BEST PRACTICES USER MANUAL DATA QUALITY PROJECT

Transcription

1 BEST PRACTICES USER MANUAL FOR DATA ENTRY INTO COUNTY CRIMINAL JUSTICE RECORDS SYSTEMS DATA QUALITY PROJECT FEBRUARY 2011 V 4.0

2 TOOLKIT VERSION HISTORY 4.0 2/1/11 Religion table update to include PA values /01/10 Country code updated in Place of Birth table to reflect 3 digit country code per NIEM 2.0 and JNET standards. Supervision type updated to reflect D status. 2.2 Previous

3 TABLE OF CONTENTS ALPHABETICAL LISTING OF DATA ELEMENTS... iii INTRODUCTION NAME FIELDS... 2 PREFIX... 2 SURNAME (LAST NAME)... 2 GIVEN NAME (FIRST NAME)... 2 MIDDLE NAME... 3 MAIDEN NAME... 3 SUFFIX... 4 ALIAS LAST NAME... 4 ALIAS FIRST NAME... 4 ALIAS MIDDLE NAME... 5 NICKNAME BIRTHDATE FIELD... 5 BIRTH DATE EYE COLOR FIELD... 6 EYE COLOR HAIR COLOR FIELD... 6 HAIR COLOR HEIGHT FIELD... 7 HEIGHT WEIGHT FIELD... 7 WEIGHT RACE FIELD... 8 RACE ETHNICITY FIELD... 8 ETHNICITY SEX FIELD... 9 SEX RELIGION FIELD... 9 RELIGION STATE FINGERPRINT IDENTIFICATION (SID) FIELD STATE FINGERPRINT IDENTIFICATION (SID) CHARGE TRACKING NUMBER (OTN) FIELD CHARGE TRACKING IDENTIFICATION (OFFENSE TRACKING NUMBER / OTN) * SOCIAL SECURITY NUMBER FIELDS SOCIAL SECURITY NUMBER (SSN) ALIAS SSN UNITED STATES CITIZEN INDICATOR FIELD U.S. CITIZEN INDICATOR ADDRESS FIELDS ADDRESS TYPE ADDRESS LINE 1 (BUILDING/APARTMENT/UNIT) ADDRESS LINE 2 (STREET) CITY NAME STATE CODE POSTAL CODE (ZIP CODE) POSTAL EXTENSION CODE (ZIP CODE EXTENSION) BOOKING DOCUMENT CONTROL IDENTIFICATION NUMBER FIELD BOOKING DOCUMENT CONTROL IDENTIFICATION NUMBER (PIN) CONVICTION COURT FIELD CONVICTION COURT NAME CONFINEMENT LOCATION NAME FIELD CONFINEMENT LOCATION NAME (CORRECTIONAL FACILITY) i

4 19. OFFENSE TRACKING NUMBER FIELD OFFENSE TRACKING NUMBER (OTN) / CHARGE TRACKING IDENTIFICATION CHARGE INFORMATION FIELDS CHARGE SEQUENCE ID CHARGE STATUTE TITLE CHARGE STATUTE SECTION CHARGE STATUTE SUBSECTION CHARGE DEGREE CHARGE SEVERITY LEVEL CHARGE GRADE CHARGE APPLICABILITY TEXT (INCOHATE CHARGE) CASE DOCKET ID FIELD CASE DOCKET ID JUDGE OFFICAL TYPE FIELD JUDGE OFFICIAL TYPE PRESENTENCE INVESTIGATION INDICATOR FIELD PRESENTENCE INVESTIGATION INDICATOR (PSI) SENTENCE INFORMATION FIELDS SENTENCE DATE SENTENCE EFFECTIVE DATE SENTENCE TERM MINIMUM SENTENCE TERM MAXIMUM CONDITIONAL RELEASE PROJECTED DATE (MINIMUM RELEASE DATE) SENTENCE EXPIRATION DATE (MAXIMUM RELEASE DATE) DETAINER INFORMATION FIELDS DETAINER STATUS ARREST APPREHENSION DETENTION ORDER (DETAINER / WARRANT) SUPERVISION INFORMATION FIELDS COURT ORDER SUPERVISING AGENCY NAME SUPERVISION TYPE SUPERVISION PERSON STATUS DATE OF ADDITION TO SUPERVISION WEAPON FIELD WEAPON PLACE OF BIRTH FIELD BIRTH PLACE (PERSON NATIONALITY / COUNTRY OF BIRTH) SPECIAL THANKS AND END NOTES ii

5 ALPHABETICAL LISTING OF DATA ELEMENTS A ADDRESS LINE 1 (BUILDING/APARTMENT/UNIT).. 12 ADDRESS LINE 2 (STREET). 12 ADDRESS TYPE.. 12 ALIAS FIRST NAME. 4 ALIAS LAST NAME.. 4 ALIAS MIDDLE NAME. 4 ALIAS SSN. 11 ARREST APPREHENSION DETENTION ORDER (DETAINER / WARRANT). 27 B BIRTH DATE. 5 BIRTH PLACE (PERSON NATIONALITY / COUNTRY OF BIRTH) 32 BOOKING DOCUMENT CONTROL IDENTIFICATION NUMBER (PIN) 15 BUILDING/APARTMENT/UNIT (ADDRESS LINE 1).. 12 C CASE DOCKET ID 25 CHARGE APPLICABILITY TEXT (INCOHATE CHARGE) 24 CHARGE DEGREE.. 23 CHARGE GRADE. 24 CHARGE SEQUENCE ID 21 CHARGE SEVERITY LEVEL.. 23 CHARGE STATUTE SECTION.. 22 CHARGE STATUTE SUBSECTION.. 22 CHARGE STATUTE TITLE. 22 CHARGE TRACKING IDENTIFICATION (OFFENSE TRACKING NUMBER / OTN) CITY NAME 13 CORRECTIONAL FACILITY (CONFINEMENT LOCATION NAME) 18 CONDITIONAL RELEASE PROJECTED DATE (MINIMUM RELEASE DATE) 27 CONFINEMENT LOCATION NAME (CORRECTIONAL FACILITY) 18 CONVICTION COURT NAME 16 COUNTRY OF BIRTH (BIRTH PLACE / PERSON NATIONALITY) 32 COURT ORDER SUPERVISING AGENCY NAME 28 D DATE OF ADDITION TO SUPERVISION. 31 DETAINER / WARRANT (ARREST APPREHENSION DETENTION ORDER). 27 DETAINER STATUS 27 E ETHNICITY 8 EYE COLOR.. 6 iii

6 F FIRST NAME (GIVEN NAME) 2 G GIVEN NAME (FIRST NAME) 2 H HAIR COLOR 6 HEIGHT.. 7 I INCOHATE CHARGE (CHARGE APPLICABILITY TEXT) 24 JKL JUDGE OFFICIAL TYPE. 25 M MAIDEN NAME. 3 MAXIMUM RELEASE DATE (SENTENCE EXPIRATION DATE) 27 MIDDLE NAME. 3 MINIMUM RELEASE DATE (CONDITIONAL RELEASE PROJECTED DATE) 27 N NATIONALITY (BIRTH PLACE / COUNTRY OF BIRTH) 32 NICKNAME 5 O OFFENSE TRACKING NUMBER (OTN) / CHARGE TRACKING IDENTIFICATION OTN (CHARGE TRACKING IDENTIFICATION / OFFENSE TRACKING NUMBER) PQ PERSON NATIONALITY (BIRTH PLACE / COUNTRY OF BIRTH) 32 PIN (BOOKING DOCUMENT CONTROL IDENTIFICATION NUMBER) 15 POSTAL CODE (ZIP CODE).. 14 POSTAL EXTENSION CODE (ZIP CODE EXTENSION). 15 PREFIX... 2 PRESENTENCE INVESTIGATION INDICATOR (PSI).. 25 R RACE.. 8 RELIGION.. 9 S SENTENCE DATE 26 SENTENCE EFFECTIVE DATE. 26 iv

7 SENTENCE EXPIRATION DATE (MAXIMUM RELEASE DATE) 27 SENTENCE TERM MAXIMUM.. 26 SENTENCE TERM MINIMUM 26 SEX. 9 SOCIAL SECURITY NUMBER (SSN) STATE CODE 13 STATE FINGERPRINT IDENTIFICATION (SID). 10 STREET (ADDRESS LINE 2). 13 SUFFIX... 4 SUPERVISION PERSON STATUS SUPERVISION TYPE.. 30 SURNAME (LAST NAME)... 2 TUV U.S. CITIZEN INDICATOR.. 11 W WARRANT / DETAINER (ARREST APPREHENSION DETENTION ORDER). 27 WEAPON 31 WEIGHT. 7 XYZ ZIP CODE (POSTAL CODE).. 14 ZIP CODE EXTENSION (ZIP + 4 / POSTAL EXTENSION CODE). 15 v

8 INTRODUCTION The County Commissioners Association of Pennsylvania (CCAP), in conjunction with the County Chief Adult Probation and Parole Officers Association and the Pennsylvania District Attorneys Institute, received grant funding to improve the quality of information collected within the local criminal justice record keeping system. The grant provides for CCAP to develop a method for Pennsylvania to improve the quality of information collected within the local criminal justice automated records systems. This Best Practices User Manual for Data Entry into County Criminal Justice Records Systems has been developed as part of this grant and is based on the National Information Exchange Model (NIEM) version 2.0. The NIEM is the result of a collaborative effort by the justice and homeland security domains to produce a set of common, consistent and well-defined data elements to be used for data exchange. NIEM was designed to be used as a consistent baseline for exchanging information within and across local, state, federal and tribal agencies. Through consulting with Pennsylvania county and state criminal justice subject matter experts, the data elements listed within this manual were determined to be the critical core set of data elements common across these agencies. This manual is intended to provide the criminal justice practitioner with a reference guide to entering this information in a standard and consistent manner, ultimately improving the quality of information within the local records management system. It is anticipated that counties involved with standardizing the information entered into their local records management systems, following the NIEM guidelines, will benefit through: 1. INCREASED REPORTING ACCURACY: The more consistently, accurately and more standardized the data entered within records management system(s), the more meaningful the reports will be for county administrators. Effective management and planning can only be achieved with accurate reports. 2. IMPROVED ELECTRONIC REPORTING: Counties are increasingly being required to electronically report and to transfer criminal justice information. However, the ability to successfully transfer meaningful and accurate information is hindered by differences in how and what data is entered in the records management systems. 3. STANDARDS-BASED INFORMATION SHARING: Standards-based information sharing can also mean quicker access to and better understanding of data that crosses system, agency and jurisdiction borders. This means that individuals will not have to reenter the same data multiple times, delay critical decisions for lack of data or take action based on inaccurate or incomplete information. 4. IMPROVED PUBLIC SAFETY: Timely access to quality information enables better decision making, which can easily translate into saving lives. Getting the right information to the right people all of the time means that officials will be properly equipped to make informed decisions in planning for, preventing or responding to criminal incidents and day-to-day operations. 5. IMPROVED GOVERNMENT EFFECTIVENESS: The ability of government personnel to effectively serve the public and to deliver positive outcomes, hinges on the availability of appropriate and accurate information. Access to such information ensures that decisions are made and assistance provided as quickly as possible. Additional information regarding the Data Quality Grant, a pdf version of this document, and a searchable data repository can be obtained on CCAP s website at the following address: Additional information regarding the National Information Exchange Model (NIEM) can be found at 1

9 1. NAME FIELDS PREFIX A title or honorific used by a person. CODE PREFIX CAPT CAPTAIN DR DOCTOR GENERAL GENERAL JUDGE JUDGE LT LIEUTENANT MISS MISS MR MISTER MRS MRS MS MS PROF PROFESSOR REV REVERAND No punctuation is to be used Comment: The above list is not necessarily a complete list of prefixes. SURNAME (LAST NAME) A last name or family name of a person. Best Practice: Example: SMITH, MCKEE, OHARE, SMITH-JONES 1. Complete names should be used if available; and thus, abbreviations for the name should not be used. 2. Punctuation and Spaces: Hyphens are the only form of punctuation to be included when entering the Surname (last name). That is, apostrophes and other forms of punctuation or special characters should be eliminated. Do not include any spaces in the Surname (last name). GIVEN NAME (FIRST NAME) A first name of a person. BEST PRACTICE: EXAMPLE: SNOOPY, SANDY-MAE 1. Complete names should be used if available; and thus, abbreviations for the name should not be used. 2. Punctuation and Spaces: Hyphens are the only form of punctuation to be included when entering the Given Name (First Name). That is, apostrophes and other forms of punctuation or special characters should be eliminated. Do not include any spaces in the Given Name (First Name). 2

10 MIDDLE NAME A middle name of a person BEST PRACTICE: EXAMPLE: SNOOPY, SANDY-MAE, OHARE 1. Complete names should be used if available, and abbreviations for the name should not be used. 2. Punctuation and Spaces: Hyphens are the only form of punctuation to be included when entering the Middle Name. That is, apostrophes and other forms of punctuation or special characters should be eliminated. Do not include any spaces in the Middle Name. MAIDEN NAME An original surname of a person before changed by marriage. Best Practice: Example: SMITH, MCKEE, OHARE, SMITH-JONES 1. Complete names should be used if available; and thus, abbreviations for the name should not be used. Hyphens are the only form of punctuation to be included when entering the Maiden Name. That is, apostrophes and other forms of punctuation or special characters should be eliminated. Do not include any spaces in the Maiden Name. 2. Some records management systems do not provide for a Maiden Name field, in this case, the Alias Last Name field should be used to enter the Maiden Name. 3

11 SUFFIX A term appended after the family name that qualifies the name. CODE SUFFIX I FIRST II SECOND III THIRD IV FOURTH V FIFTH JR JUNIOR SR SENIOR PhD DOCTOR OF PHILOSPOHY MD MEDICAL DOCTOR LLD DOCTOR OF LAWS JD JURIS DOCTOR ESQ ESQUIRE DO DOCTOR OF OSTEOPATHY No punctuation should be used. Comment: The above list is not intended to be a complete list of suffixes. ALIAS LAST NAME An alternate last name or family name of a person. Best Practices: Example: SMITH, MCKEE, OHARE, SMITH-JONES 1. Complete names should be used if available; and thus, abbreviations for the name should not be used. 2. Punctuation and Spaces: Hyphens are the only form of punctuation to be included. That is, apostrophes and other forms of punctuation or special characters should be eliminated. Do not include any spaces in the Alternate Surname (Alias Last Name). ALIAS FIRST NAME An alternate first name of a person. BEST PRACTICE: EXAMPLE: SNOOPY, SANDY-MAE 1. Complete names should be used if available; and thus, abbreviations for the name should not be used. 2. Punctuation and Spaces: Hyphens are the only form of punctuation to be included. That is, apostrophes and other forms of punctuation or special characters should be eliminated. Do not include any spaces in the Alternate First name (Alias First Name). 4

12 ALIAS MIDDLE NAME An alternate middle name of a person. BEST PRACTICE: EXAMPLE: SNOOPY, SANDY-MAE, OHARE 1. Complete names should be used if available; and thus, abbreviations for the name should not be used. 2. Punctuation and Spaces: Hyphens are the only form of punctuation to be included when entering the Alias Middle Name. Apostrophes and other forms of punctuation or special characters should be eliminated. Do not include any spaces. NICKNAME A nickname or street name of a person. BEST PRACTICE: EXAMPLE: SNOOPY, SANDY-MAE, OHARE 1. Complete names should be used if available; and thus, abbreviations for the name should not be used. 2. Punctuation and Spaces: Hyphens are the only form of punctuation to be included. That is, apostrophes and other forms of punctuation or special characters should be eliminated. Do not include any spaces. 3. Some case records management systems provide for entry of a Nickname; but for those that do not, the Nickname should be entered in an Alternate / Alias name field. 2. BIRTHDATE FIELD BIRTH DATE Calendar date on which a person was born Best Practice: CCYY-MM-DD Example: Gregorian date (CCYY-MM-DD): Year (CCYY), Month (MM), and Day (DD). 2. The user interfaces of many case records management systems use the format of MMDDYYYY; therefore, conversion to CCYY-MM-DD would occur when electronically exchanging information. Comment: If birthdates is unknown, leave blank and do not put zeros. 5

13 3. EYE COLOR FIELD EYE COLOR The color of the eyes of a person. EYE COLOR CODE BLK BLU BRO GRN GRY HAZ MAR MUL PNK XXX EYE COLOR TEXT BLACK BLUE BROWN GREEN GRAY HAZEL MAROON MULTICOLORED PINK UNKNOWN 4. HAIR COLOR FIELD HAIR COLOR A color of the hair of a person. HAIR CODE HAIR TEXT BLK BLACK BLN BLOND OR STRAWBERRY BLU BLUE BRO BROWN GRN GREEN GRY GRAY OR PARTIALLY GRAY ONG ORANGE PNK PINK PLE PURPLE RED RED OR AUBURN SDY SANDY WHI WHITE XXX UNKNOWN OR COMPLETELY BALD 6

14 5. HEIGHT FIELD HEIGHT A measurement of the height of a person. Best Practices: FEET, INCHES: 1. Height must be expressed in FEET and INCHES. 2. Fractions of an inch should be rounded off to the nearest inch. Example: HEIGHT CODE ½ WEIGHT FIELD WEIGHT A measurement of the weight of a person. Best Practices: POUNDS: 1. Weight must be expressed in POUNDS, using three digits. 2. Fractions of a pound should be rounded off to the nearest pound. Example: WEIGHT CODE 94 Pounds Pounds ½ Pounds 211 7

15 7. RACE FIELD RACE A classification of a person based on factors such as geographical locations and genetics. (Description of the race code.) RACE TEXT RACE CODE AMERICAN INDIAN OR ALASKAN NATIVE I ASIAN OR PACIFIC ISLANDER A BLACK OR AFRICAN AMERICAN B UNKNOWN U WHITE W Comment: American Indian or Alaskan Native a person having origins in any of the original peoples of the Americas and maintaining cultural identification through tribal affiliations or community recognition. Asian or Pacific Islander a person having origins in any of the original peoples of the Far East, Southeast Asia, the Indian subcontinent or the Pacific Islands. Black or African American a person having origins in any of the black racial groups of Africa. White - a person having origins in any of the original peoples of Europe, North Africa or Middle East. 8. ETHNICITY FIELD ETHNICITY A cultural lineage of a person. ETHNICITY TEXT ETHNICITY CODE HISPANIC H NON-HISPANIC N UNKNOWN U 8

16 9. SEX FIELD SEX A gender or sex of a person. SEX TEXT SEX CODE FEMALE F MALE M Comment: 1. UNKNOWN is a gender option within NIEM and NCIC codes, but the PA criminal justice practitioners requested this option be removed within best practices. The business process reason for this is that the sex of a person must be known in jails and other agencies to determine housing and gender specific services. 10. RELIGION FIELD RELIGION A religion to which a person subscribes or believes; a categorization of spiritual beliefs. RELIGION RELIGION TEXT CODE 7TH DAY ADVENTIST AGNOSTIC ALMISH ATHIEST BAHAI BAPTIST BUDDHIST CATHOLIC - CHRISTIAN CHRISTIAN EPISCOPALIAN HINDU ISLAMIC JAINS JEHOVIST WITNESS JEWISH LUTHERAN MENNONITE METHODIST MORMAN MOSLEM OTHER7DA OTHERAGN OTHERAMI OTHERATH BAHAI PROTEBAP BUDDH CATHO CHRIS PROTEEPI HINDU MOSLE JAINS OTHERJVW JEWIS PROTELUT OTHERMENN PROTEMET OTHERMOR MOSLE 9

17 MOSLEM - SHIITE MOSLEM - SUNNI MOSLEM-DRUZE ORTHODOX - CHRISTIAN OTHER PARSI (ZOROASTRIAN PENTECOSTAL - CHRISTIAN PRESBYTERIAN PROTESTANT - CHRISTIAN SIKH UNKNOWN ZOROASTRIAN SHIIT SUNNI DRUZE ORTHO OTHER PARSI PENTE PROTE PROTE SIKH UNKNOWN ZOROZ 11. STATE FINGERPRINT IDENTIFICATION (SID) FIELD STATE FINGERPRINT IDENTIFICATION (SID) A number issued by a state Automated Fingerprint Identification System (AFIS) based on submitted fingerprints. Best Practice: (User Interface generally includes hyphens) (When the SID is exchanged electronically, no hyphens or spaces are used to separate the numbers.) Comments: 1. ONLY Pennsylvania SID S are to be entered into this field. 2. SID s from other states should always be entered into a Miscellaneous ID field. 3. The first time someone is fingerprinted they are assigned a SID. This is the main key along with OTN which connects PBPP, AOPC and DOC records management systems. Without an SID, data cannot be applied to CCHRI. 12. CHARGE TRACKING NUMBER (OTN) FIELD CHARGE TRACKING IDENTIFICATION (OFFENSE TRACKING NUMBER / OTN) * A unique identifying number assigned to an entire set of charges for an arrest. Different numbers may appear in the set if cases have been consolidated. 10

18 Best Practices: Q (User Interface) Q (When exchanging data) Q No spaces, no hyphens or other punctuation. Many records management systems will pre-format the OTN, for example Q ; however, when electronically exchanging data, no punctuation marks or spaces area used. Comment: An OTN is assigned for every arrest fingerprint taken. This is the main key into CCHRI. Without the OTN, any data that is sent to CCHRI cannot be applied. *Due to the interchanging of Charge Tracking Identification and Offense Tracking Number, the OTN is cross referenced in Number SOCIAL SECURITY NUMBER FIELDS SOCIAL SECURITY NUMBER (SSN) A unique reference to a living person; assigned by the United States Social Security Administration. Best Practices: (User Interface) (electronically exchanging information) (If no SSN is available, then all nines should be entered.) Comment: 1. Many records management systems will pre-format the SSN in the user interface in the standard format of When electronically exchanging information, there should be no spaces or hyphens in the SSN. ALIAS SSN An alias reference to a living person; not assigned by the United States Social Security Administration to this person. Best Practices: (User Interface entered with other alias information) (No hyphens when exchanging information electronically) Comment: 1. Many records management systems will pre-format the SSN in the user interface in the standard format of When electronically exchanging information, there should be no spaces or 11

19 hyphens in the SSN (ex ). 14. UNITED STATES CITIZEN INDICATOR FIELD U.S. CITIZEN INDICATOR True if a person is a citizen of the United States; false otherwise. Best Practices: True; False Yes; No Checkbox 15. ADDRESS FIELDS ADDRESS TYPE Categorization of the type of address ADDRESS TYPE Contact Mailing Address Location Address Comment: ADDRESS DESCRIPTION A postal address by which a person or organization may be contacted. A geophysical location described by postal information. ADDRESS LINE 1 (BUILDING/APARTMENT/UNIT) ADDRESS LINE 1: The first line of address text. The building name, apartment name and/or unit name for where the Defendant lives ADDRESS DATA ELEMENT Building Delivery Point ID Delivery Point Secondary Unit ARREST SUBJECT MAILING ADDRESS DESCRIPTION OF ADDRESS DATA ELEMENT A physical structure at an address. An identifier of a single place or unit at which mail is delivered. A single place or unit at which mail is delivered. A particular unit within a larger unit or grouping at a location. 12

20 RouteName* Examples: RR 3 BOX RR 2 BOX 9800 RR 1 BOX 17A A name and number of a postal route. Comments: 1. This would be the first line of the address. 2. Print rural route addresses as: RR N BOX NN. Do not use the words RURAL, NUMBER, NO., or the pound sign (#). 3. Change the designations RFD and RD (as a meaning for rural or rural free delivery) to RR. Note: RD is no longer acceptable. ADDRESS LINE 2 (STREET) ADDRESS LINE 2: The second line of address text. The street name and number where the Defendant lives Comment: This would be the second line of the address. CITY NAME The name of the city in which the Defendant lives ALL CAPS STATE CODE The USPS 2 letter code for the name of the state in which the Defendant lives US Postal State Code STATE CODE STATE DESCRIPTION AA Armed Forces Americas (except Canada) AE Armed Forces Africa, Canada, Europe, Middle East AK ALASKA AL ALABAMA AP Armed Forces Pacific AR ARKANSAS AS AMERICAN SAMOA AZ ARIZONA CA CALIFORNIA 13

21 CO CT DC DE FL FM GA GU HI IA ID IL IN KS KY LA MA MD ME MH MI MN MO MP MS MT NC ND NE NH NJ NM NV NY OH OK OR PA PR PW RI SC SD TN TX UT VA VI VT WA WI COLORADO CONNECTICUT DISTRICT OF COLUMBIA DELAWARE FLORIDA FEDERATED STATES OF MICRONESIA GEORGIA GUAM HAWAII IOWA IDAHO ILLINOIS INDIANA KANSAS KENTUCKY LOUISIANA MASSACHUSETTS MARYLAND MAINE MARSHALL ISLANDS MICHIGAN MINNESOTA MISSOURI NORTHERN MARIANA ISLANDS MISSISSIPPI MONTANA NORTH CAROLINA NORTH DAKOTA NEBRASKA NEW HAMPSHIRE NEW JERSEY NEW MEXICO NEVADA NEW YORK OHIO OKLAHOMA OREGON PENNSYLVANIA PUERTO RICO PALAU RHODE ISLAND SOUTH CAROLINA SOUTH DAKOTA TENNESSEE TEXAS UTAH VIRGINIA VIRGIN ISLANDS VERMONT WASHINGTON WISCONSIN 14

22 WV WY WEST VIRGINIA WYOMING POSTAL CODE (ZIP CODE) An identifier of a post office-assigned zone for an address POSTAL EXTENSION CODE (ZIP CODE EXTENSION) An identifier of a smaller area within a post office-assigned zone for an address BOOKING DOCUMENT CONTROL IDENTIFICATION NUMBER FIELD BOOKING DOCUMENT CONTROL IDENTIFICATION NUMBER (PIN) A number assigned by a booking system to identify a unique booking event within a specific jail. Comment: PIN Per Incarceration Period booking number 15

23 17. CONVICTION COURT FIELD CONVICTION COURT NAME A county court in which a conviction was issued. PENNSYLVANIA COUNTY IDENTIFICATION NUMBERS AND JUDICIAL DISTRICTS COUNTY NO. JUDICIAL DISTRICT COUNTY 1 Adams 51 2 Allegheny 5 3 Armstrong 33 4 Beaver 36 5 Bedford 57 6 Berks 23 7 Blair 24 8 Bradford 42 9 Bucks 7 10 Butler Cambria Cameron Cameron-Elk Carbon Centre Chester Clarion Clearfield Clinton Columbia Columbia-Montour Crawford Cumberland 9 22 Dauphin Delaware 32 16

24 24 Elk Erie 6 26 Fayette Forest Forest-Warren Franklin Fulton Fulton-Franklin Greene Huntingdon Indiana Jefferson Juniata Lackawanna Lancaster 2 37 Lawrence Lebanon Lehigh Luzerne Lycoming McKean Mercer Mifflin Monroe Montgomery Montour Montour-Columbia Northampton 3 49 Northumberland 8 50 Perry Philadelphia 1 52 Pike Potter Schuylkill Snyder Snyder-Union Somerset Sullivan Sullivan-Wyoming Susquehanna Tioga 4 60 Union Venango Warren Warren-Forest Washington Wayne Westmoreland Wyoming York 19 17

25 Comment: 1. PA county criminal justice users commonly enter the county number. 2. When electronically exchanging data, both the county number and judicial district number are used. 18. CONFINEMENT LOCATION NAME FIELD CONFINEMENT LOCATION NAME (CORRECTIONAL FACILITY) The name of the confining institution. PA COUNTY INSTITUTION / CORRECTIONAL FACILITY ADAMS COUNTY ADULT CORRECTIONAL COMPLEX ALLEGHENY COUNTY JAIL ARMSTRONG COUNTY JAIL BEAVER COUNTY PRISON BEDFORD COUNTY PRISON BERKS COUNTY PRISON BLAIR COUNTY PRISON BRADFORD COUNTY CORRECTIONAL FACILITY BUCKS COUNTY MEN/WOMENS CCC BUCKS COUNTY CORRECTIONAL FACILITY BUTLER COUNTY PRISON CAMBRIA COUNTY PRISON CARBON COUNTY CORRECTIONAL FACILITY CENTRE COUNTY CORRECTIONAL FACILITY CHESTER COUNTY PRISON CLARION COUNTY PRISON CLEARFIELD COUNTY PRISON CLINTON COUNTY CORRECTIONAL FACIITY COLUMBIA COUNTY PRISON CRAWFORD COUNTY CORRECTIONAL FACILITY CUMBERLAND COUNTY PRISON DAUPHIN COUNTY PRISON DELAWARE COUNTY PRISON ELK COUNTY PRISON ERIE COUNTY DEPARTMENT OF CORRECTIONS FAYETTE COUNTY PRISON FRANKLIN COUNTY JAIL GREENE COUNTY PRISON LOCATION GETTYSBURG PITTSBURGH KITTANING ALIQUIPPA BEDFORD LEESPORT HOLLIDAYSBURG TROY DOYLESTOWN DOYLESTOWN BUTLER EBENSBURG NESQUEHONING BELLEFONTE WEST CHESTER SHIPPENVILLE CLEARFIELD MCELHATTAN BLOOMSBURG SAEGERTOWN CARLISLE HARRISBURG THORTON RIDGWAY ERIE UNIONTOWN CHAMBERSBURG WAYNESBURG 18

26 HUNTINGDON COUNTY JAIL INDIANA COUNTY JAIL JEFFERSON COUNTY PRISON JUNIATA COUNTY PRISON LACKAWANNA COUNTY PRISON LANCASTER COUNTY PRISON LAWRENCE COUNTY CORRECTIONAL FACILITY LEBANON COUNTY CORRECTIONAL FACILITY LEHIGH COUNTY DEPARTMENT OF CORRECTIONS LUZERNE COUNTY CORRECTIONAL FACILITY LYCOMING COUNTY PRISON MCKEAN COUNTY PRISON MERCER COUNTY JAIL MIFFLIN COUNTY CORRECTIONAL FACILITY MONROE COUNTY CORRECTIONAL FACILITY MONTGOMERY COUNTY CORRECTIONAL FACILITY MONTOUR COUNTY PRISON NORTHAMPTON COUNTY PRISON NORTHUMBERLAND COUNTY PRISON PERRY COUNTY PRISON CURRAN FROM-HOLD CORRECTIONAL FACILITY DENTENTION CENTER HOUSE OF CORRECTIONS PHILADELPHIA INDUSTRIAL CORRECTIONAL CENTER ALTERNATIVE/SPECIAL DETENTION RIVERSIDE CORRECTIONAL FACILITY PIKE COUNTY CORRECTIONAL FACILITY POTTER COUNTY PRISON SCHUYLKILL COUNTY PRISON SNYDER COUNTY PRISON SOMERSET COUNTY JAIL SUSQUEHANNA COUNTY CORRECTIONAL FACILITY TIOGA COUNTY PRISON UNION COUNTY PRISON VENANGO COUNTY PRISON WARREN COUNTY PRISON WASHINGTON COUNTY CORRECTIONAL FACILITY WAYNE COUNTY PRISON WESTMORELAND COUNTY PRISON WYOMING COUNTY CORRECTIONAL FACILITY YORK COUNTY PRISON HUNTINGDON INDIANA BROOKVILLE MIFFLINTOWN SCRANTON LANCASTER NEW CASTLE LEBANON ALLENTOWN WILKES-BARRE WILLIAMSPORT SMETHPORT MERCER LEWISTOWN STROUDSBURG NORRISTOWN DANVILLE EASTON SUNBURY NEW BLOOMFIELD PHILADELPHIA PHILADELPHIA PHILADELPHIA PHILADELPHIA PHILADELPHIA PHILADELPHIA LORDS VALLEY COUDERSPORT POTTSVILLE SELINSGROVE SOMERSET MONTROSE WELLSBORO LEWISBURG FRANKLIN WARREN WASHINGTON HONESDALE GREENSBURG TUNKHANNOCK YORK CODE PA STATE INSTITUTION / CORRECTIONAL FACILITY LOCATION ALB ALBION ALBION CAM CAMP HILL CAMP HILL CBS CAMBRIDGE SPRINGS CAMBRIDGE SPRINGS CHS CHESTER CHESTER COA COAL TOWNSHIP COAL TOWNSHIP CRE CRESSON CRESSON 19

27 DAL DALLAS DALLAS FRA FRACKVILLE FRACKVILLE FRS FOREST MARIENVILLE FYT FAYETTE LABELLE GRA GRATERFORD GRATERFORD GRE GREENSBURG GREENSBURG GRN GREENE WAYNESBURG HOU HOUTZDALE HOUTZDALE HUN HUNTINGDON HUNTINGDON LAU LAUREL HIGHLANDS SOMERSET MAH MAHANOY FRACKVILLE MER MERCER MERCER MUN MUNCY MUNCY PIT PITTSBURGH PITTSBURGH PNG PINE GROVE INDIANA QUE QUEHANNA BOOTCAMP KARTHAUS RET RETREAT HUNLOCK CREEK ROC ROCKVIEW BELLEFONTE SMI SMITHFIELD HUNTINGDON SMR SOMERSET SOMERSET WAM WAYMART WAYMART CODE PA COMMUNITY CORRECTIONAL CENTERS LOCATION 102 PHILADELPHIA CCC #2 PHILADELPHIA 103 PHILADELPHIA CCC #3 PHILADELPHIA 104 PHILADELPHIA CCC #4 PHILADELPHIA 105 PHILADELPHIA CCC #5 PHILADELPHIA 201 SCRANTON CCC SCRANTON 202 ALLENTOWN CCC ALLENTOWN 203 HARRISBURG CCC HARRISBURG 204 YORK CCC YORK 205 JOHNSTOWN CCC JOHNSTOWN 301 PITTSBURGH CCC #1 PITTSBURGH 302 PITTSBURGH CCC #2 PITTSBURGH 303 PITTSBURGH CCC PITTSBURGH 304 ERIE CCC ERIE 305 SHARON CCC SHARON 319 RIVERSIDE CCC PITTSBURGH Comment: This is a commonly a free text field. Pennsylvania criminal justice practitioners recommended the field be locked down so the data is entered in a standard way. 19. OFFENSE TRACKING NUMBER FIELD 20

28 OFFENSE TRACKING NUMBER (OTN) / CHARGE TRACKING IDENTIFICATION A unique identifying number assigned to an entire set of charges for an arrest. Different numbers may appear in the set if cases have been consolidated. Best Practices: Q (User Interface) Q (When exchanging data) Q No spaces, no hyphens or other punctuation. Many records management systems will pre-format the OTN, for example Q ; however, when electronically exchanging data, no punctuation marks or spaces area used. Comment: 1. OTN is assigned for every arrest fingerprint taken. This is the main key into CCHRI. Without this key, data that is sent to CCHRI cannot be applied 2. Due to the interchanging of Charge Tracking Identification and Offense Tracking Number, the OTN is cross referenced in Number CHARGE INFORMATION FIELDS Please note: The following two tables are provided here to illustrate the charge information fields discussed within this section. TABLE 1: Example of how charges might appear in a user s records management system SEQ.# CHARGE CHARGE DESCRIPTION GRADE DEGREE A1 Simple Assault A1 Harassment Subject Other to Physical Contact Summary A1* DUI: Gen Imp/Inc of Driving Safely 1st Off Misdemeanor A Accident Involv damage Attended Vehicle/Prop Misdemeanor 3 Table 2: Example of how charges are listed on AOPC s website ( Offense/ Title Section Subsection Grade Description Statute Code A1 SIMPLE ASSAULT CC2701A A1 S HARASSMENT - SUBJECT OTHER TO PHYSICAL CONTACT A1* M DUI: GEN IMP/INC OF DRIVING SAFELY - 1ST OFF VC3802A A M3 ACCIDENT INVOLV DAMAGE ATTENDED VEHICLE/PROP VC3743A A1 CRIMINAL CONSPIRACY ENGAGING CC0903A1 CHARGE SEQUENCE ID A sequentially assigned number for charge tracking purposes Best Practice: The first charge under the arrest might be assigned Charge Sequence ID 1, the second would be 2 and so forth. 21

29 Example: SEQ.# CHARGE STATUTE TITLE An identifier of a set of laws for a particular jurisdiction. The Purdons title identifier for a given statute. Best Practice: Comprised of Charge, Charge Section and Charge Subsection Example: (from AOPC s example page 19) Title CHARGE STATUTE SECTION An identifier of a section or category within a code book. The Purdons numeric section identifier for a given statute. Example: (from the CHARGE section above of the user s system example and from AOPC s example on page 19) CHARGE STATUTE SUBSECTION The Purdons numeric sub-section identifier for a given statute. 22

30 Example: (from the CHARGE section above of the user s system example and from AOPC s example on page 19) A1 A1 A1* A A1 CHARGE DEGREE A degree of a charge. CHARGE DEGREE CODE CHARGE DEGREE TEXT 1 First Degree 2 Second Degree 3 Third Degree 4 Fourth Degree 5 Fifth Degree 6 Sixth Degree 7 Seventh Degree 8 Eighth Degree Comment: Statute Sub-Section (Example: Title 18 Section 2502 Sub-Section A, B & C are First Degree, Second Degree and Third Degree respectively.) CHARGE SEVERITY LEVEL A severity level of a charge Best Practices: FULL TEXT CODE FELONY F HOMICIDE H MISDEMEANOR M SUMMARY S Example: (from the user s system example on page 19) GRADE Summary Misdemeanor Misdemeanor 23

31 CHARGE GRADE Charge Grade is a combination of Charge Degree and Charge Level of Severity, categorizing the severity of an offense, M1 -? Misdemeanor, F1 -? Felony, S, S1 -? Summary CHARGE GRADE CODE F F1 F2 F3 M M1 M2 M3 H1 H2 S S1 S2 S3 S4 S5 S6 S7 S8 CHARGE GRADE DESCRIPTION FELONY FELONY 1 ST DEGREE FELONY 2 ND DEGREE FELONY 3 RD DEGREE MISDEMEANOR MISDEMEANOR 1 ST DEGREE MISDEMEANOR 2 ND DEGREE MISDEMEANOR 3 RD DEGREE MURDER 1 ST DEGREE MURDER 2 ND DEGREE SUMMARY OFFENSE SUMMARY OFFENSE 1 ST DEGREE SUMMARY OFFENSE 2 ND DEGREE SUMMARY OFFENSE 3 RD DEGREE SUMMARY OFFENSE 4 TH DEGREE SUMMARY OFFENSE 5 TH DEGREE SUMMARY OFFENSE 6 TH DEGREE SUMMARY OFFENSE 7 TH DEGREE SUMMARY OFFENSE 8 TH DEGREE CHARGE APPLICABILITY TEXT (INCOHATE CHARGE) A degree of involvement a person is being charged with committing in an offense. (Also referred to as the ACS code or inchoate statute.) 24

32 Best Practices: SOLICITATION CONSPIRACY ATTEMPT Example: (Also reference user and AOPC example on page 19) As shown in the table directly below: 18903A1 represents Engaging in a Criminal Conspiracy to Tamper with the Ignition Interlock or a conspiracy to engage in B2. INCOHATE SEQ.# CHARGE CHARGE DESCRIPTION GRADE DEGREE OFFENSE B2 Tamper W/Ignition Inter Provide Breath Sample Misdemeanor A1 21. CASE DOCKET ID FIELD CASE DOCKET ID An identifier used to reference a case docket. Best Practices: CP-00-CR YYYY 22. JUDGE OFFICAL TYPE FIELD JUDGE OFFICIAL TYPE A kind of Judicial Official An authority who can conduct a hearing before the court and issue orders. Best Practices: Magisterial District Justice Court of Common Pleas Trial Judge Bail Commissioner Municipal Court Judge Comment: Bail Commissioner and Municipal Court Judge are unique to Philadelphia 23. PRESENTENCE INVESTIGATION INDICATOR FIELD PRESENTENCE INVESTIGATION INDICATOR (PSI) The sentencing suggestion(s) sent by a probation department to the court handling a criminal case. 25

33 Identify whether a PSI was completed and who completed it. CODE 1 COUNTY 2 PBPP PSI DESCRIPTION 3 NOT REQUESTED Comment: County PSI completed by the county PBPP PSI completed by PBPP Not Requested No PSI was requested 24. SENTENCE INFORMATION FIELDS SENTENCE DATE The date the Judge ordered the sentence. The date the sentence was imposed. Best Practices: Year, Month, Day CCYY-MM-DD Comment: Sentence Start Date cannot be prior to the Sentence Effective Date. SENTENCE EFFECTIVE DATE The date sentence term calculations begin, with calculations for credit time. Identify the start date of a sentence. Best Practice: Year, Month, Day CCYY-MM-DD SENTENCE TERM MINIMUM A minimum range or duration for a term. The minimum term of the sentence that can be applied based on sentencing guidelines. Best Practices: DAYS, MONTHS, YEARS; HOURS PnYnMnDTnH, where ny is the number of years, nm is the number of months, nd is the number of days and nh is the number of hours. 26

34 SENTENCE TERM MAXIMUM A maximum range or duration for a term. The maximum term of the sentence that can be applied based on sentencing guidelines. Best Practices: DAYS, MONTHS, YEARS; HOURS PnYnMnDTnH, where ny is the number of years, nm is the number of months, nd is the number of days and nh is the number of hours. CONDITIONAL RELEASE PROJECTED DATE (MINIMUM RELEASE DATE) An expected date of conditional release. This date may change over time. ConfinementReleaseDate - The date that the subject was / should be released. Best Practices: DAYS, MONTHS, YEARS CCYY-MM-DD SENTENCE EXPIRATION DATE (MAXIMUM RELEASE DATE) The date a sentence expires. Best Practices: DAYS, MONTHS, YEARS CCYY-MM-DD 25. DETAINER INFORMATION FIELDS DETAINER STATUS A status of a detainer lodged against a person. Best Practices: LIFTED LODGED 27

35 ARREST APPREHENSION DETENTION ORDER (DETAINER / WARRANT) Warrant/Detainer: A request filed by a criminal justice agency with the facility in which an inmate is incarcerated, asking the facility either to hold the inmate for the agency or to notify the agency when release is imminent. Detainers are usually based on outstanding criminal charges, outstanding parole or probation violations, or additional sentences already imposed against the inmate. DETAINER TYPES Federal Unsentenced Federal Sentenced Federal ICE (Immigration and Customs Enforcement Agency) Federal Violation of Probation Federal Violation of Parole Out-of-State - Unsentenced Out-of-State Sentenced Out-of-State Violation of Probation Out-of-State Violation of Parole County Unsentenced County Sentenced County Violation of Probation County Violation of Parole County Violation of County Intermediate Punishment County Costs, Fines and Restitution County Domestic Relations Local Magisterial Confidential Non-holding Detainer Execution Formally Sentenced Execution Pending Penalty Phase Determined, not yet formally t d LIFE Commuted LIFE Re-entry Department of Corrections Sentence PBPP PA Board of Probation and Parole Warrant Other 26. SUPERVISION INFORMATION FIELDS COURT ORDER SUPERVISING AGENCY NAME Supervising County Name The county that is supervising the offender PA COUNTY NUMBERS AND JUDICIAL DISTRICTS COUNTY NO. COUNTY JUDICIAL DISTRICT 1 Adams 51 28

36 2 Allegheny 5 3 Armstrong 33 4 Beaver 36 5 Bedford 57 6 Berks 23 7 Blair 24 8 Bradford 42 9 Bucks 7 10 Butler Cambria Cameron-Elk Carbon Centre Chester Clarion Clearfield Clinton Columbia Columbia-Montour Crawford Cumberland 9 22 Dauphin Delaware Elk Erie 6 26 Fayette Forest Forest-Warren Franklin Fulton-Franklin Greene Huntingdon Indiana Jefferson Juniata Lackawanna Lancaster 2 37 Lawrence Lebanon Lehigh Luzerne Lycoming McKean Mercer Mifflin Monroe Montgomery 38 29

37 47 Montour Montour-Columbia Northampton 3 49 Northumberland 8 50 Perry Philadelphia 1 52 Pike Potter Schuylkill Snyder-Union Somerset Sullivan-Wyoming Susquehanna Tioga 4 60 Union Venango Warren Warren-Forest Washington Wayne Westmoreland Wyoming York 19 Comment: The county agencies use the County Number ; but, electronic data exchange utilizes the County Number and the Judicial District. SUPERVISION TYPE A judicial requirement that a person fulfill certain conditions of behavior in lieu of jail time SUPERVISION TYPES CODE SUPVERVISION TYPES DESCRIPTION 1 Probation 2 Accelerated Rehabilitation Disposition 3 Probation Without Verdict 4 Parole 5 Intermediate Punishment 6 Pending 7 Jail 8 D-Probation 9 D-ARD 10 D-PWV 11 D-Parole 12 D-Intermediate Punishment 13 D-Jail 30

38 SUPERVISION PERSON STATUS A status of a person under supervision. SUPERVISION PERSON STATUS CODE SUPERVISION STATUS DESCRIPTION 1 ACTIVE 2 ADMINISTRATIVE 3 ABSCONDER 4 CLOSED 5 NON-REPORTING 6 UNKNOWN DATE OF ADDITION TO SUPERVISION A date a status was set, effected, or reported. Date of addition to supervision; Supervision start date Effective date of probation as recorded from the sentencing order. Best Practices: CCYY-MM-DD CCYY-MM-DD 1. Gregorian date (CCYY-MM-DD): Year (CCYY), Month (MM), and Day (DD). 2. The user interfaces of many case records management systems use the format of MMDDYYYY; therefore, conversion to CCYY-MM-DD would occur when electronically exchanging information. 27. WEAPON FIELD WEAPON A property item used as an instrument of attack or defense. A property item used in an offense. TYPE OF WEAPON CODE Asphyxiation (by drowning, strangulation, suffocation, gas, etc.) 85 Automatic Firearm (type not stated) 11A Automatic Handgun 12A Automatic Rifle 13A Automatic Shotgun 14A Blunt Object (e.g., club, hammer, etc.) 30 Club/Blackjack/Brass Knuckles 17 Drugs/Narcotics/Sleeping Pills 70 Explosives 60 Fire/Incendiary Device 65 Firearm (type not stated) 11 Handgun 12 31

39 Knife/Cutting Instrument (e.g., ax, ice pick, screwdriver, or switchblade) 20 Lethal Cutting Instrument (e.g., switchblade knife or martial arts stars) 16 Motor Vehicle (when used as a weapon) 35 Other (any weapon or force, including deadly diseases, not fitting the above specifically coded weapons/force) 90 Other Automatic Firearm 15A Other Firearm 15 Personal Weapons (i.e., hands, feet, teeth, etc.) 40 Poison 50 Rifle 13 Shotgun 14 Unarmed PLACE OF BIRTH FIELD BIRTH PLACE (PERSON NATIONALITY / COUNTRY OF BIRTH) A country in which a person was born. Country Alpha 3 Code Code Description ABW ARUBA AFG AFGHANISTAN AGO ANGOLA AIA ANGUILLA ALA ALAND ISLANDS ALB ALBANIA AND Andorra ANT Netherlands Antilles ARE United Arab Emirates ARG Argentina ARM Armenia ASM American Samoa ATA Antarctica ATF French Southern Territories ATG Antigua And Barbuda AUS Australia AUT Austria AZE Azerbaijan BDI Burundi BEL Belgium BEN Benin BFA Burkina Faso BGD Bangladesh BGR Bulgaria BHR Bahrain BHS Bahamas 32

40 BIH BLR BLZ BMU BOL BRA BRB BRN BTN BVT BWA CAF CAN CCK CHE CHL CHN CIV CMR COD COG COK COL COM CPV CRI CUB CXR CYM CYP CZE DEU DJI DMA DNK DOM DZA ECU EGY ERI ESH ESP EST ETH FIN FJI FLK FRA FRO Bosnia And Herzegovina Belarus Belize Bermuda Bolivia Brazil Barbados Brunei Darussalam Bhutan Bouvet Island Botswana Central African Republic Canada Cocos (Keeling) Islands Switzerland Chile China Cote Divoire Cameroon Congo, The Democratic Republic Of The Congo Cook Islands Colombia Comoros Cape Verde Costa Rica Cuba Christmas Island Cayman Islands Cyprus Czech Republic Germany Djibouti Dominica Denmark Dominican Republic Algeria Ecuador Egypt Eritrea Western Sahara Spain Estonia Ethiopia Finland Fiji Falkland Islands (Malvinas) France Faroe Islands 33

41 FSM GAB GBR GEO GGY GHA GIB GIN GLP GMB GNB GNQ GRC GRD GRL GTM GUF GUM GUY HKG HMD HND HRV HTI HUN IDN IMN IND IOT IRL IRN IRQ ISL ISR ITA JAM JEY JOR JPN KAZ KEN KGZ KHM KIR KNA KOR KWT LAO LBN LBR Micronesia, Federated States Of Gabon United Kingdom Georgia Guernsey Ghana Gibraltar Guinea Guadeloupe Gambia Guinea-Bissau Equatorial Guinea Greece Grenada Greenland Guatemala French Guiana Guam Guyana Hong Kong Heard Island And Mcdonald Islands Honduras Croatia Haiti Hungary Indonesia Isle Of Man India British Indian Ocean Territory Ireland Iran, Islamic Republic Of Iraq Iceland Israel Italy Jamaica Jersey Jordan Japan Kazakhstan Kenya Kyrgyzstan Cambodia Kiribati Saint Kitts And Nevis Korea, Republic Of Kuwait Lao Peoples Democratic Republic Lebanon Liberia 34

42 LBY LCA LIE LKA LSO LTU LUX LVA MAC MAR MCO MDA MDG MDV MEX MHL MKD MLI MLT MMR MNE MNG MNP MOZ MRT MSR MTQ MUS MWI MYS MYT NAM NCL NER NFK NGA NIC NIU NLD NOR NPL NRU NZL OMN PAK PAN PCN PER PHL Libyan Arab Jamahiriya Saint Lucia Liechtenstein Sri Lanka Lesotho Lithuania Luxembourg Latvia Macao Morocco Monaco Moldova, Republic Of Madagascar Maldives Mexico Marshall Islands Macedonia, The Former Yugoslav Republic Of Mali Malta Myanmar Montenegro, Republic Of Mongolia Northern Mariana Islands Mozambique Mauritania Montserrat Martinique Mauritius Malawi Malaysia Mayotte Namibia New Caledonia Niger Norfolk Island Nigeria Nicaragua Niue Netherlands Norway Nepal Nauru New Zealand Oman Pakistan Panama Pitcairn Peru Philippines 35

43 PLW PNG POL PRI PRK PRT PRY PSE PYF QAT REU ROU RUS RWA SAU SDN SEN SGP SGS SHN SJM SLB SLE SLV SMR SOM SPM SRB STP SUR SVK SVN SWE SWZ SYC SYR TCA TCD TGO THA TJK TKL TKM TLS TON TTO TUN TUR Palau Papua New Guinea Poland Puerto Rico Korea, Democratic Peoples Republic Of Portugal Paraguay Palestinian Territory, Occupied French Polynesia Qatar Reunion Romania Russian Federation Rwanda Saudi Arabia Sudan Senegal Singapore South Georgia And The South Sandwich Islands Saint Helena Svalbard And Jan Mayen Solomon Islands Sierra Leone El Salvador San Marino Somalia Saint Pierre And Miquelon Serbia, Republic Of Sao Tome And Principe Suriname Slovakia Slovenia Sweden Swaziland Seychelles Syrian Arab Republic Turks And Caicos Islands Chad Togo Thailand Tajikistan Tokelau Turkmenistan Timor-Leste Tonga Trinidad And Tobago Tunisia Turkey 36

44 TUV TWN TZA UGA UKR UMI URY USA UZB VAT VCT VEN VGB VIR VNM VUT WLF WSM YEM ZAF ZMB ZWE Tuvalu Taiwan, Province Of China Tanzania, United Republic Of Uganda Ukraine United States Minor Outlying Islands Uruguay United States Uzbekistan Holy See (Vatican City State) Saint Vincent And The Grenadines Venezuela Virgin Islands, British Virgin Islands, U.S. Viet Nam Vanuatu Wallis And Futuna Samoa Yemen South Africa Zambia Zimbabwe 37

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46 SPECIAL THANKS AND END NOTES Special Thanks Special thanks continue to be extended to the members of the Data Quality Steering Committee, along with the Pennsylvania County Criminal Justice Subject Matter Experts and the users of the county criminal justice records management systems. Document Revisions This document is intended to be a growing document; and as such will undergo revisions as necessary due to feedback and policy changes. Comments and Assistance For comments and / or assistance with this manual or questions regarding the data quality project, please contact any of the following individuals through The County Commissioners Association of Pennsylvania (CCAP), x3352. Amy Rehmeyer, Contracted Project Manager, arehmeyer@pacounties.org Mark Proper, Technical Specialist, mproper@pacounties.org Rita Reynolds, Director, Technology Services, rreynold@pacounties.org 39