Media Accreditation Instructions

Transcription

1 Media Accreditation Instructions 1 Registration Process All press (organisations and individuals) and RHBs may submit their applications for accreditation via the IOC portal ( from 28 March 2018 to 24 May It is important that all individuals and organisations ensure that the personal information submitted as part of an application for accreditation is accurate. A data review process will be conducted to ensure that all mandatory fields are completed and that the information submitted is the same as that in the respective individual s travel document. Please find below the Mandatory fields (*) which must be completed for an application to be accepted in the online system.

2 Responsible Organisation* Function* Given name(s)* (as it/they appear(s) on the travel document) Family name(s)* (as it/they appear(s) on the travel document) Gender* Date of birth* (DD/MMM/YYYY) Nationality* City/Town of birth* Province/State of birth* Country of birth* Travel document type* (Passport or a valid government issued photo identity document, valid until 18 April 2019) Travel document number* Travel document issue date* Travel document expiry date* Travel document issuing country* Travel document issuing authority* Travel document issuing city (if applicable) Current address Street, Number, Apartment* Current address City/Town* Current address Postal/ Zip code* Current address - Country* address* Telephone number* Mother/Legal Guardian s Given Name(s)* Mother/Legal Guardian s Family Name(s)* Mother/Legal Guardian s Date of Birth* Mother/Legal Guardian s Country of Birth* Father s Given Name(s) Father s Family Name(s) Family number or Family Book number (only for Lebanese and Syrian nationals) Have you ever visited Argentina before? * (use N/A for Argentinian nationals) If your previous answer was YES, the following fields need to be completed Year of last visit Purpose of last visit

3 After the completion of the accreditation process, BAYOGOC Accreditation will produce the Pre-Valid Cards (PVCs). The PVC is a Youth Olympic Accreditation Card (YOAC) that has not yet been through the Games-time validation process. The PVC will act as a 24-H -type special entry visa to enter Argentina. BAYOGOC, in cooperation with the relevant Argentinian government authorities, will inform airline carriers and airport representatives around the world about the PVCs, their function as an entry visa and their importance for the participants travelling to Argentina for the Summer Youth Olympic Games Buenos Aires It is recommended that all individuals and organisations are aware that the PVC can be used as an entry visa. Individuals using their PVCs as an entry visa to enter Argentina must ensure that their identification documents are valid until at least 18 April The identification documents used to enter Argentina must match the information provided on their accreditation applications. Upon entry to Argentina, Pre-Valid Card holders must present a valid passport (or a valid governmentissued photo identity document for Mercosur members) and their PVC. The PVC does not work as a transit visa for any country. If transit visas are required for countries through which a participant will travel on the way to Argentina, the participants are responsible for obtaining the transit visas before leaving their country of origin. All persons who are not registered by 24 May 2018 will not be provided with a Pre-Valid Card and will have to make their own visa arrangements. PLEASE REFER TO THE ENTRY VISA GUIDE. 2 Lost, stolen or damaged Pre-valid Cards If a PVC is lost, stolen or damaged before or after entry in Argentina, please inform BAYOGOC Accreditation immediately on media.accreditation@buenosaires2018.com in order to cancel it in the system. The cancelled PVC will no longer be valid for entry into Argentina, even if the card is later found. Individuals without a PVC should then follow the regular visa procedures to enter Argentina. BAYOGOC Accreditation will provide an invitation letter upon request, and the applicant must then obtain his/her own entry visa, and pay the related costs (for detailed information, please refer to the Entry Visa Guide). Upon arrival, the applicant must visit the Media Accreditation Centre and have his/her accreditation card reissued. 3 Pre-Valid Card validation All media must validate their PVCs at the Media Accreditation Centre (MAC) located at the IBC Building (La Rural - Av. Sarmiento 2704).

4 4 Media Accreditation Centre The Media Accreditation Centre will provide the following accreditation services: PVC validation Card production Issue resolution 5 Photograph requirements Every accreditation application must be accompanied by a digital photograph of the applicant which corresponds to the BAYOGOC photo requirements. 5 4

5 The digital photograph must meet the following general requirements: The person must be easily identifiable in the photograph The photo should be recent (taken within the last six months) and be an accurate likeness of the applicant The facial expression must be neutral, mouth closed The eyes must be open and clearly visible The face must take up 70 to 80 per cent of the photo Face and shoulders must be centred in the photo and squared to the camera The photograph must show a full front view of the head with both edges of the face clear The photograph must not show shadows or flash reflections on the face and head Glasses are not allowed Hats and head coverings are allowed for medical or religious reasons only if the facial features are fully and clearly visible The photograph must be in colour The background of the photograph must be plain white All images must be submitted in digital format (JPG or JPEG) The photo must have a file size of between 50kb and 300kb The dimensions of the photo must be 4 cm of width per 5 cm of height The recommended resolution must be of approximately 300 DPI Photographs that do not meet the above BAYOGOC Accreditation requirements will be rejected by BAYOGOC Accreditation.

6 Approved Rejected Reason The background of the photograph must be plain white. The applicant must have a neutral facial expression with the mouth closed. The applicant must have their eyes open and clearly visible. The applicant must not have anything (e.g. sunglasses) covering their eyes. The applicant must not have anything (e.g. hair) covering their eyes. The applicant must have the face and shoulders centred in the photo and squared to the camera.

7 The applicant must be the only person in the photograph. Applicants must not wear a hat or cover their head (unless for medical or religious reasons if the facial features are fully and clearly visible). Applicants must appear without any objects, animals, etc. The photograph must be sharp. The photograph must not be overexposed or show flash reflections on the face and head. The photograph must not be underexposed or show shadows.

8 The photograph must be in colour. The photograph must be frameless. The photograph must be cropped to show the applicant s head and shoulders only. The face must take up 70 to 80 per cent of the photograph. The photograph must not be a selfie. 5 Acronyms BAYOGOC Buenos Aires 2018 Organising Committee Buenos Aires 2018 Summer Youth Olympic Games Buenos Aires 2018 RHBs OBS PPC PVC ROU Rights-Holding Broadcasters Olympic Broadcasting Services Media Accreditation Primary Point of Contact Pre-valid Card Responsible Organisation Undertaking Form

9 6 Media Accreditation Chart, Member and Entitlements CATEGORY FUNCTION / TITLE PARK ACCESS VENUE ACCESS ZONE ACCESS STAND ACCESS Press All Venues, YOV, MPC 4, RED Photographer All Venues, YOV, MPC 4, RED Field of Play access with Supplementary Access Device E Non-Rights-Holder All Venues, YOV, MPC 4, RED No equipment allowed Young Reporter APA All Venues, YOV, MPC 4, R, RED Field of Play access with Supplementary Access Device Hba Senior Host Broadcaster 4, 6, BLUE Field of HBb RTa Host Broadcaster Team Leader All Venues, YOV, IBC, MPC 4, RED Play access with Supplementary Access Device Field of Play access with Supplementary Access RTb Rights-Holder Device - managed by HB

10 7 Access privileges codes The following access privileges will apply at Buenos Aires 2018: Field of Play, Competition Areas, Operational Areas and General Circulation Blue Areas Red Operational Areas and General Circulation Areas White General Circulation Areas 2 Athletes Preparation Area 4 Press and Broadcast Area 6 Guest Area R Residential Zone in the Youth Olympic Village G Guest Stand S Sport Stand M 8 Park and Venue Codes APA YOV IBC MPC Access to all common domain areas in GPA, TPA, UPA and YPA (Green Park, Tecnópolis Park, Urban Park, Youth Olympic Centre) Youth Olympic Village International Broadcasting Centre Main Press Centre