Telephone: (813)

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1 Telephone: (813) Please find attached a copy of the reports from the Federation Membership Meeting that was held on Friday, November 17, 2017 Sun City Center, Florida Clubhouse Drive, Suite A OF ASSOCIATIONS, INC.

2 1 Director CO-Chair Federation s Lawn and Landscape Contract Planning The Committee Members are: Committee my name is Ralph Belcher and I am the Federation Director for District 5. This Committee is comprised of nine Kings Point Unit Owners. There is one member from each of the 9 Districts. Four of Madam Chair, I am reporting on behalf of the District 1 District 2 District 3 District 4 District 5 District 6 District 7 District 8 District 9 Chuck Huften Tom Murphy Margaret Jim Director Chairperson Janice Steve Kuip Director Ralph Belcher WUshire Director Joan Chace The Bulk Landscape Contract bidding process here Kincaid Harnois and several components outlined as follows: in Kings Point involves a complex set of steps and Paul Grossman. regular Federation Membership Meeting terms do not expire in March these Owners are Federation Board Directors whose Report to Membership at November 17, 2017 Lawn and Landscape Contract Planning Committee

3 2 prospective landscape companies that are likely question so everyone has the same informauon. send sealed bid proposals, in accordance with to fulfill our needs Onsite Meeting and Site Inspection. Contractor courier service such as Federal Express. deadline date arrives. qualified prospective contractors office of Attorney Appleton and kept there in a Counsel, Eric Appleton. locked and secure location until the proposals questions, will be answered and given to ALL A Site Map showing defined community sections And other pertinent documents Interested Contractors are invited to attend an Interested Lawn and Landscape Contractors will Documents are mailed through an independent the RFP document directions, to our Legal Including a Sample Draft Contract The committee also compiles a list of The Invitation to Bid RFP is then sent to CONTRACTORS, irrelevant of who asked the The sealed Bid Proposals are sent directly to the Document (RFP) with multiple attachments that specifies the Scope of Work to be Performed A Committee creates a Request for Proposal

4 Board of Directors and the Lawn and Landscape ONSITE MEETING & SITE INSPECTION DEC. 3 4, 2017 NOVEMBER 17, 2017 REQUEST FOR PROPOSAL, RFP RELEASED TODAY, in three weeks. field to bidders to those judged to have the best Lawn and Landscape Service providers are put To date, the committee has met at least seven times The Bid Proposals will be reviewed to narrow the Selected final bidders are identified for reveal Sealed Bid Proposals. begin. The resulting contracts with multiple Our goal is to provide a completely impartial process Contract Planning Committee, will open and potential for positive contract results. Site visits to the contractors may be necessary. recommendation then contract negotiations to the Federation Membership for an approval whereby all involved parties, prospective contractors vote. and members of the Federation are treated equally. The Critical Dates and Deadlines are: Appleton, in the presence of the Federation At a designed time and location, Attorney

5 WRITTEN ANSWERS TO BIDDERS QUESTIONS ISSUED 4 Board Meeting. In that meeting a motion was made bidding process, and will mail the RFP to over 25 multiple contractors. This came about through from the LLCPC s members. we contract for Landscape services by having One significant change has already taken place. On Request for Proposal Recommendation to the release, and timelines. The vote to approve was Federation Board of Directors at a Special Closed to approve the LLCPC s RFP recommendation, unanimous. Federation Attorney Appleton is coordinating this community action and suggestions plus a lot of work responsibility for all irrigation in Kings Point, the Kings Point Master Association, voted to assume Wednesday, November 15th, you, the Members of As you can tell, we are making changes to the way On Monday, November 13th the LLCPC presented a Lawn and Landscape Contractors. PROPOSAL DEADLINE JANUARY 4, 2018, 12:00 P.M. DECEMBER 14, WRITTEN QUESTIONS FROM BIDDERS DUE DEC. 8,

6 Work to be provided. today DO NOT include irrigation in the Scope of 5 of Directors who in turn come to YOU the Federation become part of the Contracts that will be negotiated Owners, have made many suggestions which will once the successful bidders are identified. The and Landscape contractors to the Federation Board Members who ultimately have the responsibility with your vote to approve or reject those contracts. So, read all the information, squash rumors, communicate, and educate your association Thank-you it s chosen for the community by the community. all, that s what makes this a Bulk Contract because members, then vote your association s choice. After your homework assignment is to get the facts, LLCPC Committee will recommend selected Lawn So, in conclusion, you as Federation Members and Properties. As a result, the RFP s being sent out combining both Association and Master

7 GREATER SUN CITY CENTER CORPORATION Wi -k:*.r BEAUTIFICATION BOARD TO JOIN FAIRBOURNE ASSOCIATION TO REPRESENT MAPLEWOOD STEVE HARNOIS, PRESIDENT PAUL GROSSMAN, TREASURER

8 CALL FOR VOLUNTEERS VOLUNTEERS >TASK TEAMS Mo III do 7 >TALK ABOUT YOUR INTERESTS/SKILLS I LIFESTYLE SURVEY BEGINNING JANUARY 3,2018 RVMLARLE ON THE COMPUTER STATIONS IN enerspace LOCATED AT THE CYBER CA! I

9 ADMINISTRATIVE SERVICES MISUNDERSTANDING? LACK OF KNOWLEDGE? FACTS VS. FICTION? FALSE NARRATION? OPT-OUT?? PoJ A BIT OF HISTORY WHEN IT ALL BEGAN VILLA AT A TIME ANDOVER A,B,CTO E +VOLUNTEER TEAMS FORMED >OWNERS WANTED SOME SAY SO ALONG CAME V 1975 COA PRESIDENT S COUNCIL Vj989 2OO7 LAND TRUST 1979

10 ? r ANNUAL ELECTIONS 9 REPRESENTATIVES 9 DISTRICTS BOARDS COMMITTEES OWNERS VOLUNTEERS WHO IS THE IT IS YOU!!! ALL OTHER ISSUES THAT PROVIDE SERVICES COMMON SERVICES (F5617) ARISE? WHAT IS THE ADMINISTRATIVE TO ALL ASSOCIATIONS S CORPORATION NOT-FOR PROFIT PROTECT IN VESTMENTS PROVIDE ASSOCIATION

11 cosb MEMBERSHIP WHAT IS A MEMBER? ASSOCIATION APPROVED BY OWNERS TO BECOME A MEMBER EXECUTED AND RECORD THEIR AMENDENDED DOCUMENTS APPROVED BY THE BOARD APPROVED BY THE MEMBERSHIP PjNT OUT MEANS LOSS OF ALL COMMON SERVICES BULK CONTRACTING BENEFITS OPT-OUT WHAT DOES IT MEAN TO YOU?? HIRE OWN SERVICE PROVIDERS HIRE OWN PROPERTY MANAGER NO INPUT REC FACILITIES COMMUNITY PLANS

12 TERMINATE MEMBERSHIP END OF FISCAL YEAR (MARCH 3IST) WHAT DOES IT TO YOU?? MEAN OPT-OUT OUT MEANS COMMUNITY PLANNING RECREATIONAL FACILITIES LOSS OF INPUT PEST CONTROL LANDSCAPE INSURANCE CABLE PROPERTY MANAGEMENT BENEFITS LOSS OF BULK PRICING LOSS OF ALL ADMINISTRATIVE WRITTEN NOTICE TO SECRETARY 180 DAYS PRIOR TO FISCAL YEAR END PAY ALL ASSESSMENTS: DUES AND FEES INCLUDING BUT NOT LIMITED TO BALANCE OF CURRENT BULK CONTRACTS TILL END OF TERM APPROVED TERMINATION-REVOCATION AMENDMENTED DOCUMENTS LIST OF OWNER VOTES NO RETURN OF CAPITAL OR REIMBURSEMENT PROCESS

13 CHANGES OPT-OUT WHAT DOES IT MEAN FOR THE COMMUNITY? COMMUNITY CULTURE THE COMMUNITY WE CHOSE FOR OUR RETIREMENT Poj

14 length of terms for Directors. The committee has spent several months on this The Membership will be voting today on the Bylaw Amendment changing the November 17, 2017 Director Tom Murphy, Chair Director Ralph Belcher Director Chuck Huften Standing Election Committee Members: answer any questions that come forward until the vote is cast next week. Associations who ask us to speak to them on this issue. The committee will still asked questions concerning this important issue. I would like to thank all the your Association. The committee would like to thank all the residents who have has the responsibility to elect a person to be voted into that position to represent running Kings Point, which has now become a big business. Each of the 9 Districts consistency in decision making. Remember that this Board is responsible for be nice to be on the Board with a full working knowledge that would provide for Kings Point letter, I d like to provide you with some additional facts. It would Kings Point is weakened. On a more personal note, although reading the Caring now, we have more than half of the Directors leaving office and the stability of change. The cycle, if approved, will be completed by the year As it stands there is not a sitting member on the existing board that will benefit from this topic and it is now time for the residents to have their voice. A note to remember, Federation Membership Meeting SEC Report