Regional District of Central Kootenay REGULAR BOARD MEETING Open Meeting Minutes

Transcription

1 1 REGULAR BOARD MEETING Open Meeting Minutes The twelfth meeting of the Board of the in 2018 was held on Thursday, at 9:02 a.m. in the RDCK Boardroom, 202 Lakeside Drive, Nelson, BC. Quorum was maintained throughout the meeting. ELECTED OFFICIALS PRESENT: ELECTORAL AREAS Chair A. Watson Director G. Jackman Director T. Wall Director A. Casemore Director R. Faust Director T. Newell Director H. Cunningham Director W. Popoff Director A. Davidoff Director R. Smith Director P. Peterson Area D Area A Area B Area C Area E Area F Area G Area H Area I Area J Area K MUNICIPALITIES ABSENT DIRECTOR Director B. Tassone Director R. Toyota Director S. Hewat Director J. Hughes Director B. Anderson Director C. Moss Director D. Lockwood Director L. Main Director J. Lunn Director J. Morrison City of Castlegar Town of Creston Village of Kaslo Village of Nakusp City of Nelson by phone Village of New Denver Village of Salmo Village of Silverton Village of Slocan City of Nelson STAFF PRESENT S. Horn Chief Administrative Officer/ Chief Financial Officer M. Morrison Manager of Corporate Administration/ Corporate Officer A. Lund Deputy Corporate Officer U. Wolf General Manager of Environmental Services J. Chirico General Manager of Community Services S. Sudan General Manager of Development Services A. Bellerby General Manager of Fire & Emergency Services C. Saari-Heckley Manager of Human Resources J. Southam Building Manager A. Wilson Resource Recover Manager C. Johnson Emergency Program Manager

2 2 D. McMahon Regional Deputy Fire Chief N. Hannon Wildfire Mitigation Coordinator S. Nedham-McBriar Development Technician C. Williams GIS Supervisor T. Johnstone Environmental Technologist P. Smith Sustainability Coordinator GUESTS L. Binks Former Director - Area C L. Chernoff Former Director - City of Castlegar K. Hamling Former Director Village of Nakusp A. Bunka Former Director - Village of New Denver S. White Former Director - Village of Salmo 1. CALL TO ORDER & WELCOME Chair Watson called the meeting to order at 9:02 a.m. and welcomed Director Anderson to the meeting. 1.1 ADOPTION OF THE AGENDA Moved By: Director Main and seconded, 795/18 The agenda for the Regular Open Board meeting be adopted as circulated with the addition of the addendum. 1.2 ADOPTION OF THE MINUTES 796/18 The minutes from the November 15, 2018 Regular Open Board meeting be adopted as circulated. 1.3 INTRODUCTION John Southam, Building Manager, introduced Suzanne Nedham-McBriar, Development Technician. Sangita Sudan, General Manager of Development Services, introduced Chrystal Williams, GIS Supervisor. Amy Wilson, Resource Recovery Manager, introduced Todd Johnstone, Environmental Technologist. 2. BUSINESS ARISING OUT OF THE MINUTES 2.1 Central Kootenay Food Policy Council RDCK Board Meeting - November 15, 2018 Resolution 757/18 That the Board appoint the following Directors to the Central Kootenay Food Policy Council for a term to end December 31, 2020: Director Faust and the second appointment BE REFERRED to Board meeting.

3 3 797/18 That the following recommendation BE REFERRED to the January 17, 2019 Board meeting: That the Board appoint the following Director to the Central Kootenay Food Policy Council for a term to end December 31, 2020 as per resolution 757/18: Director 3. COMMITTEES & COMMISSIONS 3.1 FOR INFORMATION Committee/Commission Reports for information have been received as follows: Arrow Creek Water Distribution Service Commission: minutes January 29, Area A - Economic Development Commission: minutes October 2, Advisory Planning Commission - Area I: minutes November 14, Advisory Planning Commission - Area E: minutes November 15, Arrow Creek Water Distribution Service Commission: minutes November 22, Erickson Water Distribution Service Commission: minutes November 22, 2018 The recommendation regarding Alice Siding is addressed Item Arrow Creek Water Treatment and Supply Commission meeting Nelson and District Recreation Commission: minutes December 4, Nelson, Salmo, E, F and G Regional Parks Commission: minutes December 5, WITH RECOMMENDATIONS Erickson Water Distribution Service Commission: minutes January 29, 2018 Staff addressed the water rates recommendation in Regional District of Central Kootenay Utilities Rates, Fees, and Charges Bylaw No. 2579, /18 That the Board approve Gerry Meyer's service work for 2611 Connel Road, Erickson for the Pre-2015 Bylaw 2052 charge of Zero Capital for a total of $2, Area A Economic Development Commission: minutes November 6, /18 That the Board approve grant funding in the amount of $7,000 to South Kootenay Lake Community Services Society (SKLCSS) to support short-term operations and development planning from Economic Development - Area A Service S107 contingent on SKLCSS providing a progress report in January and March of 2019.

4 Arrow Creek Water Treatment and Supply Commission: minutes October 12, /18 That the Board direct staff to do an assessment of all the RDCK's existing water services in the Arrow Creek/Erickson water service area to determine the long term water demands and the capability to meet these demands; and further, the Alice Siding letter to join the Erickson Service area be tabled until the assessment is complete. 801/18 That the Board direct staff to provide a report regarding the Arrow Creek Water service reaching the point of long-term financial sustainability Riondel Commission of Management: minutes November 6, /18 That the Board approve the furnace work in the amount of $2,600 plus cost of permits presented by Doug's Plumbing and Heating; and that, the costs be paid from Recreation Facility - Area A (Riondel) Service S Winlaw Regional and Nature Park Commission: minutes November 6, 2018 Moved By: Director Popoff and seconded, 803/18 That the Board direct staff to add $10,465 to the 2019 draft Financial Plan for the Winlaw Regional and Nature Parks Commission under Regional Parks - New Denver, Silverton, Slocan and Area H Service S203 for the following: Advertising $315 Park Care (Mowing Contract) $3,000 Salaries $1,500 Benefits $150 Repairs and Maintenance $3,500 Operating Supplies $2, South Slocan Commission of Management: minutes November 21, 2018 A staff recommendation has been put forth to address the following: Commission Recommendation 6. (B) That the SSCM be apprised, in a timely manner, of upcoming discussions and negotiations with individuals, businesses or agencies which impact the community s resources [water, land, and the OSH specifically].

5 Moved By: Director Popoff and seconded, 5 804/18 That the Board direct staff to provide the South Slocan Commission of Management with quarterly expense reports and other financial reports that pertain to the commission. Moved By: Director Popoff and seconded, 805/18 That the Board direct staff to meet with the South Slocan Commission of Management and discuss a resolution to the Commission's concerns regarding discussions and negotiations between RDCK staff and external parties about use of the community's resources. Moved By: Director Popoff and seconded, 806/18 That the Board appoint the following individuals to the South Slocan Commission of Management for a term to end December 31, 2019: Peter Wood Gary Niminiken Kathy Loxam Ian McGovern Wendy Niminiken Colin Payne Cyndy Lawrence Ben Euerby Ann Wood (Alternate) Fred Makortoff (Alternate) Greg Veenstra (Alternate) Ruby Payne (Alternate) East Resource Recovery Committee: minutes November 28, /18 That the Board direct staff to allocate up to $224,000 for infrastructure acquisitions with an additional $48,100 for annualized capital costs and $155,000 for recycling operations in the 2019 draft Financial Plan for Service S186 East Resource Recovery to establish and operate Recycle BC depots at the following locations: Riondel, Crawford Bay, Boswell, Yahk, the Creston landfill and Arrow Mountain Car Wash at 512 Helen Street. 808/18 That the Board direct staff to pursue and negotiate the necessary contracts and agreements with service and infrastructure providers to establish Recycle BC

6 6 depots within the East Resource Recovery Service Area and launch recycling service with Recycle BC in spring Rosebery Parklands and Trails Commission: minutes November 28, 2018 Moved By: Director Popoff and seconded, 809/18 That the Board approve Rosebery Parklands and Trails Commission submit a grant funding application for the Wooden Bridge Replacement and Cable Care Relocation through the Investing in Canada Infrastructure Program - Community, Culture and Recreation Program for the January 23, 2019 intake. Moved By: Director Popoff and seconded, 810/18 That the Board direct staff to add $39,500 in repairs and maintenance to the 2019 draft financial Plan for the Rosebery Parklands and Trails Commission under Regional Parks New Denver, Silverton, Slocan, and Area H Service S203 with the following allocation: Galena Trail $28,000 Rosebery Parkland $11, West Resource Recovery Committee: minutes November 30, 2018 Moved By: Director Popoff and seconded, 811/18 That the Board direct staff to allocate $349,000 for Capital Expenses and $175,952 for recycling operations in the 2019 draft Financial Plan for Service S188 West Resource Recovery to establish and operate Recycle BC depots at the following locations: Edgewood, Nakusp, New Denver, Slocan, Crescent Valley and Ootischenia with existing satellite locations; And further, that staff be directed to transfer $349,000 from S188 Capital Reserves in the 2019 draft Financial Plan for the Recycle BC depot Capital Expenses. Moved By: Director Popoff and seconded, 812/18 Staff be directed to investigate options for the necessary contracts and agreements with service and infrastructure providers to establish the depots and launch recycling service with Recycle BC in spring Castlegar and District Recreation Commission: minutes December 4, 2018 Moved By: Director Smith and seconded,

7 7 813/18 That the Board direct staff to write a letter of intent to inform Kootenay Family Place that the Board intends to enter into a partnership with Kootenay Family Place to construct and operate a daycare facility at the Castlegar and District Community Complex and that the Board supports an application to the Child Care BC New Spaces Fund; AND FURTHER, that staff get a legal opinion on the creation of a partnership agreement with Kootenay Family Place; AND FINALLY, that staff move forward with including the construction of the daycare facility within the complex enhancement plan. Moved By: Director Smith and seconded, 814/18 That the Board approve the enter into a new Lease Agreement with the Castlegar & District Seniors Association for use of the area known as the Seniors Center for a term of 5 years commencing December 5 th, 2018; and that, the Chair and Corporate Officer be authorised to sign the necessary documents Creston Valley Services Committee: minutes December 4, /18 That the Board direct staff to submit a grant funding application for the Creston Room Ramp/Dressing Room Roof Project through the Investing in Canada Infrastructure Program - Community, Culture, and Recreation Program for an amount up to $430,000; and that, the Board supports the project and commits to its share of $115,000 of the project from Recreation Facilities Creston, B, C and Defined A Service S224 reserve fund Central Resource Recovery Committee: minutes December 5, 2018 Moved By: Director Newell and seconded, 816/18 That the Board direct staff to allocate up to $361, for Capital Expenses with an additional $77, for annualized capital costs and $259, for recycling operations in the 2019 draft Financial Plan for Service S187 Central Resource Recovery to establish and operate Recycle BC depots at the following locations: Marblehead, Kaslo, Balfour, Nelson (Lakeside), Nelson (Grohman), Ymir, Kokanee Marina and Salmo; AND FURTHER, that staff be directed to investigate options for the necessary contracts and agreements with service and infrastructure providers to establish these depots in the Central Subregion and launch recycling service with Recycle BC in spring Joint Resource Recovery Committee: minutes December 12, 2018

8 8 817/18 That staff be directed to hire Maura Walker Associates for a cost of up to $6,000 allocated to Service A102 to complete a detailed cost estimate required for the Organics Infrastructure Program fund for aerated window composting facilities at both the Creston and Central Landfills. 818/18 That Recycle BC s proposed list of core depots located at Ootischenia, Crescent Valley, Slocan, New Denver, Nakusp, Edgewood, Nelson, Kaslo, Balfour, Salmo, Creston and Crawford Bay be accepted and that staff be directed to bring the Collection Agreement with Recycle BC along with the proposed collection schedules and conditions to the Board for final authorization and signature; AND FURTHER that Staff be directed to complete a review of recycling depot network operations with Recycle BC in the at the end of 2019 to determine if there is greater efficiency and equality between Subregions possible through changing core depot locations. 819/18 That staff be directed to include $30,000 dollars in the 2019 Financial Plan for Service S186 East Resource Recovery for septic assessments and design at Creston Landfill and Crawford Bay Transfer Station, and potential drilling of a groundwater well at Crawford Bay Transfer Station if Preacher Creek is not a suitable source of water. 820/18 That staff be directed to include $85,000 dollars in the 2019 Financial Plan for Service S187 Central Resource Recovery for septic assessments and design, drilling of groundwater wells at Kaslo and Central Transfer Stations, and installing a septic system and completing a washroom at the Balfour Transfer Station. 821/18 That staff be directed to include $95,000 dollars in the 2019 Financial Plan for Service S188 West Resource Recovery for septic assessments and design, providing water supply at Nakusp Landfill, Ootischenia Landfill and Slocan Transfer Station, and installing a septic system and completing a washroom at Ootischenia Landfill.

9 9 822/18 That the Joint Resource Recovery Committee make a recommendation to the Board of Directors to direct and authorize the Board Chair and Corporate Officer to sign the proposed Memorandum of Understanding from the Major Appliance Recycling Roundtable and establish RDCK Resource Recovery Facilities as designated collection sites; And Further, that staff include in the Resource Recovery Facilities Regulatory Bylaw No to remove disposal fees for major appliances administered by the Major Appliance Recycling Roundtable stewardship program. 823/18 That the Resource Recovery Facilities Regulatory Bylaw No. 2573, 2017 be REPEALED; AND FURTHER that the Regional District of Central Kootenay Resource Recovery Facilities Regulatory Bylaw No. 2635, 2018 be read a first, second and third time. 824/18 That the Resource Recovery Facilities Regulatory Bylaw No. 2635, 2018 be ADOPTED and the Chair and Corporate Officer be authorized to sign the same. 825/18 Staff be directed to conduct a comparison analysis of other Regional District to investigate the effectiveness of applying higher penalties for unsorted loads. 826/18 That Staff be directed to communicate the proposed changes contained in the Resource Recovery Facilities Regulatory Bylaw No. 2635, 2018 to the public and affected stakeholders. 3.3 DIRECTORS' REPORTS Director Main FCM 4. MEMBERSHIP 4.1 Recreation Commission No. 2 Moved By: Director Hewat and seconded, 827/18 That the Board appoint the following individuals to the Recreation Commission No. 2 for a term to end December 31, 2019:

10 Trustee Dawn Lang (SD8) Recreation Commission No. 4 Moved By: Director Peterson and seconded, 828/18 That the Board appoint the following individuals to the Recreation Commission No. 4 December 31, 2020: Carlee Hughes (Nakusp) Tawny Sidwell (Nakusp) Councillor Janis Neufeld (Nakusp) 4.3 Recreation Commission No. 6 Moved By: Director Popoff and seconded, 829/18 That the Board appoint the following individuals to the Recreation Commission No. 6 for a term to end December 31, 2020: Richard Johnson (Area H) Erika McKeil (Area H) Debbie Hicks (Area H - Alternate) Tamara Barkowsky (New Denver) Councillor Gerald Wagner - New Denver Council (December 31, 2019) Councillor John Fyke - New Denver Council Alternate (December 31, 2019) 4.4 Recreation Commission No. 7 Moved By: Director Cunningham and seconded, 830/18 That the Board appoint the following individuals to the Recreation Commission No. 7 for a term to end December 31, 2020: Councillor Jacquie Huser (Salmo) Margaret MacDonald (Salmo) Kevin Misurak (Area G) Ian McInnes (Area G) Trustee Susan Chew - SD8 (December 31, 2019) 4.5 Recreation Commission No. 8 Moved By: Director Popoff and seconded, 831/18 That the Board appoint the following individuals to the Recreation Commission No. 8 for a term to end December 31, 2020: Sharon Myers (Area H) Stacey Kabatoff (Area H) Trustee Sharon Nazaroff - SD8 (December 31, 2019)

11 Recreation Commission No /18 That the following recommendation BE REFERRED to the February 21, 2018 Board meeting: That the Board appoint the following individual to the Recreation Commission No. 9 for a term to end December 31, 2019: Trustee Lenora Trenaman (SD8) 4.7 Recreation Commission No. 10 Moved By: Director Faust and seconded, 833/18 That the Board appoint the following individual to the Recreation Commission No. 10 for a term to end December 31, 2019: Trustee Lenora Trenaman (SD8) 4.8 Kaslo and Area D Economic Development Commission Moved By: Director Hewat and seconded, 834/18 That the Board appoint the following individuals to the Kaslo and Area D Economic Development Commission for a term to end December 31, 2020: Todd Veri (Area D) Matthew Brown (Area D) Councillor Van Mill (Kaslo) 4.9 New Denver, Silverton, Slocan and Area H Economic Development Commission Moved By: Director Popoff and seconded, 835/18 That the Board appoint the following individuals to the New Denver, Silverton, Slocan and Area H Economic Development Commission for a term to end December 31, 2019: Walter Swetlishoff (Area H) Will Anderson (Area H) Nadine Raynolds (New Denver) John Fyke (New Denver - Director) Colin Moss (New Denver - Alternate Director) 4.10 Rosebery Parklands and Trails Commission Moved By: Director Popoff and seconded,

12 12 836/18 That the Board appoint the following individuals to the Rosebery Parklands and Trails Commission: Wendy King - Area H (December 31, 2020) Peter Schwartz - Area H (December 31, 2020) Craig Pettit - Area H (December 31, 2020) Rod Reitmeier - Area H (December 31, 2019) Scott Kipkie - Area H (December 31, 2019) Susan Johnson - Rosebery Parkslands Society (December 31, 2020) John Fyke - New Denver Director Colin Moss - New Denver Director Alternate Richard Allin - New Denver (December 31, 2020) Gerald Wagner - New Denver Alternate (December 31, 2020) 4.11 Sunshine Bay Regional Park Commission Moved By: Director Faust and seconded, 837/18 That the Board appoint the following individual to the Sunshine Bay Regional Park Commission for a term to end December 31, 2019: Ashlie Dejong 4.12 Winlaw Regional and Nature Park Commission Moved By: Director Popoff and seconded, 838/18 That the Board appoint the following individuals to the Winlaw Regional and Nature Park Commission for a term to end December 31, 2020: Craig Lawrence (Area H) Lois Lawrence (Area H) Kaila Ellis (Area H) Annie Rochette (Area H) 4.13 Town of Creston Appointments Moved By: Director Toyota and seconded, 839/18 That the recommendations from the Town of Creston appointing Jennifer Comer to the Creston Valley Services Committee and Joanna Wilson as the Alternate be ratified. Moved By: Director Toyota and seconded, 840/18 That the recommendations from the Town of Creston appointing Arnold Deboon to the East Resource Recovery Committee and Ron Toyota as the Alternate be ratified.

13 13 5. CORRESPONDENCE 5.1 The letter dated November 30, 2018 from Kate Walker requesting the RDCK protect the ALR farmlands in the area. 6. COMMUNICATIONS FOR INFORMATION 6.1 The letter dated November 15, 2018 from Selina Robinson, Ministry of Municipal Affairs and Housing, congratulating the newly elected Board of Directors. 6.2 The letter dated November 16, 2018 from John Horgan, Office of the Premier, congratulating the newly elected Board of Directors. 6.3 The letter dated November 19, 2018 from Jinny Jogindera Sims, Ministry of Citizens' Services, thanking the Regional Districts in the Kootenays for meeting at the 2018 UBCM Convention regarding Regional Broadband Committee. 7. ACCOUNTS PAYABLE 841/18 The Accounts Payable Summary for November, 2018 in the amount of $ 2,397,530 be approved. 8. BYLAWS 8.1 Bylaw 2627/2628: Land Use Amendment - Myers The Board Report dated November 28, 2018 from Darcy Roszell, Planner, recommending the Board consider land use amendments to Bylaw No. 1157, 1996 and Bylaw No. 1675, 2004, has been received. The Board Report dated December 5, 2018 from Darcy Roszell, Planner, providing the opinion of the applicant regarding the land use amendment recommendation going to the Board, has been received. Moved By: Director Davidoff and seconded, 842/18 That no further action be taken with respect to Amendment Bylaw No. 2627, 2018 being a bylaw to amend Kootenay-Columbia Rivers Official Community Plan Bylaw No. 1157, Moved By: Director Davidoff and seconded, 843/18 That no further action be taken with respect to Amendment Bylaw No.2628, 2018 being a bylaw to amend Regional District of Central Kootenay Zoning Bylaw No. 1675, Bylaw 2633: Erickson Water Distribution Service Establishment Amendment 844/18 That the Erickson Water Distribution Service Establishment Amendment Bylaw No. 2633, 2018 be ADOPTED and the Chair and Corporate Officer be authorized to sign the same.

14 Bylaw 2634: Arrow Creek Water Treatment and Supply Service Establishment Amendment 845/18 That the Arrow Creek Water Treatment and Supply Service Establishment Amendment Bylaw No. 2634, 2018 be ADOPTED and the Chair and Corporate Officer be authorized to sign the same. 8.4 Bylaw 2656: HB Tailing Facility Remediation and Closure Works Security Issuing Moved By: Director Newell and seconded, 846/18 That the HB Tailing Facility Remediation and Closure Works Security Issuing Bylaw No. 2656, 2018 be read a FIRST, SECOND, and THIRD time by content. Moved By: Director Cunningham and seconded, 847/18 That the HB Tailing Facility Remediation and Closure Works Security Issuing Bylaw No. 2656, 2018 be ADOPTED and the Chair and Corporate Officer be authorized to sign the same APPOINTMENTS 9.1 Central Kootenay Invasive Species Society Moved By: Director Newell and seconded, 848/18 That the following recommendation BE REFERRED to the January 17, 2019 Board meeting: That the Board appoint the following individuals to act as the RDCK's representatives on the Central Kootenay Invasive Species Society with a term expiring December 2019, with stipends and usual expenses to be paid from General Administration service: Director Director (Alternate) 9.2 Columbia Basin Regional Advisory Committee (CBRAC) Moved By: Director Main and seconded, 849/18 The Board appoints the following Directors to the Columbia Basin Regional Advisory Committee with a term expiring December 2020, with stipends and usual expenses to be paid from the General Administration service: Director Watson Director Smith

15 15 850/18 That Item 9.3 be tabled to allow staff to investigate if Columbia-Kootenay Regional Advisory Committee of Southern Interior Development Initiative Trust (SIDIT) requires the 4,000+ representative to be from a municipality. TABLED ITEM Item 9.3 was tabled, with Item 9.4 considered at this time. 9.4 Columbia River Treaty Local Governments Committee Moved By: Director Davidoff and seconded, 851/18 The Board appoints the following Directors to the Columbia River Treaty Local Governments Committee with a term expiring December 2022, with stipends and usual expenses to be paid from the General Administration service: Director Watson Director Faust Moved By: Director Davidoff and seconded, 852/18 That Item 9.3 addressed at this time. TABLED ITEM Item 9.3 was considered at this time. 9.3 Columbia-Kootenay Regional Advisory Committee of Southern Interior Development Initiative Trust (SIDIT) Moved By: Director Davidoff and seconded, 853/18 The Board appoints the following Directors to the Columbia-Kootenay Regional Advisory Committee of the Southern Interior Development Initiative Trust (SIDIT) with a term expiring December 2020, with stipends and usual expenses to be paid from the General Administration service: Director Lockwood Director Wall (+4,000) Director Popoff 9.5 Community Sustainable Living Advisory Committee 854/18 That the Board appoint all participants of the Community Sustainable Living Advisory Committee (CSLAC) Service S105 to CSLAC; and further, that staff be directed to amend the membership in the CSLAC Terms of Reference.

16 Moved By: Director Popoff and seconded, /18 That the Board approve all participants of the Community Sustainable Living Advisory Committee (CSLAC) be paid stipends and usual expenses from CSLAC Service S Emergency Program Executive Committee Director Moss nominated Director Popoff for (Areas H, I, J, K, Nakusp, Silverton, New Denver, Slocan, Castlegar). Director Peterson nominated Director Hughes for (Areas H, I, J, K, Nakusp, Silverton, New Denver, Slocan, Castlegar). The Corporate Officer distributed the ballots. After collecting the ballots, the Chief Administrative Officer and Corporate Officer exited the room and counted the ballots. Director Popoff was appointed to the Emergency Program Executive Committee. 856/18 That the ballots used in the election for the Emergency Program Executive Committee appointments be destroyed. Moved By: Director Moss and seconded, 857/18 The Chair hereby appoints the following Directors, representing the areas indicated, to the Emergency Program Executive Committee, as per Bylaw 2210, with a term expiring October 2022: Director Wall (Areas A, B, C, G, Salmo, Creston) Director Newell (Areas D, E, F, Kaslo, Nelson) Director Popoff (Areas H, I, J, K, Nakusp, Silverton, New Denver, Slocan, Castlegar) And further, that the members of said committee, including the Board Chair and Board Vice-Chair, receive expenses only, to be paid from General Administration. 9.7 Kootenay Country Booth Committee Moved By: Director Smith and seconded, 858/18 The Board appoints the following Director to serve as the Board's representative on the Kootenay Country Booth Committee with a term expiring December 2019: Director Davidoff Director Casemore (Alternate) 9.8 Ktunaxa/Kinbasket Treaty Advisory Committee

17 17 The letter dated October 26, 2018 from Shawn Tomlin, Ktunaxa/Kinbasket Treaty Advisory Committee, requesting the RDCK's appointment to the Committee, has been received. Director Peterson nominate Former Director Larry Binks Director Jackman nominate Director Casemore DIRECTOR ABSENT Director Anderson left the meeting at 10:34 a.m. The Corporate Officer distributed the ballots. After collecting the ballots, the Chief Administrative Officer and Corporate Officer exited the room and counted the ballots. Former Director Larry Binks was appointed to the Ktunaxa/Kinbasket Treaty Advisory Committee. Moved By: Director Hewat and seconded, 859/18 That the ballots used in the election for the Ktunaxa/Kinbasket Treaty Advisory Committee appointment be destroyed. Moved By: Director Peterson and seconded, 860/18 The Board appoints the following Directors to the Ktunaxa Treaty Advisory Committee with a term expiring December 2019: Former Director Larry Binks Director Casemore (Alternate) Moved By: Director Faust and seconded, 861/18 That the Board approve the stipend and expenses for Director Casemore to attend the Ktunaxa/Kinbasket Advisory Committee be paid from General Administration Services S100. RECESS/ RECONVENE The Board recessed 10:43 a.m. and reconvened at 10:53 a.m. 862/18 That the Board approve stipend and expenses be paid for the Kootenay Country Booth Committee from the Kootenay Country Booth Budget in General Administration Service S100.

18 Moved By: Director Newell and seconded, /18 That the Board reconsider Item Central Kootenay Invasive Species Society. 9.1 Central Kootenay Invasive Species Society Moved By: Director Newell and seconded, 864/18 That the following recommendation BE REFERRED to the January 17, 2019 Board meeting: That the Board appoint the following individuals to act as the RDCK's representatives on the Central Kootenay Invasive Species Society with a term expiring December 2019, with stipends and usual expenses to be paid from General Administration service: Director Director (Alternate) Moved By: Director Hewat and seconded, Defeated 865/18 That the Board appoint the following individuals to act as the RDCK's representatives on the Central Kootenay Invasive Species Society with a term expiring December 2019, with stipends and usual expenses to be paid from General Administration service: Director Newell 9.9 Municipal Finance Authority The dated November 30, 2018 from Peter Urbanc, Municipal Finance Authority of BC (MFA), requesting the RDCK's appointment to MFA, has been received. 866/18 The following Directors are appointed as representatives to the Municipal Finance Authority with a term expiring December 2019, with stipends and usual expenses to be paid from General Administration service: Director Toyota Director Hewat (Alternate) 9.10 Municipal Insurance Association of BC Moved By: Director Popoff and seconded, 867/18 The Board hereby appoints the following Director to the Municipal Insurance Association of British Columbia as a voting delegate with a term expiring December 2019: Director Davidoff

19 Director Casemore (Alternate) Nelson Public Library Board Moved By: Director Newell and seconded, 868/18 That the Board appoint the following person as the Electoral Area F representative to the Nelson Library Board for a term to end December 31, 2019: Anni Holtby (Area F) Moved By: Director Popoff and seconded, 869/18 That the Board appoint the following person as the Electoral Area H representative to the Nelson Library Board for a term to end December 31, 2019: Ester Zdebiak (Area H) 9.12 Regional Agriculture Liaison Services Steering Committee Moved By: Director Main and seconded, 870/18 That the Board appoint the following Director to serve on the Regional Agriculture Liaison Services Steering Committee with a term expiring December 31, 2020, and stipend and usual expenses to be paid from the General Administration service: Director Wall 9.13 Regional Broadband Committee Moved By: Director Davidoff and seconded, 871/18 That the Board appoint the Chair to represent the RDCK on the Regional Broadband Committee, with a term expiring December 2019, with usual expenses to be paid from the General Administration service Selkirk College Regional Innovation Chair for Rural Economic Development (RDI) 872/18 The Board hereby appoints the following Director to the Selkirk College Regional Innovation Chair for Rural Economic Development with a term expiring December 2019, and stipend and usual expenses to be paid from the General Administration service: Director Davidoff

20 Southern Interior Beetle Action Coalition Director Faust advised the Board that Southern Interior Beetle Action Coalition no longer requires appointees from the RDCK. STAFF PRESENT Andrew Bellerby, Nora Hannon, Chris Johnson and Dave McMahon joined the meeting at 11:04 a.m West Kootenay Transit Committee Director Popoff nominated Director Main Director Jackman nominated Director Faust Director Cunningham nominated Director Lockwood Director Wall nominated Director Hughes Director Tassone appointed by Virtue of Office according to the West Kootenay Transit Committee Terms of Reference. The Corporate Officer distributed the ballots. After collecting the ballots, the Chief Administrative Officer and Corporate Officer exited the room and counted the ballots. Directors Main and Lockwood were declared appointees for the West Kootenay Transit Committee. Moved By: Director Main and seconded, 873/18 That the ballots used in the election for the West Kootenay Transit Committee appointments be destroyed. Director Hewat nominated Director Hughes for the Alternate appointment. Director Main nominated Director Faust for the Alternate appointment. The Corporate Officer distributed the ballots. After collecting the ballots, the Chief Administrative Officer and Corporate Officer exited the room and counted the ballots. Director Hughes was declared the Alternate appointee for the West Kootenay Transit Committee. Moved By: Director Hewat and seconded, 874/18 That the ballots used in the election for the West Kootenay Transit Committee alternate appointment be destroyed. Moved By: Director Hewat and seconded,

21 21 875/18 The Board appoints the following Directors to the West Kootenay Transit Committee (excluding Directors for Electoral Area B and C and the Town of Creston), with stipends and usual expenses to be paid from the Transit-Kootenay Lake West S239: Directors Tassone Directors Main Directors Lockwood Directors Hughes (Alternate) 9.17 Collector - Assessment Rolls Moved By: Director Hewat and seconded, 876/18 The Board hereby appoints Stuart Horn, Chief Financial Officer, as Collector for 2019 for the purpose of preparing and amending, as necessary, the following assessment rolls: Lucas Road Water Parcel Tax Voykin Street Lighting Parcel Tax South Slocan Water Parcel Tax Duhamel Creek Water Parcel Tax McDonald Creek Water Parcel Tax Balfour Water Parcel Tax Burton Water Parcel Tax Edgewood Water Parcel Tax Fauquier Water Parcel Tax West Robson Water Parcel Tax Woodland Heights Water Parcel Tax Woodbury Water Parcel Tax Grandview Heights Water Parcel Tax Sanca Park Water Parcel Tax Riondel Water Frontage Tax Ymir Water Frontage Tax Rosebery Water Parcel Tax Local Conservation Fund Service Parcel Tax (Areas A, D, E) 9.18 Election Officers 877/18 The Board appoints Tom Dool as Chief Election Officer for the year 2019 and Angela Lund as Deputy Chief Election Officer for the year Parcel Tax Roll Review Panels East Moved By: Director Main and seconded, 878/18 The following Directors are hereby appointed to the Parcel Tax Roll Review Panel to sit in Creston, BC with stipends and usual expenses to be paid from the General Administration Service: Director Toyota

22 Director Jackman Director Wall Director Casemore West Moved By: Director Smith and seconded, 879/18 The following Directors are hereby appointed to the Parcel Tax Roll Review Panel to sit in Nelson, BC with stipends and usual expenses to be paid from the General Administration Service: Director Hewat Director Popoff Director Newell Director Watson 10. CONFERENCES 10.1 LGLA Elected Officials Seminar: February 26-28, /18 That the Board names the following Directors as delegates to the 2019 LGLA Elected Officials Seminar in Kimberley, BC from February 26-28, 2019 or in Kelowna, BC from January 23-25, 2019 with stipends and usual expenses to be paid from the General Administration Service S100: Rural Directors Director Jackman Director Wall Director Casemore Director Watson Director Faust Director Newell Director Cunningham Director Popoff Director Davidoff Director Smith Director Peterson Municipal Directors Director Tassone Director Toyota Director Hughes Director Hewat Director Morrison Director Moss Director Lockwood Director Main Director Lunn ORDER OF AGENDA CHANGED The Order of Business was changed to facilitate the attendance of a staff, with Item Long Term Service Awards considered at this time.

23 PRESENTATION OF LONG TERM SERVICE AWARDS The Board recognizes and thanks the following staff members for their long service to the RDCK: Randy Matheson Corporate Administration 40 years Janet Matheson Finance 30 years Joseph Richichi Nelson & District Community Complex 30 years Kim Hayashi Castlegar & District Community Complex 30 years Charlene Rains Finance 25 years Peter Southin Developmental Services 20 years Rachel Zdebiak Environmental Services 20 years Tanji Zumpano Environmental Services 20 years David Oosthuizen Information Technology 15 years Audrey Plovikoff Castlegar & District Community Complex 10 years David Rowe Developmental Services 10 years Evan Bjarnson Environmental Services 10 years Grace Allen Developmental Services 10 years Heather Zavagno Finance 10 years Thomas Lavis Nelson & District Community Complex 10 years Stuart Horn Corporate Administration 5 years ORDER OF AGENDA CHANGED The Order of Business was changed to facilitate public time at 11:45 a.m. with Item Public Time considered at this time. 13. PUBLIC TIME The Chair called for questions from the public and members of the media at 11:45 a.m. RECESS/ RECONVENE The meeting recessed at 11:45 a.m. and reconvened at 11:55 a.m. ORDER OF AGENDA CHANGED The Order of Business was changed to facilitate the outgoing Directors presentations, with Item Outgoing Directors considered at this time. 17. OUTGOING DIRECTORS APPRECIATION Chair Watson thanked the outgoing Directors for their commitment to their communities and hard work during their time in office. Lawrence Chernoff Stephen White Ann Bunka Karen Hamling Larry Binks Deb Kozak City of Castlegar Village of Salmo Village of New Denver Village of Nakusp Electoral Area C City of Nelson (unable to attend)

24 24 RECESS/ RECONVENED ORDER OF AGENDA RESUMED The meeting recessed at 12:04 p.m. for lunch and reconvened at 12:45 p.m. Item 10.2 was now considered at this time Association of Kootenay Boundary Local Governments (AKBLG): April 26-28, 2019 Moved By: Director Peterson and seconded, 881/18 That the Board names the following Directors as delegates to the 2019 Association of Kootenay Boundary Local Governments conference in Castlegar, BC from April 26-28, 2019 with stipends and usual expenses to be paid from the Rural Administration Service S101: Director Jackman Director Wall Director Casemore Director Watson Director Faust Director Newell Director Cunningham Director Popoff Director Davidoff Director Smith Director Peterson Moved By: Director Main and seconded, 882/18 That the Board authorizes the Chief Administrative Officer (CAO) to attend the 2019 Association of Kootenay Boundary Local Governments conference as a delegate with expenses to be paid from the General Administration Service S Federation of Canadian Municipalities (FCM): May 30 - June 2, 2019 Moved By: Director Main and seconded, 883/18 That the Board names the following Directors as delegates to the 2019 Federation of Canadian Municipalities in Quebec City, Quebec from May 30 - June 2, 2019 with stipends and usual expenses to be paid from the General Administration Service S100: Rural Directors Director Jackman Director Wall Director Casemore Director Watson Director Faust Director Newell Director Cunningham Director Popoff Director Davidoff Director Smith Director Peterson

25 25 Municipal Directors Director Tassone Director Toyota Director Hughes Director Hewat Director Morrison Director Moss Director Lockwood Director Main Director Lunn and further, in event that a Director cannot attend, the Alternate Director is not authorized to attend in their absence. Moved By: Director Faust and seconded, 884/18 That all Director's stipend and expenses be paid at 100% for the 2019 Federation of Canadian Municipalities from General Administration Service S100. Moved By: Director Hughes and seconded, 885/18 That the Board authorizes the Chief Administrative Officer to attend the Federation of Canadian Municipalities convention in Quebec City, Quebec from May 30 - June 2, 2019 with expenses to be paid from General Administration Service S Union of BC Municipalities: September 23-27, 2019 Moved By: Director Hewat and seconded, 886/18 That the Board names the following Directors as delegates to the 2019 Union of BC Municipalities in Vancouver, BC from September 23-27, 2019 with stipends and usual expenses to be paid from the General Administration Service S100: Rural Directors Director Jackman Director Wall Director Casemore Director Watson Director Faust Director Newell Director Cunningham Director Popoff Director Davidoff Director Smith Director Peterson Municipal Directors Director Tassone Director Toyota Director Hughes

26 Director Hewat Director Morrison Director Moss Director Lockwood Director Main Director Lunn 26 and further, that in event that a Director cannot attend, that the Board Chair be delegated the authority to authorize the attendance of an Alternate Director. 887/18 That all Director's stipend and expenses be paid at 100% for the 2019 Union of British Columbia Municipalities from General Administration Service S100. Moved By: Director Smith and seconded, 888/18 That the Board authorizes the Chief Administrative Officer to attend the Union of BC Municipalities convention in Vancouver, BC from September 23-27, 2019 with expenses to be paid from the General Administration Service S Rural Directors Allowance 889/18 That the Board direct staff to use the $18000 surplus from the directors allowance and include a further $4,500 in the S101 Rural Administration 2019 Financial Plan to allow each of the rural directors a $2500 travel and conference allowance for NEW BUSINESS 11.1 COMMUNITY SERVICES Community Services Fee Allocation The Board Report dated November 29, 2018 from Joe Chirico, General Manager of Community Services, requesting the Board review the proposed allocation method for the Community Services General Administration expenses, has been received. 890/18 That the Board approve the changes in the 2019 RDCK Financial Plan to the Community Services Fee allocation recommended by the General Manager of Community Services in the Community Services Fee Allocation Proposal report dated November 29, 2018; AND FURTHER, that staff be directed to review this allocation every four years.

27 Contribution Agreement: Creston and District Community Complex Creston Room Upgrade 891/18 That the Board approve the RDCK entering into a Contribution Agreement with Columbia Basin Trust for Creston and District Community Complex Creston Room Upgrade, and that the Chair and Corporate Officer be authorized to sign the necessary documents DEVELOPMENT SERVICES Watershed Governance Initiative The Board Report dated November 6, 2018 from Paris Marshall Smith, Sustainability Coordinator, providing background material to the Board on Regional Watershed Governance Initiative, has been received. Moved By: Director Faust and seconded, 892/18 That the RDCK Board directs staff to seek funding to launch and coordinate a scoping study to better understand the potential watershed governance roles and responsibilities of the RDCK; with areas for the study to be determine by the Community Sustainable Living Advisory Committee at the January committee meeting; And Further, the Board allocates staff time of the Sustainability Coordinator (0.3 FTE), General Manager of Development Services (0.1 FTE) and Water Services Liaison (0.1 FTE) to support the procurement process for services For Information: Building Permit Values for October 2018 The Building Permit Values for October 2018, has been received ENVIRONMENTAL SERVICES Regional Environmental Education Program: 2017/2018 Final Report The Board Report dated November 26, 2018 from Shari Imada, Environmental Services Coordinator, presenting the 2017/2018 regional environmental education annual report, has been received. Moved By: Director Newell and seconded, 893/18 That the Board direct staff to negotiate and execute a sole source contract with Wildsight for the outlay of the Regional Environmental Education Program with up to ten percent cost increase over a 3 school-year contract term, with all funds to come from Services A100, and furthermore, that the Chief Financial Officer and Corporate Officer are authorized to sign the associated contract documents Wood Stove Exchange Program The Board Report dated November 21, 2018 from Rachel George, Environmental Services Administrative Assistant, seeking Board approval to enter into an agreement with the BC Lung Association for the 2019 Provincial Wood Stove Exchange Program, has been received.

28 28 894/18 That the Board direct staff to enter into an agreement with the BC Lung Association for the 2019 Provincial Wood Stove Exchange Program grant in the amount of $14,000; and further, that staff allocate funds to the Environmental Services Budget - Service A100 in the amount of $11,600 for the Wood Stove Exchange Program to exchange a maximum of 46 stoves in the RDCK and to cover the cost of program promotion Woodbury Water Quality Upgrades The Board Report dated November 29, 2018 from Jason McDiarmid, Utility Service Manager, requesting the Board direct staff to prepare an application for the Woodbury Water Service under the Investing in Canada Infrastructure Program, has been received. Moved By: Director Hewat and seconded, 895/18 That the Board direct staff submit a grant funding application for Woodbury Water Quality Upgrades through the Investing in Canada Infrastructure Program - Rural and Northern Communities Program; and further, the Board supports the application with a request for 100% grant funding FINANCE & ADMINISTRATION RDCK Meeting Calendar 896/18 That the Board approve to move the April 18, 2019 Board meeting and all corresponding meetings to the week of April 8-12, 2019 week. 897/18 That the Board approve the 2019 meeting calendar, as amended, and direct staff to schedule budget meetings as necessary Area A Rural Dividend Funding Allocation: Enhanced Tourism Education Project 898/18 Be it resolved that $46,000 be paid from the Rural Dividend Enhanced Tourism Education Project funding held in Service S107 Area A Economic Development to the South Kootenay Lake Community Services Society for continued delivery of the Enhanced Tourism Education Project including: $2,000 for honorariums to Gray Creek and Boswell Historical societies for the development of educational/historical content for tourism operators to relay to visitors

29 29 $15,000 for the Creston Museum and Archives manager to hire a student to review, format and assist with the creation of historical signage, maps and electronic content $10,000 to create and manage a Google Ads account for 2019 to promote local tourism $10,000 for ongoing project management $8,000 for coordination and overhead costs for two spring and one summer arts and culture events to showcase to community including tourism business operators and to encourage cross sector collaboration $1,000 to purchase rights to existing historical photos and to commission new photos of specific tourism attractions and amenities Rural and Northern Communities Infrastructure Program: Riondel Fibre Project 899/18 That the Board direct staff to submit an application for the January 2019 intake to the Investing in Canada Infrastructure Program Northern and Rural Communities Stream for up to $785,000 for the Riondel Fibre Project For Information: RDCK Project and Initiative Data Summary The Board Report dated November 30, 2018 from Mike Morrison, Manager of Corporate Administration, presenting summarized and sorted results of the information contained in the Q3 RDCK Quartertly report, has been received for information For Information: Financial Statement: Audit The letter dated November 26, 2018 from Berg Lehmann, Chartered Accountant, providing the overall approach and general arrangements for the conduct of the 2018 audit, has been received for information FIRE & EMERGENCY SERVICES FireSmart Program The Board Report dated November 2, 2018 from Nora Hannon, Wildfire Mitigation Supervisor, seeking Board approval to hire seven seasonal positions in Fire and Emergency Services as Wildfire Mitigation Specialists for the summer of 2019, has been received. Moved By: Director Faust and seconded, 900/18 That the Board approve the hiring of up to seven Wildfire Mitigation Specialists for the 2019 season, with $40,000 funded from the 2019 Financial Plan for S101 Rural Administration; AND Further, That staff be directed to apply to the UBCM Community Resiliency Investment Program for the December 7, 2018 intake for one $100,000 grant, and additionally either administer three further $10,000 grants of behalf of or receive contributions from, each of the Villages of Kaslo, Salmo and Nakusp, and a $25,000 grant on behalf of the Town of Creston Forest Enhancement Society of BC Application The Board Report dated November 30, 2018 from Nora Hannon, Wildfire Mitigation Supervisor, seeking Board approval to apply to the Forest Enhancement Society of BC for the November 2018 intake, has been received.

30 Moved By: Director Faust and seconded, /18 That the Board direct staff to apply to the 2018 intake to the Forest Enhancement Society of British Columbia for 100% funding for fuel treatments: $548,000 at Selous Creek $399,000 at Queens Bay $62,000 at Glacier $198,000 at Howser $607,000 at Kaslo and for incremental 100% prescription funding: $9,410 at Redfish $2,777 at Woodbury $8,119 at Kaslo 2 and Kaslo Structural Protection Unit Revenue Summary The Board Report dated December 5, 2018 from Andrew Bellerby, General Manager of Emergency Services on the 2018 Structural Protection Unit Revenue Summary, has been received. Moved By: Director Hewat and seconded, 902/18 That the Board call the question. Moved By: Director Cunningham and seconded, 903/18 That the Board approve the following distribution of funds earned from the 2018 Structural Protection Unit (SPU) deployment: 1) Structural Protection Unit Equipment $15,000 2) Trailer that houses side by side, workshop and rehabilitation area $30,000 3) Purchase a used fire truck from Robson Fire Department $35,000 4) Command unit upgrades $15,000 5) Structural Protection Unit training for 70 firefighters $39,000 6) Two 1 ton pick up truck rentals for June, July, August and September, 2019 $16,800 7) Satellite communication fees $8,000 8) Contribution to Service A101 in support of Emergency Management Program $60,000 9) Contribution to Structural Protection Unit Reserve in Rural Administration $211,000 NOTICE OF MOTION Director Davidoff request a recommendation at the January 17, 2018 Board meeting regarding the purchase of a Structural Protection Unit from the Rural Administration Reserve. Moved By: Director Main and seconded,