EXCHANGE AND NON-EXCHANGE STUDENTS APPLICATION FOR STUDENT S PASS (For Admission in Semester 1 of AY )

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1 28 March 2017 EXCHANGE AND NON-EXCHANGE STUDENTS APPLICATION FOR STUDENT S PASS (For Admission in Semester 1 of AY ) All international students accepted by Nanyang Technological University (NTU) as full-time students are required to hold valid Student s Pass issued by the Immigration & Checkpoints Authority (ICA) of Singapore. 1. Application Fees and Charges The following payments are to be made online using credit/debit card or internet banking only. Processing Fee (The fee is payable upon submission of eform 16 and is nonrefundable.) S$30 * Please ensure all your personal and course information (including your name is in accordance with the sequence reflected on your passport) are correct before proceeding to submit the eform 16. An additional processing fee of S$30 will be imposed for any amendments made to the submitted eform 16. Student s Pass Issuance Fee S$60 *A replacement fee of S$100 will be imposed if your Student s Pass is lost or stolen. S$300 will be imposed for subsequent replacement. Multiple-Journey Fee (where applicable) S$30 Disclaimer: Information is correct at the time of printing. 2. Submission of Application through SOLAR The Student's Pass On-Line Application and Registration (SOLAR) allows international students who have been accepted by the University to apply for Student's Pass (STP) via the Internet to ICA. 3. Steps to Apply STP You are advised to note and comply with all steps in the STP application. (1) Registration of SOLAR Application (Action by NTU) The One SAC submits your particulars on your behalf through the SOLAR system with the information as follows: Name, date of birth, sex and nationality of the student (as per shown on your travel document) Course details, course commencement and course end dates; and SOLAR application reference number. A registered SOLAR form will be generated from the ICA SOLAR system. You can view and download this form from the Exchange Portal. Please note that the duration mentioned in the SOLAR is in accordance with the NTU Academic Calendar. (2) Submission of eform 16 via SOLAR (Action by Student) Please check your registered SOLAR form carefully to ensure that all your course and personal information including the sequence of your name is in accordance with your passport (please refer to appendix I) are correct before you submit eform 16. If any of the information in incorrect, please do not proceed with the submission and inform NTU immediately.

2 Using the registered SOLAR form you have received, you are required to login to SOLAR system (accessible via Exchange Portal) to submit eform 16 for the Student s Pass application. The eform should be submitted from 14 June 2017 and must be done not later than 1 month from the commencement of your course. You must have the following information before logging into SOLAR: Registered SOLAR Form provided by NTU; Travel document/passport details (including travel document/passport number, date of expiry, etc); NRIC/FIN of your parents if they are Singaporeans or foreigners who are working or residing in Singapore; Singapore address and contact details (You can leave them blank if unavailable. Please indicate the address in the eform printout once you have the details); Your address; and One recent passport-sized colour photograph (to be uploaded online when you submit eform 16) and must meet the following requirements: Image must be taken within the last 3 months Photograph should be in colour, must be taken against a white background with a matt or semi-matt finish Image must show the full face and without headgear (headgear worn in accordance with religious or racial customs is acceptable but must not hide the facial features The photograph must be JPEG format and the file size should be about 150 Kbytes The dimension of the photograph has to be 400 x 514 pixels Upon submission of the eform, please print and sign on the hardcopy. You are required to bring the hardcopy eform to complete the formalities of Student s Pass at ICA. ICA may request some applicants to furnish additional documents in support of the application, where necessary. A processing fee of S$30 is payable at the time of submission of the eform 16. Payment is to be made only by credit/debit card or internet banking via the SOLAR system. The fee is non-refundable regardless of the outcome of the application or if you have withdrawn the application after submission. Processing Time: The processing time is approximately 5 working days for international students who do not require a visa to enter Singapore. For those who require a visa to enter Singapore, the processing time is 10 full working days. Some applications may take a longer time to process. During the July/August peak period, applications may take a longer time to process. (3) Issuance of In-Principle Approval (IPA) Letter (Action by NTU) Successful applicants will be issued with an In-Principle Approval (IPA) letter by ICA through NTU. A visa will be incorporated in the IPA letter should you require a visa to enter Singapore. You do not need to apply for a separate visa and may enter Singapore by producing the IPA letter at the Singapore checkpoint. The IPA letter is valid for 3 months for you to enter Singapore to complete the Student s Pass formalities with ICA. You can view and download your IPA letter from the Exchange Portal. Please note that the IPA letter does not constitute a legal extension of your stay in Singapore. A Social Visit Pass (SVP) will be stamped on your passport and embarkation card upon your entry to Singapore. Please ensure that the Social Visit Pass is still valid during the completion of the Student s Pass formalities with ICA. Please ensure that you have a valid Pass at all times in Singapore. Failure to do so will result in you overstaying in Singapore. It is a punishable offence under the Immigration Act. (4) Make Payment for Student s Pass Issuance Fee & Multiple-Journey Fee (Action by Student) Upon receipt of the IPA letter, please ensure that you make payment for the Student s Pass issuance fee of S$60 and multiple-journey fee of S$30 (where applicable) via SOLAR system. The fee(s) will be reflected in your IPA letter and payment should be made as soon as possible before 15 August (5) Receive Appointment Date for Off-site Enrolment Exercise (OSE) (Action by Student) ICA, in collaboration with the NTU, conducts OSE during peak registration periods for students to complete all STP formalities. After you have settled into your housing, please register with the Student Affairs Office at 2

3 Global Lounge to collect an appointment date for the ICA OSE. Please refer to your e-welcome package for the registration details. (6) Attend ICA OSE (Action by Student) ICA OSE will be held from 17 to 18 August You will be advised on the ICA OSE venue during the registration with the Student Affairs Office at Global Lounge. You are required to bring along the items as follows on the appointed date given to you: Appointment Date Slip; IPA letter from ICA (duly stamped by One SAC for undergraduate students/oafa for graduate students during your registration at NTU); A printout of eform 16 from SOLAR (duly signed by you); A valid passport / travel document; A photocopy of your passport particulars page; Embarkation / disembarkation card (IMM27); A recent colour passport-sized photograph (taken on white background); A printout of payment made for Student s Pass issuance fee and multiple-journey fee (where applicable) (please refer to appendix II); and A medical report (if required) in the prescribed ICA format including original copy of the laboratory report. You will also receive 2 copies of Terms & Conditions of Student s Pass (STP) during the exercise. You need to sign on both copies and submit 1 copy to ICA during the exercise. The other signed copy is to be submitted during the collection of your STP (refer to point [7i]). You may click here to download a copy of the form. (7) Collection of STP (Action by Student) (i) Offsite Enrolment at NTU - During Peak Registration Periods (For August Admission) The collection of STP will be on 30 August You have to collect the STP in person. Please note that applicant has to bring along (i) a signed copy of the Terms & Conditions of Student s Pass (STP) and (ii) original passport (photocopy will not be accepted) to collect the STP. (ii) Collection of Student s Pass at ICA - Off-Peak Period 4. Contact Us If you miss the OSE at NTU, you will be required to call in person at the ICA Building to complete the procedures and collect your Student s Pass. The completion of formalities is strictly by appointment only. Please use the ICA s e-appointment facility to select the preferred date and time to complete formalities. On the date of the appointment, you may proceed to collect your card at: Visitor Services Centre, 4th Storey, ICA Building (Next to Lavender MRT Station). You are required to bring all items from point (6). Please contact One SAC at or ossac@ntu.edu.sg should you have any queries regarding the application of STP. 3

4 Action by NTU: STEPS TO APPLY STUDENT S PASS Registration of SOLAR Application Your SOLAR form and letter of enrolment can be viewed/downloaded from the Exchange Porta. Submission of eform 16 via SOLAR You need to submit eform 16 and pay the processing fee of S$30 via SOLAR system (accessible via Exchange Portal) from 14 June Note: Please ensure all your personal and course information including the sequence of your name is in accordance with your passport are correct before proceeding with the submission. Issuance of In-Principle Approval (IPA) Letter Action by NTU: Successful applicant will receive an In-Principle Approval (IPA) letter with visa (if applicable) issued by ICA through NTU. You can download the letter from the Exchange Portal. Make Payment for Student s Pass Issuance Fee & Multiple-Journey Fee Upon receipt of the IPA letter, you need to login to SOLAR system to pay the S$60 Student s Pass issuance fee and S$30 multiple-journey fee (where applicable) before 15 August Receive Appointment Date for ICA Offsite Enrolment Exercise (OSE) After you have settled into your housing, register with the Student Affairs Office at Global Lounge to receive the appointment date for the ICA OSE. Please refer to your e-welcome package for the registration details. Attend ICA OSE (Only for applicants who arrive in Singapore on/after 16 July 2017) Attend the ICA OSE on either 17 or 18 August 2017 according to your appointment time to complete all formalities for your STP. You will be advised on the venue during your registration with the Student Affairs Office at Global Lounge. Collection of STP (Only for applicants who arrive in Singapore on/after 16 July 2017) Collect STP in person on 30 August You will be advised on the venue during the registration with the Student Affairs Office at Global Lounge. 4

5 APPENDIX I ABC EFG XYZ Image 1 With reference to the passport shown in image 1, the name sequence shown on your Registered SOLAR form will be ABC EFG XYZ. Image 2 With reference to the passport shown in image 2, the name sequence shown on your Registered SOLAR form will be TUV ABC. 5

6 APPENDIX II Please refer to these sample receipts that are accepted by ICA. Sample A <Your SOLAR application number> Sample B 6