Fourth Lead Author Meeting

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climate change, sustainable development, and efforts to eradicate poverty Fourth Lead Author Meeting Gaborone, Botswana 9-13 April 2018 WGI Technical Support

1 Working Group I (WGI) - The Physical Science Basis Global warming of 1.5 C An IPCC Special Report on the impacts of global warming of 1.5 C above pre-industrial levels and related global greenhouse gas emission pathways, in the context of strengthening the global response to the threat of climate change, sustainable development, and efforts to eradicate poverty Fourth Lead Author Meeting Gaborone, Botswana 9-13 April 2018 WGI Technical Support Unit c/o Université Paris Saclay Immeuble Discovery Route de l Orme des Merisiers Saint-Aubin France +33 (0) tsu@ipcc-wg1.universite-paris-saclay.fr

3 Global warming of 1.5 C An IPCC Special Report on the impacts of global warming of 1.5 C above pre-industrial levels and related global greenhouse gas emission pathways, in the context of strengthening the global response to the threat of climate change, sustainable development, and efforts to eradicate poverty Fourth Lead Author Meeting CONTENT INTRODUCTION PROVISIONAL AGENDA PRACTICAL DETAILS Room assignment Practical information PARTICIPANTS RESOURCES Expert and Government Review of the SOD: Instructions to Authors Expert and Government Review of the SOD: Figures SR1.5 SOD page distribution

5 INTRODUCTION

5 C above pre-industrial levels and related global greenhouse gas

response to the threat of climate change, sustainable development,

AND INTRODUCTION On behalf of the IPCC Working Groups I, II and III,

5 Fourth Lead Author Meeting (LAM4) in Gaborone, Botswana, which is

Environment Natural Resources Conservation and Tourism, the National

Services and the Botswana Global Environmental Change Committee

Since the Third Lead Author Meeting held last October in Malmö,

5 have been undertaken with the preparation of the Second Order

the review comments and the final draft of the chapters, and to

The Review Editors will be present to assist the Authors in their

appropriately and to advise Authors on how to handle contentious or

7 Global warming of 1.5 C An IPCC Special Report on the impacts of global warming of 1.5 C above pre-industrial levels and related global greenhouse gas emission pathways, in the context of strengthening the global response to the threat of climate change, sustainable development, and efforts to eradicate poverty Fourth Lead Author Meeting WELCOME AND INTRODUCTION On behalf of the IPCC Working Groups I, II and III, we are delighted to welcome you to the SR1.5 Fourth Lead Author Meeting (LAM4) in Gaborone, Botswana, which is hosted by the government of Botswana, through the Ministry of Environment Natural Resources Conservation and Tourism, the National Climate Change Committee (NCCC) in the Department of Meteorological Services and the Botswana Global Environmental Change Committee (BGCC) at the University of Botswana. Since the Third Lead Author Meeting held last October in Malmö, Sweden, important steps towards the development of the SR1.5 have been undertaken with the preparation of the Second Order Draft (SOD) of the Report and the First Order Draft of the Summary for Policymakers (SPM). The formal review by experts and governments has resulted in a total of comments. The LAM4 will be an important opportunity for the Authors to work on the review comments and the final draft of the chapters, and to discuss the preparation of the Second Order Draft of the SPM. The Review Editors will be present to assist the Authors in their task; their role is to ensure that the review comments are addressed appropriately and to advise Authors on how to handle contentious or controversial issues arising from the comments. Co-Chairs, Bureau members and IPCC Vice Chairs will also be attending to support the Authors in their work. We are pleased to welcome you all to the SR1.5 Fourth Lead Author Meeting and look forward to working with you here in Gaborone. Thank you in advance for your fruitful contribution.

9 PROVISIONAL AGENDA

11 Global warming of 1.5 C An IPCC Special Report on the impacts of global warming of 1.5 C above pre-industrial levels and related global greenhouse gas emission pathways, in the context of strengthening the global response to the threat of climate change, sustainable development, and efforts to eradicate poverty Fourth Lead Author Meeting Gaborone, Botswana. PROVISIONAL AGENDA Saturday 7 April 2018 All day Registration with hotel check in (Hotel Avani) Sunday 8 April :30 Departure for the outreach event (for participants who registered) 14:00 Departure for the sightseeing tour (for participants who registered) 17:30 Co-Chairs and TSU preparatory meeting (Avani Hotel Room details TBC) TBC Co-Chairs, Vice-Chairs and TSU Dinner

12 Monday 9 April :30 Bus to conference venue for participants attending CLA/Co-Chair meeting 8:30 Bus to conference for all other participants 08:00-09:00 CLA and Co-Chairs Meeting 1 (Room Admin 1 Mezzanine) 09:00-10:00 Opening Ceremony (Plenary Room Ground Floor) 10:00-10:30 Press Briefing (Plenary Room Ground Floor) 10:00-10:30 Break (Break area - Ground Floor) 10:30-12:30 Plenary Session I (Plenary Room Ground Floor) Introduction to the LAM4 and SPM Discussion 12:30-14:00 Lunch (Break area Ground Floor) 14:00-16:00 Chapter Sessions 16:00-16:30 Break (Break area - Ground Floor) 16:30-18:00 Chapter Sessions 18:00 Adjourn 18:00 Buses back to Avani Hotel

13 Tuesday 10 April :30 Bus to conference venue for participants attending CLA/Co-Chair meeting 8:30 Bus to conference for all other participants 08:00-09:00 CLA and Co-Chairs Meeting 2 (Room Admin 1 - Mezzanine) 09:00-10:30 Cross-Cutting Sessions 10:30-11:00 Break (Break area - Ground Floor) 11:00-12:30 Cross-Cutting Sessions 12:30-14:00 Lunch (Break area Ground Floor) 14:00-15:45 Chapter Sessions 15:45 Adjourn 15:45 Buses for Mokolodi Nature Reserve for game drive and bush dinner After dinner Buses back to Avani Hotel

14 Wednesday 11 April :30 Bus to conference venue for participants attending CLA/Co-Chair meeting 8:30 Bus to conference for all other participants 08:00-09:00 CLA and Co-Chairs Meeting 3 (Room Admin 1 - Mezzanine) 09:00-10:30 Plenary Session II / Break Out Group Sessions on SPM sections 10:30-11:00 Break (Break area - Ground Floor) 11:00-12:30 Plenary Session II / Break Out Group Sessions on SPM sections 12:30-14:00 Lunch (Break area Ground Floor) 14:00-15:30 Chapter Sessions 15:30-16:00 Break (Break area - Ground Floor) 16:00-18:00 Chapter Sessions 18:00 Adjourn 18:30 Public Event on UB Campus Details to be confirmed After event Buses back to Avani Hotel

15 Thursday 12 April :30 Bus to conference venue for participants attending CLA/Co-Chair meeting 8:30 Bus to conference for all other participants 08:00-09:00 CLA and Co-Chairs Meeting 4 (Room Admin 1 - Mezzanine) 09:00-10:30 Chapter Sessions 10:30-11:00 Break (Break area - Ground Floor) 11:00-12:30 Chapter Sessions 12:30-14:00 Lunch (Break area Ground Floor) 14:00-15:30 Chapter Sessions 15:30-16:00 Break (Break area - Ground Floor) 16:00-18:00 Chapter Sessions 18:00 Adjourn 18:00 Buses back to Avani Hotel

16 Friday 13 April morning 7:30 Bus to conference venue for participants attending CLA/Co-Chair meeting 8:30 Bus to conference for all other participants 08:00-09:00 CLA and Co-Chairs Meeting 5 (Room Admin 1 - Mezzanine) 9:00-11:00 Plenary Session III (Plenary Room Ground Floor) Status of chapter preparations and conclusions on the SPM preparation Next steps and closing remarks 11:00-11:30 Break (Break area - Ground Floor) 11:30-13:00 Chapter Sessions 13:00-14:00 Lunch (Break area Ground Floor) 14:00 Adjourn End of LAM4 14:00 Buses to Avani Hotel Friday 13 April 2018 afternoon SPM Meeting (Co-Chairs CLAs TSUs) in Conference Venue 14:00-16:00 SPM meeting (Room Admin 1 - Mezzanine) 16:00-16:30 Break (Break area Ground Floor) 16:30-18:30 SPM meeting continued (Room Admin 1 - Mezzanine) 18:30 Adjourn 18:30 Bus back to Avani Hotel

17 Saturday 14 April 2018 morning SPM Meeting (Co-Chairs CLAs TSUs) in Avani Hotel 9:00-10:30 SPM meeting (Avani Hotel) 10:30-11:00 Break 11:00-13:00 SPM meeting continued (Avani Hotel) 13:00 Adjourn - End of SPM Meeting

19 PRACTICAL DETAILS Room Assignment Map of venue Practical information

21 Global warming of 1.5 C An IPCC Special Report on the impacts of global warming of 1.5 C above pre-industrial levels and related global greenhouse gas emission pathways, in the context of strengthening the global response to the threat of climate change, sustainable development, and efforts to eradicate poverty Fourth Lead Author Meeting ROOM ASSIGNMENT Activity Room name Floor Plenary Auditorium Ground Chapter 1 meetings Video meeting room 5 Ground Chapter 2 meetings Meeting room 4 Ground Chapter 3 meetings Meeting room 3 Ground Chapter 4 meetings Meeting room 2 Ground Chapter 5 meetings Meeting room 1 Ground Cross chapter meetings (1) Admin 1 Mezzanine Cross chapter meetings (2) Admin 2 Mezzanine Cross chapter meetings (3) Admin (next to main entrance) Ground CLA / Co Chair meetings Admin 1 Mezzanine SPM Meeting (Friday PM) Admin 1 Mezzanine SPM Meeting (Saturday AM) Hotel Avani Hotel Avani Press briefing Auditorium Ground Coffee breaks and lunches Restaurant/outside break area Ground Conference call room Admin 4 Mezzanine Help desk Main entrance Ground TSU offices 19 a, b, c Ground Co Chair office Admin 3 Mezzanine Vice Chair meeting offices 20 a, b, c Ground

23 UB CONFERENCE CENTRE GROUND FLOOR Chapter 5 Chapter 4 Chapter 3 Chapter 2 Stairs Chapter 1 to Mezzanine Rest rooms TSU office Vice Ch. office TSU TSU office office Vice Ch. office Outside non covered break area Help desk Plenary Room Cross Chapter 3 Outside covered break area Main entrance Restaurant

24 UB CONFERENCE CENTRE MEZZANINE Stairs from Ground Fl. Storage Bridge Upper Gallery Conf. Call Room CLAs-Co Chair meetings & Cross Chapter 1 Cross Chapter 2 Bridge Co-Chair Office

25 Global warming of 1.5 C An IPCC Special Report on the impacts of global warming of 1.5 C above pre-industrial levels and related global greenhouse gas emission pathways, in the context of strengthening the global response to the threat of climate change, sustainable development, and efforts to eradicate poverty Fourth Lead Author Meeting PRACTICAL INFORMATION Registration Registration to the meeting will be made directly in the Avani hotel. When checking in, you will receive your badge along with your Participant kit. If you are staying in a different hotel, your badge and Participant kit will be available in the Help desk of the conference venue on Monday morning before the meeting starts. Help Desk A help desk, located in the main entrance of the Conference Centre, will be available during coffee breaks, break out group sessions and in the morning before the meetings start. Do not hesitate to visit us for any logistical or technical assistance. Lunches and coffee breaks Lunches will be kindly provided by our hosts on each day from Monday through Friday. They will be served in the break area located on the ground floor. Coffee breaks (one in the morning and one in the afternoon) will also be available in the break area. Tea, coffee and water will be available all day long. Commodities Wifi Wifi is available in the Conference Centre and in Avani Hotel. Sightseeing Two bus tours in Gaborone are kindly organized by the local host. Package 1 (for registered participants only) Sunday 8 April 14h00-16h00: Bus will depart from Avani Hotel at 2.00 pm. The tour will include the National Museum and Art Gallery, the Three Chiefs and the Botanical Garden. Return back to Avani Hotel scheduled around 4.00 pm.

26 Package 2 Friday 13 April 14h00-16h00: The tour will include the National Museum and Art Gallery, the Three Chiefs and Botswana Craft. Registration for this tour will be available during LAM4. Transportation from and to the hotel Transportation from and back to Avani hotel will be kindly provided on a daily basis by our hosts. There will be two departures each day from Avani hotel to the Conference Centre: the first one for CLAs, Co-Chairs and TSU members attending the CLA-Co Chair meetings and the second one, later, for the other participants. Below the schedules for transportation. Please make sure you are on time. Date From To Departure Time Monday 9 April Avani Hotel UB Conference Centre 7h30 8h30 Participants Co Chairs and CLAs (8h00 meeting) All other participants UB Conference Centre Avani Hotel 18h00 All participants Tuesday 10 April Avani Hotel UB Conference Centre 7h30 8h30 Co Chairs and CLAs (8h00 meeting) All other participants UB Conference Centre Mokolodi Game Reserve Mokolodi Game Reserve Avani Hotel 15h45 After diner All participants All participants Wednesday 11 April Avani Hotel UB Conference Centre 7h30 8h30 Co Chairs and CLAs (8h00 meeting) All other participants Thursday 12 April UB Conference Centre UB Campus Avani Hotel UB Campus Avani Hotel UB Conference Centre 18h00 After event 7h30 8h30 All participants All participants Co Chairs and CLAs (8h00 meeting) All other participants UB Conference Centre Avani Hotel 18h00 All participants Friday 13 April Avani Hotel UB Conference Centre 7h30 8h30 Co Chairs and CLAs (8h00 meeting) All other participants UB Conference Centre UB Conference Centre Avani Hotel Avani Hotel 14h00 18h00 All participants except SPM meeting participants SPM meeting participants Events Sunday 8 April afternoon: outreach event (for registered participants only) Strengthening response to climate change in rural communities This outreach event will take place in Ramotswa Kgotla with the objective to express and discuss, in a less technical language, the various aspects of climate change (from physical to social aspects). Dress Code Smart-respectful, comfortable with sun screen, hat, sunglasses and mosquito repellent.

27 Participants Kgosi and her Heads of wards; the District Commissioner and Council Secretary, Community; IPCC scientists; members of Botswana Global Environmental Change Committee and members of the Botswana National Climate Change Committee; Leaders of Community based initiatives e.g. Farmers Association, Disaster management committee, Teachers and selected students; Staff from medical field; Village Development Committee; Cultural groups, Traditional doctors/herbalists, Crime Prevention, Youth Groups; NGOs etc Provisional agenda 10:30 Depart Gaborone via the Lion s Park 12:00 Arrive Ramotswa Kgotla - Greetings and light lunch 14:00 Knowledge Exchange begins under the theme How can rural communities minimize the risks of climate change and maximize benefits from any emerging opportunities? 14:00 Kgosi Mosadi Seboko- welcome remarks and history of the Balete people 14:15 Mr Temane, District Commissioner Rural governance 14:25 Kgosana Tsimako -Climate Change Challenges in Ramotswa 14:45 IPCC Representative: Role of IPCC, its process and the 1.5 report; contextualizing the reported Climate Change challenges and identifying key messages from previous speaker 15:00 Break into groups each with IPCC person/s to address: Minimizing risks of Climate Change and maximizing emerging benefits in rural areas. 15:40 Reporting each group finding and open discussions 16:25 Closing Remarks 17:30 Arrival in Avani Hotel Tuesday 10 April evening: reception (for all LAM4 participants) Game drive and bush diner at Mokolodi Nature Reserve The University of Botswana and the Ministry of Environment Natural Resource Conservation and Tourism kindly invite all LAM4 participants to a game drive and a bush diner at Mokolodi Nature Reserve located close to Gaborone. The Reserve is home to a variety of mammals, including some rare and endangered species, and a diverse array of reptile, amphibian and bird species. Dinner will be held next to a lake that is home to crocodiles and hippos. Conservation and Education are both at the core of the Reserve's existence. Learn more about the Reserve here: In order to avoid traffic, departure from the Conference Centre directly to the Reserve is scheduled at 15:45. Since we will not be going back to the hotel before the reception, a secured space will be organized in the conference venue to leave bags and laptops. It will be possible to pick up the goods left in the venue on the way back to the hotel. Regarding the bush game drive, it is recommended to dress in Safari colours (Khakhi/Green/Camouflage etc.) and to not wear bright colours as white or red. It is also encouraged to wear long sleeves for mosquitos and use repellant. Sunscreen is optional since it will be evening. Wednesday 11 April evening: outreach event in UB campus Details to be announced.

31 PARTICIPANTS

37 RESOURCES Expert and Government Review of the SOD: Instructions to Authors Expert and Government review of the SOD: Figures SR1.5 SOD page distribution

39 Global warming of 1.5 C An IPCC Special Report on the impacts of global warming of 1.5 C above pre-industrial levels and related global greenhouse gas emission pathways, in the context of strengthening the global response to the threat of climate change, sustainable development, and efforts to eradicate poverty Response to Expert and Government Review: Instructions to Authors The chapter writing teams must consider all expert and government review comments and record their agreed responses. Coordinating Lead Authors may wish to organize discussions of general comments, and ones with broad implications for the chapter, among the whole author team. Responsibilities for responding to specific comments may be allocated to appropriate authors within the team, but all recorded responses will be taken to represent agreement of the team as a whole. Responses should be brief, address all issues raised in a particular review comment, and any action taken in response to the comment should be unambiguous. A few examples of common responses are given below. These examples are provided as a resource in support of the editorial process and are not intended to be exhaustive of all possible responses. Examples provided are optional and are not intended to be used as a default. For many comments, chapter teams will need to elaborate on the examples to provide a complete response. Examples of common responses: Noted This response will be used only in case of remarks, where no text revision is required Editorial copyedit to be completed prior to publication This response may be used, e.g., in the case of typographical, grammatical, stylistic suggestions Taken into account This response will require additional notation; some examples include: Taken into account - combined with other comment Taken into account - covered in Section X.X Taken into account - text revised [with additional explanation] Accepted This response may or may not require additional explanation; some examples include: Accepted text revised (e.g., in the case of minor modifications) Accepted [with additional explanation] (e.g., where more substantive modifications are required in response to the comments) In some cases it will be necessary to state how the changes to the draft differ from those suggested by the reviewer.

40 Rejected This response always requires an explanation. The reasons for rejection must be explicit; some examples include: Rejected - beyond the mandate of [WGI with additional explanation] (e.g., refers to adaption, economics, mitigation) Rejected - outside the scope of the chapter [with additional explanation] (e.g., topic covered in Chapter X) Rejected - not supported by the peer-reviewed published literature Rejected no scientific evidence/publication provided to support changes suggested by the reviewer Rejected [with additional explanation/scientific reasoning] Not Applicable This response may be used when a chapter has been shortened/edited so that the subject of the revirew comment is no longer part of the chapter: Not Applicable - [section] no longer included in the chapter

41 FEEDBACK ON SR1.5 SOD REVIEW COMMENTS Total of comments received: All Comments Focal points comments Chapter # of Reviewers # of comments # of 'substance' comments % of 'substance' comments # of reviewers Focal points reviewers as % of all reviewers # of comments # of focal point 'substance' comments % of focal point 'substance' comments SPM Chapter Chapter Chapter Chapter Chapter Entire Report

43 SR1.5 SOD PAGE DISTRIBUTION # of words Ch1 Ch2 Ch3 Ch4 Ch5 Exec Summary Section Chapter Boxes Cross-Chap Boxes Not included in chapter length FAQs TOTAL # IPCC pages 25,5 50,9 87,0 53,4 39,3 page limits over by 10,5 10,9 27,0 3,4 19,3 x-chapter boxes # IPCC pages 21,8 page limits 20,0 over by 1,8

Sunday, 22 October Monday, 23 October 2017

Sunday, 22 October Monday, 23 October 2017 Sunday, 22 October 2017 17:30 Co-Chairs and TSU preparatory meeting (Malmömässan Room Roméo First Floor) 19:00 Co-Chairs, Vice-Chairs and TSU Dinner (location TBC) Monday, 23 October 2017 08:00-09:00 CLA