South Jersey Chapter of NIGP: The Institute for Public Procurement

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1 It is a good thing to South Jersey Chapter of NIGP: The Institute for Public Procurement South Jersey Chapter NIGP c/o Susan Riis ; PO 379; Lakehurst, NJ Web site: sjnigp@gmail.com October 2014 I N S I D E T H I S I S S U E 1 Executive Report 2 Chapter News 3 National News 4 State News The next SJNIGP Meeting is scheduled for Thursday, Ocober 24 at Elaine s Dinner Theater in Cape May EXECUTIVE REPORT Our next meeting will be held October 24 at Elaine s in Cape May. Please see the attached reservation form and BE SURE TO RESPOND AS WE NEED AN ACCURATE COUNT! Joe Valenti and wife along will be bringing everyone up to date on some new laws and bills which are awaiting approval. Kathy Cupano will give us an update on Rutgers issues such as attendance at classes, plans for the Spring Conference, RPPO/RPPS updates and other important items. The Nominating Committee will present their recommendations for the slate of officers for (The election is held at the December meeting as well as the installation.) Planned sessions for the League of Municipalities Conference November 18 th 20 th will also be announced. Planned changes in the QPA will be discussed as well as the Green Purchasing Course. Lots of additional important information will be explained as well. CEU s will be available.. A-1794 has been signed by the Governor. It ensures that you may NOT require financial information in a bid if you are requiring a bid bond, consent of surety and performance bond from a bidder. More on that at the October meeting. If you missed the September 18 meeting at Garner s Basin the state Division of P&P demonstrated their new website. Next year, your bids must be posted here. More soon.

2 Page 2 Promoting Professionalism In Public Procurement CHAPTER NEWS Our condolences to Jud Moore and his family on the loss of his mother in law. We now have a Facebook Page where we will be posting various items for the good of the chapter. So. as they say Please go on-line regularly to check out our web site. We are always adding important items to it, such as job openings, news, EGG Notices, etc. The address is: Like us on Facebook NATIONAL NEWS NIGP is changing, once again, their structure. As of July first of 2015 there will no longer be regions. Instead they will have areas and fewer of them. New Jersey will be moved to Area one which will include New York and the New England states as well as the eastern provinces of Canada. We will no longer be aligned with Pennsylvania, Delaware, Maryland and the District of Columbia. (Gee, something we said?) A copy of the new area map in color is included with this report. South Jersey has had a long history of interactions with especially the Delaware and Pennsylvania chapters so it is certainly a shame to see this association with them vanishing. Attempts to work with the North Jersey Chapter have never worked out. Virginia, which had been a Region of its own, is replacing New Jersey in the Area. My understanding is they are not happy about joining the other states in the current Region II either. Other NIGP news is that they are listing the building they own for sale in Virginia. It is expensive to operate and empty offices they have are not rented so they have allot of empty office space. Further, the parking lot is being taken over for a construction project. The next region II conference, which I have been told we will be invited to, will be in the fall of (Although it will no longer be a region, so ) Anyway, it is scheduled to be in Washington DC.

3 Promoting Professionalism In Public Procurement Page 3 NIGP WEBSITE STATE NEWS A note from DP&P. state contract #M0483, the computer contract with Quantum, expired August 31. The state plans to extend the contract for the rest of the vendors on the M0483 contract until 12/31/14 once all the required paperwork is received. The Rutgers Spring Purchasing Conference planning has already begun. Are you receiving military hardware under the LEA plan for receiving surplus military equipment? If so, please ensure your governing body approves and that the Chief Executive Officer signs the contract as this is, after all, a contract. Please remember that there is a very big difference between Shared Services/Joint Purchasing/Cooperative Pricing and Commodity Resale Systems. Shared Services does not require permission to join by DLGS, however the others do. You cannot use the Joint Purchasing, Cooperative Pricing, nor the Commodity Resale System to meet Shared Services requirements for your Best Practices provisions SJNIGP EXECUTIVE BOARD President First Vice President Second Vice President Secretary Treasurer Board Member at Large Executive Director Asst Executive Director Membership Coordinator Tom Hassett Trish Mooney Patricia Garvey Tammy Fetherman Judson Moore Nicola Reid Palma Conover Susan Riis

4 Page 4 Promoting Professionalism In Public Procurement Southern New Jersey Chapter of the National Institute of Governmental Procurement PROMOTING PROFESSIONALISM IN PUBLIC PROCUREMENT DATE: Friday October 24, 2014 TIME: 6:00 PM MEETING: TOPIC Legislative Updates Officer Nominations PLACE: Elaine s Dinner Theater, Cape May COST $40.00 per member $45.00 per non-member Please Note: Reservations must be received by 10/16/2014 Cancellations must be received by 10/16/2014 or payment is still due and payable NAME AGENCY ADDRESS TELEPHONE ( ) FAX ( ) NUMBER OF MEMBERS ATTENDING X = NUMBER OF NON-MEMBERS X = PLEASE NOTE THE NEW ADDRESS Return your registration with check made payable to ; Southern New Jersey Chapter NIGP; PO Box 379 Lakehurst, NJ sjnigp@gmail.com ATTACH BOTTOM HALF TO YOUR CHECK Claimant s Certifications and Declaration: I do solemnly declare and certify under the penalties of law that this bill or invoice is correct in all its particulars; that the goods have been furnished or services have been rendered as stated herein; that no bonus has been given or received by any person or persons within the knowledge of this claimant in connection with the above claim; that the amount herein stated is justly due and owing; and that he amount charged is a reasonable one: September 30, Date: Federal ID# : Executive Director Signature: Official Position: SJNIGP INVOICE Business Meeting October 2014 Southern New Jersey Chapter of the National Institute of Governmental Procurement $40 per member $ 45 per non-member Certification by Receiving Agency I, having knowledge of the facts, certify and declare that the goods have been received or the services rendered and are in compliance with specifications or other requirements, and said certification is based on signed delivery slips or other reasonable procedures or verifiable information Signature: Tittle: Date: Certification by Approval Official I certify and declare that this bill or invoice is correct, and that sufficient funds are available to satisfy this claim. That payment shall be chargeable to: Appropriation Account(s) and Amounts Charged: PO#: Signature Title: Date

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