ALBEMARLE COUNTY FIRE AND EMERGENCY MEDICAL SERVICES BOARD AGENDA. Wednesday, January 25, Hours County Office Building - Room 241

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1 ALBEMARLE COUNTY FIRE AND EMERGENCY MEDICAL SERVICES BOARD AGENDA Wednesday, January 25, Hours County Office Building - Room 241 Agenda Item I. Call to Order A. Moment of Silence B. From the Board: Matters Not Listed on the Agenda i. Update from each Chief - matters of importance from their station ii. Addition of agenda items deferring any major issues/items requiring preparation to a future agenda. C. From the Public: Matters Not Listed on the Agenda Name K. Alibertis II. Approval of Consent Agenda K. Alibertis III. Committee updates - A. Executive Committee B. Training Committee C. Operations Committee D. Recruitment & Retention E. Quartermaster F. Apparatus Committee IV. Unfinished Business A. ACFR Volunteers (Stations 11, 12, 15, 16 and Fire Corps) Recruitment and Retention Plan - update B. CAD Update C. Image Trend Update D. SCBA Go Live E. SAP/SOP Updates F. Portable Radio Replacement V. New Business A. New Officers i. FEMS Char & Vice Chair ii. Executive Committee - Chair & Vice Chair B. Standing Committee Officers C. Budget Update D. TJEMS K. Alibertis S. Lambert D. Puckett M. Welcher/T. LaBelle D. Puckett J. Walker T. LaBelle D. Puckett J. Oprandy D. Puckett T. LaBelle J. Walker T. LaBelle T. LaBelle J. Oprandy J. Oprandy

2 ALBEMARLE COUNTY FIRE/EMS BOARD FEMS BOARD MEETING COUNTY OFFICE BUILDING, MCINTIRE ROAD ROOM 241 THURSDAY, DECEMBER 1, HOURS A meeting of the Albemarle County Fire/EMS Board was held on Thursday, December 1, 2016, at 1800 hours in Room 241 of the County Office Building, McIntire Road, Charlottesville, Virginia. The following members were in attendance: Dan Eggleston, Albemarle County Fire & Rescue Alex Belgard, Charlottesville-Albemarle Rescue Squad Mike Boyle, Crozet Volunteer Fire Department Todd Richardson, Earlysville Volunteer Fire Company Calvin Butler, East Rivanna Volunteer Fire Company George Stephens, North Garden Volunteer Fire Company Mike Grandstaff, Scottsville Volunteer Fire Department John Waits, Scottsville Rescue Squad Brian Kester, Seminole Trail Volunteer Fire Department John Vivodich, Stony Point Volunteer Fire Department Kostas Alibertis, Western Albemarle Rescue Squad Others in Attendance: Kim Brown, Albemarle County Fire & Rescue Tom LaBelle, Albemarle County Fire & Rescue Howard Lagomarsino, Albemarle County Fire & Rescue Scott Lambert, Albemarle County Fire & Rescue John Oprandy, Albemarle County Fire & Rescue David Puckett, Albemarle County Fire & Rescue Larry DeVewrt, Charlottesville Volunteer Fire Department Lanny Moore, East Rivanna Volunteer Fire Company Chuck Pugh, North Garden Volunteer Fire Company I. Call to Order Chief Alibertis called the meeting to order at 1808 hrs. A. Moment of Silence Attendees observed a moment of silence. B. From the Board: Matters not Listed on the Agenda i. Update from Chiefs matters of importance from stations ii. Addition of Agenda Items C. From the Public: Matters not Listed on the Agenda

3 II. Approval of Consent Agenda MOTION: Chief Stephens moved to approve the Consent Agenda as modified. Chief Richardson seconded the motion, which passed unanimously (10-0). Chief Kester was not present for the vote. III. Committee Updates A. Executive Committee Chief Alibertis stated that they had gone into executive session to discuss financial matters, particularly TJEMS strategic reorganization and budget issues including moving their office to Martha Jefferson. He stated that they reviewed the services provided to Albemarle County and the contribution made to TJEMS, and it has not been completely fleshed out, and it would eventually come before the FEMS Board. He noted that the committee agreed not to meet in January, but would meet on December 12, with a February meeting at the conference. B. Training Committee Chief Lambert reported that the committee had talked primarily about scheduling for 2017, including start dates and generic schedules for the Fire and EMT academies, ancillary classes, and the regional school. He stated that they also provided an update for the MSA training process and were hopefully bringing that to conclusion, with that winding down just in time to kick off the Image Trend process. Chief Lambert noted that participation those trainings had been light, and he encouraged members to do so before the go-live date of December 12, which was approaching quickly. He said that while it was not extremely challenging, there would likely be frustration on the part of users if their first login was for an actual call. Chief Lambert also offered to come to individual stations to deliver a custom session to help members with the transition. C. Operations Committee Chief Puckett apologized for not including a copy of the report in the FEMS Board packets, stating that the committee reviewed one working incident a structure fire on Harris Street and there was nothing else outstanding from the review. He stated that the next project they would be working on would be revisions to the previous policy on ACFRAB and modified response, with some updates needed. Chief Alibertis asked if there was anything compelling related to the policy that FEMS should discuss as a group, as they would miss modified response season by the time this was done. Chief Puckett responded that most of the policy mirrors what was in the ECC protocols, although there is one section in ECC that is not in ACFR s Modified Response Plan 2, which the ACFR policy does not mention but could use. He said that MRP-2 was when Fire went with all EMS responses, and he cited the previous winter with three feet of snow as an example. Chief Puckett stated that the only other items they talked about

4 were storm mode and trees down on lines, and how to approach that. He said that once the EOC opens, the decision is handled there so it is strategically done as a system. D. Recruitment & Retention Committee Chief LaBelle distributed a thank-you note for all of the stations from all of the chiefs, and asked that FEMS Board members sign it. He reported that the Recruitment and Retention Committee would like to do another open house, with two dates suggested as Sunday, January 22 from 1 to 3 p.m. and Saturday, January 14 from 11 a.m. to 1 p.m., with the theme focusing on the health and wellness and fitness aspects offered by participation in fire and rescue. Chief LaBelle said that the committee would circulate an Doodle Poll to solicit feedback from the chiefs as to which date is better. Chief Alibertis mentioned that there was a basketball game on January 14, but it was an away game. Chief LaBelle stated that they were aware of the sports schedules and were trying to avoid those and other events, noting that if they moved it past January as a timeframe, it would likely not happen until March. Chief Butler noted that he had training on January 14 and 15. Chief Belgard pointed out that the students were not back by January 14, as classes start the Tuesday after that. Chief Alibertis also suggested an alternative date in the event of inclement weather. Chief LaBelle stated that the majority of the Health and Welfare Report focused on the efforts of the Recruitment and Retention Committee, and it was felt that having more information from the other members would be helpful. Chief LaBelle reported that the committee was starting the planning process and considering June 4 or June 5 for the system-wide picnic, to be held at the Elks Lodge, noting that the turnout in 2016 had been very good. He stated that the committee members would be reaching out to individual stations about the event. Chief LaBelle also mentioned that the committee would be doing gift baskets again this year, putting the together on December 20 for pick up on December 22 or 23, and distribution on December 23 or 24. Chief LaBelle asked the chiefs to review the lists of members for tax credits, noting that there were mistakes last year, and stated that there had already been questions and comments about this from some stations. He stated that ACFR would be sitting down with the Finance Department to discuss tax credit options for other family members, as there are some members who do not own their own vehicles. Chief LaBelle mentioned that the forms were needed back no later than January 31.

5 E. Quartermaster Committee Chief Puckett stated that there was no report from the Quartermaster Committee. F. Apparatus Committee Chief Moore stated that there had been no meeting since the last FEMS Board meeting. Chief Alibertis reported that Greg Frazier would be representing Stony Point on that committee, and John Vidovich introduced himself as the representative for tonight. IV. Unfinished Business A. ACFR Volunteers Recruitment and Retention Plan Chief LaBelle stated that there was no report. B. CAD Update Chief Puckett stated that he had no report, adding that there were still some issues and there had been slow progress. Chief Eggleston reported that he had spoken with Tom Hansen about having a closeout of the project, to see what features everyone was comfortable with and which might come later on, and he wanted to reach consensus in terms of what they would finally accept. He stated that there were a lot of things they were using in this system that the manufacturer had not even used before. C. Image Trend Update Chief Oprandy reported that the Image Trend go-live date and time would be Monday, December 12, at 10 a.m., which meant the CAD feeds should stop into Fire RMS and reports should no longer be accessible there. He stated that the reports would still appear in patient care, but they would need to be reentered into Image Trend, and they would try to do some reconciliation reports in terms of CAD report numbers, etc. Chief Oprandy emphasized that the next phase would focus on how to recreate those reports, and RMS would be maintained for reports and the training division would be using it for certifications, the fire marshal would still use it for inspections, etc. because those modules were not ready in Image Trend yet. He noted that there was information on the new system available at albemarle.org/imagetrend, as well as a users guide, which was updated frequently as things changed and the company improved its product. Chief Oprandy mentioned that there also might be short video clips uploaded to address specific items such as training changes. Chief Oprandy reiterated the desire to have members log into the system ahead of time, as Chief Lambert had stated, and mentioned that they expected there to be a few problems the first week. Chief Oprandy noted that they needed a list of people who were members of multiple agencies, as there was a certain procedure and setup in order for them to access multiple agencies. He mentioned that he would be distributing information about the users group being put together, as a lot of the benefits of buying their own system is the customization and report improvements including saving clicks and thus saving time but it required user feedback in order to make those

6 improvements. Chief Oprandy said that the group would likely have its first meeting a week or two after the system goes live. D. SCBA Go-Live Chief Puckett reported that the rip packs were being finalized and should be pushed out within the next one to two weeks, and there would likely be a video available to show how they were organized. He noted that they would also be picking up the old SCBA units in the next week or two, then it would be inventoried and auctioned from the county auction site. Chief Puckett stated that there would be a joint press release with the city issued on December 5 at 10 a.m., with an associated media event at Station 11. Chief Puckett stated that compressors would likely be installed in January, as they were still trying to get a date with Hazmat 47. Chief Grandstaff asked if there was a mask issuance protocol. Chief Puckett responded that stations could work directly with Philip Burkett, and they may be able to come by on multiple shifts for fit testing and masks. V. New Business A. Diversity Report Chief Eggleston reported that the county s goal is to have an employee group that represents the diversity of the community served, but fire and rescue is different in that it really doesn t reflect the community. He stated that ACFR has been working with HR on diversifying the applicant pool but it is mostly white males who apply, similar to the fire service in general. Chief Eggleston said that they are considering several options to try to change this, including having a recruit school whereas someone who is interested can join that way, and this would be part of the recruitment and retention plan. He stated that they are looking at the career hiring process and what they can do differently. B Schedule Chief LaBelle referenced the schedule included in the FEMS Board packets, with the February meeting to be held at the Virginia Fire Rescue Conference; the April meeting may be in a different location as Room 241 would be in use right up until 6 p.m. Chief Grandstaff recalled that they had discussed having schedules for all the committees, and wondered if that was still going to be done. Chief LaBelle responded that he would be working with ACFR staff on reaching out to the committees for their schedules, with the intention of planning around events occurring at stations and the information should be available in January if not before. MOTION: Chief Vidovich moved to accept the 2017 calendar as presented. Chief Boyle seconded the motion, which passed unanimously (11-0).

7 Chief Eggleston reported that the Pantops station groundbreaking would take place on December 13, 2016 at 10 a.m. to 12 noon, and an official invite would be coming from the County Executive s office. He extended holiday greetings to members. Chief Eggleston mentioned that Chief Oprandy s brother had been injured in a fire in Richmond on November 30, but was doing all right. Chief Oprandy confirmed that he was doing well and appreciated all of the well wishes. VI. Adjournment MOTION: Chief Boyle moved to adjourn the meeting. Chief Stephens seconded the motion, which passed unanimously (11-0). The FEMS Board adjourned their meeting at 1833 hrs.

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13 ALBEMARLE COUNTY FIRE/EMS BOARD EXECUTIVE COMMITTEE MEETING County Office Building Stagecoach Road Fire Rescue Conference Room Monday, December 12, HOURS A meeting of the Executive Committee of the Albemarle County Fire/EMS Board was held on Monday, December 12, 2016 at 1600 hours in the Fire Rescue Conference Room of the County Office Building, Stagecoach Road, Charlottesville. The following members were in attendance: Dan Eggleston, Albemarle County Fire & Rescue Alex Belgard, Charlottesville Area Rescue Squad Calvin Butler, East Rivanna Volunteer Fire Department Mike Grandstaff, Scottsville Volunteer Fire Department Others in Attendance: Tom LaBelle, Albemarle County Fire & Rescue 1. Call to Order Chief LaBelle called the meeting to order at 1600 hours, noting that he would be presiding in place of Chief Eggleston. a. From the Board: Agenda Additions Chief LaBelle added an item to the end of the agenda. b. From the Public: Matters Not Listed on the Agenda There were none presented. 2. Consent Agenda a. November meeting minutes Chief Belgard noted that the acronym spell-out for CARS should be Charlottesville-Albemarle Rescue Squad, instead of Charlottesville Area Rescue Squad. MOTION: Chief Grandstaff moved to approve the minutes as corrected. Chief Belgard seconded the motion, which passed unanimously (4-0). 3. Fire Rescue System Strategic Plan - update Chief LaBelle reported that ACFR had hired the plan consultant, with the process being to bring subject items for the plan before the FEMS Board, with dates to review the items prior to proceeding with the actual strategic plan. 4. Unfinished Business a. FEMSB Work Plan Items/Policy - for Decision/Action Chief LaBelle reported that station treasurers have expressed a desire to change the County s policy on funding, so if the Executive Committee feels that is important, they could begin discussing that as a top priority in He noted that those changes are actually Board of Supervisors policy, so ACFR would report them to the BOS and they are already aware that they are coming forward. b. Volunteer Recruitment and Retention update Chief LaBelle reported that the Recruitment and Retention Committee finalized a decision who they would like to have manage the recruitment and retention grant with one candidate contractor from Oregon and the other being the International Association of Fire Chiefs, based in Northern Virginia. He stated that no formal announcement can yet be made on who was selected, as Purchasing was in the process of awarding and formalizing the contract, which

14 was expected to happen later in the week. i. Hollymead, Ivy and Monticello Station Recruitment and Retention Plan c. Temp OA s Update Chief LaBelle reported that it was hoped that funding would be found to continue to the temp OAs past February, but the BOS has made it clear that it was a temporary program and no new permanent staff was to be hired. He mentioned that some of the projects Christina Davis has been able to do was because of the temp OAs, and he is concerned that some things will be dumped back in her lap. d. Budget Update Chief LaBelle stated that ACFR has sent out budget requests to stations, and those had started coming back. Chief Grandstaff said that his station had not heard anything yet. Chief LaBelle responded that it had been sent to Tracy Cersley, and she had already responded and the questions this time were very specific. He said that snowplowing should be put in as Other, because it is not grounds maintenance, and it is not necessary to share how a station will do its plowing. e. Scottsville Rescue Update Chief LaBelle reported that ACFR had a meeting with the Scottsville Rescue Board current and pending members to talk about their new leadership, with the intention that the board would be able to provide some level of consistency over time. He commented that it is very difficult if a new chief shows up and everything changes in terms of what they expect from ACFR and the County. Chief LaBelle stated that the new chief would be Brian Cropp, but he would not be able to start until February because he needs to maintain his active status for some amount of time. He noted that John Waits would remain chief until then and then would just go onto their board. Chief Grandstaff mentioned that one of his battalion chiefs, Rob Woodson, was assistant chief at Scottsville Rescue; and Kerry? is deputy chief. Chief LaBelle stated that a number of their members have come back, and Rita Krenz would be stepping away from administration and leadership roles and just run with the squad. He commented that ACFR is hoping for predetermined verbal and written expectations and has suggested having a meeting with Scottsville Fire and Scottsville Rescue. Chief Grandstaff agreed that he would get in touch with Chief LaBelle about it. Chief Belgard asked that they clarify the intended dispatch protocol, because sometimes they will keep toning for ALS with Rescue 7 and will be setting off tones every three minutes until units get on the scene and if they don t have a significant number of providers that live within the first due, it may just be creating more of a distraction for the duty officers who are trying to listen to radio traffic. Chief LaBelle said that Scottsville has asked RBCs to be duty officers at least until February, so after a certain number of tones they would probably be told to stop because it is not particularly productive. Chief Belgard said that toning for a transport unit is one thing, and where it is not useful is toning for an ALS provider from Rescue 7. He added that he is not up to date on who s coming, but at least one of Scottsville s medics has to drive past his station to get to Scottsville and if she is off duty, it s not likely that anyone would respond to that tone. f. Pantops Delay

15 Chief LaBelle reported that the Pantops Station bids came in over budget and the groundbreaking has been delayed. g. SAFER grant update Chief LaBelle noted that he had provided this report earlier in the meeting. 5. New Business a Meeting Schedule Chief Grandstaff noted that there seems to be a typo in the meeting schedule, because Labor Day is September 4 and September 11 is a Monday. MOTION: Chief Grandstaff moved to approve the 2017 meeting schedule as corrected. Chief Belgard seconded the motion, which passed unanimously (4-0). 6. Next Meeting a. Monday, February 6, 2017, 1630hrs. ACFR Conference Room 7. Other Chief LaBelle presented a fundraising letter from Stony Point Volunteer Fire Department that had been sent to area residents and expressed concern on behalf of ACFR. He stated that the intention is to bring this up at the FEMS Board meeting, noting that the concern on his part and from ACFR leadership is that there have been letters from volunteer fire companies specifically Crozet that alluded to the County not providing financial support, and the letter from Stony Point. Chief LaBelle said that this begs the questions of whether these communications should be reviewed first, which he did not think that stations wanted, and that ACFR definitely did not want. Chief Grandstaff stated that he interpreted Crozet s letter to mean that the station was not 100% funded by the County, because at one point Albemarle County said they were fully funded which they are not. Chief LaBelle responded that it depends on who is reading the letter, as it can be interpreted differently and the concern is that the wrong person would read it and the wrong people would bring it up. He said that the context in which Chief Eggleston would bring this up in is that the chiefs are leaders in their organizations, and this type of letter should not be sent. Chief Grandstaff asked if the Stony Point letter went out before or after changes had been made. Chief LaBelle stated that it went out afterward, and said that Chief Armentrout of Stony Point who was currently serving as Car 2 had apologized and promised it would not happen again. Chief Grandstaff commented that the wording seems like something that a past administration there would have included. Chief LaBelle said there would be further discussions with both Crozet and Stony Point, specifically because the letters were sent outside of the district and there is no value in having ACFR harm their fundraising, but at the same time the letters should be factual in terms of career versus volunteer staff. Chief Eggleston stated that this would be discussed at the FEMS Board meeting in January, and they would likely send out a correction, hopefully under joint signature with ACFR paying the postage. Chief Grandstaff reiterated his interpretation of Crozet s letter in terms of funding percentage, but said that Stony Point s letter was another matter. Chief Belgard said that his station s letter indicated that they were primarily funded by

16 donations, not by tax dollars and that split is actually about 80/20, with 80% funded by donations. He added that if you make comments about another organization in your letter, they should be approved by that organization. Chief LaBelle noted that he had mentioned that in his to Stony Point, adding that they had rendered an opinion of other stations and implied they did not receive any funding from the County. He added that he hoped it came before the FEMS Board with a conclusion to follow. Chief Belgard mentioned that the letter indicates that the station mentions staffing an ambulance, and asked if it was something that had been discussed as part of the regional response plan. Chief LaBelle responded that it had not, but Stony Point brought it up consistently and particularly under Chief Mike Reid felt that they could attract more volunteers if they could do more. Chief LaBelle noted that they had not put anything in their CIP for it though. Chief Eggleston stated that the last time he had spoken with Mike Reid about it, he had said they would not run it outside of their district which is not compliant with ACFR policy. Chief LaBelle added that when ACFR mentions having an ambulance with a daytime crew at their station, they strongly resist so he does not feel they are committed to providing transport services. 8. Adjournment MOTION: Chief Grandstaff moved to adjourn the meeting. Chief Belgard seconded the motion, which passed unanimously (4-0). The EC adjourned their meeting at 1623 hrs.

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18 Operations Committee Report 01/04/2016 Monday, December 26, :02 PM Meeting Details Date and Time: 1/04/ :00 Location: Agenda: Attendees Fire Rescue Conference Room Call Review RIT Decal Modified Response Policy Present Mike Grandstaff David Puckett Danny Vanderploeg Tom LaBelle Dennis Hahn Doug Smythers Landon Harris (Harrison Brookman for Landon) Not Present John Vidovich Ross Anderson Status of Old Action Items Compressor- Installation of HM47 compressor anticipated in Jan, but still do not have dates Stationary compressors are anticipated the month of Feb Summary Fire Review 1680 Castle Rock; discrepancies in information Other fires Bentivar- Working Fire declared, but not from command; understaffed units not identifying James River Rd- Hydrant Problems Recommendation for an understaffed station bringing tanker before engine RIT Decal- Earlysville utilized the attached decal to identify the location of RIT equipment; The committee felt is what important to have a consistent marking for RIT equipment location. Need to determine/address the following: How do we mark location once the door was up Should be Reflective Blue background/white letters Cost? How much/is it county purchased or station responsible

19 Modified Response Plan Policy Reviewed policy; following suggestions made: Add a section in ref mutual aid requests Remove MRP3- only one criteria that is specific to hurricanes, it can be addressed in event specific IAP Final draft should be available for next FEMS meeting Remaining Policy Review SOG-OPS-008 SOG-OPS-010 SOG-OPS-011 SOG-OPS-016 SOG-OPS-017 SOG-OPS-019 SOG-OPS-022 SAP-OPS-002 SAP-OPS-014 SAP-DEP-013 Marking of Disabled Vehicles Two-In/Two-Out (RIT) Communications Guidelines Modified Response Plan (Inclement Weather) Vehicle & Traffic Safety Personnel Accountability System SCBA Usage and Atmospheric Monitoring Fill Site Pre-Plan After Action Review Process Tools & Equipment Colors & Marking Specifications Next Meeting Date and Time: February 1, :00 Location: Fire Rescue Conference Room Agenda: Pending Notes: None

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22 ALBEMARLE COUNTY FIRE EMS BOARD, Training Committee Date: Wednesday, December 07, 2016 Time: 1834 hours Location: County Office Building - 5th St, ACFR Conference Room I Call to order Attendees present ;#ACFR;#Station 02;#Station 03;#Station 06;#Station 08;#Rescue 07;#Ivy Fire Rescue;# II Description Course Updates Resource requests Unfinished Business The course update report was given out and reviewed by Chief Lambert. Time There is not a lot of training going on in the month of January. During the break of training there will be some equipment purchased to be put at the training center for use during training events. III Description New Business Course flyers and registration for spring Regional School Time 10 min The spring training announcements were given out. Registration is open on the web. Changes may need to be made with the prioritization of those going into the Driver Aerial course. For the stations this effects Chief Lambert will speak with them. Regional School kick off weekend is March 25 and 26. The courses being offered this year are Rural Water Supply, Hazardous Materials Operations, NFA Incident Safety Officer, NFA STICO, PHTLS, Trench I, Ropes I, and Walker Sisk Truck School. Training announcements will be ready to for the January meeting. Fire Training Center - Study There is a CIP in place to review the Training Center. The 5 year VDFP assessment is coming up. The Board of Supervisor s goal is to continue to use the existing site. The hope is to have the review started in the spring. Updates on in-service training 10 min The in-service training completed so far is FOG training, CAD training, NSA training, and ImageTrend training. The Operations Committee is working on an informal after action review, which might generate some training. There are still some people working on MSA training. The next phase of MSA training is the accountability process which can be managed from the command post which will be coming sometime in 2017.

23 IV Other Business Description HazMat Ops Time Another Hazardous Materials Operations course is needed. The lead instructor left Albemarle County. Chief Lambert did not feel like another HazMat Ops could be squeezed in before Regional School. Budget Update Two stations did an itemized budget. Most stations took the standard budget calculations. If you need any guidance or information about your budget you can contact Chief Lambert for assistance. BLS CE Hours It was sked if BLS CE hours are available. This is something which can be managed by request and it is something which can be tailored to what your needs is. If this is something your station is interested in contact Chief Lambert. Firefighter I (Hybrid) It was asked if a Firefighter I Hybrid course be a possibility for the spring. This is a potential if the regular Firefighter I exceeds its registration. V Next meeting Wednesday, January 04, 2017 at 1830 hours VI 1924 hours

24 ALBEMARLE COUNTY FIRE EMS BOARD, Training Committee Date: Wednesday, January 04, 2017 Time: 1832 hours Location: County Office Building - 5th St, ACFR Conference Room I Call to order Attendees present ;#ACFR;#Station 03;#Station 04;#Station 06;#Station 08;#Rescue 01;#Hollymead Fire Rescue, Captain John Burruss, Captain Andrew Knick;# II Description Course Updates Resource Requests Unfinished Business Time The course update report was given out and reviewed by Chief Lambert. The Firefighter I course is on a break and there continues to have issues with the VDFP Knowledge Center. The resource request was give out. If someone delivers and picks-up apparatus there is a $ 25 incentive, if someone stays and helps for a half day there is a $ 50 incentive, and if they help the whole day the incentive is $ 100. III Description New Business Flyers for spring courses EMT discussion EVOC discussion ImageTrend training Time The Introduction to Technical Rescue Mod II (ITR Mod II) and the Regional School announcements were given out. Registration for ITR Mod II course is being done through the FSTRS system on the VDFP web site. Regional School announcement will be sent to VDFP to post for everyone in the state around January 20th. There are multiple ways for a person to receive the EMT course this spring. Currently there are not many people registered for the EMT course in Scottsville Rescue. This is a possibility of this course being cancelled. Chief Lambert will be in touch with Scottsville Rescue and if the class is cancelled an will be sent out on January 17. EVOC I is being added to EVOC II and III courses being taught this spring. If anyone is interested in EVOC I, please have this person register. ImageTrend training has been conducted. There was low attendance at these sessions. If your station need or want more training, please contact Chief Lambert to schedule. Discussion was held in regards how to have people added into ImageTrend.

25 IV Other Business Description FEMS Board Time The FEMS Board will be meeting with the insurance company at the Virginia Fire Rescue Conference in February to discuss driving recommendations. FEMS Board will then review the information received and come back with any updates or decisions that may need to be made. HazMat Opos There is a minimum of two Hazardous Materials Operations courses per year. More HMO courses can be added as needed. There will be a HMO course at Regional School and another in the fall. City Fire Training Captain John Burruss is the Training Officer for City of Charlottesville. Captain Burruss discussed what training options are available through the City. If anyone is interested in doing training at Station 10, please contact Captain Burruss at Burruss@charlottesville.org to schedule. Training Center There are some props at the Training Center which can be used and reserve through John Burruss or Mike Rogers. There will be an assessment on the Training Center this year. Chief Lambert is exception either can use the Center with Update or the Center cannot be used. V Next meeting Wednesday, February 01, 2017 at 1830 hours VI 1946 hours

26 ALBEMARLE COUNTY FIRE EMS BOARD, Recruitment & Retention Committee Date: Tuesday, January 03, 2017 Time: 1833 hours Location: County Office Building - 5th St, ACFR Conference Room I Call to order Attendees present ;#ACFR;#Station 02;#Station 07;#Station 08;#Rescue 05;#Hollymead Fire Rescue;# II Description SAFER Grant Open House Holiday Baskets Picnic Unfinished Business Time The award for this grant should go out sometime this week. Chief LaBelle is hopeful to have a phone conversation with the awarded company sometime in January. The open house is Saturday, January 14 from 11 AM to 1 PM. Chief LaBelle is working on getting out a press release. Please remember to pick-up your hot chocolate and cups before you leave. The baskets were nice. Some of the apparatus photos are up. If anyone would like a copy of the photo ordered contact Gilbert Monroe at gmonroe@albemarle.org. Tate McCracken is checking to see if the Elks is available for the picnic. The picnic date is June 3. A discussion about the possibility of having different games/competitions at the picnic was held. More to come about the picnic. III Description New Business Time 2017 Meeting Dates Explore Program LODA A list of 2017 dates for the recruitment and retention meeting was given out. There was one change. The date in July was moved to July 11. Chief LaBelle handed out some information about an Explore Program. There would be an adult to help with the program, but the junior members would run the program. Chief LaBelle will ask the representative from the Boy Scouts of America to come in to the February meeting to review what an Explore Program would look like. A question was about when membership information would be inputted into ImageTrend. The potential volunteer can begin the process and the data can go into ImageTrend at the point. However, the potential volunteer is not a member until the LODA physical is completed.

27 Chairs of Committee Chief LaBelle reminded the committee the chair and vice-chair was up for new representatives or keep current representatives in those spots. Discussion was held. The committee decided to leave Melanie Welcher as Chair and Elise Lindquist as vice-chair. IV Other Business Description Personal Property Tax Time Chair Melanie Welcher suggested having a representative from Finance to come to a meeting to discuss the process and to see what can be done so a person is not mixed. Ms. Davis will contact Ms. Lamb with Finance to have someone come to the March meeting. Regional Recruitment Event If you are interested in attending the Regional Recruitment event on March 25, please let Chief LaBelle know. V Next meeting Tuesday, February 07, 2017 at 1830 hours VI 1933 hours

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