BHARAT PETROLEUM CORPORATION LIMITED LPG BOTTLING PLANT, AHMEDABAD NATIONAL HIGHWAY 8, VILLAGE HARIYALA, TAL - MATAR. Dist-KHEDA Priced Bid.

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1 BHARAT PETROLEUM CORPORATION LIMITED LPG BOTTLING PLANT, AHMEDABAD NATIONAL HIGHWAY 8, VILLAGE HARIYALA, TAL - MATAR Dist-KHEDA NOTICE INVITING e-tender FOR DESIGN,SUPPLY, INSTALLATION AND COMMISSIONING OF PRESSURE TESTING AND PAINTING FACILITIES FOR LPG CYLINDER AT AHMEDABAD LPG PLANT (TWO BID SYSTEM- UNPRICED BID (TECHNOCOMMERCIAL) AND PRICED BID TENDER NO. HRYL:LPG:ENGG:TEND: / 02 Dated Tender Name: Last Date for Submission of Tender: Tender Opening on: Delivery Period : Earnest Money Deposit (EMD) e- tender for design, supply, installation and commissioning of pressure testing & painting facilities for LPG cylinders at AHMEDABAD LPG plant (Two Bid system- Unpriced Bid (Techno commercial) and Price Bid at 15:00 Hrs. both for Techno commercial and Priced Bid at 15:30 Hrs for Techno commercial bid The project has to be completed and commissioned within 90 days (3 Months) from the date of receipt LOI /PO or advise from BPCL. ` 1, 00,000/- (Rupees One Lakh Only) Page 1 of 45

2 NOTICE INVITING e-tender FOR DESIGN,SUPPLY, INSTALLATION AND COMMISSIONING OF PRESSURE TESTING AND PAINTING FACILITIES FOR LPG CYLINDER AT AHMEDABAD LPG PLANT (TWO BID SYSTEM- UNPRICED BID (TECHNOCOMMERCIAL) AND PRICED BID 1. Eligible tenderers are invited to submit their offer in a two-part bid for subject tender. 2. Please visit the website for participating in the tender and submit your bid online. For viewing / downloading the tender document, please visit our website 3. The Bid consist of the following documents to be submitted on-line. a. Credential / Technical Bid (Un-priced) b. Price Bid. 4. Additionally, it is mandatory for the tenderers to submit the following documents in Physical form to Territory Manager (LPG), in a sealed envelope at the address given below: TERRITORY MANAGER (LPG) BHARAT PETROLEUM CORPORATION LIMITED LPG BOTTLING PLANT NATIONAL HIGHWAY 8, VILLAGE HARIYALA, TAL - MATAR Dist-KHEDA (GUJARAT) Telephone / / Page 2 of 45

3 INDEX Details Introduction & General Terms & Conditions of tender Condition of Tender Scope of Work Special Terms and Condition of Tender Technical details BID Form Commitment Letter for support from principal manufacturer Declaration Information regarding the Tenderer Tenderers credentials, Bio-Data and business standing Tenderers Bank details Bank Guarantee format Annexure Annexure-I Annexure II Annexure III Annexure IV Annexure V Annexure VI Annexure VII Annexure VIII Annexure IX Annexure X Annexure XI Annexure XII 5. The submission of online bid as well as submission of above physical documents (offline) shall be up to 15:00 Hrs. on Bids submitted after the due date and time of closing of tender (i.e. after 15:00 hrs. on ) and / or not submitted in the prescribed format shall be rejected. BPCL does not take any responsibility for any delay in submission of online bid due to connectivity problem or non-availability of site and/or other documents to be submitted in physical form due to postal delay etc. No claims on this account shall be entertained. 7. The schedule of Price Bid opening will be advised separately to the tenderer s who qualify in the credential / technical bid. 8. Price Bid (to be submitted online) shall be opened only for those tenderer s whose credential bid / technical bid is found acceptable as defined in tender document. Page 3 of 45

4 9. The online portion of the tender shall have to be submitted through the e-procurement system on The tender document with detailed terms and conditions is also available on our Website but the submission of tender is allowed only through the e-procurement system on As a pre-requisite for participation in the tender, tenderers are required to obtain a valid Digital Certificate of Class IIB and above as per Indian IT Act from the licensed Certifying Authorities operation under the Root Certifying Authority of India (RCIA) Controller of Certifying Authorities (CCA). The cost of obtaining such Digital Signature Certificate shall be borne by the tenderer. In case any tenderer so desires, he may contact our e-procurement service provider M/s.C1 India Pvt Ltd., Mumbai on the contact nos / / or on mailto:bpclsupport@c1india.com for obtaining their Digital Signature Certificate. 12. Directions for submitting online offers, electronically, against e-procurement tenders directly through internet: a. Tenderers are advised to log on to the website ( and arrange to register themselves at the earliest. b. The system time (IST) that will be displayed on e-procurement (e-bid) web page shall be the time considered for determining the expiry of due date and time of the tender and no other time shall be taken into cognizance. c. Tenderers are advised in their own interest to ensure that their bids are submitted in e- Procurement system well before the closing date and time of bid. If the tenderer intends to change /revise the bid already entered, he may do so any number of times till the due date and time of submission deadline. However, no bid can be modified after the deadline for submission of bids. d. Tenderers submitting / uploading the on-line tender documents thru digitally signed certificates shall be construed as their complete agreement with the terms & conditions and that they have fully understood the tender documents. e. Bids / Offers shall not be permitted in e-procurement (e-bid) system after the due date /time of tender. Hence, no bid can be submitted after the due date and time of submission has elapsed. Page 4 of 45

5 f. Tenderers shall submit price bids only through e-bidding and no physical documents with respect to price bids should be submitted. In case tenderer submits such physical documents for price bids, the same shall not be considered. 13. In case of any clarification pertaining to e-procurement (e-bidding) process, the vendor may contact M/s. C1 India Pvt Ltd., Mumbai, and Helpdesk at contact nos / / Corrigendum/amendment, if any, shall be notified on the site In case any corrigendum/amendment is issued after the submission of the bid, then such tenderer s, who have submitted their bids, shall be intimated about the corrigendum/amendment by a systemgenerated . It shall be assumed that the information contained therein has been taken into account by the tenderer. They have the choice of making changes in their bid before the due date and time. Thanking you, Yours faithfully, For BHARAT PETROLEUM. CORPN. LTD. S. DHANAPAL TERRITORY MANAGER (LPG), AHMEDABAD Page 5 of 45

6 INTRODUCTION Annex-I NOTICE INVITING e-tender FOR DESIGN,SUPPLY, INSTALLATION AND COMMISSIONING OF PRESSURE TESTING AND PAINTING FACILITIES FOR LPG CYLINDER AT AHMEDABAD LPG PLANT (TWO BID SYSTEM- UNPRICED BID (TECHNOCOMMERCIAL) AND PRICED BID TENDER NO. HRYL:LPG:ENGG:TEND: / 02 Dated E-bid is invited for design, supply, and installation and commissioning of pressure testing & painting facilities for LPG cylinders at AHMEDABAD LPG plant (Two Bid system- Unpriced Bid (Techno commercial) and Price Bid 1.0 COMPANY INTRODUCTION 1. Bharat Petroleum Corporation Limited (BPCL) is engaged in the business of refining and marketing of petroleum products. This e- tender for design, supply, installation & commissioning of pressure testing & painting facilities for LPG cylinder to meet the statutory norms. 2. BPCL invites the eligible Tenderers to participate in this e-tender. 2.0 TENDER NO. HRYL:LPG:ENGG:TEND: / 02 Dated BHARAT PETROLEUM CORPORATION LIMITED (BPCL) a public sector enterprise invites Bids through e-tender under Two-Bid System for design, supply, installation and commissioning of pressure testing & painting facilities for LPG cylinders at AHMEDABAD LPG plant. The job shall be completed and commissioned within a period of 3 months from the date of LOI. 2.1 TENDER DOCUMENTS: i. As a pre-requisite for participation in the tender, tenderers are required to obtain a valid Digital Certificate of Class IIB and above as per Indian IT Act from the licensed Certifying Authorities operation under the Root Certifying Authority of India (RCIA) Controller of Certifying Authorities (CCA). The cost of obtaining such Digital Certificate shall be borne by the tenderer. In case any tenderer so desires, he may contact our eprocurement service provider M/s.C1 India Pvt Ltd., Mumbai on the Helpdesk at ) for obtaining their Digital Signature Certificate. ii. The tenderer s having valid Digital Certificate and Login ID can download the tender from the website ( The downloaded documents once read carefully have to be uploaded by the tenderer under their Login ID duly certified with Digital Certificate, in token of acceptance of all tender terms and conditions there-in. Page 6 of 45

7 iii. Tenderer shall pay ` 2500/- (Rs Two Thousand Five Hundred Only) as Tender Fee by DD (Non refundable) drawn on any scheduled Bank payable at AHMEDABAD in favor of M/s BHARAT PETROLEUM CORPORATION LTD. This should be submitted in a separate envelope along with the Techno commercial bid documents to be submitted in physical form as per the list mentioned under Para 5.2 below. iv. The tender documents can also be downloaded from BPCL website, but the submission of tender is allowed only through the e-procurement system on RATE SCHEDULE / ESTIMATED QUANTITY: i. The Rates in the Price-Bid is to be quoted only on-line & no physical document should be submitted. ii. The Schedule of quantity of design, supply, installation and commissioning of pressure testing & painting facilities for LPG cylinders at AHMEDABAD LPG plant and the estimated quantity are given in the Schedule-A enclosed. The schedule, however, gives only indicative quantity and may undergo a change depending upon business requirement. Payment will be made for the actual job executed. 2.3 EARNEST MONEY DEPOSIT (EMD): Tenderer shall pay ` 1,00,000/- (Rs One lac Only) as EMD per tender by DD drawn on any scheduled Bank payable at AHMEDABAD in favor of BHARAT PETROLEUM CORPORATION LTD. This should be submitted in a separate envelope along with the Documents to be submitted in physical form as per the list mentioned under Para 5.2 below. Bids received without EMD shall be rejected. 2.4 SUBMISSION OF TENDER: 1. The tenderer should download the tender document from e-procurement system on and after carefully reading the same should be uploaded under his/her login ID, as token of acceptance of all terms & conditions therein. 2. The Bid consisting of the following documents to be submitted Page 7 of 45

8 The techno commercial bid must contain a. Credential / Technical Bid (Un-priced) Authorised signatory certificate from the appropriate authority. Bid form as per Annexure II should be duly filled in, signed and complete in all respects. Commitment letter for service support from the principal manufacturer as per Annexure III. The Technical information of the products being offered along with brochure etc. Any other terms and conditions from bidder (Please, note that the terms may or may not be acceptable to Purchaser). Last three years audited balance sheet / CA certified turnover copy. Copy of successfully single executed order for supply of minimum 1 No of System. If bidder is authorised dealer for contracted item than submit a dealer certificate. Certificates of company Registration as per Govt. Rules. Original tender documents with all pages should be signed. Provide Service Tax Registration Certificate if Bidder is coming under service Tax Act. If Bidder is not covered under Service Tax Act as per Government rule then declaration from CA is required. VAT/CST Certificate copy of bidder. Copy of PAN Certificate. b. Price Bid: The Price-Bid is to be quoted only on-line & no physical document should be submitted. 3. Additionally, it is also mandatory for the tenderer to submit the documents in Physical form as mentioned under Para 5.2 below, to the Territory Manager AHMEDABAD LPG at the address given above. 4. The closing date & time for submission of online bids as well as submission of documents in physical form is 15:00 Hrs. on MINIMUM QUALIFICATION CRITERIA: 1. Bidder should have executed single contract for design, supply, and installation of minimum 1 Facilities to Oil companies. Submit supporting documents with material delivery proof in Tech-commercial bid. 2. Documents should submit as above 2.4 a (Credential / Technical Bid (Un-priced) 2.6 SIGNING OF AGREEMENT: Successful tenderer will have to sign an Agreement as per the draft attached as Annexure- 1, along with the tender document. The job completion period of agreement with Page 8 of 45

9 successful tenderer would be 3 months from the date of awarding the contract subject to the right of BPCL to terminate it prematurely as per clause 16 of the Agreement. 2.7 TENDER OPENING: a. The due date and time of opening of tender documents (techno commercial documents submitted in e-bidding & documents submitted in physical form) is at 15:00 hrs. at the following address: TERRITORY MANAGER (LPG), BHARAT PETROLEUM CORPORATION LIMITED, LPG BOTTLING PLANT, NATIONAL HIGHWAY 8, VILLAGE HARIYALA, TAL- MATAR. Dist-KHEDA b. On-line credential / technical bids of only those tenderer s shall be opened who have submitted physical documents as mentioned in Para 5.2 below. If any tenderer fails to submits the physical documents and / or submits incomplete documents, their on-line bids shall not be opened and the bid shall be considered as rejected. c. Tenders received late for whatever reasons / without Tender Fee, EMD / submitted at the wrong address / in open or stapled condition / incomplete in any other respect will not be considered. d. Tenderer or his authorised representative (duly authorised in writing by the Tenderer) may witness the opening of tender on the scheduled date and time. e. The tenderer can also witness the tender opening through e-procurement (e-bid) system on IMPORTANT: I. It is mandatory that, before closure of the tender at 15:00 Hrs on , the tenderer should submit the documents in physical form as specified under Para 5.2 below. II. Tenderers shall submit Price Bids only through e-bidding and no physical Price Bids documents shall be submitted. 2.8 OPENING OF PRICE BID: I. Price Bid (to be submitted online) shall be opened only for those Tenderers whose credential bid / technical bid is found acceptable as defined in tender document. II. The Tenderers meeting minimum qualification criteria will only be considered for opening of price bids after evaluation of Technical bids of all participating and valid tenders. After Page 9 of 45

10 scrutiny of the technical bids, the eligible Tenderers shall be notified regarding date & time for the opening of price bids. III. The price bid will be opened only through the e-procurement system on IV. The price bids will remain valid for 90 days from the date of opening of the Price Bid unless extended by mutual consent in writing. The Corporation reserves the right to accept or reject any or all the tenders in part or in totality, or to negotiate with any or all the tenderers, or to withdraw/ cancel/ modify this tender without assigning any reason whatsoever. 3.0 SCOPE OF WORK: Design, supply, and installation and commissioning of pressure testing and painting facilities at AHMEDABAD LPG Plant. 3.1 NAME OF WORK; LOCATION & PERIOD OF CONTRACT: I. The tenders are invited for design, supply, and installation and commissioning of pressure testing and painting facilities at AHMEDABAD LPG Plant. The period of contract shall be for a period of 3 months from the date of awarding the contract (Issue of LOI). 3.2 PARTICIPATION: 1. Tenderers are requested to view / download the tender document from the website and go through the same carefully. Tenderers are requested to carefully study all the tender documents and understand tender conditions, specifications etc. before quoting the rates. In case of any doubt written clarification should be obtained but this shall not be a justification for late submission of the tender or request for extension of tender opening date. Tenders should strictly be in accordance with our specification and terms and conditions. The eligible tenderer s meeting the criteria should only participate. 2. If it is found that the tenderer has applied although he/she was not eligible as per conditions laid down in minimum qualification criteria of this tender or has claimed benefit of reservation on the basis of wrong documents or has given false affidavit/ information including quoting wrong PAN number or has suppressed any material fact about capacity / job execution etc. whether at the time of application or at the time of execution of agreement, the tender/ allotment will be rejected / cancelled summarily without issuing any show cause notice for the same. In case of such cancellation, entire amount deposited against EMD/ security deposit amount shall be forfeited. Page 10 of 45

11 4.0 TENDER GUIDELINES; TERMS & CONDITIONS: 4.1 General: I. Relatives (as per list enclosed) of officer/s responsible for award and execution of this contract in BPCL are not permitted to quote against this tender. The tenderer shall be obliged to report the name/s of person/s who are relatives of any officers of the BPCL & any of its subsidiary Companies i.e. NRL, BPCL, BPC-KR etc., IOC or HPC or any officer in the State or Central Government, and who are working with the tenderer in their employment or are subsequently employed by them. II. III. IV. Any violation of this condition even if detected subsequent to the award of contract, would amount to breach of contract on tenderer s part entitling BPCL to all rights and remedies available thereof including termination of contract. All rates quoted should be both in words and figures. In case of any difference between the two, the rates quoted in words shall be considered as final and authentic. Also the rates should be quoted in the same units as mentioned in the tender schedule. In case it is observed that all the tenderer s or a group of tenderer s have quoted in cartel, BPCL reserves the right to reject some or all the bids of the tenderer s who have quoted in cartel, without assigning any other reasons for the same. V. Rates quoted would be valid and binding on the tenderer for 90 days from the opening date of Price Bid unless extended by mutual consent in writing. During the validity period, tenderer will not be allowed either to withdraw or revise his offer on his own. Breach of this provision will entail forfeiture of the Earnest Money Deposit. Once the tender is accepted and work awarded, the rates will be valid for the entire contractual period. VI. BPCL reserves the right, at their sole discretion, and without assigning any reason whatsoever, to: a. Negotiate with any or all tenderer. b. Distribute the work among Tenderers. c. Reject any or all tenders either in full or in part. d. Assign the offered and accepted tender to any of the Vendors and engage his services at any time without giving any notice whatsoever to the vendors already appointed against this Tender. e. Withdraw or cancel this tender in full or in part at any time during the Tender Process. Page 11 of 45

12 VII. The tenderer should study all the operations/ local conditions. Tenderers would be presumed to have acquainted themselves with the working conditions existing at the location, before submission of the tender. VIII. IX. Tenders not meeting the tender terms & conditions or incomplete in any respect or with any additions/ deletions or modifications are liable to be summarily rejected without any further communication to the Tenderers and decision of BPCL in this respect will be final and binding. The estimated quantity to be delivered given in tender document is indicative and is subject to change. BPCL reserves the right to increase/ decrease the qty, if required, during the tender period. Payment will be made as per actual job executed at site. X. Tenderer should submit all the details and enclosures as has been asked for in the tender form. In case any of the information is not applicable to the tenderer, "Not applicable" may be written against such item. Not submitting any information/ enclosure sought for shall be a ground for rejection of tender. XI. XII. Tenderer/his authorised representative may witness the opening of tender on the Scheduled date and time. The relevant all valid documents such as registration certificates, PAN Number, VAT TIN certificate, service tax certificate, income tax return for last three years, details of equipments with necessary certificates, drawings etc. and should meet all statutory requirements. 4.2 EVALUATION / RANKING OF THE TENDERERS: 1. This Limited Tender is floated in two bid system i.e. technical bid & price bid. Initially, the technical bids will be opened on scheduled date and will be evaluated on the following minimum qualification criteria s besides meeting other tender guidelines: a. Price bids of only technically qualified tenderers, based on technical evaluation, will be opened on a notified date which will be communicated only to technically qualified tenderer. b. BPCL reserves the right to reject the tender application of a tenderer, based on BPCL s experience with them on their past performance. c. The purchaser will examine the bids to determine whether: They are complete. They are free from computational errors. Page 12 of 45

13 Required sureties have been furnished. The documents have been properly signed. d. Arithmetic errors will be rectified on the following basis: If there is a discrepancy between the unit price and the total price, which is obtained by multiplying the unit price with quantity, the unit price shall prevail and the total price shall be corrected unless it is a lower figure. If the supplier does not accept the correction of errors, its bid will be rejected. If there is a discrepancy between words and figures, the rates expressed in words will prevail. e. Purchaser may waive off any minor infirmity or non-conformity or irregularity in a bid which does not constitute a material deviation, provided such a waiving does not prejudice or affect the relative ranking of any bidder. f. The comparison shall be of FOR destination price of the goods offered inclusive of all duties, taxes and expenses. g. Ranking of the tenderer s i.e. L-1, L-2 etc. will be done based on the rates quoted. In Case, for a particular ranking, BPCL s decision on allocation of contract shall be final and binding on all the Bidders. h. BPCL reserves the right at its sole discretion to reject unworkable/ unviable rates quoted by tenderers. Such tenderer s will be treated as disqualified and will be rejected. The decision of BPCL in this regard will be final and binding. i. Tenderer with minimum financial outgo to BPCL will be ranked L-1. Tenderer with the next lowest financial outgo will be ranked L-2 and so on. The list will include all the technically qualified tenderers in the ranking based on the rates quoted by the respective tenderer. 4.3 EARNEST MONEY DEPOSIT (EMD): 1. Tenders should submit an EMD of ` 1, 00,000/- (Rs. One Lakh only ) by Demand Draft drawn on any Scheduled Bank in favour of M/s Bharat Petroleum Corporation Limited, payable at AHMEDABAD in a separate envelope marked EMD- Tender No. HRYL:LPG:ENGG:TEND: / 02 Dated along with the physical documents as stated in Para 5.2 below. Tender documents received without EMD shall be rejected. Page 13 of 45

14 2. Cheques or request for adjustment against any previously deposited EMD/ pending dues / bills / security deposits for other contracts etc. will not be accepted as EMD, and any tender with such stipulation will be treated as without EMD and shall be rejected. 3. No interest shall be payable on EMD. 4. EMD is liable to be forfeited, if the tenderer modifies/ withdraws the offer and / or refuses to accept the LOI/ Work Order after acceptance of BPCL s offer within the prescribed validity of the tender, or if the tenderer does not furnish the required security deposit, or if the tenderer is unable to position to start the design, supply, installation and commissioning facilities for pressure testing at AHMEDABAD LPG Plant as per the schedule after the issuance of Letter of Intent/award of contract. 5. Exemptions from EMD: Public Sector Enterprises are exempted from payment of EMD. (The proof that tenderer is a PSE must be submitted) and enlisted vendors with BPCL (The proof of BPCL letter must be submitted as per the registration class). 6. EMD for unsuccessful tenderers shall be refunded only after finalization of the tender. 4.4 NEGOTIATIONS: 1. The Corporation reserves the right to negotiate with any or all the tenderers. In such an event, BPCL shall invite the tenderers for negotiations solely at tenderer s cost. 2. Only the proprietor of the firm or the legally authorized representative of the firm will be allowed to attend such negotiations, at their own cost, as commitments made and/ or clarifications given during the negotiations will be binding on the tenderer/s. He/ She should carry the necessary authorization to attend such negotiations and to hand over an authenticated copy of the same to BPCL s representative/s participating in negotiations. 3. Originals of the documents submitted as copies and the documentation to substantiate statements made in the tender document are to be produced for verification by the BPCL during negotiations or at any other time at the discretion of BPCL. 4.5 SECURITY DEPOSIT (SD): 1. Successful tenderer s will be required to furnish SD within 7 (Seven) days of issuance of LOI/ Work Order at the following rates: 2. The security deposit shall be 5% of quoted value or maximum of 1, 00,000/- (Rs. One Lac only) paid in the form of Demand Draft drawn on any Scheduled Bank in favour of Bharat Petroleum Corporation Ltd. Or in the form of Bank Guarantee of Nationalized / scheduled Page 14 of 45

15 bank strictly in the specified Proforma, valid for a period of 12 (Twelve) months beyond the tenure of contract. 3. Adjustment of EMD towards SD is permissible for the portion of SD payable by DD. 4. Interest is not payable on SD. 5. Any loss/ claim and/ or damage arising out of the performance of the contract would be adjustable against the SD. Any loss/ claims/ damages higher than SD will be recovered from payments under this contract or deposits made by or payments under any other contract with BPCL. 6. The security deposit will be retained till the successful completion of the work. In the case of security deposit in the form of a Bank Guarantee, the same shall be kept valid by the tenderer at his cost till the completion of the work under contract and shall be extended from time to time. No interest will be payable on security deposit. 7. Successful tenderer will be entrusted with design, supply, and installation and commissioning of pressure testing & painting facilities for LPG cylinders at AHMEDABAD LPG plant work only after signing of Agreement and payment of Security Deposit amount. 4.6 DELIVERY PERIOD: The delivery period shall be 3 Months from the date of receipt LOI / PO or as advised from BPCL. 4.7 EXECUTION OF AGREEMENT: 1. Successful tenderer will be required, before undertaking the contract, to execute the Agreement, within 7 (Seven) days of the date of issue of the LOI given by BPCL. 2. Tenderers are advised to carefully scrutinize the specimen set of Agreements and Forms attached with tender documents / downloaded from our website before submitting their tender. 3. When the person signing the tender is not the authorized signatory, necessary original Power of Attorney authorizing the signatory to act on behalf of the proprietor/ firm should be produced before signing the agreement, and notarized copy of the power of Attorney of the person authorising should be submitted for the record of BPCL. 4. Failure to execute the agreement and/ or furnish required Security Deposit within 7 (seven) days of issue of LOI may render the tenderer liable for forfeiture of Earnest Money Deposit and termination of contract without prejudice to the rights of BPCL to recover the damages under Law. Page 15 of 45

16 5. All terms & conditions stipulated in the Notice Inviting Tender, Guidelines for Tenderers, Tender Terms & Conditions, Declarations, Agreement and other documents furnished with the Tender and related correspondence shall form part of the contract. 4.8 DUPLICATION OF CLAUSE: Whenever there is duplication of clause either in the terms and conditions or in the Agreement, the clause, which is beneficial to BPCL, will be considered applicable at the time of any dispute. 5.0 GUIDELINES FOR TENDERERS 5.1 GENERAL: 1. This tender is for design, supply, and installation and commissioning of pressure testing & painting facilities for LPG cylinders at AHMEDABAD LPG plant. 2. Tenderers shall log on to the e-procurement website and register themselves. 3. The tenderer should download the tender document from e-procurement system on and after carefully reading the same should be uploaded under his /her login ID, as token of acceptance of all terms & conditions therein. 4. The system time (IST) that will be displayed on e-procurement web page shall be the time considered for determining the expiry of due date and time of the tender and no other time shall be taken into cognizance. 5. For any further clarification, please contact Territory Manager/Territory Coordinator (LPG), AHMEDABAD at the plant address on page 1 or the contact persons and contact numbers given below: MR. PIYUSH J GUJRATHI, T.C AHMEDABAD LPG: MR. ASHISH KHANDELWAL, EXECUTIVE (LPG OPS): This tender is in 2- bid system, comprising of Technical Bid and Price Bid. 7. The tender should be strictly in line with the terms and conditions. Any tender not conforming to the terms and conditions prescribed in the tender documents shall be summarily rejected. Page 16 of 45

17 8. Counter terms and conditions from the tenderer shall not be accepted. Bids with such counter terms & condition shall be rejected. 9. All documents submitted in physical form should be initialled on each page and signed with seal on the last page. Also, all corrections should be initialled. Overwriting on any tender document shall not be accepted 10. Tender terms and conditions mentioned in the tender should be carefully studied. The online submission of tender by the tenderer under their Login ID is considered as a token of acceptance of the terms and conditions therein. Tenderer should retain a copy of tender document submitted online for his/her reference / record purpose. 5.2 TECHNICAL BID: 5.2 Submission of Technical Bid: Details of documents to be submitted on-line and in physical form are as under: Sr.No. Particulars Submission Online Only Submission of Physical Document Only 1 Tender Document along with Annexure I to V under tenderer Login ID through e-procurement system on 2 Particulars of Tenderer as per attachment-ix 3 Tenderer s Covering Letter as per attachment-3 4 Statement of credentials- BID FORM annexure-vi 5 Commitment letter for support from principal Manufacturer- annexure-vii 6 Declaration as per format in annexure-viii 7 Details of related to any employee of the Corporation as per annexure-ix 8 Information regarding the tenderer annexure-x 9 Tenderers credentials Bio-data & business standing annexure-xi 10 Attested acknowledged copy of the latest Income Tax Return filed and PAN Card 11 Attested copy of previous 3 years (immediate) audited annual report. Page 17 of 45

18 12 Attested copies of Trading license or Firm s Registration Certificate. 13 Attested copies of Partnership deed or Certificate of Incorporation. 14 Tender Fee DD of `. 2500/- as per tender Para 2.1 point no EMD DD of `. 1, 00,000/- as per tender Para 4.3 point No.1 Page 18 of 45

19 TECHNICAL BID BHARAT PETROLEUM CORPORATION LIMITED TENDER NO. HRYL:LPG:ENGG:TEND: / 02 Dated TENDER FOR DESIGN, SUPPLY, INSTALLATION AND COMMISSIONING OF PRESSURE TESTING AND PAINTING FACILITIES FOR LPG CYLINDERS AT AHMEDABAD LPG PLANT To be submitted at the following address in sealed cover marked Tender for design, supply, installation and commissioning of pressure testing & painting facilities for LPG cylinders at AHMEDABAD LPG plant. THE TERRITORY MANAGER (LPG) BHARAT PETROLEUM CORPN LTD LPG BOTTLING PLANT, NATIONAL HIGHWAY 8, VILLAGE HARIYALA, TAL - MATAR. Dist-KHEDA (GUJARAT) Please affix your rubber stamp and sign on each page and return to us along with all enclosures CLOSING DUE DATE / TIME: UPTO Hours TECHNICAL BID OPENING DUE DATE / TIME: AT Hours Page 19 of 45

20 Annex- II CONDITIONS OF TENDER 1. Offers are invited by e-tender in two bid system Technical Bid and Price Bid for design, supply, installation and commissioning of pressure testing & painting facilities for LPG cylinders at AHMEDABAD LPG plant located at NATIONAL HIGHWAY 8, VILLAGE HARIYALA, TAL MATAR, Dist-KHEDA (GUJARAT) This tender should be submitted in two parts namely - Technical Bid & Price Bid. a. TECHNICAL BID Annexure I to Annexure XII with various drawings of equipments to be supplied b. PRICE BID ( e-tender only) 3. Tenderer should duly fill in all the required information asked for in the annexures and only authorized signatory should sign on all the pages including drawings and affix the company s seal on all the other pages from Annexure I to Annexure XII including all the equipments drawings. 4. In case at a later stage, if on cross checking, inspection etc., if it is found out that the information furnished by the tenderer is different / wrong / not matching with the information furnished in the Technical Bid / Annexures then the EMD submitted by the tender will be forfeited & the tenderer may be debarred for applying in the tender in future. 5. The Technical Bid (Annexure I to Annexure XII with all the drawings) should be put in a separate cover with marked as Tender fee (Tender fee is non refundable). The cover should be marked TECHNICAL BID. 6. The Price Bid should be put in e-tender. Please quote your lowest rate item wise in the Schedule of Rates in the e- Price bid. 7. The cover containing the Technical Bid should be put in a separate cover and sent to the office address as indicated in this tender. 8. The Price Bid of those bidders whose bids are technically acceptable will be opened through e-tender process only. A separate intimation will be sent to all the bidders who are found technically acceptable advising date/time/place of opening of the Price Bid. 9. The rates quoted should be firm and inclusive of all taxes, duties, etc. as explained in clauses 21, 22,23 & 24 of the Special Terms and Conditions of Tender (Annexure IV) of the enclosed Technical Bid. Revision in the rates of whatever nature will not be allowed during the tenure of the contract. Page 20 of 45

21 10. Supply and installation of Pressure testing facilities job is to be carried out as per present prevailing IS codes and PESO guidelines with necessary drawings, certification of FLP equipment as per our Conditions of Tender, Special Terms and Conditions of tender, Scope of Work etc., as detailed in the tender. 11. The contract completion period will be 3 months from the date of LOI / awarding the contract. 12. In case the tenderer is not willing to do the participation in e-tendering of design, supply, installation and commissioning of pressure testing and painting facilities at AHMEDABAD LPG Bottling Plant, then the tenderer should mention the same on his Letter Head and enclose the same in the Technical Bid. In the E-Tender the tenderer should mention, that he is not interested to do the job and should sign against the cancellation. 13. The Corporation reserves the right to increase or decrease the tendered quantity or revised specifications, drawing, and designs of any or every item at any stage of work. The successful tenderer s claim for compensation or damages on account of these shall not be entertained. Such deviations, if necessary, will be adjusted at the rates contained in the agreement by issuing variation order(s). In case it becomes necessary for the Company to temporarily suspend or postpone the work, partly or fully, due to unforeseen circumstances, the Corporation shall not be liable for payment of any compensation on account of resultant delays. 14. AN EMD (earnest money deposit) should be in the form of Demand Draft in favor of BHARAT PETROLEUM CORPN. LTD., payable at AHMEDABAD for ` 1,00,000/- (Rs. One Lakh only) is to be submitted along with the Technical Bid. The Demand Draft should be drawn on a Nationalized Bank / Scheduled Banks (other than Cooperative Banks) only. Quotations received without EMD or with less EMD will not be considered. 15. Please ensure that your name or any other identification mark does not appear on the envelope, as otherwise your Tender is liable to be disqualified. 16. We request you to go through all Tender documents carefully before submitting your quotations. Any clarifications regarding the work can be sought from our Territory Office on any working day during normal working hours 17. The company reserves the right to accept / ignore any quotation in part or full before the award of job, or withdraw this tender altogether, at any stage, without assigning any reason. 18. The technical bid along-with Earnest Money Deposit (EMD) of `. 1, 00,000/- as explained above together with all the tender documents being attached to e-tendering should be download & same should be upload by with signing on each page by an authorized signatory with official seal to reach office of the undersigned at the following address upto hrs of Quotations received after due date and time of tender will not be accepted. a. The authorized signatory shall be: b. Proprietor in case of proprietary concern. c. All the partners in case of partnership firm. Page 21 of 45

22 d. Director, in case of a limited Company, duly authorized by its board of Directors to sign. 19. If for any reason, the proprietor or all the partners or director as the case may be are unable to sign the document, the said document should be signed by the constituted attorney having full authority to sign the tender document and copy of such authority letter as also the power of attorney, in original, duly signed in the presence of a Notary public should be submitted with the tender. 20. The tenders should upload signed document & hard copy should be reach the following address before due date and time of the closing date of the tender mentioned herein before. Tenders/Quotations received after due date and time of tender will not be accepted. THE TERRITORY MANAGER (LPG) BHARAT PETROLEUM CORPORATION LIMITED LPG BOTTLING PLANT, NATIONAL HIGHWAY 8, VILLAGE HARIYALA, TAL - MATAR Dist-KHEDA Page 22 of 45

23 SCOPE OF WORK Annex- III The scope of work necessarily, but not exclusively includes the following activities:- a. Bharat Petroleum Corporation Ltd. LPG Bottling Plant AHMEDABAD Inviting Two part BID from experienced Bidder s having experience in design, supply, installation & Commissioning of Pressure testing of cylinders facilities with painting unit. Bidder scope of work for supply of material is defined in Annexure I. b. The scope of work is defined in the Special Conditions of Contract and specifications. The Contractor shall provide all necessary materials, equipments / Tools and Tackles / Supervision / labour etc. for the execution and maintenance of the work till completion unless otherwise mentioned in these tender documents. All materials that go with the work shall be approved by Engineer-in-Charge prior to procurement and use. c. The bidder will be required to design, supply, installation and commissioning of pressure testing & painting facilities for LPG cylinders at AHMEDABAD LPG Bottling Plant. d. The bidder shall provide spares and necessary support to Bharat Petroleum Corporation Ltd. LPG Bottling Plant AHMEDABAD on technical issues for all equipment. The support terms should be clearly mentioned in the bid. e. The bidders are expected to accept all technical/commercial terms & conditions mentioned in the bid document. Any deviations in the terms and conditions should be clearly mentioned. Bharat Petroleum Corporation Ltd. LPG Bottling Plant AHMEDABAD however, reserves the right to reject any or all of the offers with deviation. f. All the items should be delivered within 3 Months time from the date of placement of order. g. Bidder will deliver all the materials at Bharat Petroleum Corporation Ltd. LPG Bottling Plant AHMEDABAD. h. PAYMENT TERMS: A. 60% payment will be made within 15 days of receipt of material at AHMEDABAD LPG Plant B. 30% will be made after satisfactory completion / testing / commissioning of facilities as per the specifications. C. 10% will be retained towards retention amount. The said retention money will be retained for a period of one year and paid to the Contractor after adjusting any dues of the Corporation against the Contractor under the workmanship/materials provided to the Contractor and /or against any other claims for any reason whatsoever under the Agreement which may arise within the said period of the one year. The retention period of one year will commence from the date of completion of the job (as reckoned by BPCL). However retention money can be refunded against submission of Bank Guarantee valid for one year with a claim period of further 6 months. BG shall be obtained from any nationalized bank / Scheduled bank in the format provided by BPCL. Page 23 of 45

24 i. Bidder will provide 1 year warranty support and arrange to repair /replace the defective within 48 hours of placing a call. The successful bidder shall undertake quarterly visit for maintenance / preventive maintenance in addition to attending breakdown calls if any. This shall be part of the warranty and no extra charges shall be paid. Page 24 of 45

25 Annex- IV SPECIAL TERMS & CONDITIONS: TENDER NO: HRYL:LPG:ENGG:TEND: / 02 Dated SUB: DESIGN, SUPPLY, INSTALLATION AND COMMISSIONING OF PRESSURE TESTING AND PAINTING FACILITIES FOR LPG CYLINDER AT AHMEDABAD LPG PLANT (TWO BID SYSTEM- UNPRICED BID (TECHNOCOMMERCIAL) AND PRICED BID) Note: Bidders must read these conditions carefully and comply strictly while submitting their bids. 1. The rates should be firm and no revision will be allowed. Rates quoted should be inclusive of all taxes, freight, supply and installation at the AHMEDABAD LPG plant and any other levies as applicable i.e. FOR at AHMEDABAD LPG PLANT. No other rate/amount except those quoted in the schedule will be paid. 2. You are invited to submit your offer (ONLY THE REQUIRED DOCUMENTS) in a sealed envelope by post/courier or hand delivery to be posted in the tender box before closing date /time indicated on the following address. The tenderer should not specify his/her name on the sealed envelope. 3. BPCL reserves the right to accept/ignore any quotation in part or full or withdraw this tender enquiry altogether without/assigning any reason. 4. We request you to carefully go through all Tender documents before submitting your quotation. The tenderer who wishes to make a site visit, prior to quoting/intense seeking any clarification regarding the supply of material/installation can contact our office during normal working hours (Monday to Saturday between 9:00 am to 5:30 p.m.). Contact Nos. ASHISH KHANDELWAL , PIYUSH J GUJARATHI The quotation along with all enclosed tender conditions & schedule of quantities and specifications, duly signed on each page by an authorized signatory should reach our office at the address given below on or before 1500 hrs. on Corrections, if any, should be attested by full signature of tenderer. Over writing should be avoided. 7. The Company reserves the right to reject any one of the offer without assigning any reasons. 8. The tenderer should sign and seal on each page of the General Conditions of Tender and special conditions of Tender and return one copy along with the tender. 9. If the tenderer is not willing to quote for the tender; please inform us by way of regret through e- bidding/post/courier. Address: TERRITORY MANAGER(LPG) BHARAT PETROLEUM CORPN LTD LPG BOTTLING PLANT, VILLAGE HARIYALA, TAL MATAR, Dist-KHEDA (GUJARAT) Page 25 of 45

26 10. The tenderer is advised not to address the tender in the name of any of the BPCL s officers nor write their names etc. on the envelope containing bids. Deviation of this condition shall attract rejection of tender summarily. 11. All data relevant to past experience in dealing with similar jobs shall add weightage while evaluating the tenders technically 12. Any deviations from General or Special Conditions of tender should be attached as a separate sheet indicating clearly all the points of deviation. 13. Time being essence of contract strict adherence to delivery schedule mentioned in PO/LOI should be maintained and work to be executed in location. 14. If there is any contradiction on various terms and conditions at various places in tender documents, the stipulation of special terms and conditions will prevail and supercede others. 15. Vender should submit all relevant documents of all FLP Switches, Glands and Push button stations etc. Flame proof Certificates duly approved by CMRI. 16. The successful bidder has to provide complete solution for a Pressure Testing Unit with a capacity of minimum 125 Cylinder per hour at Bharat Petroleum LPG Bottling Plant, Ahmedabad. 17. THE BIDDER IS EXPECTED TO EXAMINE ALL INSTRUCTIONS, forms, terms, and specifications in the bidding documents. Failure to furnish all information required in the bidding documents or submitting a Bid not substantially responsive to the bidding documents in any respect may result in the rejection of the Bid. 18. THE BIDDER SHALL BEAR ALL THE COSTS associated with the preparation and submission of its bid, and purchaser in no case will be responsible or liable for these costs, regardless of conduct or outcome of bidding process. 19. PROFESSIONAL EXCELLENCE AND ETHICS. Tendering Authority requires that all Bidders participating in this Bid adhere to the highest ethical standards, both during the selection process and throughout the execution of the contract. 20. FAILURE OF THE SUCCESSFUL BIDDER to comply with all the requirements shall constitute sufficient grounds for the annulment of the award, in which event the Purchaser may make the award to the next lowest evaluated bidder or call for new bids. Page 26 of 45

27 21. AMENDMENT/CANCELLATION. The Tendering Authority reserves the right to cancel this Tender at any time without any obligation to the Bidders. The Tendering Authority at any time, prior to the deadline for submission of Proposals, may amend the Tender by issuing an addendum in writing or by standard electronic means. The addendum will be binding on all the Bidders. Bidders shall acknowledge receipt of all amendments. To give Bidders reasonable time in which to take an amendment into account in their Proposals, the Tendering Authority may, if the amendment is substantial, extend the deadline for the submission of Proposals. 22. THE TENDERING AUTHORITY RESERVES THE RIGHT TO ACCEPT ANY BID not necessarily the lowest, reject any bid without assigning any reasons and place the order on all or some items specified in the proposal. 23. CONDITIONAL BIDS: If a bidder imposes conditions, which is in addition to or in conflict with the conditions mentioned herein, his bid is liable to summary rejection. In any case none of such conditions will be deemed to have been accepted unless specifically mentioned in the letter of acceptance of bid issued by the Tendering Authority. 24. PERIOD OF VALIDITY. Bids shall remain valid for 90 days after last date for bid submission prescribed by the purchaser which may be extended with mutual consent. A bid valid for a shorter period may be rejected by the purchaser as non-responsive. 25. LATE BIDS. Any bid received by the Tendering Authority after the deadline for submission of bids will be rejected and will not to be considered. 26. DELIVERY SCHEDULE The items shall be supplied at the destination site, Installed and commissioned as mentioned under scope of work within 3 months time from the date of LOI / PO. 27. ACCEPTANCE TESTING The equipment will be tested by the Purchaser under BPCL application environment. The equipment will be qualified technically once it passes all the tests as per the procedure, as specified in annexure VII with satisfactory performance. In case of disqualification the same will be technically rejected and will not be considered for price bid evaluation. 28. PROPRIETARY RIGHTS The supplier shall indemnify the Purchase against all third party claims of infringement of patent, copy right, trademark, license or industrial design rights, software piracy arising from use of goods or any part thereof in the Purchaser's country. 29. TERMINATION FOR DEFAULT The purchaser may, without prejudice to any other remedy for breach of contract, by written notice of default sent to the supplier, terminate this contract in whole or in part. a. If the supplier fails to deliver any or all of the goods within the time period(s) specified in the contract, or any extension thereof granted by the purchaser. Page 27 of 45