CITY OF HOQUIAM Council Meeting Minutes November 9, 2009

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1 CALL TO ORDER ROLL CALL Mayor Durney called the meeting to order at 7:00 p.m. Councilmember Daniels led the flag salute. Those in attendance at the meeting were Mayor Durney and Councilmembers Daniels, Dickhoff, Grun, Hyde, McMillan, Nelson and Pellegrini. Absent from the meeting were Councilmembers Moir and Winkelman. Staff in attendance were Police Chief Jeff Myers, Fire Chief Ray Pumphrey, City Attorney Steve Johnson, City Administrator Brian Shay, City Planner Alissa Thurman, City Finance Director Mike Folkers and Council Secretary Tracy Wood. COMMUNICATIONS Wade Entezar Oyster Growers Suit Mr. Wade Entezar, spoke to the Council regarding the LaVogues Project and other ideas for the development of the waterfront and downtown area. Mr. Entezar explained that his development group has been working together for quite some time. He explained to the council what the plans were for the LaVogue building; they have been working on the project for a slightly over a year. They are planning a 19 room boutique hotel in the upstairs, a restaurant downstairs, a Seattle s Best Coffee downstairs, a meeting room and a spa. The current bike shop will remain where it is at this time. They are planning to make it an era building, keeping the original look of when the building first opened. He provided information on other ideas that he and his group have for the waterfront and downtown development. He stated that the key is to create a reason for the cars going through to stop. You need to look at creating that destination. They have been working on a master plan with the City staff and envision providing year round activities for people to participate in such as markets, stores, a marina, and a possible amphitheatre along the waterfront. Mayor Durney thanked Mr. Entezar for attending the meeting and noted that Mr. Entezar will also be making a presentation to the Hoquiam Business Association at their evening forum on Tuesday at 5:15 p.m. at Alexanders. Mr. Dave Forbes, 2216 Aberdeen Avenue, asked why we are being sued by the Oyster Growers, Mr. Johnson stated that in 2006 there was a break in the sewer line and the Health 1

2 Department shut down Oyster harvesting for three days. This suit is originating from that shut down. CONSENT AGENDA Councilmember Hyde moved for approval of consent agenda items a through c as presented and the motion was seconded. Those items appearing on the consent agenda were as follows: The City Council Minutes of October 26, 2009; The Regulatory Committee report recommending approval and payment of claim check numbers through in the amount of $103,216.55; claim check numbers through in the amount of $84.77; payroll check numbers through in the amount of $3,269.17; payroll check numbers through in the amount of $447, and US Treasury Deposits in the amount of $82, The 2009 Quarter 3 Financial Report; OFFICER REPORTS Sale of Jail Van and Administrative Vehicle Hoquiam Police Department Heat Pumps Fire Department The motion for approval of the Consent Agenda passed by voice vote. Chief Myers provided a written report to the Council regarding the recent sale of the old jail van. The Department receiving $ through a sealed bid process. They are asking for permission to surplus another vehicle with over 124,000 miles and use the funds from the van and sale of this vehicle to replace it with a lower mileage used vehicle. The department feels they can absorb the purchase within their budget. Councilmember McMillan moved for approval of this request. The motion was seconded and passed by voice vote. Building Official Orlando Howell provided a written report to the council on a recent bid opening for replacement of the heat pump at the Fire Department main headquarters. Three bids were received and opened on October 27, Two bids were deemed qualified as follows: Actionaire - $7,039.50; Air Systems Engineering - $29,221.51; Staff recommends that Council award the bid to Actionaire as the apparent low bidder. Councilmember McMillan made a 2

3 motion to authorize the bid award to Actionaire. The motion was seconded and following a brief discussion, passed by voice vote. ADA Ramp Reimbursement Surplus Equipment Fire Department Set Public Hearing Date Assessment of Abatement Costs 2732 Sumner Ave. Mid-Biennium Review Budget Set Public Hearing Date Mid-Biennium Review Mr. Shay submitted a request from Jeff and Cindy Wetzel for reimbursement of $500 for the installation of new ADA ramps at their residence on N Street. Councilmember McMillan moved to approve the reimbursement to the Wetzel s in the amount of $500. The motion was seconded and passed by voice vote. A written report was provided to the Council regarding a request to surplus old nozzles, fitting, lights and other miscellaneous old equipment at the Fire Department. Councilmember Daniels moved to approve the request to surplus the items as listed. The motion was seconded and passed by voice vote. Staff made a request that Council set a Public Hearing date of November 23, 2009, to assess the abatement costs for work completed at 2732 Sumner Avenue. Councilmember Hyde moved to set the hearing as requested. The motion was seconded and passed by voice vote. Mr. Folkers provided information regarding the first three quarters of 2009 and where the City is currently with anticipated revenues and expenditures. The city departments are right on track for the two year budget as far as expenditures. The revenues have come in slightly lower then projected in some areas, but Mr. Folkers stated he believes this is due to the decline in the economy. The City is still doing well on their budget and he thanked the department heads and staff for doing such a great job. Mayor Durney and Council also added their thanks adding that the City is right on target with where we should be due to the efforts of Mr. Folkers and city staff. Staff requested that Council set a Public Hearing date for November 23, 2009 for the Mid-Biennium Budget Review. Councilmember McMillan moved to set hearing as requested. The motion was seconded and passed by voice vote. 3

4 Set Public Hearing Date 2010 Property Tax Levy MAYORS REPORTS LEGAL BUSINESS Ordinances Increasing Speed Limit Staff requested that Council set a Public Hearing date for November 23, 2009, for the 2010 Property Tax Levy. Councilmember McMillan moved to set the hearing as requested. The motion was seconded and passed by voice vote. The Mayor congratulated the newly elected and re-elected councilmembers on their recent elections. He also spoke briefly concerning the recent ivy removal project at Elton Bennett Park. Fifteen volunteers spent part of their day on November 8 th helping to clear English Ivy from the bases of many of the trees. Ms. Thurman spoke about the project and what damage the ivy can do. Teresa Jump approached the city about the ivy problem several months ago and this will be an ongoing project for the City. Mr. Folkers read the Ordinance by title. An Ordinance of the City of Hoquiam, Washington, providing for the submission to the voters of the City at a special election to be held therein on February 9, 2010, in conjunction with the special election to be held on the same date, of a proposition authorizing the City to impose an additional regular property tax levy pursuant to RCW , in an amount equal to fifty cents per thousand dollars of the assessed value of the property within the City, each year for six consecutive years to be used only for the provision of emergency medical care or emergency medical services. Councilmember McMillan moved for the adoption of the ordinance. The motion was seconded. Councilmember McMillan moved to amend the ordinance to read permanently instead of each year for six consecutive years. The motion to amend was seconded. Councilmember McMillan explained that if we change the wording as he has proposed then we will not need to put in on a special ballot again at the end of the six years which costs the city a considerable amount of money each time. The amendment passed by voice vote. Several Councilmembers spoke in opposition to this amendment stating they believe the voters will not approve it if they feel it is going to be a permanent tax. Councilmember Daniels moved to amend the amendment back to 6 years (Councilmember Daniels voted yes on the original 4

5 amendment). The motion was seconded but the voice vote was undeterminable. A roll call vote was taken and the motion to add the six year term back into the ordinance passed by a vote of 4 to 3, with Councilmember Hyde, McMillan and Nelson voting no. Mr. Folkers read the ordinance by title a second time after which the motion to approve passed by a roll call vote of 6 to 1 with Councilmember Hyde voting no. Fire Truck Foodball NEW BUSINESS Dike System ADJOURNMENT Chief Pumphrey spoke briefly about a new pumper truck provided by Westway Terminals. They have also provided safety training and hazmat training to our personnel. Councilmember McMillan reminded the other councilmembers that this week is Foodball. Envelopes were provided for donations to the Grizzly Foodball effort. Councilmember Hyde encouraged the Council to review the plan presented by Mr. Entezar. Councilmember McMillan stated that it has been quite a few years since the Corps of Engineers looked at our dike system. It is probably time to have them inspect these again. Mr. Shay stated that this is in our hazard mitigation plan. Councilmember Hyde moved to adjourn the meeting at 7:43 p.m. The motion was seconded and passed by voice vote. JACK DURNEY Mayor TRACY WOOD Council Secretary 5

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