AGENDA. Mayor Phillips called the regular meeting to order at 6:30 o clock p.m.

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1 MINUTE SUMMARY 1 BE IT REMEMBERED that the Mayor and Board of Aldermen of the City of Olive Branch met in regular session February 21, 2017 at 6:30 o clock p.m., in the Municipal Court Room at 6900 Highland Street. AGENDA Mayor Phillips called the regular meeting to order at 6:30 o clock p.m. Alderman Earhart had the opening prayer. ROLL CALL (Establish Quorum): The City Clerk called roll to establish quorum with the following members present to wit: Mayor Scott B. Phillips, Alderman Mark Aldridge, Alderman George Collins, Alderman Dale Dickerson, Alderman Gil Earhart, Alderwoman Pat Hamilton, Alderwoman Joy Henderson and Alderman David Wallace. These members constitute a quorum. Also present were Tina Griffith, City Clerk and Bryan Dye, City Attorney. MAYOR S RECOGNITION Mayor Phillips thanked Paula May (City Administrator) for her 18 almost 19 years of dedicated service, hard work and that she will be missed. The Mayor indicated this is Paula s last board meeting. APPROVAL OF MINUTES: Minutes of the Regular Meeting held February 7, 2017, approved as presented, CONSENT AGENDA: Items on Consent Agenda approved as presented, 1. Travel/Training Approved 2. Authorize membership for Cole Fesmire to the American Public Works Association. Authorized 3. Approve membership to the Mississippi Drug Testing Consortium. Approved 4. Authorize the purchase of promotional items as needed not to exceed $3, Authorized 5. Authorize the City of Olive Branch to accept quote from G & C Supply Co. as lowest and best quote for a 17H474 Graco striping machine. Authorized

2 MINUTES OF THE REGULAR MEETING OF THE MAYOR 2 6. Authorize the City of Olive Branch to enter into a software maintenance agreement with EMS Consultants and pay all associated costs. Authorized 7. Authorize services of Harris, Madden and Powell, Inc. Insurance as agent of record for the city s upcoming general liability, auto and property renewals. Authorized 8. Authorize services of Sam Ware and Associates, Inc. as agent of record for the city s upcoming medical, dental, vision and life insurance renewals. Authorized 9. Authorize amendment of budget for fiscal year beginning 10/1/2016 and ending 9/30/2017. Authorized 10. Authorize execution of property damage release to facilitate payment to the City of Olive Branch from Nationwide Property & Casualty Insurance Company. Authorized 11. Authorize the purchase of two (2) 2014 Dodge Chargers for the Police Department. Authorized 12. Authorize the Police Department to purchase promotional items as needed for Living History Activities and Events not to exceed $1, Authorized 13. Authorize expenditures up to $ for the Police Department s L.E.A.D. program. Authorized 14. Authorize annual payment to Broadcast Music, Inc. (BMI) as relates to the public performance of music in various municipal settings such as parades, holiday events, community festivals, inaugurations, and dignitary visits. Authorized 15. Authorize service and maintenance agreement with GovConnection, Inc. for ShadowProtect SPX cloud backup storage and pay all associated costs. Authorized 16. Authorize the City of Olive Branch to terminate the Lease Agreement with National Security and Trust Co. Authorized 17. Approve additions to the 2016/2017 pool of Seasonal Employees for hire as determined by Parks and Recreation Director. Approved 18. Accept Director of Administration s report on emergency declared December 19, 2016 relative to the delay caused by the bidding process and authorize documentation of said report in minutes for this meeting. Accepted and authorized 19. Approve Independence Day Production Agreement with Argo Entertainment, LLC. Approved 20. Approve Northwest Mississippi Crisis Intervention Team MOU between the City of Olive Branch, Region IV Mental Health Services, Baptist-Desoto, and various Desoto Co. law enforcement and EMS agencies. Approved 21. Approve engineering services payment to J.R. Wauford & Company. Approved

3 MINUTES OF THE REGULAR MEETING OF THE MAYOR Declare as surplus the following items with a Fair Market Value of $0 and grant authorization to dispose of or recycle in accordance with M.C.A along with amendments to asset inventory. IS DEPT 2 PowerEdge Servers 9 Optiplex Computers 6 Brother Printers Declared and authorized 23. Declare as surplus the following items with a Fair Market Value of $0 and grant authorization to dispose of or recycle in accordance with M.C.A PARK AND REC 1 Old play structure (5 thru 12 year old) 1 Four seat buck-a-bout 2 Dinosaur Adventure Mates Declared and authorized 24. Authorize the Mayor and City Clerk to make transfers from the Water/Sewer Fund to the Water/Sewer Bond Fund and from the Natural Gas Fund to the Natural Gas Bond Fund for debt service payments due on March 1, Authorized 25. Authorize the proposed revisions to the City of Olive Branch Employee Handbook related to employee dress code. Authorized 26. Authorize the Olive Branch Police Department to send the Citizens Police Academy Volunteer Coordinator to the 2017 National Citizens Police Academy Conference in Myrtle Beach, SC and authorize payment for hotel accommodations, airfare, conference fees, meals and mileage. The reimbursement rate will be set equal to the rates established by the state. Authorized 27. Authorize the Olive Branch Police Department to send two (2) officers to the American Sniper Championship conducted by the Mississippi Tactical Officer s Association in Southaven, MS and authorize the payment of the associated entry fee. Authorized 28. Authorize the Olive Branch Police Department to send four (4) Chaplains to the Region 8B 2017 Regional Chaplains Training Seminar in Meridian, MS and authorize payment for hotel accommodations, conference fees, meals and mileage. The reimbursement rate will be set equal to the rates established by the state. Authorized 29. Authorize service agreement with Harris, Madden and Powell, Inc. to process motor vehicle reports and pay all associated costs. Authorized 30. Set Public Hearing for consideration of application #RZ for an Addendum to the Windstone Planned Development (PD) Project Text and Master Plan, submitted by Robert Barber, Orion Planning and Design, on behalf of Developer Mike Bailey,

4 MINUTES OF THE REGULAR MEETING OF THE MAYOR 4 representing Wedge, LLC, the property owner. The Addendum proposes to allow for 6 single family residential lots in the subdivision s final phase (No. 16) to be a minimum of 13,000 sq. ft. and depicts the Developer s landscape improvements to the Common Open Space (COS) areas located in Phases 14, 15, and 16. The Addendum also proposes to modify the PD Project Text to acknowledge that either the Windstone Homeowners Association, the Windstone Retail and Office Association, or a partnership of the Associations will maintain the subdivision entrance features that are to be platted as COS areas. Subject property (Windstone) is located on the north side of MS Highway 302 (Goodman Road), west of Pleasant Hill Road, in Section 26, Township 1 South, and Range 7 West. The property is zoned PUD, Planned Unit Development. Public Hearing date set for March 21, PLANNING COMMISSION NEW BUSINESS: 1. Consideration of application #SD for a Preliminary and Final Subdivision Plat for Jennings 1 Lot Commercial Subdivision, submitted by Thomas W. King III, on behalf of Jeremy Jennings, the property owner. Proposed is the platting of /- acres, 1 lot, located on the northwest corner of US Highway 178 and Railroad Avenue, west of MS Highway 305 and south of MS Highway 302, in Section 28, Township 1 South, and Range 6 West. The property is zoned C-2, Highway Commercial District. Approved, 2. Consideration of application #SD for a Subdivision Revision, for the Sixth Revision of Lunati-Taylor Subdivision, submitted by Barry Ticer and Joe Lunati, Lunati- Ticer General Partnership, the property owner(s). The request is re-aligning of lot lines on Lots 5, 6, & 9 only, from the previous Fifth Revision of Lunati-Taylor Subdivision. The /- acres property is located on the northeast side of Old Craft Cove, south of Old Craft Road and Lamb Road, and west of the Burlington Northern Railroad Lines, situated in Section 20, Township 1 South and Range 6 West. The property is currently zoned M-2, Heavy Industrial District. Approved, OLD BUSINESS: 1. Consideration of proposal opened Monday, January 30, 2017 for All Inclusive Universal Playground. Tabled til this date in meeting of February 7, Approved, motion carried 2. Consideration of recommendation for acceptance of bid and approval of agreement between City of Olive Branch and the newspaper providing the lowest and best bid for Publication of Legal Notices for a period of one (1) year. Accepted, 3. Public Hearing regarding the 2017 Desoto County Hazard Mitigation Plan. Public Hearing set for this date in meeting of February 7, Mayor Phillips opened the Public Hearing. No one from the public had questions or comments.

5 MINUTES OF THE REGULAR MEETING OF THE MAYOR 5 Mayor Phillips closed the Public Hearing at approximately 6:48 p.m. 4. Consideration of Resolution adopting the 2017 Desoto County Hazard Mitigation Plan. Adopted, NEW BUSINESS: 1. Consideration of request from Dave Young, South Branch Lions Club for outdoor Annual Crawfish Music Festival (June 3rd) exception under Section 2(6) of the Open Container Ordinance. Approved, 2. Consideration of resolution authorizing and directing the issuance of negotiable interest-bearing Combined Water and Sewer System Revenue Bonds, Series 2017, of the City of Olive Branch, Mississippi, in the principal amount of eight million dollars ($8,000,000) to raise money for improving, repairing and extending the combined water and sewer system of said municipality; prescribing the form and incidents of said bonds; and providing for the collection, segregation and distribution of the revenues to be derived from the operation of said system in amounts sufficient to pay the cost of the operation and maintenance thereof and to pay the principal of and interest on said bonds; making provision for a bond and interest fund, a depreciation fund, a contingent fund and an improvement fund; making provision for maintaining the taxexempt status of said bonds; authorizing bond insurance; authorizing a bond rating; offering said bonds for sale; approving and authorizing the distribution of a preliminary official statement and authorizing the execution and distribution of an official statement pertaining to the sale of the combined water and sewer system revenue bonds, series 2017, of the City of Olive Branch, Mississippi, in the principal amount of eight million dollars ($8,000,000); acknowledging and authorizing the execution of post issuance compliance procedures; authorizing the execution of a continuing disclosure certificate pertaining to said bonds; and for related purposes. Adopted and authorized, motion carried EXECUTIVE SESSION: 1. Personnel matter in the Fire Department Consideration of recommendation for one (1) employee disciplinary action. Approved suspension of one (1) employee for three (3) days without pay, 2. Personnel matter in the Utilities Department Consideration of recommendation for one (1) employee promotion and salary increase. Approved promotion and salary increase for one (1) employee, 3. Personnel matter in the Parks Department Consideration of recommendation for one (1) potential new hire. Hired one (1) new employee,

6 MINUTES OF THE REGULAR MEETING OF THE MAYOR 6 4. Personnel matters in the Sanitation Department Consideration of recommendation for two (2) employee promotions and salary increases. Approved promotion and salary increase for two (2) employees, CLAIMS DOCKET: 1. Warrant # , dated 02/17/2017, 308 invoices totaling $3,973, Approved for payment, motion carried 2. Warrant # , dated 02/21/2017, 59 invoices totaling $189, Approved for payment, motion carried 3. Warrant #0221UTIL, dated 02/17/2017, 49 invoices totaling $4, Approved for payment, 4. Warrant #022117NC, dated 02/17/2017, 191 invoices totaling $144, Approved for payment, motion carried 5. Warrant #022117AT, dated 02/21/2017, 2 invoices totaling $ Approved for payment, motion carried with Alderman Aldridge, Alderman Collins, Alderman Earhart, Alderwoman Hamilton, Alderwoman Henderson and Alderman Wallace voting in favor and with Alderman Dickerson being recused. 6. Warrant #022117FX, dated 02/17/2017, 1 invoice totaling $ Approved for payment, motion carried with Alderman Aldridge, Alderman Collins, Alderman Dickerson, Alderman Earhart, Alderwoman Hamilton and Alderwoman Henderson voting in favor and with Alderman Wallace being recused.