Quarter Century Club Annual General Meeting Wednesday, 24th June 2009

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1 Quarter Century Club Annual General Meeting Wednesday, 24 th June 2009

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3 Ontario Public Service Quarter Century Club Index Section A: Agenda Section B: Minutes of rd Annual General Meeting Section C: QCC Financial Statements Section D: Nominating Committee Report, Slate of Candidates 2009

4 Section A, Page 1 AGENDA 64th ANNUAL GENERAL MEETING QUARTER CENTURY CLUB 3.00pm Registration 3.30pm Light Refreshments 24th JUNE, :00pm - ONTARIO ROOM, MACDONALD BLOCK Item Lead Time 1. Welcome & Introduction Murray Chitra 4:00 2. Minutes of June 4, 2008 Annual Meeting Don Benoit 4:10 3. President s Report Murray Chitra 4:15 4. Financial Reports Auditor s Report Alicia Biamonte Crawford Smith & Swallow 4:25 5. Election of 2009/2009 Board of Directors Gail Ure 4:35 *Nomination Committee Report *Election NEW EXECUTIVE TAKES OFFICE 6. New President s Remarks New President 4:45 7. Motion to appoint Auditor for further 3 year term Don Benoit 5:00 8. Motions from the floor Vic Pakalnis 5:10 9. Pension Plan Updates Douglas Kaye, Acting Mgr 5:30 Policy & Comm. OPTrust Peter Shena, Snr VP 5:50 Stakeholder Relations OPB 10. Benefits Update Edwin Harrigan, 6:10 Manager, Benefits Policy, CFL & HR Mgmt, MGCS Tom Rouse, Senior Account Manager, Great West Life 11. Other Business Draw for door prizes 6: Adjournment 6:45

5 Section B, Page 1 Ontario Public Service Quarter Century Club 63 rd Annual General Meeting Wednesday June 4, 2008 Location: Ontario Room, Macdonald Block, 4:00pm - 6:30pm Board Members Present: Gail Ure, President Murray Chitra, Vice President Sybil Wilkinson, Past President Don Benoit, Secretary/Treasurer Sylvia Davis, Director Elizabeth McKnight, Director Vic Pakalnis, Director Ken Sandhu, Director Whipple Steinkrauss, Director Art Daniels, Director QCC Staff Present: Jackie Szymanski, General Manager Florence Anandappa, Project Administrator Talia Morris, Office Administrator Judy Dickenson, Assistant Office Administrator Nancy Ross, Administrative Assistant Nikola Chung, Administrative Assistant - and - Over 70 QCC Members and Associate Members Regrets: Keith Bryer, Director Sophie Dennis, Director Page 1 of 7

6 Section B, Page 2 1. Welcome and Introduction Gail Ure Gail welcomed both members and associates to the 63 rd Annual General Meeting. After the introduction of the Executives at the head table, she extended a special welcome to Alanna Sleep, Auditor, Glen Thompson, QCC Past President, Kathy Levine, QCC Legal Counsel, representatives of QCC s associate member organizations, QCC service partners and representatives from Ontario Seniors Secretariat, Ontario Pension Board, OPTrust, Consumer Protection Branch, Federated Health and Great West Life. Gail announced that the QCC is pleased to be part of the Seniors Liaison Committee. Non-voting members (associates) were requested to refrain from participating in any vote, which called for a show of hands. 2. Minutes of June 19, 2007 Annual General Meeting Don Benoit There were no comments or concerns regarding Minutes of June 2007 Annual General Meeting. Don, therefore, called for a vote of acceptance of the Minutes. Moved by member Don Benoit, seconded by Don Sangster, Minutes adopted as presented. 3. President s Report Gail Ure Gail briefly spoke about the Honours Awards held on May 21, The QCC was privileged to have the Honourable David C. Onley, Lieutenant Governor of Ontario attend the event to present the four honourees with the specially commissioned glass sculptures that mark the award. Shelly Jamieson, Secretary of Cabinet was also on hand to congratulate the honourees. Gail then called on Sylvia Davis, Chair of the Selection Committee to report on the 2008 QCC Honours Awards for Community Service. Past President and Selection Committee Chair, Sylvia Davis announced the four 2008 QCC honours awards recipients for community service. She read out a brief summary of their volunteer accomplishments. On behalf of the QCC Board of Executive and members present, Sylvia thanked the awards recipients for their collective years of commitment to voluntarism and for extending the high ideals of public service far beyond their careers. The 2008 Honours Awards recipients are: Page 2 of 7

7 Section B, Page 3 Dawna McArthur Marlene Buttery John McLaughlin Ileen Pat Howell - Lifetime Service Award. - Local Community Category. - Local Community Category. - Local Community Category. Sylvia urged the members present to pick up an application form for next year s awards program and to submit it on behalf of anyone they knew who might be well deserving of this recognition. She closed her remarks by mentioning that the deadline for receiving applications was now November 30, 2008 rather than December as it had been in previous years. Gail Ure thanked the Awards Selection Committee - chaired by Sylvia Davis, and capably assisted by past president Brian Riddell, and current Executives Art Daniels, Whipple Steinkrauss, Sybil Wilkinson and Elizabeth McKnight for volunteering their time and expertise for this worthy cause. Gail mentioned some of the initiatives undertaken by QCC during the past year: Recognition of the 15 year milestone, resulting in 10,500 new associate members. Production of the new Welcome Brochure. Commission of a survey, which was completed in the Fall of Continued the expansion of the QCC Discount Services. Addition of a new Preferred Service Partner Whitby Toyota. Continued sponsorship of both the London and Kingston Annual Golf Days. Together with the Provincial Interministerial Council (PIC) the QCC ran seven regional information and recognition seminars, throughout the province. Sponsorship of a retiree information event in Ottawa, where a multi-ministry retiree group has now been established. In 2007, QCC helped recognize 4,572 long service employees with a combined 110,920 service years. These employees fell into the long- service categories of 20, 25, 30, 35, 40 and 45 years. Information exchange session held for QCC Coordinators in November Sponsorship of the OPS Quilt. Relocation Services has proven successful again this year and the contract was renewed for another term. Superior Tire and Auto has enjoyed a successful first year with the QCC. MEDOC travel insurance coverage enhanced. Home and Auto policies increased to over 14,000. Page 3 of 7

8 Section B, Page 4 Issued 283 Tilley Vouchers to QCC members traveling with Senior Tours since the last AGM. In closing, Gail thanked the QCC staff members, Talia, Judy, Nancy and Niki for a job well done in helping to deliver the various government service recognition programs and responding promptly to over 9,000 member queries received through phone calls, s and faxes. Gail also thanked Florence for leading the Discount Services and the year recognition. Our General Manager Jackie Szymanski was recognised as an exceptional manager and leader. A special thank you was extended to QCC coordinators in government ministries and agencies who, in spite of having to deal with their own heavy workloads, have always, in partnership with QCC, delivered these service recognition programs across the province. 4. Financial Reports Auditor s Report Alanna Sleep Alanna Sleep, Crawford Smith & Swallow, QCC Auditor presented the 2007/08 audited statements, which were included in the QCC annual report. In closing, Alanna asked the members if they had any comments or concerns. Member Alma Gildea moved for acceptance of the Auditor s report, seconded by member Glen Thompson Motion carried. 5. Election of 2008/2009 Board of Directors: * Nomination Committee Report; * Election Sybil Wilkinson Sybil Wilkinson, chair of the Nominating Committee, presented the recommended slate of candidates for the fiscal year. Two new Board Members, Jack Mc Fadden, retired, formerly with the Ministry of Natural Resources and Harry Yesayan, retired, formerly with Ministry of Revenue, were proposed by the Committee. Page 4 of 7

9 Section B, Page 5 Slate of Candidates: President - Murray Chitra Vice President - Vic Pakalnis Past President - Gail Ure Secretary/Treasurer - Don Benoit Directors - Elizabeth McKnight Sylvia Davis Art Daniels Sophie Dennis Ken Sandhu Whipple Steinkrauss Keith Bryer Sybil Wilkinson Jack Mc Fadden (new) Harry Yesayan (new) Moved by member Sybil Wilkinson for acceptance of the recommended 2008 slate of candidates, seconded by Vern Chaves - Motion carried. 6. New President s Remarks Murray Chitra Murray accepted the Presidency of the QCC and thanked all for their confidence and support. Murray was pleased to note that all former executives from last year had accepted another term on the Board and that Vic Pakalnis had agreed to move up to the position as Vice-President. Murray also welcomed Jack Mc Fadden and Harry Yesayan to the QCC Board of Directors. The QCC continues to have representation across the province. Murray then spoke of the long-standing commitment and dedication of Sylvia Davis, commencing her 20 th year on the Board, Whipple Steinkrauss, commencing her 18 th year on the Board and also to Sybil Wilkinson who has more than 17 years on the Board. Murray emphasized that the primary mission of QCC is to ensure the appropriate recognition of active long service provincial public servants, and keep its members fully informed. He outlined the following as activities that QCC had discussed at its Planning Day in February of Key topic of discussion was how to best use the information gained from the membership survey. As the QCC membership expands and a growing percentage have access to the Internet, the QCC hopes to enhance its website and partner/stakeholder links to become a useful resource to our members. Page 5 of 7

10 Section B, Page 6 A major priority will be given to enhancing a number of the current insurance plans offered by Johnson Inc. QCC will be continuing our partnership with Provincial Interministerial Council (PIC) to bring more regional recognition and informational events to our membership in the fall. QCC will continue to manage its money wisely and will also look for new services of value to our members. 7. Motions from the floor - Vic Pakalnis The QCC Board responded to a number of questions from the audience. 8. Presentation to outgoing President Sybil Wilkinson thanked Gail on behalf of the QCC for the past two years of her term as QCC president. Sybil then presented Gail Ure with a figurine and a donation to the Salvation Army, Adult Day Care Program. 9. Presentation to Federated Health Murray congratulated the Federated Health Campaign on reaching their quarter century milestone and presented John Russell, Executive Director, Federated Health Campaign with a plaque celebrating this milestone and a donation to the campaign. 10. Pension Update - Peter Shena - OPB Bob Breens - OPTrust Bob Breens - OPTrust: Bob presented an overview on the status of the OPTrust plan for Details relevant to Bob Breens remarks are available in the OPTrust 2007 Annual Report. Peter Shena - Ontario Pension Board: Peter presented an overview on the status of the OPB plan for Details relevant to Peter Shena s remarks will be available in the OPB 2007 Annual Report. OPB and the OPTrust representatives responded to a number of questions from the audience. Murray thanked both Peter and Bob for attending the AGM and bringing the Page 6 of 7

11 Section B, Page 7 members the latest pension news. Murray also reminded all attendees that the CPP Integration sessions were to be held after the AGM in separate rooms and that all were welcome to attend. 11. Benefits Update - Janette Jozefacki, Benefits Policy Tom Rouse, Great West Life Senior Benefits Consultant Janette Jozefacki thanked the Board for inviting her to the meeting. She advised that the Retiree Benefit Plan was formalised in 1974 by an order-in-council and that all retiree benefits except life insurance, are the same as the OPSEU benefit plan. Job classification has no impact. Janette announced that the Drug Card which was distributed late last year has proved to be very popular. Janette then introduced Tom Rouse from Great West Life. Tom Rouse encouraged all members to continue to use their drug cards. Tom commented that during the period of Jan 07 to May 07 both OPSEU and OPB combined had 777,000 prescriptions filled at an average drug cost of $7.00 per prescription. The Benefits Policy representatives responded to a number of questions from the audience. Closing Remarks: - Murray Chitra In his closing comments Murray thanked Janette Jozefacki (MGS), and Tom Rouse (GWL), for taking time off their busy schedules to speak to the membership present. He also thanked Tom Rouse for their generous donation of two door prizes. At adjournment he thanked QCC partners Johnson Inc., Senior Tours, Relocation Services, Whitby Toyota and Superior Tire for their generous door prizes. 12. Other Business - Draw for door prizes A number of door prizes were presented to members following a draw. 13. Adjourn: Motion for adjournment: moved by Don Sangster, seconded by Alfred Beese. Motion carried. Page 7 of 7

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23 NOMINATING COMMITTEE REPORT SLATE OF CANDIDATES QUARTER CENTURY CLUB EXECUTIVE /2010 Section D, Page 1 PRESIDENT: MURRAY W. CHITRA Chair, Ontario Civilian Commission on Police Services VICE PRESIDENT: VIC PAKALNIS Retired QCC member (formerly with the Ministry of Labour) SECRETARY/TREASURER: DON BENOIT Retired QCC member (formerly with Ministry of Health & Long Term Care) DIRECTORS (9): SUSAN KSIEZOPOLSKI (New) Acting Director, Project Management Centre of Excellence, Ministry of Government Services KEITH BRYER Regional Director, PHM, North East Region (North Bay) Ministry of Transportation ART DANIELS Retired QCC member (formerly with Cabinet Office) SYLVIA DAVIS Retired QCC member (formerly with Municipal Affairs & Housing) JACK MC FADDEN Retired QCC member (formerly with Ministry of Natural Resources) ELIZABETH MCKNIGHT Retired QCC Member (formerly with the Ministry of Government Services) KEN SANDHU Retired QCC Member (formerly with Community Safety & Correctional Services) SYBIL WILKINSON Retired QCC member (formerly with HR Secretariat) HARRY YESAYAN Retired QCC member (formerly with Housing & Municipal Affairs) PAST PRESIDENT: GAIL URE Retired QCC member (formerly with Ministry of Health & Long Term Care) NOMINATING COMMITTEE: Chair: Gail Ure, Past President (2006/7 & 2007/8) Keith Bryer, Director Sybil Wilkinson, Director Elizabeth McKnight, Director