FOURTH MEETING OF MINISTERS AND HIGH AUTHORITIES ON SCIENCE AND TECHNOLOGY March 10 and 11, 2015 Guatemala City, Guatemala INFORMATION BULLETIN

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1 FOURTH MEETING OF MINISTERS AND HIGH AUTHORITIES ON SCIENCE AND TECHNOLOGY March 10 and 11, 2015 Guatemala City, Guatemala INFORMATION BULLETIN 1. Venue The Fourth Meeting of Ministers and High Authorities on Science and Technology will be held in Guatemala City, Guatemala, on March 10 and 11, The venue will be the Plata Room at Hotel Camino Real Guatemala, which is located at Calle Camino Real 0-20, Zona 10, Guatemala City. 2. National Coordinator Dr. Hugo Figueroa Director of Technological Innovation National Secretariat for Science and Technology (SENACYT) Tel: (502) , ext Accommodation The National Secretariat for Science and Technology, through the National Coordination Office has block booked a number of rooms at a special discounted rate in the hotels listed below. The hotel hosting the meeting is the Camino Real Guatemala. Hotel / Address Corporate room rate Information and reservations Westin Camino Real Guatemala 5-Star Calle Camino Real 0-20, Zona 10 Guatemala City, Guatemala Deluxe room US$ Executive room US$ % taxes Breakfast included Ms. Evelyn Lucero reservaciones@caminoreal.com.gt reservaciones8@caminoreal.com.gt Tel: * Reservations should be made as soon as possible in order to take advantage of the corporate rates.

2 Hotel / Address Room rate Information and reservations Ms. Regina Pelaez Hotel Biltmore 4-Star 15 calle 0-31, Zona 10 Guatemala City, Guatemala Single room US$80.00 Double room US$ % taxes Buffet breakfast included regina_pelaez@hotelbiltmore.com.gt reservaciones2@caminoreal.com.gt Tel: Reference: Fourth Meeting of Ministers of Science and Technology, SENACYT OAS * Reservations should be made by February 16, 2015 Hotel Clarion Suites 5-Star 14 calle 3-08, Zona 10 Guatemala City, Guatemala Single room US$ % taxes Includes Internet service Breakfast not included (Breakfast US$ % service charge) Ms. Ingrid Barillas ingrid.barillas@clarionguatemala.com Tel: Reference: SENACYT Event Official delegations should make their own reservations with one of the three hotels for the meeting by February 27, After that date, the National Secretariat for Science and Technology will be unable to guarantee the availability of rooms and special rates arranged with the hotels selected for the Meeting, and its block bookings will be canceled automatically. Each participant will be responsible for paying their own hotel bill prior to departure, in accordance with the usual hotel procedures. A valid credit card number, with expiration date, must be given with each reservation to ensure its confirmation. Any requests for assistance or queries regarding accommodation for the ministerial meeting may be directed to: Dr. Marling Loza Hotels coordinator Department of Cooperation and International Relations, SENACYT mloza@concyt.gob.gt Tel. (502) ext

3 Ms. Vanessa Ramos Coordinator of Protocol Department of Cooperation and International Relations, SENACYT Tel. (502) ext 128 / Arrival at the airport The Government of Guatemala will dispatch protocol personnel to greet official country delegates at La Aurora International Airport. Those officials may use the protocol lounge. However, any advisers or other subordinate staff traveling with them will not have access to the protocol lounge. Accreditation for access to the protocol area may be obtained by completing and submitting the form in Appendix I by February 27, 2015, to: Ms. Vanessa Ramos Department of Cooperation and International Relations, SENACYT sramos@concyt.gob.gt with a copy to iaguilar@concyt.gob.gt Queries may be made in writing to the above addresses or by telephone at ext. 128 / 169, between the hours of 8:00 a.m. and 4:30 p.m. Guatemala time. 5. Transportation The Government of Guatemala will provide transportation for official delegates of countries to and from the airport and the three aforementioned hotels. For that purpose, it is requested that a copy of the itinerary be attached to the form in Appendix I, which should be sent to: Ms. Vanessa Ramos Department of Cooperation and International Relations, SENACYT sramos@concyt.gob.gt with a copy to iaguilar@concyt.gob.gt 6. Requirements for entering and leaving the country Appendix 2 contains information about countries whose nationals need a visa to enter Guatemala and the relevant application requirements. The information may be corroborated at the web site of the Ministry of Foreign Affairs of Guatemala: 3

4 7. Accreditation Official country delegations should send their letters of accreditation by no later than March 2, 2015, to: Aryanne Quintal Competitiveness, Innovation, and Technology Section Department of Economic Development Organization of American States 8. Registration Registration of all participants, including ministers and high authorities, observers, experts, and special guests should be done at the web page of the event: Late registration and the handing out of IDs will take place in the accreditation area at the entrance to the Plata Room of Hotel Westin Camino Real on Tuesday, March 10, from 8:00 a.m. to 2:00 p.m. For security reasons, participants will be required to wear their IDs at all times during all sessions. 9. Working languages and documents The working meetings of the Fourth Meeting of Ministers and High Authorities on Science and Technology will be conducted in the official languages of the Organization: Spanish, English, French, and Portuguese, for all of which simultaneous interpretation will be provided. Since greening measures will be in effect and the printing of documents will be limited, participants are requested to keep their documents during all meetings. Delegations are kindly reminded to download documents for the meeting at: Further information For more information about the Fourth Meeting of Ministers and High Authorities on Science and Technology, please visit: Electric current The electric current is 110 volts. 12. Currency The currency of Guatemala is the Quetzal for which the exchange rate is approximately US$1 = Q8.00. International credit cards are accepted in most commercial establishments. 4

5 13. Security The Government of Guatemala will provide the necessary security for all official activities related to this meeting. 14. Medical assistance First aid services will be available at the meeting venue. Any other medical expenses must be defrayed by the participant. 15. Weather The weather in March is usually sunny, with temperatures ranging between 13 and 27 degrees Celsius. 16. Tourism information We suggest visiting the website which is available in Spanish and English and provides comprehensive information about Guatemala, including tourist destinations, should you wish to arrive before the event or extend your stay beyond it to enjoy the country of eternal springtime and cradle of the Maya culture. You might also visit the website of the Guatemalan Tourism Institute (INGUAT), which contains promotional videos: Delegations may download the documents from the website: 5

6 Anexo 1 / Appendix 1 Ficha de protocolo para delegados oficiales de los países / Protocol Form for official representatives of the countries IV REUNIÓN DE MINISTROS Y ALTAS AUTORIDADES DE CIENCIA Y TECNOLOGÍA / FOURTH MEETING OF MINISTERS AND HIGH AUTHORITIES OF SCIENCE AND TECHNOLOGY de marzo de 2015 / March 10 and 11, 2015 Guatemala City, Guatemala Colocar fotografía reciente DATOS PERSONALES / PERSONAL INFORMATION Include recent photograph País / Country: Organismo / Institution: Nombre y appellido / First and last name: Cargo / Title: Dirección institucional / Institution address: Teléfono / Telephone: Pasaporte / Passport: Oficial / Oficial Ordinario / Regular Número de pasaporte / Passport number: DATOS DE VUELO / TRAVEL INFORMATION Fecha de llegada / Arrival date: Hora de llegada / Arrival time: Línea aérea y vuelo / Airline and flight number: Fecha de salida / Departure date: Hora de salida / Departure time: Línea aérea y vuelo / Airline and flight number: * Anexar copia del itinerario de vuelo. / Please enclose a copy of your flight itinerary. * Es indispensable colocar todos los datos para que se pueda realizar su ingreso al país por el área de protocolo. / * All fields are mandatory in order to ensure your entry to the country through the protocol reception area.

7 Anexo 2 / Appendix 2 Información sobre visas para ingresar a Guatemala / Guatemala entry requirements and visa information IV REUNIÓN DE MINISTROS Y ALTAS AUTORIDADES DE CIENCIA Y TECNOLOGÍA FOURTH MEETING OF MINISTERS AND HIGH AUTHORITIES OF SCIENCE AND TECHNOLOGY de marzo de 2015 / March 10 and 11, 2015 Guatemala City, Guatemala No. País / Country Pasaporte ordinario / Regular Passport Pasaporte Oficial / Official Passport Necesita visa? / Visa required? Embajada o Consulado / Embassy or Consulate Observaciones o recomendaciones / Obervations and recommendations 1 Antigua and Barbuda Not Applicable Not Applicable 2 Argentina Not Applicable Not Applicable 3 Bahamas (Commonwealth of the) Not Applicable Not Applicable 4 Barbados Not Applicable Not Applicable 5 Belize Not Applicable Not Applicable 6 Bolivia Apply at the Guatemalan embassy in Peru via courier 7 Brazil Not Applicable Not Applicable 8 Canada Not Applicable Not Applicable 9 Chile Not Applicable Not Applicable 10 Colombia Not Applicable Not Applicable As stipulated in Ministerial Decision No issued by the Ministry of the Interior on June 28, 2013, and published in the Official Gazette of July 1, Costa Rica Not Applicable Not Applicable 12 Cuba (C) CONSULTED (processing time of 3 to 6 months) Courtesy visa processed by SENACYT, Guatemala Courtesy visa processed by SENACYT, Guatemala Your courtesy visa may be collected at the Havana, Cuba, attaching the documents required by the embassy. 1

8 No. País / Country Pasaporte ordinario / Regular Passport Pasaporte Oficial / Oficial Passport Necesita visa? / Visa required? Embajada o Consulado / Embassy or Consulate Observaciones o recomendaciones / Obervations and recommendations 13 Bahamas (Commonwealth of the) Apply for your visa at the Trinidad and Tobago, Venezuela, or another, more convenient country, requesting the courtesy visa issued by the Government of Guatemala. Request your visa at the Ecuador Quito, Ecuador El Salvador Not Applicable Not Applicable Estados Unidos de América / Not Applicable Not Applicable 16 United States of America Grenada Guatemala PAIS ANFITRIÓN HOST COUNTRY Apply for your visa at the Trinidad and Tobago, Venezuela, or another, more convenient country, requesting the courtesy visa issued by the Government of Guatemala. 19 Guyana Apply for your visa at the Trinidad and Tobago, Venezuela, or another, more convenient country, requesting the courtesy visa issued by the Government of Guatemala. 2

9 No. País / Country Pasaporte ordinario / Regular Passport Pasaporte Oficial / Oficial Passport Necesita visa? / Visa required? Embajada o Consulado / Embassy or Consulate Observaciones o recomendaciones / Obervations and recommendations Haiti (C) CONSULTED (processing time of 3 to 6 months) Courtesy visa processed by SENACYT, Guatemala Your courtesy visa may be collected at the honorary consulate in Havana, Cuba, attaching the documents required by the embassy. 21 Honduras 22 Jamaica Apply for your visa at the Trinidad and Tobago, Venezuela, or another, more convenient country, requesting the courtesy visa issued by the Government of Guatemala. 23 Mexico Not Applicable Not Applicable 24 Nicaragua Not Applicable Not Applicable 25 Panama Not Applicable Not Applicable 26 Paraguay Not Applicable Not Applicable 27 Peru As stipulated in Ministerial Decision No issued by the Ministry of the Interior on June 28, 2013, and published in the Official Gazette of July 1, Dominican Republic Request your visa at the Santo Domingo, Dominican Republic As of September 1, 2010, all nationals of the Dominican Republic with a regular passport who wish to travel to Guatemala must apply for a visa at one of Guatemala s embassies or consulates abroad. Any Dominican national with a valid visa for the United States, Canada, or the Schengen countries does not need a visa to enter Guatemalan territory. 3

10 No. País / Country Pasaporte ordinario / Regular Passport Pasaporte Oficial / Oficial Passport Necesita visa? / Visa required? Embajada o Consulado / Embassy or Consulate Observaciones o recomendaciones / Obervations and recommendations 29 Saint Kitts and Nevis Not Applicable Not Applicable 30 Saint Vincent and the Grenadines Not Applicable Not Applicable 31 Saint Lucia Not Applicable Not Applicable 32 Suriname Apply for your visa at the Trinidad and Tobago, Venezuela, or another, more convenient country, requesting the courtesy visa issued by the Government of Guatemala. 33 Trinidad and Tobago Not Applicable Not Applicable 34 Uruguay Not Applicable Not Applicable 35 Venezuela (Bolivarian Republic of) Not Applicable Not Applicable Canada, or the Schengen countries does not need a PROCEDIMIENTOS PARA TRAMITAR VISA PARA ENTRAR A GUATEMALA / VISA APPLICATION PROCESS TO ENTER GUATEMALA Categoría A: Están exentos de visa, no necesitan visa para entrar al país, solo tener pasaporte vigente. / A Category: No visa required to enter the country, only a valid passport. Categoría B: Si, tienen que trámitar su visa ante un Consulado o Embajada de Guatemala en su país, para entrar a Guatemala, excepto si poseen visa de Estados Unidos de América, de Canadá o Schengen (visa de la Unión Europea) se encuentran exentos de visa. / B Category:, a visa is required to enter the country and must be requested at the Embassy or Consulate of Guatemala in your country. This does not apply to people with a valid visa to the United States of America, Canada or the Schengen countries (European Union visa), who are visa exempt. Categoría C: Se debe enviar una carta al Canciller de Guatemala para solicitar visa de cortesía, por ser personas invitadas para un evento de gobierno. Si poseen visa de Estados Unidos de América, de Canadá o Schengen (visa de la Unión Europea) pueden solicitar visa directamente al Consulado o Embajada de Guatemala en su país de origen. / C Category: You must send a letter to the Minister of Foreign Affairs of Guatemala requesting a Courtesy Visa, indicating that you are invited to an event held by the Government of Guatemala. If you have a valid visa to the United States of America, Canada or the Schengen countries (European Union visa), you may request a visa directly at the Embassy or Consulate of Guatemala in your country. SOLICITUD DE VISA DE CORTESIA / HOW TO REQUEST A COURTESY VISA: Las visas de cortesía serán tramitadas desde Guatemala, por la Secretaría Nacional de Ciencia y Tecnología SENACYT. Los interesados deberán enviar su nombre completo, nacionalidad y lugar de origen, número de pasaporte, fechas de viaje a Guatemala y señalar ante qué Embajada recogerá su visa y presentarán los documentos requeridos. / Courtesy visas will be arranged by the National Secretariat of Science and Technology in Guatemala. People interested in obtaining this type of visa should send a letter with their complete name, nationality, country of birth, passport number, and travel dates, and indicate which Embassy they will present their documents and collect their visa.

Distr. LIMITED LC/L.4068(CEA.8/3) 22 September 2014 ENGLISH ORIGINAL: SPANISH

Distr. LIMITED LC/L.4068(CEA.8/3) 22 September 2014 ENGLISH ORIGINAL: SPANISH Eighth meeting of the Statistical Conference of the Americas of the Economic Commission for Latin America and the Caribbean