CALL TO ORDER The Board of Directors Meeting was called to order by Vice President Laura Green at 1904 hours.

Transcription

1 CANBY FIRE DISTRICT BOARD OF DIRECTORS MEETING Wednesday, May 23, 2018 Regular Session 1900 hours Canby Fire Station Meeting Room ATTENDANCE President Steve Thoroughman FC Jim Davis Vice President Laura Green DC Todd Gary Director Jim Mickelsen DC Matt Dale Director Buner Ellis III DC Wayne Austen CFO Lori Fawcett AA Leanna Bursell DC Matt English Also in Attendance: Thomas Aamodt, Wyatt Brawner, Josh Christenson and family, Monty Graham, Donald Gresham, Austin Holmes, Travis Laloli and family, Keith Nichols, Ron Swor, Jason Wanner, and John and Martha from Campbell DeLong. CALL TO ORDER The Board of Directors Meeting was called to order by Vice President Laura Green at 1904 hours. CITIZEN INPUT: AGENDA ITEMS None. PRESENTATIONS Swearing in of New Hires: Matt Dale introduced Josh Christenson: Josh was born and raised in Dallas, Oregon. Josh has many hobbies, including wrestling, dirt bikes, camping, and photography. Josh is coming to Canby after three years of employment with McMinville Fire. Todd Gary introduced Travis Laloli: Travis was born in California. Travis has many hobbies, including stand up paddle boarding, spending time with his girlfriend, and physical education. Travis is coming to Canby after volunteering with Newberg Fire. Congratulations to both of our new hires! We are pleased to welcome you to the Canby Fire family Awards: Chief Davis presented the Special Unit Citation to Thomas Aamodt for his hard work during the 2017 conflagrations. Also, Thomas is the only resident out at the substation currently and has been doing a good job taking care of everything on his own. Thank you, Thomas and congratulations. Polling with Campbell DeLong: John and Martha presented the results from the polling. See enclosed presentation for further detail. CONSENT AGENDA A motion to approve the consent agenda from the April 25, 2018 Board of Directors meeting was made by Vice President Laura Green. The motion was seconded by Director Boe Ellis III and unanimously approved.

2 FINANCIAL REPORT (CFO Fawcett) Financials: CFO Fawcett reported on the following: o State Pool Interest increased to 2.10%. o Local Investment Pool shows a total of $2,019, o Current Deposits & Earnings shows a total of $370, o Current Expenses show a total of ($360,257.36). o Total available to the District is $2,222, o Current Year Taxes shows % received in FY18. o Prior Year Taxes shows 88.43% received in FY18. o URD Fund shows a total of $1.85. o Ambulance Service has received 114% of Budget. o Fees Income shows a total of $ for FY18. Payroll: CFO Fawcett reported the payroll costs for the month of April as follows: o April 15, 2018 = $174, o April 30, 2018 = $113, The Bonding Council and Bank were contacted by CFO Fawcett. Both parties stated that it would be no problem to apply for the TRAN when we are ready, not necessarily at the beginning of the fiscal year. We will talk again in August after looking at the finances to decide when we will need to pull. Keep in mind that we need a resolution for this, so we need to be thinking one month ahead of schedule. CORRESPONDENCE Multiple thank you notes from high school kids that have done job shadows with our crews. Chief Davis thanked our crews for their great work with perspective students. A thank you note from Donald Gresham s grandmother thanking us for sending her a bouquet of flowers in memory of her husband. A thank you note from Damian Peters. Multiple thank you notes from people who participated in station tours. Our crews do a great job with these. An appreciative message from a person on Canby Now thanking our office staff for being kind and helpful after she had called with multiple questions. She thanked our crews for their hard work as well. LIAISON REPORT Chief Davis announced that the Urban Renewal budget was approved and that the City budget will be completed at the next meeting. CHIEF S REPORT Chief Gary has officially announced his retirement at the end of the year with a six-month work back, putting him at the end of June Thank you for your service and dedication to Canby Fire. You will be truly missed and largely celebrated.

3 AT&T Contract This regards the cell tower at Station 65. AT&T has been late on their taxes, thus late on paying us. Chief Davis is in current renegotiations with the contract where we will amend the clause regarding the timeliness of payments and taxes. We will come to the Board before any final changes are made. More to come. GEMT Report Chief Dale briefed the Board on the process of GEMT and where it looks like it is going. Our billing facility is fully aware of the changes that may come, and they have already been working with Washington, so they have been getting the experience and working out any kinks in their method. Future Development Several commercial buildings have come into town: 10k sq ft building for bug attractants, 39k sq ft spec building, 78k sq ft pressure washer sales building out of Canada, 12k sq ft spec building, 93k sq ft barrel production and sales building, and server buildings that people can buy the space (currently 4 smaller ones and a large one comprised of smaller ones- because Canby has cheap electric). President Thoroughman proposed we move into New Business and then Executive Session Fireworks Our Fireworks display has been advertised on the website, Facebook, and soon to be the Canby Herald. We have firecracker donation sites around at local Canby businesses and have been in contact with multiple agencies and businesses asking for donations. We currently have $5,000 and still need to raise $13,000. The meeting moved to Good of the Order OLD BUSINESS Bond Issue The details of the bond will be ed out to the Board after they have been finalized. At the June meeting, each section of the funds for the bond as well as the bond language will be approved by the Board. Chief Davis will gladly go over the cost details with any Board Members prior to the next Board meeting. Staff will meet with Ron Swor to get him up to speed on current topics, etc. Vice President Laura Green would like to see that items approved in the budget are not included in the bond. The amount of money to remodel the main station bothers Director Jim Mickelsen. He would like to see the URD $490k impact those numbers. Chief Davis assured everyone that the URD funds are included in the project. Director Boe Ellis III would like a workshop meeting from 6pm 7pm before next month s regular meeting. The regular meeting was moved to June 20 th, 2018 with the workshop at 6pm and the regular meeting beginning at 7pm. Food will be provided due to an early start. President Thoroughman proposed we complete the Chief s Report before moving into Good of the Order.

4 NEW BUSINESS Recommendation to Appoint Ron Swor President Thoroughman voiced that he believes Ron would be a good fit for the Board and that he would bring a new perspective. The application turned in by Ron was requested by Vice President Laura Green, then was reviewed before a motion was made. A motion to appoint Ron Swor as a member of the Canby Fire District Board of Directors was made by Director Boe Ellis III. The motion was seconded by Director Jim Mickelsen and unanimously approved. Worker s Comp Coverage for Volunteers A motion to approve Resolution : A Resolution Extending Canby Fire District Worker s Compensation Coverage to Volunteer Members was made by Vice President Laura Green. The motion was seconded by Director Boe Ellis III and unanimously approved. Supplemental Budget Presentation A motion to approve Resolution : A Resolution Adopting a Supplemental Budget for FY2017/2018 and Making Appropriations was made by Vice President Laura Green. The motion was seconded by Director Jim Mickelsen and unanimously approved. CITIZEN INPUT: NON-AGENDA ITEMS None. EXECUTIVE SESSION A motion to adjourn from the Regular Session into Executive Session was made by Vice President Laura Green. The motion was seconded by Director Boe Ellis III and unanimously approved. The Executive Session was called to order at 2047 hours. A motion to adjourn from Executive Session back into Regular Session was made by Vice President Laura Green. The motion was seconded by Director Jim Mickelsen and unanimously approved. The Executive Session adjourned at 2103 hours. Approval of Chief s Contract Addendum A motion to approve the addendum to Chief Davis contract was made by Vice President Laura Green. The motion was seconded by Director Boe Ellis III and unanimously approved. President Thoroughman proposed we move to old business. GOOD OF THE ORDER Director Mickelsen: Memorial Day service is Monday and the Zion church in Canby. Canby Fire crews are invited to attend.

5 Board of Directors and Canby Fire Staff: Welcome to the Board of Directors, Ron Swor. ADJOURNMENT A motion to adjourn from the Regular Board of Directors meeting was made by Director Jim Mickelsen. The motion was seconded by Director Boe Ellis III and unanimously approved. The Regular Board of Directors meeting adjourned at 2117 hours. *NEXT BOARD WORKSHOP: Date: Wednesday, June 20, 2018 Time: 1900 hours (6pm) Location: CFD Station 62 Meeting Room *Dinner will be provided NEXT REGULAR BOARD MEETING: Date: Wednesday, June 20, 2018 Time: 1900 hours (7pm) Location: CFD Station 62 Meeting Room APPROVED Director Laura Green Board Vice President