ELECTRICAL DIVISION AURANGABAD

Transcription

1 ºÉiªÉ Éä É VɪÉiÉä REGION ELECTRICAL CIRCLE PUBLIC WORKS DEPARTMENT AURANGABAD ELECTRICAL DIVISION AURANGABAD E-TENDER NOTICE NO. 5/ PWD/ELECT/A BAD : Name of work : Est. No. 13/ Providing 2 Ton splite type A.C. for Regional forensic laboratory old bldg. at Nizam bunglow Aurangabad Tender Amount : Rs. 33,62, E.M.D. : Rs. 33,621.00, Office of the, Executive Engineer, Public Work Electrical Division, Aurangabad.

2 D.T.P. FOR APPROVAL D.T.P. Name of Work : Est. No. 13/ Providing 2 Ton splite type A.C. for Regional forensic laboratory old bldg. at Nizam bunglow Aurangabad Amount Put to Tender : Rs. 33,62058,/- Submitted for Approval Divisional Accountant Electrical Division, P.W.D. Aurangabad. Executive Engineer Electrical Division, P.W.D. Aurangabad. Recommended for Approval Please Superintending Engineer, Mumbai Regional Electrical Circle, P.W.D., Mumbai Approved Chief Engineer, Electrical PWD Mumbai

3 INDEX Name Of Work :- Est. No. 13/ Providing 2 Ton splite type A.C. for Regional forensic laboratory old bldg. at Nizam bunglow Aurangabad Sr.no. BRIEF DESCRIPTION OF CONTENTS Page Nos. From To 1 BRIEF TENDER NOTICE DETAILED TENDER NOTICE TO CONTRACTOR AGREEMENT FORM B CONDITIONS OF CONTRACT PRICE VARIATION CLAUSE PERFORMANCE BANK GUARANTEE DECLARATION OF THE CONTRACTOR AFFIDAVIT STATEMENTS SCHEDULE A SCHEDULE B TECHNICAL SPECIFICATION Approvedmaterial list DRAWINGS 93 93

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5 E-TENDER NOTICE NO. 05 / PWD/ELECT/A BAD PUBLIC WORKS DEPARTMENT Online Tenders (e-tender) in B-1 form for the following work are invited by the Executive Engineer, Public Works Electrical Division, PWD Premises, Aurangabad Phone No. (024) On Government of Maharashtra Electronic Tender Management System SYSTEM TENDER NO. NIT NO. dated (Online) The details can be viewed and downloaded online directly from the Government of Maharashtra e-tendering Portal on Sub Portal of Public Works Department from 09 / Hrs. to 23 / 07 / Hrs. Post Qualification Criterion is applicable. Sr. No. Name Of Work 1 Est. No. 13/ Providing 2 Ton splite type A.C. for Regional forensic laboratory old bldg. at Nizam bunglow Aurangabad Estimated Cost In (Rs.) /- System Genera ted Tender Time Limit For Completi on (Months) Earnest Money In (Rs.) Cost Of Blank Tender Form (Rs.) 02 Months 33621/- 1000/- Non refande able Class Of Registration Original Manufacturer Authorized dealer of A.C. system. & Service center in Aurangabad municipal corporation jurisdiction. & Electrical Contractor. For more details on the tender and bidding process you may please visit the above mentioned portal. The tender fee Rs. 1000/- (1) Be paid by Debit/Creadit card & Net banking. (2) 1% EMD Rs. 33,621/- (In case the bidder does not have valid EMD Exemption certificate). Should be paid in the account of Executive Engineer P.W.D. (Electrical) Division Aurangabad ICICI Branch Aurangabad. Paid by Debit/Credit card Net banking,neft & RTGS, Attested copy of receipt of online payment Tender fee, EMD or valid EMD Exemption certificate and notraised affidavit on 100/- Rupees stamp paper. Deceleration should be uploaded along with othere documents. Attested EMD Exemption certificate, Affidavit on Rs.100/- stamp paper in prescribed form given in Annexure I sworn before Executive Magistrate / Notary, Additional Performance Security Deposit (If required), should be submitted in sealed covers addressed to the Superintending Engineer, Mumbai Region Electrical Circle, P.W.Deptt. Bandhkam Bhavan, Fort, Mumbai. with the name of the work written at the top of the envelope will be received in the office of the Superintending Engineer, Mumbai Region Electrical Circle, P.W.Deptt. Bandhkam Bhavan, Fort, Mumbai. during Bid one day before of bid opening. Bids will be opened as per the Tender Schedule, in the presence of such intending Tenderers or his/ their authorized representatives who may be present at that time. Note :- Document Tender fees and EMD to be paid online mode only. if EMD Exempted then EMD Exemption Certificate shall be uploaded online Executive Engineer, Public Work Elect. Division, Aurangabad

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7 COPIES OF PUBLISHE TENDER NOTICE ON WEB SITE NIT NEWS PAPERS

8 GOVERNMENT OF MAHARASHTRA PUBLIC WORKS DEPARTMENT ORIGINAL AGREEMENT NO. B-1 Name Of Work :- Est. No. 13/ Providing 2 Ton splite type A.C. for Regional forensic laboratory old bldg. at Nizam bunglow Aurangabad 1) Name of Contractor. : 2) Date of receipt of Tender. : 3) No. & Date of Work Order. : 4) Amount put to Tender. : Rs. 33,62,058/- 5) Percentage quoted. : 6) Amount of Contract. : 7) Date of Commencement. : 8) Time stipulated for completion : 60 Days of work. 9) Date of completion as per : Agreement 10) Actual date of completion. : 11) Reference to sanction of : 1) Extension of time 2) 3) Certified that this original agreement contains Pages 1 to Fly leaves Nos. Drawings Nos.

9 Name Of Work :- Est. No. 13/ Providing 2 Ton splite type A.C. for Regional forensic laboratory old bldg. at Nizam bunglow Aurangabad Estimated cost put to tender : Rs. 33,62,058/- Earnest money : Rs. 33,621/- Period of completion of work : 60 Days Class of Contractor : Original Manufacturer Authorized dealer of A.C. system. E-Tender Time Schedule Stage Start From Expiry (To) Sr. PWD Vendor Date Time Date Time View Envelopes No. froms 1 Tender - 04/07/ /07/ No Release 2 - Tender Download 09/07/ /07/ Yes Technical Envelope,2 Commercial Envelope 3 - Online Queries Pre bid Conference Date, Time and Venue invited upto - N.A Bid Preparation 09/07/ /07/ Yes ---Do--- 6 Superhash Generaqtion and Bid Lock - 23/07/ /07/ No ---Do Control Transfer of Bid (Technical & Commercial Bid) 8 Opening Envelope No.1 9 Opening Envelope No.2 (Commercial Envelope) 24/07/ /07/ Yes ---Do /07/ /07/ No /07/ /07/ No -- úöµöôúö üß ³ÖµÖÓŸÖÖ ¾ÖªãŸÖ ¾Ö³ÖÖ Ö ÃÖÖ.²ÖÖÓ. ÖÖŸÖê, Öî Óü ÖÖ²ÖÖ ü

10 GOVERNMENT OF MAHARASHTRA PUBLIC WORKS DEPARTMENT INVITATION FOR TENDERS DETAILED TENDER NOTICE Name Of Work :- Est. No. 13/ Providing 2 Ton splite type A.C. for Regional forensic laboratory old bldg. at Nizam bunglow Aurangabad Online percentage rate tenders in B-1 Forms are invited by the Executive Engineer, Public Works Electrical Division, Aurangabad following work from Contractors registered in appropriate class of Public Works Department in Maharashtra State. The name of work, estimated cost, earnest money, security deposit, time limit for completion etc. are as under : Attested EMD Exemption certificate, Afidavit on Rs. 100/- stamp paperin persribed form given in Annexure I shown before Executive Magistrate/Notary, Additional Performance Security Deposit (iirequired) for mobilization of machinery, should be submitted online. Bids will be openedas per the Tender Schedule, in the presence of such intending. Tenders or his /their authorized representatives whow may be present at that time. Sr. Name of work Estimated Earnest Security Class of Time limit No cost in Money in Deposit Contract for. (Rs.) (Rs.) (Rs) completio n Est. No. 13/ Providing 2 Original 1 Ton splite type A.C. for Regional /- 33,621/ /- Manufacturer Authorized forensic laboratory old bldg. at dealer of Nizam bunglow Aurangabad A.C. system. 60 Days For more details on the tender and bidding process you may please visit the above mentioned portal. The tender fee Rs. 1000/- (1) Be paid by Debit/Creadit card & Net banking. (2) 1% EMD Rs. 33,621/- (In case the bidder does not have valid EMD Exemption certificate). Should be paid in the account of Executive Engineer P.W.D. (Electrical) Division Aurangabad ICICI Branch Aurangabad. Paid by Debit/Credit card Net banking,neft & RTGS, Attested copy of receipt of online payment Tender fee, EMD or valid EMD Exemption certificate and notraised affidavit on 100/- Rupees stamp paper should be uploaded along with othere documents. TENDERING PROCEDURE: A. Blank Tender Forms. Tender Forms can be downloaded from the e-tendering Portal of Public Works Department, Government of Maharashtra i.e. after entering the details of payment towards Tender Fees as per the Tender Schedule.

11 1.2.1 Tenderers should have valid Class Digital Signature Certificate (DSC) obtained from any Certifying Authorities. In case of requirement of DSC, interested Bidders should go to and follow the procedure mentioned in the document Procedure for application of Digital Certificate The Tenderers have to make a payment of Rs 1054/- online as service charges for the use of Electronic Tendering during Online Bid Data Decryption and Reencryption stage of the Tender For any assistance on the use of Electronic Tendering System, the Users may call the below numbers: Landline No / 56 Mobile No / 04 / Tenderers should install the Mandatory Components available on the Home Page of under the section Mandatory Components and make the necessary Browser Settings provided under section Internet Explorer Settings 1.3 Guidelines to Bidders on the operations of Electronic Tendering System of Public Works Department. A. Pre-requisites to participate in the Tenders processed by PWD: B. 1. Enrolment and Empanelment of Contractors on Electronic Tendering System: The Contractors interested in participating in the Tenders of Public Works Department processed using the Electronic Tendering System shall be required to enroll on the Electronic Tendering System to obtain User ID. After submission of application for enrolment on the System, the application information shall be verified by the Authorized Representative of the Service

12 Provider. If the information is found to be complete, the enrolment submitted by the Vendor shall be approved. For participating in Limited and Restricted tenders the registered vendors have to apply for empanelment on the sub-portal of PWD in an appropriate class of registration. The empanelment will have to be approved by the respective officer from the PWD. Only empanelled vendors will be allowed to participate in such tenders. The Contractors may obtain the necessary information on the process of enrolment and empanelment either from Helpdesk Support Team or may visit the information published under the link Enroll under the section E-Tendering Toolkit for Bidders on the Home Page of the Electronic Tendering System. 2. Obtaining a Digital Certificate: The Bid Data that is prepared online is required to be encrypted and the hash value of the Bid Data is required to be signed electronically using a Digital Certificate. This is required to maintain the security of the Bid Data and also to establish the identity of the Contractor transacting on the System. The Digital Certificates are issued by an approved Certifying Authority authorized by the Controller of Certifying Authorities of Government of India through their Authorized Representatives upon receipt of documents required to obtain a Digital Certificate. Bid data / information for a particular Tender may be submitted only using the Digital Certificate which is used to encrypt the data / information and sign the hash value during the Bid Preparation and Hash Submission stage. In case during the process of preparing and submitting a Bid for a particular Tender, the Contractor loses his/her Digital Signature Certificate (i.e. due to virus attack, hardware problem, operating system problem); he / she may not be able to submit the Bid online. Hence, the Users are advised to store his / her Digital Certificate securely and if possible, keep a backup at safe place under adequate security to be used in case of need.

13 In case of online tendering, if the Digital Certificate issued to an Authorized User of a Partnership Firm is used for signing and submitting a bid, it will be considered equivalent to a no objection certificate / power of attorney to that User to submit the bid on behalf of the Partnership Firm. The Partnership Firm has to authorize a specific individual via an authorization certificate signed by a partner of the firm (and in case the applicant is a partner, another partner in the same form is required to authorize) to use the digital certificate as per Indian Information Technology Act, Unless the Digital Certificate is revoked, it will be assumed to represent adequate authority of the Authority User to bid on behalf of the Firm for the Tenders processed on the Electronic Tender Management System of Government of Maharashtra as per Indian Information Technology Act, The Digital Signature of this Authorized User will be binding on the Firm. It shall be the responsibility of Partners of the Firm to inform the Certifying Authority or Sub Certifying Authority, if the Authorized User changes, and apply for a fresh Digital Signature Certificate. The procedure for application of a Digital Signature Certificate will remain the same for the new Authorized User. The same procedure holds true for the Authorized Users in a Private / Public Limited Company. In this case, the Authorization Certificate will have to be signed by the Director of the Company or the Reporting Authority of the Applicant. For information on the process of application for obtaining Digital Certificate, the Contractors may visit the section Digital Certificate on the Home Page of the Electronic Tendering System. 3. Recommended Hardware and Internet Connectivity: To operate on the Electronic Tendering System, the Contractors are recommended to use Computer System with at least 1 GB of RAM and broadband connectivity with minimum 512 kbps bandwidth. 4. Set up of Computer System for executing the operations on the Electronic Tendering System:

14 To operate on the Electronic Tendering System of Government of Maharashtra, the Computer System of the Contractors is required be set up. The Contractors are required to install Utilities available under the section Mandatory Installation Components on the Home Page of the System. The Utilities are available for download freely from the above mentioned section. The Contractors are requested to refer to the E-Tendering Toolkit for Bidders available online on the Home Page to understand the process of setting up the System, or alternatively, contact the Helpdesk Support Team on information / guidance on the process of setting up the System. 5. Payment for Service Provider Fees: In addition to the Tender Document Fees payable to Public Works Department, Government of Maharashtra, the Contractors will have to pay Service Providers Fees of Rs. 1,054/- through online payments gateway service available on Electronic Tendering System. For the list of options for making online payments, the Contractors are advised to visit the link E-Payment Options under the section E-Tendering Toolkit for Bidders on the Home Page of the Electronic Tendering System B. Steps to be followed by Contractors to participate in the e-tenders processed by PWD 1. Preparation of online Briefcase: All Contractors enrolled on the Electronic Tendering System of Government of Maharashtra are provided with dedicated briefcase facility to store documents / files in digital format. The Contractors can use the online briefcase to store their scanned copies of frequently used documents / files to be submitted as a part of their bid response. The Contractors are advised to store the relevant documents in the briefcase before starting the Bid Preparation and Hash Submission stage. In case, the Contractors have multiple documents under the same type (e.g. multiple Work Completion Certificates) as mentioned above, the Contractors advised to either create a single.pdf file of all the documents of same type or compress the documents in a single compressed file in.zip or.rare formats and upload the same.

15 It is mandatory to upload the documents using the briefcase facility. Therefore, the Contractors are advised to keep the documents ready in the briefcase to ensure timely bid preparation. Note: Uploading of documents in the briefcase does not mean that the documents are available to PWD at the time of Tender Opening stage unless the documents are specifically attached to the bid during the online Bid Preparation and Hash Submission stage as well as during Decryption and Reencryption stage. 2. Online viewing of Detailed Notice Inviting Tenders: The Contractors can view the Detailed Tender Notice along with the Time Schedule (Key Dates) for all the Live Tenders released by PWD on the home page of PWD e-tendering Portal on under the section Recent Online Tender. 3. Download of Tender Documents: The Pre-qualification / Main Bidding Documents are available for free downloading. However to participate in the online tender, the bidder must purchase the bidding documents online by filling up details of Demand Draft towards the cost of Tender Form Fee 4. Online Bid Preparation and Submission of Bid Hash (Seal) of Bids: Submission of Bids will be preceded by online bid preparation and submission of the digitally signed Bid Hashes (Seals) within the Tender Time Schedule (Key Dates) published in the Detailed Notice Inviting Tender. The Bid Data is to be prepared in the templates provided by the Tendering Authority of PWD. The templates may be either form based, extensible tables and / or unloadable documents. In the form based type of templates and extensible table type of templates, the Contractors are required to enter the data and encrypt the data using the Digital Certificate.

16 In the upload able document type of templates, the Contractors are required to select the relevant document / compressed file (containing multiple documents) already uploaded in the briefcase. Notes: a. The Contractors upload a single document or a compressed file containing multiple documents against each unloadable option. b. The Hashes are the thumbprint of electronic data and are based on one way algorithm. The Hashes establish the unique identity of Bid Data. c. The bid hash values are digitally signed using valid Class Digital Certificate issued any Certifying Authority. The Contractors are required to obtain Digital Certificate in advance. d. After the hash value of bid data is generated, the Contractors cannot make any change / addition in its bid data. The bidder may modify bids before the deadline for Bid Preparation and Hash Submission as per Time Schedule mentioned in the Tender documents. e. This stage will be applicable during both, Pre-bid / Pre-qualification and Financial Bidding Processes. 5. Close for Bidding (Generation of Super Hash Values): After the expiry of the cut off time of Bid Preparation and Hash Submission stage to be completed by the Contractors has lapsed, the Tender will be closed by the Tender Authority. The Tender Authority from PWD shall generate and digitally sign the Super Hash values (Seals). 6. Decryption and Re-encryption of Bids (submitting the Bids online): After the time for generation of Super Hash values by the Tender Authority from PWD has lapsed, the Contractors have to make the online payment of Rs. 1,054/- towards the fees of the Service Provider.

17 After making online payment towards Fees of Service Provider, the Contractors are required to decrypt their bid data using their Digital Certificate and immediately re-encrypt their bid data using the Public Key of the Tendering Authority. The Public Key of the Tendering Authority is attached to the Tender during the Close for Bidding stage. Note: The details of the Processing Fees shall be verified and matched during the Technical Opening stage. At this time, the Contractors are also required to upload the files for which they generated the Hash values during the Bid Preparation and Hash Submission stage. The Bid Data and Documents of only those Contractors who have submitted their Bid Hashes (Seals) within the stipulated time (as per the Tender Time Schedule), will be available for decryption and re-encryption and to upload the relevant documents from Briefcase. A Contractor who has not submitted his Bid Preparation and Hash Submission stage within the stipulated time will not be allowed to decrypt / re-encrypt the Bid data / submit documents during the stage of Decryption and Re-encryption of Bids (submitting the Bids online). 7. Short listing of Contractors for Financial Bidding Process: The Tendering Authority will first open the Technical Bid documents of all Contractors and after scrutinizing these documents will shortlist the Contractors who are eligible for Financial Bidding Process. The short listed Contractors will be intimated by Opening of the Financial Bids: The Contractors may remain present in the Office of the Tender Opening Authority at the time of opening of Financial Bids. However, the results of the Financial Bids of all Contractors shall be available on the PWD e-tendering Portal immediately after the completion of opening process. 9. Tender Schedule (Key Dates):

18 The Contractors are strictly advised to follow the Dates and Times allocated to each stage under the column Contractor Stage as indicated in the Time Schedule in the Detailed Tender Notice for the Tender. All the online activities are time tracked and the Electronic Tendering System enforces time-locks that ensure that no activity or transaction can take place outside the Start and End Dates and Time of the stage as defined in the Tender Schedule. At the sole discretion of the Tender Authority, the time schedule of the Tender stages may be extended 2 Joint venture is allowed. 3. EARNEST MONEY AND SECURITY DEPOSIT. Scanned copy Earnest Money Deposit (E.M.D.) which should be paid by Treasury Challan in any Government Treasury/ Sub-Treasury/ State Bank of India/ Hyderabad/ Reserve Bank of India and the receipted Challan attached or Term Deposit Receipt for a period of one year issued by any scheduled Bank in favour of Executive Engineer, Public Works Electrical Division, Aurangabad separately for each work. When the amount is remitted through Treasury Challan it should be credited under head 8782-Cash Remittance I Remittances into Treasury in favour of the Executive Engineer, Public Works Electrical Division, Aurangabad. and described as earnest money for the work for which the tender is given. (to be submitted as per the tender schedule) 4.1 The tenderers who are exempted from payment of earnest money deposit should attach an attested copy of valid exemption certificate from Government of Maharashtra regarding its exemption duly attested by a Gazetted Officer P.W.D. Department. 4.2 Earnest money in any other form or cash or cheque will not be accepted. 4.3 The amount of earnest money will be forfeited, in case a successful contractor does not pay the amount of initial security deposit within the time specified as stipulated by the Executive Engineer, and complete the contract documents. In all other cases, earnest money will be refundable.

19 4.4 SECURITY DEPOSIT The total Security Deposit to be paid shall be 4 % ( Four percent ) (Rs. 1,34,482/-) of amount to tender. The successful tenderer shall have to pay, half of the Security Deposit preferably Scheduled Bank in favour of Executive Engineer, Public Works Electrical Division, Aurangabad. within 10 days of acceptance of tender, and the balance security deposit will be recovered from running account bills at the percentage as shown in item (d) of the memorandum in printed B-1 form or as may be decided by the Executive Engineer during course of execution of the work looking to the position and circumstances that may prevail, whose orders will be final and binding on the contractor. The Security deposit for the due performance of the contract shall be as detailed in the tender documents elsewhere. Fifty percent of the Security deposit will have to deposited within ten days of the acceptance of the tender and the remaining fifty percent will be recovered from the running bills as the rate as specified in the tender form on the cost of work as per CSR prevailing at the time of acceptance of tender. Amount of total security deposit to be paid shall be 4 % ( Four Percent ) of the cost of work worked out as per D.S.R Initial Security Deposit may be in F.D.R. form in format of Tender document for full period of completion of work and it should be extendable upto expiry of valid extension if any, as directed by Engineer-in-charge. 4.4 Condition for Payment of performance security deposit if the offer is received lower than 10% below. In case the tenderer offers the rates lower than 10 % below the estimated cost put to tender, in that case, the tenderer will have to pay additional Security deposit along with the initial Security deposit, for performance of work. The amount of additional security deposit shall be 10% of difference amount exceeding 10 % below offer, in the form of demand draft or interest bearing securities pledged in favour of the Executive Engineer, Public Works Electrical Division, Aurangabad or in the form of Bank Guarantee for full period of completion of work and it should be extendable up to expiry of valid

20 extension if any as directed by Engineer in charge, failing to which such tender will be considered as withdrawn and the earnest money shall be forfeited to Government. This additional Security deposit shall be refundable after satisfactorily completion of work. 4.6 In the event of failure of the tenderer to pay cash security deposit within 10 days (unless extended in writing by the Executive Engineer,) from the date of receipt of notice (sent by Registered Post) of acceptance of his tender, the amount of earnest money shall be forfeited to Government and the acceptance of his tender, shall be considered withdrawn. Except that in the event of the notice of acceptance of the tender not being issued within 120 days of the date of opening of Envelope No.2 (financial bid). The tenderer shall have the option (to be intimated in writing in good time before the expiry of 120 days period) of withdrawing his tender, in which case the earnest money should be refunded in full. All the tenders shall remain open for acceptance for 120 days from the date fixed for opening of envelope No.2. (financial bid) and thereafter until it is withdrawn by the tenderer by notice in writing as per condition No. 2 of the Memorandum. 4.7 Earnest money of the unsuccessful Tenderers will be refunded on their application only after an intimation of rejection of their tender is sent to them or on the expiry of the validity period whichever is earlier. 5. The acceptance of the tender may be intimated to the contractor telegraphically or otherwise and either by the officer competent to accept the tender or any authority in the department including Government and such intimation shall be deemed to be an intimation of acceptance of the tender given by the authority competent to accept the tender. 6. In case there is difference between amount written in figures and words, the Lower offer will be taken as Final. 7. Income Tax The Income 2.00 % and surcharge thereon or at the rates amended from time to time or as intimated by the competent Income Tax authority shall be deducted from bill amount, whether measured bill, advance payment or secured advance VAT Tax

21 Value Added 2.00 % of the contract amount will be recovered from the bill of the contractors who are registered under Maharashtra Value Added Tax Act 2005 and 5% of the contract amount will be recovered from the contractors bill amount who are not registered under Maharashtra Value Added Tax Act INSURANCE As per the Govt. Resolution No. FD/Insurance-1098/Case No.28/98, dated and Director of Insurance Maharashtra, Mumbai letter dated Contractor has to submit Govt. Insurance policy before starting the work, failing which an amount equivalent to one percent (1%) of the tendered cost will be recovered from the First Running Account bill of this work. 8. TENDERING PROCEDURE 8.1 The tender shall be unconditional, conditional tender shall be summarily rejected. 8.2 EXAMINATION OF DRAWING AND SITE CONDITIONS : The tenderers shall in his own interest carefully examine the drawings, conditions of contract and specifications etc. He shall also inspect the site and acquaint himself about the climate, physical and all weather conditions prevailing at site, the nature magnitude, special features, practicability of the works. All existing and required means of communications and access to site, availability of housing and other facilities, the availability of labour and materials, labor camp site, stores, god own etc. He shall obtain all necessary information as to the risk, contingencies and other circumstances which may affect and influence the tender. No claims on any of the above or any other factors will be entertained by the Government. should there be any discrepancy or doubt or obscurity to be observed by him, he shall set forth in writing such discrepancies, doubts, obscurity and submit the same to the Executive Engineer, Public Works Electrical Division, Aurangabad. for elucidation as soon as possible. 8.3 Manner of Submission of Tender and its Accompaniments : 8.4 (A) ENVELOPE NO. 1 : ( DOCUMENTS ) The first envelope Envelope No.1 shall contain the following documents. 1. Forwarding letter clearly indicating the documents attached Therein with index page denoting the documents attached and their page number.

22 2. Scanned copy of receipt of Earnest Money, or valid certificate of exemption from payment of Earnest Money, as per revised rules for registration of contractors vide Govt. resolution CAT-1096/CR/172/Bldg-2, dated. 20/4/1998 if applicable. (True Copy thereof duly attested by a Gazzetted Officer P.W. Department.). to be submitted as per the tender Schedule ) 3 Scanned copy of Certificate of Manufacturer / Authorized dealer of A.C. system. In Blue star,voltas, Daikin or Mitsubishi O General document duly attested by gazzitted officer P.W.D. Department. 4 Scanned copy of valid certificate of Electrical Contractor's License True copy thereof duly attested by Gazzetted officer P.W.D. Department. 5 Scanned copy of Valid VAT registration certificate with up-to date clearance duly attested by Gazzetted officer P.W. Department. under Maharashtra Value Added Tax Act 2005 under Rule No. 8 & 9./ or TIN number issued by competent authority. This certificate should be valid on the date of tender opening..receipt of VAT payment upto March-2015 will be accepted in place of uptodate clearance. 6 Scanned copy of the List of Machinery with the tenderer for use on this work and list of machinery proposed to be utilized on this work in statement. 7 Scanned copy of details of Technical personnel on the rolls of the tenderers. duly attested by Gazzetted officer P.W. Department in statement in statement. (Note :- Recent copy of muster should be attached in support) 8 Scanned copy of details of one work of similar type of Providing splite type Airconditioner units only and 30% magnitude carried out by the contractor during last three years i.e , , in statement. 9 Scanned copy Details of all types of works executed in the last three years The certificate should be signed by the authority with whom the contractor has executed the work in statement. 10. Scanned copy Details of the other works tendered for and in hand with the value of unfinished works on the last date of submission of the tender in statement. 11 Scanned copy of partnership deed and Power or Attorney, in case of a Firm, tendering for work. ( True copy duly attested by a Gazetted Officer). 12 Scanned copy of Valid Professional Tax Registration Certificate in the form of PTR under section (1) of section 5 of Maharashtra State Tax on Profession, Trade

23 callings and Employment Act 1975, Rule 3 (2) for employees including technical personnel from the Professional Tax office of the concerned District of Maharashtra with its latest valid clearance certificate. No dues Clearance certificate, Letest paid challan from competent authority should be submitted duly attested by gazzetted officer P.W.D. 13 Scanned copy The document (audited balance sheet or certificate of C.A.) showing average annual turnover of Minimum 75% value of work in last three years duly attested by Gazzetted officer P.W. Department.. 14 Scanned copy Valid solvency Certificate in duly attested by Gazzetted officer P.W. Department. of 20% of the tendered cost from the Scheduled Bank. i.e. issued not earlier than 12 months on the date of opening. 15 Scanned copy Proof of local service center set up at Aurangabad since last 3 years such as Shop Act License for rendering prompt service and attending urgent break down calls. 16 Scanned copy Copy of Valid Register Certificate under employees state insurance corp E.S.I.C Act Scanned copy Copy of Valid Registration certificate under employees provident Act, EPF & MP Act 1952 Even though the bidder meet the above requirement criteria, they are subject to be disqualified if they have made misleading or false representation in the forms, statements and attachment submitted in proof of the qualification, requirement; and / or record of poor performance such as abandoning the works, not properly completing the contract, inordinate delays in completion litigation history or financial failure etc. 8.4 (B) ENVELOPE NO. 2: TENDER: ( Financial Bid ) Refer to Section Schedule of online tendering procedure at Sr. No (C) SUBMISSION OF TENDER : Refer to Section Guidelines to Bidders on the operations of Electronic Tendering System of Public Works Department for details. 8.4(D) OPENING OF TENDERS : On the date specified in the Tender Schedule, following procedure will be adopted for opening of the tender : 1) ENVELOPE NO.1 : (Documents)

24 First of all Envelope No. 1 of the tender will be opened online to verify its contents as per requirements. If the various documents contained in this envelope do not meet the requirements of the Department, a note will be recorded accordingly by the tender opening authority and the said tenderer's Envelope No.2 (Financial Bid) will not be considered for further action, but the same will be recorded. The decision of the Tender opening authority in this regard will be final and binding on the contractor. 2) ENVELOPE NO.2 : (FINANCIAL BID) This Envelope shall be open online immediately after opening of Envelope No.1 only if contents of Envelope No. 1 are found to be acceptable to the Department and / or fulfill the Qualifying Criteria. The tendered rates, Percentage above or below the estimated rates quoted shall sealed and intimated to contractor through TIME LIMIT : The work is to be completed within time limit as specified in the N.I.T which shall be reckoned from the date of written order of commencing the work and shall be inclusive of monsoon period TENDER RATE : No alteration in the form of tender and the schedule of tender and no addition in the scope of special stipulation will be permitted. Rates quoted for the tender shall be taken as applicable to all leads and lifts TENDER UNITS : The tenderers should particularly note that the unit mentioned in the Schedule B on which the rates are based. No change in the units shall be allowed. In the case of difference between the rates written in figures and in words the correct rate will be one, which is lower of the two TENDER ACCEPTANCE : Acceptance of tender will rest with the Executive Engineer, (Electrical) Division P.W.D.Aurangabadi. who reserve the right to reject any or all tenders without assigning any reasons therefore. The tenderer whose tender is accepted will have to enter in to a regular B-1 agreement within 10 days of being notified to do so. In case failure on the part of Tenderer to sign the agreement within the stipulated time, the earnest money paid by him shall

25 stand forfeited to the Government and the offer of the tenderer shall be considered as withdrawn by him. 8.9 POWER OF ATTORNEY : If the tenderers are a firm or company, they should in their forwarding letter mentioning the names of all the partners together with the name of person who holds the power of attorney authorizing him to conduct all transactions on behalf of the body, along with the tender The tenderer may in the forwarding letter mention any points he may wish to make clear but right is reserved to reject the same or the whole of the tenders if the same become conditional tender thereby The contractor or the firms tendering for the work shall inform the Department if they appoint their authorized Agent on the work Any dues arising out of contract will be recovered from the contractor as arrears of land revenue if not paid amicable, moreover, recovery of Government dues from the contractors will be effected from the payment due to the contractor from any other Government works under execution with them All pages of tender documents, specifications corrections slips etc. shall be initialed by the tenderer. The tenderer should bear full signature of the tenderer or his authorized power of attorney holder in the case of firm VALIDITY PERIOD : The offer shall remain open for acceptance for minimum period of 90 days from the date of opening of Envelope No.2 (financial bid) and thereafter until it is withdrawn by the contractor by notice in writing duly addressed to the authority. ( refer to memorandum of B-1 form chapter ). 9. The contractor will have to sign the original copy of the tender papers and the drawings according to which the work is to be carried out. The contractor shall also have to give a declaration to the effect that, he has fully studied the plans, specifications, local conditions and availability of labor and materials and that he has quoted his rates with the consideration to all these factors. 10. The right is reserved to revise or amend the contract documents prior to the due notified for the receipt of tenders or extended date. Such deviations, amendments or extensions, if any, shall be communicated in the form of corrigendum by letter or / and by notice in News Papers as may be considered suitable.

26 11. The tender submitted by the tenderer remain valid for a period of 90 days from the date of opening of envelope No.2 (financial bid). Tenderer also see Para 2 of General Rules etc. of contract form. 12. The contractor(s) whose tender is accepted is required to note that no foreign exchange will be released by the Department. 13. The Tenderers, which do not fulfill all or any of the conditions or are incomplete in any respect are liable to summarily rejection. 14. Right to reject any or all tenders without assigning reason therefor is reserved. The acceptance of the tender lies with the Executive Engineer Electrical Division P.W.D. Aurangabad The e-tender Notice shall form part of the tender agreement. 15 Instruction to Contractor : 1 In case the tenderer whose offer is found lowest is requested to negotiate and reduce the offer, if the contractor does not respond within a period of 10 days the tender accepting authority without issuing any reminder reserves the right to reject such tender. 2 In case the contractor who is informed of acceptance of his tender, does not remit the initial Security Deposit within a period of 10 days, the tender accepting authority reserves the right to forfeit the Earnest Money Deposit without issuing any reminder to take further action according to the tender provision. 3 As per Government instruction it is proposed to make payment of Contractors bills through ECS / NEAFT System. For this purpose Contractor should open his Bank account in a bank having core banking facility only.

27 PWD.287 E FORM B 1 PERCENTAGE RATE TENDER AND CONTRACT FOR WORKS DEPARTMENT : PUBLIC WORKS DEPARTMENT REGION : CHIEF ENGINEER, (ELECTRICAL), P. W. D. MUMBAI. CIRCLE : AURANGABAD (REGION) ELECTRICAL CIRCLE, P. W. D., Mumbai DIVISION : A'BAD ELECTRICAL DIVISON, P. W. D., AURANGABAD Name of works:- : Est. No. 13/ Providing 2 Ton splite type A.C. for Regional forensic laboratory old bldg. at Nizam bunglow Aurangabad General rules and Directions for the Guidance of contractors. 1. All works proposed to be executed by contract shall be notified in a form of invitation to tender passed on a board hung up in the office of the Executive Engineer and signed by the Executive Engineer, PWD Elect.Division,Aurangabad. This form will state the work to be carried out as well as the date for submitting and opening tenders, and the time allowed for carrying out the work, also the amount of earnest money to be deposited with the tender and the amount of security deposit to be deposited by the successful tenderer, and the percentage, if any, to be deducted from bills. It will also state whether a refund of a quarry fees, royalties, dues and ground rents will be granted. Copies of the specifications, designs and drawings, estimated rates, scheduled rates and any other documents required in connection with the work shall be signed by the Executive Engineer for the purpose of identification and shall also be open for inspection by contractors at the office of the Executive Engineer, PWD Elect.Division,Aurangabad. during office hours. Where the works are proposed to be executed according to the specifications recommended by a contractor and approved by a competent authority on behalf of the Governor of Maharashtra such specifications with designs and drawings shall form part of the accepted tender. 2. In the event of the tender being submitted by a firm, it must be signed by each partner thereof, and in the event of the absence of any partner, it shall be signed on his behalf by a person holding a power of attorney authorizing him to do so. 2(A). i) The contractor shall pay along with the tender the sum of Rs. 33,621/- (In words Rs. Thirty Three Thousand Six hundred Twenty One Only) as and by way of earnest money. The contractor may pay the said amount by forwarding along with the tender short term deposit receipt for a period of one year of any Scheduled bank for the like amount in favour of the Executive Engineer, PWD Elect.Division,Aurangabad. The said amount of earnest money shall not carry any interest what so ever. (Amended vide G.R.P.W.D.Department s corrigendum No.CAT-1073/16967-D-3 dated 14/5/1976.) ii) In the event of his tender being accepted, subject to the provisions of sub-clause (iii) below, the said amount of earnest money shall be appropriated towards the amount of security deposit payable by him under conditions of General Conditions of Contract. Strike out which is not required, f, after submitting the tender, the contractor withdraws his offer, or modifies the same or if after the acceptance of his tender the contractor fails or neglects to furnish the balance of security deposit without prejudice to any other rights and powers of the

28 Government, hereunder, or in law, Government shall be entitled to forfeit the full amount of the earnest money deposited by him. iii) In the event of his tender not being accepted, the amount of earnest money deposited by the contractor shall, unless it is prior thereto forfeited under the provisions of sub-clause (iii) above, be refunded to him on his passing receipt therefor.(amended vide G.R. B. and C. Department s No. CAT 1272/44277-C dated 3/3/1973.) 2. Receipts for payments made on account of any work, when executed by a firm, should also be signed by all the partners except where the contractors are described in their tender as a firm, in which case the receipt shall be signed in the name of the firm by one of the partners, or by some other person having authority to give effectual receipts for the firm. 4. Any person who submits a tender shall fill up the usual printed form stating at what percentage above or below the rates specified in Schedule 'B' (memorandum showing items of work to be carried out) he is willing to undertake the work. Only one rate or such percentage on all the estimated rates/schedule rates shall be named. Tenders, which propose any alteration in the works specified in the said form of invitation to tender, or in the time allowed for carrying out the work, or which contain any other conditions, of any sort will be liable to rejection. No printed form of tender shall include a tender for more than one works but if contractor who wish to tender two or more works, they shall submit separate tender for each. Tenders shall have the name and number of the work to which they refer, written outside the envelope. 5. The Superintending Engineer, (Region) Electrical Circle, Mumbai Executive Engineer, PWD Elect.Division,Aurangabad or his duly authorised assistant shall open tenders in the presence of contractors who have submitted tenders or their representatives, who may be present at the time and he will enter the amounts of the several tenders in a comparative statement in a suitable form. In the event of the tender being accepted, the Contractor shall for the purpose of identification, sign copies of the specifications and other documents mentioned In Rule 1. In the event of tender being rejected, the Divisional Officer shall authorize the Treasury Officer concerned to refund the amount of earnest money deposited to the Contractor making the tender, on his giving a receipt for the return of the money. 6. The officer competent to dispose off the tenders shall have the right of rejecting all or any of the tenders. 7. No receipt for any payment alleged to have been made by a Contractor in regard to any matter relating to this tender or the contract shall be valid and binding on Government unless it is signed by the Executive Engineer. 8. The memorandum of work to be tendered for and the schedule of materials to be supplied by the Department and their rates shall be filled in and completed by the office of the Executive Engineer before the tender form is issued. If a form issued to an intending tenderer has not been so filled in and completed he shall request the said office to have this done before he completes and delivers his tender. 9. All works shall be measured net by standard measure and according to the rules and customs of the Department and without reference to any local custom. 10. Under no circumstances shall any Contractor be entitled to claim enhanced rates for items in this contract. 11. Every unregistered contractor shall (unless exempted in writing by the Executive Engineer concerned) produce along with his tender a solvency certificate to the extent of 20% of the tendered cost of work from the Collector of the District or Tahasildar of Taluka within which he resides or a banker's certificate of his financial stability, if he fails to produce such a certificate his tender will not be considered.