MINUTES POINTE COUPEE PARISH POLICE JURY February 23, 2010

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1 MINUTES POINTE COUPEE PARISH POLICE JURY February 23, 2010 The Pointe Coupee Parish Police Jury met in regular session at 5:00 p.m. on Tuesday, February 23, 2010, at the Courthouse Annex in New Roads, Louisiana. President Bueche asked that Mr. Joseph B. Ewing, III, who passed away, be remembered in prayer. He was the brother of Office of Emergency Preparedness Director Don Ewing. President Melanie Bueche called the meeting to order and directed Secretary Gerrie Martin to call the roll: PRESENT: ABSENT: Messrs. John Pourciau, Clifford Nelson, Allen Monk, Willie Olinde, Cornell Dukes, Russell Young, Glenn Cline, Mrs. Janet Vosburg, Mr. Kurt Jarreau and Mrs. Melanie Bueche, President. Messrs. Joseph Bergeron and Albert Dukes. APPROVAL OF MINUTES Motion by Mrs. Vosburg and seconded by Mr. Pourciau: RESOLVED, That the minutes of the regular meeting of February 9, 2010, be accepted as written and be published in the official journal. PUBLIC HEARING--CONDEMNATION OF A HOUSE ON ST. JOSEPH STREET IN NEW ROADS OWNED BY BONNIE LOUIS A hearing to have public input to condemn and demolish an abandoned house owned by Mrs. Bonnie Louis located at 8651 St. Joseph Street in New Roads was conducted at 5:05 p.m. on Tuesday, February 23, 2010 at the Police Jury Meeting Room, Courthouse Annex, 160 East Main Street, New Roads, Louisiana. There were no objections received, orally nor written. Mrs. Louis was present and stated her intentions to demolish the abandoned house. Motion by Mr. Cline and seconded by Mr. Olinde: RESOLVED, That upon the results of the public hearing and the recommendation of the Parish Building Official, that an abandoned house owned by Mrs. Bonnie Louis located at 8651 St. Joseph Street in New Roads be condemned and demolished; and be it RESOLVED further, That the Pointe Coupee Parish Police Jury hereby orders that an abandoned house on 8651 St. Joseph Street in New Roads be demolished or removed within 45 days. FOURTH QUARTER INVESTMENT REPORT CFA Christopher Burke, along with Mrs. Patricia Matherne, presented and reviewed the Regions Morgan Keegan Trust fourth quarter investment report for the Jury. AWARD BID FOR BAYOU SERE DRAINAGE IMPROVEMENTS Engineer Kevin Gravois of PEC reported on the bids received for the Bayou Sere Drainage Improvements. Motion by Mr. Nelson and seconded by Mr. Young:

2 February 23, RESOLVED, That the release of the bid submitted by Lemoine Industrial Group for the Bayou Sere Drainage Improvements due to a mathematical error be accepted. Motion by Mrs. Vosburg and seconded by Mr. Nelson: RESOLVED, That the low total base bid including Additive Alternates No. 1 & 2 in the amount of $1,124, submitted by Neal Construction Company, Inc. for the Bayou Sere Drainage Improvements be accepted, contingent upon approval of Louisiana Division of Administration, Facility Planning and Control. INTRODUCTION OF AMENDMENT TO SECTION 15-9 OF THE CODE OF ORDINANCES ABOUT OBTAINING REIMBURSEMENT FROM AN INMATE FOR MEDICAL, PSYCHIATRIC AND DENTAL EXPENSES Motion by Mr. Monk and seconded by Mr. Pourciau: NOTICE OF INTRODUCTION OF ORDINANCE AND PUBLIC HEARING NOTICE IS HEREBY GIVEN that the following ordinance has been introduced before the Police Jury of the Parish of Pointe Coupee, Louisiana, and that a public hearing will be held relative thereto at 5:00 p.m., Tuesday, March 9, 2010, at the Scott Civic Center, 1200 Major Parkway Drive, New Roads, Louisiana, after which said ordinance may be considered for adoption. All interested persons are urged to attend. AN ORDINANCE To rescind and re-ordained Section 15-9 of the Code of Ordinances of the Parish of Pointe Coupee to establish a policy for co-payments for certain medical expenses for health care services for inmates housed at the Pointe Coupee Parish Detention Center and otherwise to provide with respect thereto. WHEREAS, LSA-R.S. 15:705(C)(1) provides that the governing authority of each parish is authorized to obtain reimbursement from an inmate for his medical and dental expenses and may require co-payments be made by inmates upon receiving medical or dental treatment; and WHEREAS, LSA-R.S. 15:705(C)(3) provides that the governing authority shall establish written rules for the collection from the inmate and the reimbursement by the inmate for such medical expenses; and WHEREAS, IV-013 of the Basic Jail Guidelines issued by Governor Kathleen Babineaux Blanco on March 22, 2004, in conjunction with the Louisiana Department of Public Safety and Corrections and Louisiana Sheriff s Association allows a facility s medical reimbursement plan for non-state inmates to be used in obtaining reimbursement or co-payments from state inmates in custody of the facility without further approval from the Department of Public Safety and Corrections; and WHEREAS, the Pointe Coupee Parish Police Jury desires to rescind the policies for reimbursement by jail inmates for medical, psychiatric and dental expenses established in ordinance adopted by the Pointe Coupee Parish Police Jury on November 11, 1997, and included in Chapter 15 of the Code of Ordinances as Section 15-9 and implement new policies in accordance with the authority granted by LSA R.S et. seq. THEREFORE, BE IT ORDAINED, by the Police Jury of the Parish of Pointe Coupee, Louisiana:

3 February 23, Section 1. Section 15-9 of Chapter 15 of the Code of Ordinances of the Parish of Pointe Coupee, Louisiana, is hereby rescinded and re-ordained to read as follows: Sec Reimbursement by jail inmates for medical, psychiatric and dental expenses. POLICY: PURPOSE: It is the policy of the Pointe Coupee Parish Police Jury to reduce frivolous or non-essential medical services through an inmate medical co-payment policy for health care services while maintaining that no inmate will be denied medical care because of their inability to pay co-payments or make reimbursements. To collect reimbursement from all inmates for medical services through a co-payment policy without denying any inmate medical care due to their inability to pay. PROCEDURE: A. DEFINITIONS: 1. Inmate shall mean any person confined to a parish correctional facility but does not include inmates sentenced to the Department of Public Safety and Corrections who are in the custody of the sheriff. 2. Co-Payment is a fee collected from an inmate s account for specific healthcare services requested by that inmate. 3. Healthcare Services include medical (physician), dental (dentist), prescription medication and over-the-counter (OTC) medication. 4. Over the Counter (OTC) Medication includes the following non-exclusive list of medications, which do not require a prescription; aspirin, Tylenol, Orajel, anti-fungal cream, antibiotic ointment, Maalox, Milk of Magnesium, Ichthammal ointment 20% and hemorrhoid ointment. 5. Dose is the dosage as recommended by a physician or the manufacturer. B. PROCEDURE: 1. All inmates shall be notified of the co-payment policy during orientation and when a request for healthcare services is made. 2. The following co-payments shall be charged to an inmate s drawing account where the inmate initiates the request in accordance with the Health Care Services policy: a. Medical (physician) visits/services - Total actual cost. b. Dental (dentist) visits/services - Total actual cost. c. Prescription medication - Total actual cost, including refills of such prescription medication. d. Over-the-counter (OTC) medication - 50 cents per dose. e. Ambulance calls - Total actual cost. f. Sick call with emergency medical technician, LPN or RN - $10.00 co-payment. If the inmate does not have the full amount of the co-payment in their drawing account, the entire balance shall be debited from the account, resulting in a

4 February 23, negative balance. 3. Inmates shall not be charged for the following: a. Health care required by Pointe Coupee Parish Police Jury upon intake or as follow-up for contagious diseases. b. Court-ordered health care. 4. The Medical Administrator shall maintain records of all co-payments made pursuant to this policy, including details of all requests, appointments and prescription medications. 5. Pointe Coupee Parish Police Jury is authorized to freeze assets in an inmate s drawing account and prohibit withdrawals therefrom until co-payments are paid, regardless of the source of the assets contained in the drawing account. 6. Any inmate who is transferred to another facility or discharged shall remain liable for any reimbursement authorized under this sub-section. Section 2. All ordinances or parts thereof in conflict herewith are hereby repealed. Section 3. Should any provision of this ordinance, or the application thereof, be held invalid, such invalidity shall not affect the validity of the remaining portions of this ordinance. ENVIRONMENTAL IMPACT STUDY OF 30 ACRES OF LAND OFF OF LA HIGHWAY 1 NORTH OF INNIS Juror Monk reported on a church in his district that desires to partner with the Pointe Coupee Community Housing Development Organization to develop a subdivision on 30 acres of land off of LA Highway 1 north of Innis, and a need to conduct an environmental impact study. Motion by Mr. Monk and seconded by Mr. Pourciau: RESOLVED, That the Parish Administrator be authorized to seek proposals for an environmental impact study of 30 acres of land off of LA Highway 1 north of Innis for proposed development of a subdivision. APPROVAL OF PLATS BY THE POINTE COUPEE PLANNING & ZONING COMMISSION Juror Vosburg reported on the Pointe Coupee Planning and Zoning Commission meeting held February 18, Copies of the minutes were mailed to each Juror for their review. Motion by Mrs. Vosburg and seconded by Mr. Jarreau: RESOLVED, That upon the recommendations of the Pointe Coupee Parish Planning and Zoning Commission and Parish Sanitarian, that the plat showing the subdivision of Tract 10-E and Lot A into Tract 10-E-1 and Tract 10-E-2 (Unit 10 of Oakland Plantation - Sing Jarreau Heirs) located in Section 41, T6S & R10E at Lakeland for Linda Daigle be approved, pending the owners have their own sewer system on their properties; and be it Zoning Commission and Parish Sanitarian, that the plat showing the subdivision of Tract 3 into Tract 3-A, Tract 3-B and Tract 3-C (Lot 7 of Oakland Plantation - Heirs of Leonce Dugas) located in Section 76, T5S & R10E at Lakeland for Judy Dugas be approved; and be it

5 February 23, Zoning Commission and Parish Sanitarian, that the plat showing the subdivision of the remainder of the Davis Aguillard Estate Property into Lot C and Lot D located in Sections 55 & 89, T5S & R11E at Glynn for Stacie Pizzolato, Todd Aguillard and Robert Aguillard be approved, pending utility servitude be placed in the existing 30' private servitude and the family partition clause be placed on the plat; and be it Zoning Commission and Parish Sanitarian, that the plat showing the resubdivision of a 13.0± Acres Tract of the subdivision of Section 30 into Lots 2-B-1-A-1 & 2-B-1-A-2 located in Section 30, T6S & R10E at Maringouin for Leo Troy LeBlanc be approved; and be it Zoning Commission and Parish Sanitarian, that the plat showing the resubdivision of Lot C and Lot D into Lots C-1, C-1-A, C-2 & C-2-A located in Section 94, T5S & R11E at Jarreau for Daryl B. Patin be approved, pending a 60' servitude of passage with 30' on both Lot C-1 and C-2 and a 7.5' utility servitude on LA Highway 414 be placed on the plat; and be it Zoning Commission and Parish Sanitarian, that the plat showing the subdivision of Lot MGO-1 into Lot MGO-1-A and Lot MGO-1-B (Eva D. Guidroz Estate) located in Section 33, T5S & R10E at Ventress for Brian Olinde be approved, pending a 7.5' utility servitude on the front of property off of LA Highway 413 be placed on the plat; and be it Zoning Commission and Parish Sanitarian, that the plat showing the removal of Lot 3-A from the Myrna L. Edwards & Reginald A. Laborde (formerly Newman Laborde) property (Lot 2 of Maunsell White Plantation) located in Section 22, T3S & R7E at Batchelor for Myrna L. Edwards & Reginald A. Laborde be approved, pending a 7.5' utility servitude on the front of property off of LA Highway 417 be placed on the plat; and be it Zoning Commission and Parish Sanitarian, that the plat showing the subdivision of Tract I and Tract II into Tract I-A, Tract II-A and Tract II-B (former Bert Patin Estate) located in Section 29, T4S & R10E & Section 26, T4S, R11E at Ventress for John & Jonas Beatty be approved, pending a 25' servitude of passage including utilities and the family partition clause be placed on the plat; and be it RESOLVED further, That a 4' variance be granted to Janis Crawford at Livonia with the stipulation to be written showing the hardship allowing the variance; and be it Zoning Commission and Parish Sanitarian, that the plat showing the resubdivision of the remainder of Lot CC-1 & Lots 26 and 27, Cypress Cove First Filing into Lots 26-A, 27-A, Cypress Cove First Filing and Lots CC-1-A & CC-1-B being a portion of the Mildred Miller Janis Partition located in Section 109, T4S & R10E at Ventress for Waterway Development, LLC not be approved, except for the development of Lot 28; and be it Zoning Commission and Parish Sanitarian, that the plat showing a survey of Lot 3-A-1 & 3-A-2 being the resubdivision of Lot 3-A of the Alcide & Theresa Freneaux Property located in Sections 7 & 8, T6S & R3E at Livonia for Pointe Coupee Parish Waterworks District No. 2 and Mr. Ted Davis be approved; and be it RESOLVED further, That Mrs. Melanie L. Bueche be authorized to execute the above plats for Linda Daigle, Judy Dugas, Stacie Pizzolato, Todd Aguillard and Robert Aguillard, Leo Troy LeBlanc, Daryl B. Patin, Brian Olinde, Myrna L. Edwards & Reginald A. Laborde, John & Jonas Beatty, Waterway Development, LLC and Pointe Coupee Parish Waterworks District No. 2 and Mr. Ted Davis.

6 February 23, JOIN KEEP AMERICA BEAUTIFUL AND ORGANIZE A NINE-MEMBER COMMITTEE Parish Administrator Bello presented a proposal to the Jury to join keep America beautiful and organize a nine-member committee. Motion by Mr. Nelson and seconded by Mrs. Vosburg: RESOLVED, That the Police Jury join the Keep America Beautiful organization and allocate $2,300 as a one-time certification fee, to be paid from the Solid Waste Fund and establish a nine-member committee. SALARY ADJUSTMENTS/MILEAGE FOR JURORS President Bueche read a statement giving her opinion about salary adjustments for employees and compensation to Jurors for mileage. PARISH ADMINISTRATOR S REPORT: Motion by Mrs. Vosburg and seconded by Mr. Young: RESOLVED, That Professional Engineering Consultants Corporation be authorized to evaluate the bridge over Portage Canal on the property of R. L. & Cecil Bergeron for needed repairs in Juror District 9. Motion by Mr. Nelson and seconded by Mr. Young: RESOLVED, That the meeting place for the March 9, 2010 Police Jury Meeting be changed to the Scott Civic Center, due to a presentation being given by the Louisiana Department of Wildlife and Fisheries on False River to allow adequate space for the public. RESOLUTIONS COMMITTEE Juror Olinde reported on a Resolutions Committee meeting held February 19, Copies of the minutes were mailed to each Juror for their review. Upon the recommendations of the Resolutions Committee, the following resolutions were presented for approval: Motion by Mr. Olinde and seconded by Mrs. Vosburg: RESOLVED, That an invoice (Task Order No. 3) in the amount of $1, from Moore Planning Group for Legonier Highway 1 Gateway Project be approved for payment; and be it RESOLVED further, That the revised construction document drawings for the Legonier Highway 1 Gateway Project be approved; and be it RESOLVED further, That upon the recommendation of Professional Engineering Consultants Corporation (PEC), that the invoice (Pay Estimate No. 1) in the amount of $104, submitted by Sun Electrical & Instrumentation, Inc., and invoices in the amount of $1, (Nov.), $ (Dec.) & $ (Jan.) submitted by PEC for False River Park Lighting Project be approved for payment; and be it RESOLVED further, That upon the recommendation of Professional Engineering Consultants

7 February 23, Corporation (PEC), that the Police Jury hereby requests authorization to process to the Louisiana Division of Administration, Facility Planning & Control an invoice in the amount of $10, from PEC for Bayou Sere Drainage Improvements; and be it RESOLVED further, That the low proposal in the amount of $2, submitted by New Roads Fence Company to install a manual double swing gates at the Detention Center for work release buildings be accepted; and be it RESOLVED further, That the low proposal in the amount of $ submitted by Hornsby s Home Supply to replace the flooring tile at the Detention Center be accepted; and be it RESOLVED further, That the low proposal in the amount of $1, submitted by Edward Armand to install new tin on roof of the processing shed at the Detention Center be accepted; RESOLVED further, That the invoice in the amount of $1, submitted by The Waters Consulting Group, Inc. for consulting services and compensation study to update the Classification Specifications Manual be approved for payment. Juror Olinde advised the Jury the committee reviewed correspondence from the New Roads Police Department requesting an increase in pay from $50 to $100 per Jury meeting for a police officer to provide security. At the request of the committee, the secretary sent correspondence to New Roads Police Chief Kevin McDonald advising that the Jury could not honor the increase and the fee would remain at $50 and is awaiting a response from Chief McDonald. 15 MINUTES OF PUBIC COMMENTS There were no public comments. Motion by Mrs. Vosburg and seconded by Mr. Cline, the meeting adjourned at 6:22 p.m. Gerrie P. Martin Melanie L, Bueche Secretary President