MEETING DATE TIME LOCATION Town Board THURSDAY, April 6, 2017 Immediately Follows Sanitary District Meeting

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1 MEETING DATE TIME LOCATION Town Board THURSDAY, April 6, 2017 Immediately Follows Sanitary District Meeting A. CALL TO ORDER/ROLL CALL B. APPROVAL OF AGENDA/ORDER OF THE DAY Grand Chute Town Hall Board Room 1900 Grand Chute Blvd C. PUBLIC INPUT Members of the public are welcome to address the Commission and Town Board. Individuals wishing to speak on an item (whether on the agenda or not) must sign in prior to the start of the meeting and may speak during the Public Input segment of the meeting. This segment is placed early in the agenda so that the public may make their comments prior to any discussion or action by the Commission or Town Board. Individual comments are limited to no more than three minutes each. The Public Input section is limited to a total of 15 minutes. The Commission/Town Board may suspend this rule if deemed necessary. Once the public input segment ends there will be no additional discussion from the audience. Note regarding non-agendized Town related matters: Pursuant to WI Statutes 19.83(2) and 19.84(2), the public may present matters; however, they cannot be discussed or acted upon until specific notice of the subject matter of the proposed action can be given D. CONSENT AGENDA (Items on the Consent Agenda are routine in nature and require one motion to approve all items listed. Prior to voting on the Consent Agenda, items on the Consent Agenda may be removed at the request of any Supervisor and addressed immediately following the motion to approve the other items on the Consent Agenda.) 1. Approval of Regular Meeting minutes and Public Hearing Minutes March 21, Licensing: (applications on file in the clerk s office)(license Committee recommends approval) a. Operator Licenses: Applications to expire: 2019 dated 3/17/17 and 3/24/17 b. Liquor Licenses: 1) Change of Agent, HuHot Mongolian Grill, 3456 W. College Avenue, appoints Cassie Fischer. 2) Original application for a Class B beer license, Midwest Lodging Investors X, LLC, dba Hampton Inn Appleton, 350 Fox River Drive, Randy Kliment, agent. c. Secondhand Licenses: 1) Renewal application for a Secondhand Article/Jewelry license, Bumble Puppy Sales, 621 Westhill Boulevard, Janel Bedor, owner. d. Special Event Permits: 1) Appleton Baseball Club, wedding fireworks on July 15, CONDITIONS: No fireworks display may begin after 10:00 p.m.; Display to comply with NFPA 1123 standards. E. FINANCIAL REPORTS 1. Approval of Voucher List April 6, 2017 F. NEW BUSINESS 1. Plan Commission Recommendations: a. SE Special Exception requested by Kolosso Real Estate LLC, dba Kolosso Toyota, 3040 W. Wisconsin Avenue, for operation of a car wash facility. PC recommends approval. b. CSM Certified Survey Map requested by Kolosso Enterprises LP, 3000 W. Wisconsin Avenue. Director Buckingham to report results from 4/6/17 PC meeting. 2. Award CVB Grant in the amount of $58,600 for the initial site feasibility work for proposed sports facility.

2 3. Accept or deny Claims for Refund of Excessive Assessment: a. Macy s Retail Holdings, Inc., parcel , requesting refund of $82,354. b. The Bon-Ton Stores, Inc. (Younkers), parcel , requesting refund of $102,037. c. Sears Holdings Corporation, parcel , requesting refund of 56, Award of Bid, Contract Lanser Lane Reclaiming, to MCC, Inc., in the amount of $54, Award of Bid, Contracts and Schroth Lane and Kohl Drive (2017 Hot Mix Asphalt Paving Program) to MCC, Inc., in the amount of $91, Professional Service Agreement with McMahon Associates for the street design and wetland permitting for Evergreen Drive at a cost not to exceed $45,900 (TID #2). 7. Authorization to purchase a 2017 John Deere XUV825i at a state bid cost (Dodge County bid) of $14, (budgeted item to replace #740 - $6, was approved on ). 8. Revised Change Order #2, Bluemound Drive Urbanization, Contract , with a difference between the two change orders of $ Appointment of members to the Grand Chute Joint Review Board for concurrent two-year terms: Don Hietpas, Appleton Area School District representative Brian Massey, Outagamie County representative Amy Van Straten, Fox Valley Technical College representative Jim March, Town of Grand Chute representative Pat Thompson, public member 10. Authorization to lease/purchase a 2017 John Deere 6120 Tractor with a Diamond 22-foot Boom Mower with a 50-inch Rotary mowing head at a total state bid cost of $112, (budgeted item). 11. Budget adjustment for approved purchase of police department and administration vehicles. 12. Fee schedule adjustment for NSF checks from $35 to $40. G. RESOLUTIONS 1. TBR authorizing name change of the Grand Chute Menasha West Sewerage Commission to Fox West Regional Sewerage Commission. 2. Final Resolution TBR for Lanser Lane and Lanser Court declaring intent to exercise special assessment powers under Chapter 66, Police Powers, Wis. Stats., as amended for street reclamation and paving. 3. Final Resolution TBR for Broadway Drive (Meade Street to Ballard Road) declaring intent to exercise special assessment powers under Chapter 66, Police Powers, Wis. Stats., as amended for street reclamation and paving. H. CLOSED SESSION 1. Motion to convene in Closed Session via ROLL CALL vote pursuant to WI. Stats (1)(g) Conferring with legal counsel for the Town, legal counsel rendering oral or written advice concerning strategy to be adopted by the Town Board with respect to litigation in which the Town is now or is likely to become involved (property valuations) and 19.85(1)(c) - Consideration of employment, promotion, compensation or performance evaluation data of any public employee of the Town of Grand Chute (police department) and 19.85(1)(e) - Deliberations or negotiations on Page 2 of 3

3 the purchase of public properties, investing of public funds or conducting other specific public business when competitive or bargaining reasons require a closed session (property sale). 2. Motion to adjourn Closed Session and reconvene Regular Meeting. F. NEW BUSINESS CONTINUED 13. Discussion/action on closed session items. I. ADJOURNMENT (A quorum of the Plan Commission, Park Commission, Police and Fire Commission, Board of Appeals, and Licensing Committee may be present at this meeting.) Accommodation Notice: Any person requiring special accommodation who wishes to attend this meeting should contact (Administration at ) at least 48 hours in advance Page 3 of 3

4 PUBLIC HEARING TOWN BOARD TOWN OF GRAND CHUTE 1900 GRAND CHUTE BLVD., GRAND CHUTE, WI BROADWAY DRIVE (MEADE ST TO BALLARD RD) PROJECT NO MARCH 21, 2017 CALL PUBLIC HEARING TO ORDER/ROLL CALL Public Hearing called to order at 7:00 p.m. by Dave Schowalter, presiding officer. PRESENT: Dave Schowalter, Jeff Nooyen, Travis Thyssen, Bruce Sherman, Jim Pleuss, and Karen L. Weinschrott, Town Clerk STAFF: Jim March, Town Administrator; Bob Buckingham, Community Development Director; Tim Bantes, Fire Chief; Julie Wahlen, Finance Director; Greg Peterson, Police Chief; Bob Heimann, IT Director; Tom Marquardt, Director of Public Works; Karen Heyrman, Deputy Director of Public Works; Mike Patza, Town Planner; Mary Baxter, Administration; Brent Braun and Dave Wallenfang, IT; Carl Sutter, McMahon Associates; Attorney Rossmeissl, Herrling Clark Law Offices OTHERS: 2 signed attendance Proposed imposition of special assessments for the Town of Grand Chute s cost allocable for street reclamation and paving Broadway Drive (Meade Street to Ballard Road) as located in the Town of Grand Chute, Outagamie County, Wisconsin. Chairman Schowalter opened the Public Hearing. Rosalie Misco, 825 Broadway Drive, asked where the construction would start and how long it would take to be completed. She is concerned about her business. Dir. Marquardt stated the project is being headed up by the City of Appleton. Since it is a reclamation and repaving, access will remain throughout the project. It should take two weeks to complete the project. He will notify everyone once there are more details regarding the construction schedule. Ms. Misco questioned her $7,100 assessment. Dir. Marquardt explained that $7,100 is the most that she would be required to pay. If the assessable costs come in lower than that amount, the difference will be reflected in her assessment. He explained the Town has a 10-year financing option that could be added to her tax bill. CLOSE PUBLIC HEARING Motion (Nooyen/Pleuss) to close the Public Hearing. Motion carried. Public Hearing closed at 7:04 p.m. ADJOURNMENT Motion (Thyssen/Sherman) to adjourn meeting. Motion carried. Meeting adjourned at 7:04 p.m. These minutes were taken March 21, 2017 and recorded in this record book March 22, 2017 by: Karen L. Weinschrott Karen L. Weinschrott, Town Clerk Town of Grand Chute INITIAL DRAFT

5 PUBLIC HEARING TOWN BOARD TOWN OF GRAND CHUTE 1900 GRAND CHUTE BLVD., GRAND CHUTE, WI LANSER LANE AND LANSER CT (RECLAMATION AND PAVING) PROJECT NO MARCH 21, 2017 CALL PUBLIC HEARING TO ORDER/ROLL CALL Public Hearing called to order at 7:15 p.m. by Dave Schowalter, presiding officer. PRESENT: Dave Schowalter, Jeff Nooyen, Travis Thyssen, Bruce Sherman, Jim Pleuss, and Karen L. Weinschrott, Town Clerk STAFF: Jim March, Town Administrator; Bob Buckingham, Community Development Director; Tim Bantes, Fire Chief; Julie Wahlen, Finance Director; Greg Peterson, Police Chief; Bob Heimann, IT Director; Tom Marquardt, Director of Public Works; Karen Heyrman, Deputy Director of Public Works; Mike Patza, Town Planner; Mary Baxter, Administration; Brent Braun and Dave Wallenfang, IT; Carl Sutter, McMahon Associates; Attorney Rossmeissl, Herrling Clark Law Offices OTHERS: 4 signed attendance Proposed imposition of special assessments for the Town of Grand Chute s cost allocable for street reclamation and paving Lanser Lane and Lanser Court as located in the Town of Grand Chute, Outagamie County, Wisconsin. Chairman Schowalter opened the Public Hearing. Brian Flanagan, 2751 E. Broadway Drive, questioned their assessment. Dir. Marquardt explained the Town received bids lower than estimated for this project. Mr. Flanagan would receive a corner lot credit. With the bid numbers, the maximum per lot assessment would be a maximum of $4,824 and $2,412 for corner lots. According to the special assessment policy, any assessments under $4,000 can be financed over 5 years with installments on the property tax bill. Diane Van Ooyen, representative of Lanser Enterprise, stated they only have 66 feet of right of way and has farmland that cannot be developed because it is in a flood plain. Dir. Marquardt stated that the parcel is considered an irregular lot according to the assessment policy. Since it borders Lanser Court, it is given the average lot width of all the other lots within the subdivision. CLOSE PUBLIC HEARING Motion (Sherman/Thyssen) to close the Public Hearing. Motion carried. Public Hearing closed at 7:20 p.m. ADJOURNMENT Motion (Thyssen/Pleuss) to adjourn meeting. Motion carried. Meeting adjourned at 7:20 p.m. These minutes were taken March 21, 2017 and recorded in this record book March 22, 2017 by: Karen L. Weinschrott Karen L. Weinschrott, Town Clerk Town of Grand Chute INITIAL DRAFT

6 TOWN BOARD MEETING TOWN OF GRAND CHUTE W. GRAND CHUTE BLVD., GRAND CHUTE, WI MARCH 21, 2017 CALL TO ORDER/ROLL CALL Meeting called to order at 7:24 p.m. by Dave Schowalter, presiding officer. PRESENT: Dave Schowalter, Jeff Nooyen, Travis Thyssen, Bruce Sherman, Jim Pleuss, and Karen L. Weinschrott, Town Clerk STAFF: Jim March, Town Administrator; Bob Buckingham, Community Development Director; Tim Bantes, Fire Chief; Julie Wahlen, Finance Director; Greg Peterson, Police Chief; Bob Heimann, IT Director; Tom Marquardt, Director of Public Works; Karen Heyrman, Deputy Director of Public Works; Mike Patza, Town Planner; Mary Baxter, Administration; Brent Braun and Dave Wallenfang, IT; Carl Sutter, McMahon Associates; Attorney Rossmeissl, Herrling Clark Law Offices OTHERS: 2 signed attendance APPROVAL OF AGENDA/ORDER OF THE DAY Motion (Thyssen/Sherman) to approve. Motion carried. PUBLIC INPUT There was no public input. CONSENT AGENDA Approval of Regular Meeting minutes March 7, 2017 Licensing: (applications on file in the clerk s office) (License Committee recommends approval) Operator Licenses: Applications to expire: 2019 dated 3/3/17 and 3/10/17 Special Event Permits: Fox Cities Stadium, Billy Currington Concert on July 13, 2017, possible fireworks. CONDITIONS: 1) operational plan must be submitted 30 days prior to event; 2) must adhere to all requirements set by Police and Fire Departments; 3) payment in advance for Town services; and, 4) fireworks to begin prior to 11:00 p.m. Fox Cities Stadium, Goo Goo Dolls Concert on July 28, 2017, possible fireworks. CONDITIONS: 1) operational plan must be submitted 30 days prior to event; 2) must adhere to all requirements set by Police and Fire Departments; 3) payment in advance for Town services; and, 4) fireworks to begin prior to 11:00 p.m. Accept Monthly Reports: Police Department, Fire Department, Public Works, Community Development and Park Commission Motion (Nooyen/Thyssen) to approve the consent agenda. Motion carried. FINANCIAL REPORTS Approval of Voucher List March 21, 2017 $193, ( ); Payroll $272,488.19; ACH $38, Motion (Sherman/Thyssen) to approve the voucher list. Motion carried. Accept Budget Statement November 2016 Accept Budget Statement December 2016 (before year end journal entries) Motion (Pleuss/Thyssen) to accept the budget statements. Motion carried.

7 TOWN BOARD MEETING TOWN OF GRAND CHUTE 1900 W. GRAND CHUTE BLVD., GRAND CHUTE, WI MARCH 21, 2017 NEW BUSINESS Plan Commission Recommendations: SE Special Exception requested by Appleton Oil, Inc., 2230 W. Pershing Street, for operation of a bulk fuel oil business. PC recommends approval. Motion (Nooyen/Thyssen) to approve. Motion carried. PP Preliminary Plat of the Meadows of Mary Ellen and Walter requested by Wexford, Ltd., located in the 5700 block of W. Spencer Street. PC recommends approval. Motion (Thyssen/Pleuss) to approve. Motion carried. Affidavit of Correction to the recorded Plat of White Hawk Meadows III Outlot 32. PC recommends approval. Motion (Nooyen/Sherman) to approve. Motion carried. SE Special Exception requested by Lemmens Properties LLC, dba TML Auto, 3250 N. Mayflower Drive, for operation of an automobile sales business. Director Buckingham to report results from 03/21/17 PC meeting. Dir. Buckingham stated the Plan Commission recommended approval. Motion (Thyssen/Nooyen) to approve. Motion carried. Authorization to purchase a 2017 Chevrolet Silverado 2500HD 4WD Regular Cab with an anti-icing unit at a state bid cost of $52, (budgeted item to replace # Chev 1-ton). Motion (Pleuss/Thyssen) to approve. Motion carried. Authorization to purchase a 2017 John Deere 636M 18.5HP Commercial Quik Trak mower at a state bid cost of $6, (budgeted item to replace # Gravely). Motion (Nooyen/Sherman) to approve. Motion carried. Authorization to purchase a 2017 Toro 72-inch Finish Cut mower at a NJPI Program bid cost of $26, (budgeted item to replace # John Deere). Motion (Sherman/Nooyen) to approve. Motion carried. Authorization to purchase a 2017 John Deere XUV825i at a state bid cost (Dodge County bid) of $6, (budgeted item to replace #740). Motion (Thyssen/Sherman) to approve. Motion carried. Authorization to purchase a x20 Enclosed Trailer for baseball diamond maintenance equipment at a cost of $5, from Mirsberger Sales & Service (budgeted item). Motion (Thyssen/Pleuss) to approve. Motion carried. Acceptance of a Wisconsin Department of Natural Resources Forest Fire Protection (FFP) Grant in the amount of $4,000 and approval of the associated Town budget adjustments. Motion (Nooyen/Sherman) to accept. Motion carried. Page 2 of 3

8 TOWN BOARD MEETING TOWN OF GRAND CHUTE 1900 W. GRAND CHUTE BLVD., GRAND CHUTE, WI MARCH 21, 2017 ORDINANCE Ordinance O amending Chapter 16 of the Municipal Code to establish the Joint Review Board as a standing committee of the Town of Grand Chute. Motion (Nooyen/Thyssen) to approve ordinance O Motion carried. CLOSED SESSION Motion to convene in Closed Session via ROLL CALL vote pursuant to WI. Stats (1)(g) Conferring with legal counsel for the Town, legal counsel rendering oral or written advice concerning strategy to be adopted by the Town Board with respect to litigation in which the Town is now or is likely to become involved (property valuations) and 19.85(1)(e) - Deliberations or negotiations on the purchase of public properties, investing of public funds or conducting other specific public business when competitive or bargaining reasons require a closed session (property sale), and WI. Stats 19.85(1)(c) - Consideration of employment, promotion, compensation or performance evaluation data of any public employee of the Town of Grand Chute (Administrator Review). Motion (Thyssen/Sherman) to convene in Closed Session via Roll Call vote: Thyssen Aye; Pleuss Aye; Sherman Aye; Nooyen Aye; Schowalter Aye. Motion carried. Roll call taken at 7:31 p.m. Motion to adjourn Closed Session and reconvene the regular meeting. Motion (Schowalter/Pleuss) to adjourn Closed Session and reconvene the regular meeting. Meeting reconvened at 9:08 p.m. NEW BUSINESS CONTINUED Discussion/action on closed session items. Motion (Pleuss/Thyssen) to approve a 2% increase for the Town Administrator as of January 1, Motion carried. ADJOURNMENT Motion (Thyssen/Nooyen) to adjourn. Motion carried. Meeting adjourned at 9:08 p.m. These minutes were taken at a regular meeting held on March 21, 2017 and entered in this record book, March 23, 2017 by: Karen L. Weinschrott, Town Clerk Town of Grand Chute INITIAL DRAFT Page 3 of 3

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32 Tourism Development Grant Fox Cities Convention & Visitors Bureau Site Work for Proposed Sports Facility This grant has been reviewed and approved by the Fox Cities Convention & Visitors Bureau s Tourism Development Grants Committee and Board of Directors. Grantee: Fox Cities Convention & Visitors Bureau Project: Initial Site Feasibility Work for Proposed Sports Facility Amount of Grant: $58,600 Primary reasons: The Town of Grand Chute has verbally offered to donate a 60-acre site in the Town for use in developing a sports facility. The CVB Sports Facility Task Force has identified developing a new facility as the best option to ensure that facility use is tourism first and generates the maximum return on room tax investment. This model has been vetted by consultant Sports Facility Advisory Group which created a pro-forma construction and operating budget indicating development of the ideal facility could cost $29 million. The model relies on the assumption that land for the facility is free. If land had to be purchased, the model and facility scope would need to be altered significantly, therefore the Sports Facility Task Force has recommended conducting the site analysis to ensure the proposed site is buildable to our desires. This portion of the project will include all of the site testing and preparation work that needs to be completed prior to any construction on the 60-acre site. In recent years, the majority of the site has been used as corn fields. After this phase of the project is complete, the campus will be ready to be developed with an indoor sports facility or facilities. The Fox Cities CVB will not publicly announce facility specifics until the site analysis is complete because the analysis could drastically change the scope of the project. The Fox Cities Convention & Visitors Bureau is requesting a $58,600 grant from the segregated Tourism Facilities Fund designated in the recent room tax increase to be for the development of sports facilities. For more information on this grant contact: Pam Seidl, Executive Director pseidl@foxcities.org (920) Fox Cities Convention & Visitors Bureau 3433 W. College Ave. Appleton, WI Phone (920) Fax (920) foxcities.org

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84 AGENDA REQUEST 4/6/2017 TOPIC: Budget Adjustment for Purchase of Additional Vehicles New Business Unfinished Business Reports Meeting: Town Board Department Reporting: Police Department Submitted By: Greg Peterson ISSUE: Shall the Town Board authorize a budget adjustment to account for the increase in revenue and the offsetting increase in capital expenditure accounts for the purchase of two vehicles? These purchases were not budgeted in BACKGROUND/ANALYSIS: On February 7, 2017, the Town Board authorized the purchase of two new vehicles. One vehicle would be assigned to the police department investigative supervisor, a new position authorized to be filled after July 1, 2017, and the second would replace the aging Town administrative vehicle. Neither of these vehicles were contained in the 2017 budget. Rather, the funds for the purchase would come from an insurance settlement for a police vehicle budgeted for replacement in 2017, then subsequently destroyed in a traffic accident, and a projected budget surplus brought about by a 2017 reduction in the state bid price for new police vehicles. Both of these vehicles have been ordered and should arrive shortly. As such, it will be necessary to make a budget adjustment to reflect these changes from the revenue account in which the insurance settlement was deposited to the appropriate capital expenditure account for the purpose of properly documenting the purchases. The revenue account containing the insurance settlement funds is The two capital expenditure accounts to which the expenditures will be recorded are and The budget adjustment should be as follows: $25, increase to account , $17, increase to account and $7, increase to account The reason the amount of the third budget adjustment is smaller is that the aforementioned budget surplus already exists in that account. RECOMMENDATION: It is the recommendation of the Police Department that the budget adjustments be approved so the purchase of these vehicles can be properly recorded. FISCAL IMPACT: Again, the purchase of these vehicles was not budgeted in 2017, but the insurance settlement funds and projected budget surplus completely offset their cost. As such, there is no further fiscal or budgetary impact. ATTACHMENTS:

85 AGENDA REQUEST April 6, 2017 TOPIC: Change the 2017 Fee Schedule Non-Sufficient Funds (NSF) Fee New Business Unfinished Business Reports Closed Session Ordinance/Resolution Department Reporting: Finance/Treasurer Meeting: Town Board Submitted By: Julie Wahlen, CPA Finance Director/Treasurer ISSUE: Update the 2017 Fee Schedule for the NSF fee. BACKGROUND/ANALYSIS: Finance was just notified by Nicolet Bank that their non-sufficient funds fee will be increasing to $35.00 from $30.00 effective April 1, Finance recommends increasing the current $35.00 NSF fee we charge to $40.00, to not only cover the cost the bank charges us, but also help cover the administration time it takes to process this type of transaction. RECOMMENDATION: Staff recommends updating the 2017 fee schedule to show the NSF Fee as $ FISCAL IMPACT: N/A ATTACHMENTS: Current 2017 Finance Fee Schedule without the change.

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