Minutes. Toronto Transit Commission

Transcription

1 Minutes Toronto Transit Commission Meeting No Tuesday, December 9, 2014 A meeting of the TTC Board was held in Committee Room 2, Toronto City Hall, 100 Queen Street West, Toronto, Ontario on Tuesday, December 9, 2014 commencing at 10:10 a.m. TTC General Counsel B. Leck administered the Declarations of Office to the new members of the TTC Board appointed by City Council on December 3, B. Leck also delivered a presentation on matters related to governance, member fiduciary duties, conduct and indemnification. The meeting recessed at 11:05 a.m. on resolution to meet as the Committee of the Whole. Present - Committee of the Whole J. Colle (Chair), M. Adamson (Vice-Chair), J. Campbell, S. Carroll, V. Crisanti, G. De Baeremaeker, A. Heisey Q.C., J. Mihevc, and A. Virmani (Members), A. Byford, S. Ghaly, R. Leary, V. Rodo, G. Shortt, J. Taylor, C. Upfold, B. Ross, J. Lee, K. Lee and D. McDonald. J. Colle was in the Chair. The meeting re-convened in public at 1:05 p.m. J. Colle (Chair), M. Adamson (Vice-Chair), J. Campbell, S. Carroll, V. Crisanti, G. De Baeremaeker, A. Heisey Q.C., J. Mihevc, D. Minnan-Wong, A. Virmani (Members), A. Byford (Chief Executive Officer), S. Ghaly (Chief Capital Officer), R. Leary (Chief Service Officer), V. Rodo (Chief Financial & Administration Officer), G. Shortt (Chief Operating Officer), J. Taylor (Chief of Staff), C. Upfold (Deputy Chief Executive Officer & Chief Customer Officer), B. Ross (Executive Director of Corporate Communications), M. Palmer (Deputy Chief Operating Officer), J. Lee (Head of Materials & Procurement), B. Leck (Head of Legal & General Counsel), O. Kobylansky (Head of Bus Transportation), C. Thoun (Head of Customer Communications), K. Watson (Senior Manager Wheel-Trans), R. Thompson (Chief Project Manager Scarborough Subway Extension), B. Case (Senior Advisor CEO s Office), S. Nicastro (Assistant Recognition Programs and Events), K. Lee (Head of Commission Services) and D. McDonald (Co-ordinator Corporate Secretariat Services) were present. J. Colle was in the Chair. Tuesday, December 9, 2014 Page 1

2 Confirmation of the Declarations of Office Chair Colle confirmed receipt of the signed Declarations of Office made by the seven (7) Councillors appointed to the TTC Board by City Council on December 3, Declarations of Interest Municipal Conflict of Interest Act Minutes of Previous Meetings Commissioner Virmani moved that the Board approve the minutes from Meeting No and that the Chair and Chief Financial & Administration Officer be authorized to sign the same. The motion by Commissioner Virmani carried. Business Arising Out of the Minutes Public Presentations a) Chief Executive Officer s Report November/December 2014 Update Alan Yule The Board received the deputation for information. (See Item No. 3(a) for minute). b) Procurement Authorization Scarborough Subway Extension Tunnel Design Services Contract FE85-2 Alan Yule Jean-Pierre Boutros (submitted brief) The Board received the deputations for information. (See Item No. 4(c) for minute). Notice of Motions Motions without Notice Items of Which Notice has Previously Been Given Page 2 Tuesday, December 9, 2014

3 Items Deferred from Last Meeting 1. Reports with Confidential Attachments (Committee of the Whole) a) Replacement Subway Signal System The Board: 1. Received a confidential verbal update regarding the replacement subway signal system. 2. Noted that the information provided in the confidential verbal update is to remain confidential in its entirety as it contains information that is subject to solicitor-client privilege. 2. Presentations a) TTC Overview A. Byford, Chief Executive Officer delivered a PowerPoint presentation entitled The Road to Modernization. After a round of questions and speaking the Board received the presentation for information. b) 40 & 45 Years Long Service Acknowledgement for 2014 Chair Colle was joined by A. Byford, Chief Executive Officer, and C. Thoun, Head of Customer Communications in presenting the following employees with framed certificates for achieving 40 years of service at the TTC: Marion Jurinic Wesley Thomas Rocco Pagniello Antonio Borges Victor Galbraith Dainora Gadisauskas The following employee was presented with a framed certificate for achieving 45 years of service at the TTC: Robert Campbell Chair Colle also acknowledged the following employees for achieving 40 years of service at the TTC who were unable to attend the meeting: Paul Ballantine Robert White Debra Gyorkos On behalf of the TTC Board, Chair Colle thanked the recipients for their dedication and commitment to the TTC for so many years. Tuesday, December 9, 2014 Page 3

4 c) Appointment of Members to the Advisory Committee on Accessible Transit (ACAT) Chair Colle was joined by K. Watson, Senior Manager Wheel-Trans in presenting inappreciation plaques to the following retiring ACAT members: Debbie Gillespie Angela Marley Lynn McCormick Sarah Adams Chair Colle also acknowledged the following retiring ACAT member who was unable to attend the meeting: Dr. William Castor Following the presentations, the Board approved the recommendation contained in the staff report, as follows: It is recommended that the Board: 1. approve the appointment of five candidates to the Advisory Committee on Accessible Transit, commencing their term on January 1, 2015 and ending December 31, 2017 (See Appendix A); 2. approve the appointment of three candidates to re-establish a pool to draw from in the event a member does not accept or complete their term and, if not used, to be short listed automatically for 2016 new vacancies; and 3. present the retiring five members with in-appreciation plaques and a transit pass in line with the number of years served in their term as recognition of their contribution (See Appendix A). 3. Budget Matters a) Chief Executive Officer s Report November/December 2014 Update It is recommended that the TTC Board forward a copy of this report to (1) each City of Toronto Councillor and (2) the City Deputy Manager and Chief Financial Officer, for information. 4. Procurement Authorizations a) Procurement Authorization Structural Assessment and Design Services Triennial Contract G It is recommended that the Board authorize the award of Contract G for Structural Assessment and Design Services Triennial Contract to the following companies in the upset limit amounts in Canadian funds indicated below, with a duration of three years from the Notification of Award, on the basis of highest total weighted scores: Page 4 Tuesday, December 9, 2014

5 AECOM Canada Ltd. $1,650, HDR Corporation $1,650, LEA Consulting Ltd. $1,650, Morrison Hershfield Ltd. $1,650, SNC Lavalin Inc. $1,650, URS Canada Inc. $1,650, Total Overall Upset Limit Amount $9,900, b) Lease Extension for Construction Office 895 Don Mills Road It is recommended that the Board approve: 1. Extending the term of the lease dated November 4, 2009, between Fana Park Centre Corp. (the Landlord ) and the Toronto Transit Commission (the Tenant ), for Suite 106, 895 Don Mills Road (the Lease ) for a further term of five (5) years and two (2) months at a cost of $408,704 in accordance with the offer described in this report; and 2. Funds for leasehold improvements to the leased space in the amount of sixty-five thousand dollars ($65,000.00), including applicable taxes. c) Procurement Authorization Scarborough Subway Extension Tunnel Design Services Contract FE85-2 It is recommended that the Board authorize the award of Contract FE85-2 for Tunnel Design Services for the Scarborough Subway Extension (SSE) to Hatch Mott MacDonald Limited, in the upset limit amount of $30 million, in Canadian funds, with a duration of five (5) years from the Notification of Award, on the basis of highest total weighted score. 5. Procurement Authorization Amendments 6. Notice of Awards a) Notice of Award Procurement Authorization Malvern Garage On-Grade Paving Rehabilitation Contract H1-14 It is recommended that the Board receive the notice of award of Chair Augimeri, Vice-Chair Adamson and the Chief Executive Officer authorizing the award of Contract H1-14, Malvern Garage On-Grade Paving Rehabilitation to Duron Ontario Ltd. (Duron) in the amount of $6,161, inclusive of all taxes. Received Tuesday, December 9, 2014 Page 5

6 b) Notice of Award Procurement Authorization Toronto-York Spadina Subway Extension Project Supply of Switch Machine Layouts Contract A70-17 It is recommended that the Board receive the notice of award of Chair Maria Augimeri, Vice- Chair Maureen Adamson and the Chief Executive Officer authorizing the award of contract A70-17 to Ansaldo STS Canada Inc. (Ansaldo) in the amount of $5,242, for Supply of Switch Machine Layouts. 7. Service Matters 8. Other Business a) Proxy to Vote Toronto Transit Commission Shares in Toronto Coach Terminal Inc. Received It is recommended that the Board approve the attached proxy to exercise the 10,000 Toronto Transit Commission shares in Toronto Coach Terminal Inc. for any Toronto Coach Terminal Inc. Shareholders Meeting that is held during the year b) Proxy to Vote Toronto Transit Commission Shares in Toronto Transit Infrastructure Ltd. It is recommended that the Board approve the attached proxy to exercise the 1,000 Toronto Transit Commission shares in Toronto Transit Infrastructure Limited for any Toronto Transit Infrastructure Limited Shareholders Meeting that is held during the year c) Appointments TTC Audit Committee The Board approved the appointments of Commissioners A. Heisey (Chair), M. Adamson, V. Crisanti, G. De Baeremaeker and N. Di Donato to the TTC Audit Committee. d) 2015 Board Meeting Schedule It is recommended that the Board approve the following 2015 meeting schedule dates, and that the published schedule serve as notice for these meetings: Wednesday, January 21, 2015 Monday, June 22, 2015 Wednesday, February 25, 2015 Wednesday, July 29, 2015 Thursday, March 26, 2015 Monday, September 28, 2015 Wednesday, April 15, 2015 (Special Board Strategy) Wednesday, October 28, 2015 Wednesday, April 29, 2015 Monday, November 23, 2015 Wednesday, May 27, 2015 Wednesday, December 16, 2015 Page 6 Tuesday, December 9, 2014

7 9. New Business a) Management and Board Members Engage the Customer The Calgary Experience Submitted by Commissioner A. Heisey, Q.C. In Calgary, Mayor Naheed Nenshi recently initiated the operation of a special bus where senior transit managers and members of the Calgary Transit Board travel with the public. The bus operates on different routes on different days and is free of charge to customers in exchange for their feedback during the trip on how the transit system can be made better. Customers can speak directly with Board members and management staff, or they can provide their comments on post-it-notes which are made available throughout the vehicle. Recommendation: That staff report back on the Calgary experiment and how the TTC management and Board could emulate a similar system. 10. Correspondence C1 Susan Davidson, Chair, Advisory Committee on Accessible Transit (ACAT) forwarding the approved minutes from the June 26, July 31 and August 28, 2014 General Monthly meetings. The Board received the communication for information. C2 Susan Davidson, Chair, Advisory Committee on Accessible Transit (ACAT) forwarding for information the approved minutes from the September 25, 2014 General Monthly meeting. The Board received the communication for information. C3 Susan Davidson, Chair, Advisory Committee on Accessible Transit (ACAT) regarding safety for passengers boarding and exiting a stopped streetcar. The Board referred the communication to staff for report back. C4 Alan Yule requesting the opportunity to speak at a future meeting on enhancing transit service levels in the east/west transit corridor of south Etobicoke. The Board referred the communication to staff. C5 Sharon Yetman regarding the Scarborough Subway Extension project. The Board received the communication for information. (See Item 4(c) for minute). C6 Councillor Gord Perks regarding Transit Enforcement. The Board referred the communication to staff. The meeting adjourned at 3:40 p.m. Tuesday, December 9, 2014 Page 7