recycling and curbside trash removal together and not have pay as you throw. Sel. Jesseman said Recycling Committee discussed this and the biggest issue is the $87,000.

6 Selectmen s meeting minutes of 3/21/ Pay as you throw is a component in order to promote recycling and to pay for the actual pick up of the recyclables. Without the pay as you throw it will cost $87,000 more to recycle. The Town did vote to accept pay as you throw. After much discussion regarding rebidding the entire contract. Sel. Jesseman advises against rebidding for the contract as Casella does have MSW with the town. Sel. Dawson asked if when the Recycling Committee sent out bids for just Recycling or did they ask Waste Management if they can bid both curbside and recycling. Sel. Jesseman said they did and after much thought realized that their charge is not MSW (Municipal Solid Waste). The Selectmen now have the opportunity to go to these two companies and explain that they have curbside and recycling and would like to have them done in the same week, but this is not critical and would like their best price. Pay as you throw is every week and Recycling is every other week. Sel. Jesseman said if they rebid this will delay their start time of June 1 st, After further discussion the Board agreed to rebid for both MSW and Recycling and have Sel. Jesseman work with Joyce and Tim to send out the bid proposals in the next few days. Sel. Jesseman will be working with Tim on putting all of the information regarding Recycling on the Town s website. Any questions residents may have regarding recycling they can contact the Recycling Committee which is on the website, or they can contact Sel. Jesseman personally on his cell phone. Sel. Jesseman made a motion to change the Mission Statement of the Recycling Committee from one of advising on the options for recycling and changing that to implementation and education for Recycling and Pay as you throw in the Town of Tilton, seconded by Sel. Dawson. All were in favor. Sel. Dawson reported that she met with Sel. Plessner and Catherine Woessner and Jonathan McCall from Capital Cleaning to go over the contract to be sure everything was in order. The price of the contract was confusing because additional hours were added for the cleaning of the Police Department. The only issue right now is Riverfront Park. In the original proposal the price for RFP is base upon 87 scheduled per

7 service. The problem with RFP is the date for opening and closing can change due to the weather which dictates when the water can be turned on Selectmen s meeting minutes of 3/21/ to open the RFP. The price of $4,400 for RFP for a season would be more of a variable rate. The total price of the contract is $16,998 but it would be a not to exceed price and this wording should be inserted into the contract where there is an understanding that the price of RFP will be determined by the number of scheduled visits. Sel. Dawson said Jonathan is correct in the number of 87 visits as she counted out the actual weeks because not all months have four weeks. Catherine will contact Jonathan with the change in the contract. At 6:30PM Chair Consentino made a motion to enter into non public session as per RSA 91-A:3, personnel issue, seconded by Sel. Dawson. A roll call vote was taken. All were in favor. At 8:05PM the Board resumed their regular session. Sel. Jesseman made a motion to seal the minutes of the non public session until the issues are resolved and then the minutes will be made public, seconded b Sel. Plessner. A roll call vote was taken, All were in favor. Sel. LaPlante made a motion to adjourn the meeting at 8:07PM, seconded by Sel. Jesseman. All were in favor.