SAINT JOHN BOARD OF POLICE COMMISSIONERS MINUTES OPEN SESSION NOVEMBER 6, 2012, - 5:45 P.M. 8 TH FLOOR BOARDROOM - CITY HALL

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1 SAINT JOHN BOARD OF POLICE COMMISSIONERS MINUTES OPEN SESSION NOVEMBER 6, 2012, - 5:45 P.M. 8 TH FLOOR BOARDROOM - CITY HALL PRESENT Commissioners Christopher Waldschutz, Chairman Jonathan Franklin, Secretary Mel Norton Greg Norton Karen Keiller Staff Chief Bill Reid Deputy Chief Bruce Connell Bill Todd, Chief Administrative Officer Marven Corscadden, Director of Human Resources & Finance Inspector Dave Parks, Patrol Services Inspector Glen McCloskey, Criminal Investigations Division Jackie Ferrar, Recording Secretary Absent Mary-Eileen O'Brien Timothy Christie Brian Malone Inspector Cy Thompson Mr. Glen Fillmore, Junior Police Cadets Brooke Desmond and Mike Daley entered the meeting as well as Charlene Hayes and Dan Fowlie. 1. Call To Order Chairman Waldschutz called the meeting to order at 5:45 p.m. and welcomed everyone. Chief Reid spoke regarding the Community Ball held on October 13, 2012 and the Police Force's desire to provide funding to two organizations that they support - the Junior Police Academy and the Canadian Cancer Society. He expressed great pleasure informing everyone that the Ball raised the total amount of $25,000. Mr. Glen Fillmore and Junior Police Cadets Brooke Desmond and Mike Daley, accepted a cheque in the amount of $5,000, on behalf of the Junior Police Academy from Chief Reid. Mr. Dan Fowlie accepted a cheque in the amount of $20,000 on behalf of the Canadian Cancer Society from Chief Reid. The meeting paused briefly while all the recipients withdrew.

2 Page 2 Chairman Waldschutz spoke regarding the YMCA Peace week, 3 rd week of November, informing everyone that Peace Medallions are awarded by the YMCA to remarkable individuals or groups who, without special resources, status, wealth or position, have demonstrated a commitment to building peace within their community or in communities elsewhere in the world. Chairman Waldschutz expressed pleasure advising that Cst. Don Metcalfe is this year's recipient who has worked tirelessly targeting bullying in the Crescent Valley and at Hazen White-St. Francis School. Chairman Waldschutz also advised that Big Brothers Big Sisters will be recognizing the Saint John Police Force's Kid's 'N' Kops Program at their Big Night Out on November 15 th at the Delta Brunswick. Chairman Waldschutz acknowledged Mr. Todd, who will be retiring on December 28 th and expressed thanks on behalf of the Board for his many years of outstanding service to the Saint John Police Force and the City of Saint John. Chief Reid recognized Mr. Todd for his wealth of knowledge and expertise that he has provided to the Force through the various projects which he has undertaken, the most recent being the development of ONE Peel Plaza. On behalf of all members of the Police Force, Chief Reid expressed his thanks to Mr. Todd for everything that he has done. Commissioner M. Norton also extended thanks to Mr. Todd on behalf of Common Council for serving the citizens of Saint John. A brief discussion followed regarding the Board's Christmas dinner. Acknowledging the financial state of the organization, Chairman Waldschutz stated that a tentative arrangement has been made with the Delta to provide a dinner at the Board's December 4 th meeting. He noted the cost would be lower as opposed to going out for a dinner, and asked for the Board's comments on having a dinner and cake at the December 4 th meeting. It was suggested by Commissioners Franklin, M. Norton and G. Norton that just the regular meal be held. Commissioner M. Norton stated that he would purchase cupcakes for the Board meeting rather than have a cake. Mrs. Ferrar was asked to cancel the arrangements made with the Delta. 2. Approval of Minutes 2.1 Minutes of October 2, 2012 Seconded by Commissioner G. Norton RESOLVED that the minutes for the October 2, 2012 Open Session meeting of the Saint John Board of Police Commissioners, be approved. (O ) 3. Adoption of Agenda Seconded by Commissioner Keiller RESOLVED that the agenda for the Saint John Board of Police Commissioners meeting, be approved. (O )

3 Page 3 4. Disclosure of Conflict of Interest 4.1 Declaration of members in conflict of interest with any item on the agenda 5. Consent Agenda 5.1 That the letter advising of a resolution passed by Council - re Skills Matrix and Citizen Online Crime Reporting, be received and filed. 5.2 That the letter advising of a resolution passed by Council - Saint John Police Force - August 2012 Financial Results, be received and filed. Seconded by Commissioner M. Norton RESOLVED that the recommendation set out for each consent agenda item respectively, be adopted. (O ) 6. Delegations/Presentations 7. Committee Reports 8. Consideration of issues Separated from Consent Agenda 9. General Correspondence 9.1 Internal Monthly Report Chief Reid reported that during the month of October there were no complaints, four complimentary correspondences and no grievances. Seconded by Commissioner M. Norton RESOLVED that the Internal Monthly Report for the period October 3-31, 2012, be received and filed. (O )

4 Page CAPB - Research Project/Opportunities to Support and Partner Consideration was given to correspondence relating to a research initiative that the Canadian Association of Police Boards has agreed to support and are currently seeking funding from the Social Sciences and Humanities Research Council. Commissioner Franklin expressed the opinion that this could be a very useful study in the sense that it talks about the economics of policing, how do we know when we have good policing and how do we know when we have our costs in line. He explained that the CAPB is asking for a letter of support, or a police agency can offer to be one of four agencies that actively participates in the research. During the discussion Commissioner Franklin recommended that we agree to do this, but we must first gain a better understanding of what is involved and the level of resources that would be required. He expressed concern in that he would not want to burden the members of the Force with this task in addition to their current commitments. Commissioner G. Norton spoke in support of action research but questioned the timing of this endeavour with the move to ONE Peel Plaza and the impact this could have on the day to day operations of the Police Force. Commissioner M. Norton stated he had similar concerns with respect to the impact on the day to day operations of the Force. Chief Reid stated that they are currently involved in several research projects and spoke in support of participating in the project. He stated that he would like to have the Police Force's name submitted as soon as possible, to which Commissioner Franklin offered to draft a letter advising that the Saint John Police Force is interested in participating, but would like further details as to the amount of involvement. 9.3 Confirmation of Resolution from October 3, 2012 Electronic Vote Seconded by Commissioner G. Norton RESOLVED that the Saint John Board of Police Commissioners acknowledge and confirm the following resolution adopted by way of an electronic vote on October 3, (O ) "RESOLVED that the Board Appoint James LeMesurier as the Chief Negotiator and, Grant the negotiating team the authority to negotiate on behalf of the Board." 9.4 Request for Proposal to Host CAPB 2015 Consideration was given to a Request for Proposals from the Canadian Association of Police Boards to host the 2015 Annual Conference. Proposals are due either electronically or hard copy by February 28, A brief discussion ensued with Commissioner Franklin advising that this conference was held in Saint John in 2010, and advised that subsequent to this people are still commenting on how useful this conference was. He explained that there would be a $30,000 outlay, pointing out that this conference could result in boosting the local economy.

5 Page 5 Commissioner Franklin recommended that we submit an RFP to Host the Conference in Chairman Waldschutz also spoke in favour of hosting the Conference. On motion of Commissioner G. Norton Seconded by Commissioner Franklin RESOLVED that the Saint John Board of Police Commissioners submit an RFP for Hosting the CAPB 2015 Conference. (O ) 10. Adjournment The meeting adjourned at 6:25 p.m. Chairman Secretary