EBMUD Board Member Succession Plan. Board Presentation May 23, 2017

Transcription

1 EBMUD Board Member Succession Plan Board Presentation May 23, 2017

2 Overview o Review the basic components of the Succession Plan. o Explain criteria and process for selecting Successor Officers. o Present next steps.

3 Succession Plan Components o Defines Emergency and Unavailable for clarity as to when Plan is activated. o Provides criteria and process for appointing Standby Officers. o States the duties of Standby Officers. o Includes flexible process for determining Regular Officer Unavailability and seating Standby Officers. o Provides details on the term of service and dismissal of Standby Officers.

4 Next Steps: Standby Officer Selection o Each Board Member shall provide Secretary with list of three Standby Officers selected based on: o Location. o Age (must be at least 18). o Lack of conflict of interest. o Location of Standby Officers: o All must be lawful residents of California. o Two must be from within the Regular Officer s ward, and the third must be from outside the Regular Officer s ward.

5 Next Steps: Standby Officer Selection Standby Officers shall not: o Be an employee of the District; o Be a member of the Regular Officer s immediate family; o Have a financial interest in a company or agency that has a contract with the District or is reasonably possible to have a contract with the District; or o Serve as an officer or employee of a public entity that has a competing interest with the District.

6 Next Steps: Standby Officer Appointment o Proposed Standby Officers shall provide resumes to Secretary, who shall carefully investigate the qualifications of each. o Following vetting by the Office of Secretary, Director of Operations & Maintenance shall approve list of Standby Officers. o The Board shall appoint Standby Officers through a Resolution. o Standby Officers shall arrange to take the Oath of Office.

7 Next Steps: Standby Officer Appointment o The list of Standby Officers shall be reviewed annually by each Board Member, and Standby Officers shall be reappointed annually. o Standby Officers will be required to complete annual Form 700s. o Standby Officers shall be required to remain informed of Board Member duties and District affairs, and shall remain ready to report for duty following an emergency.

8 Questions?

9 Amendment to EBMUD Retirement System Ordinance (No. 40) - Section 21 Second Reading Board of Directors May 23, 2017

10 Updates to Ordinance No. 40 Section 21 provides for an optional modification of a member s retirement allowance to provide an actuarially equivalent allowance for a surviving beneficiary. Actuarial rate of return and mortality tables are used to calculate: optional beneficiary allowance in Section 21, cash-outs of retirement contributions, and posting of interest to employee accounts 2

11 Updates to Ordinance No. 40 Plan Actuary recommended a change to actuarial rate of return from 7.5% to 7.25% as part of their 2016 Annual Actuarial Valuation. Plan Actuary also recommended changes to the mortality tables. The Retirement Board adopted the proposed rate change and updated mortality tables Adopted January 19, 2017 To be effective July 1,

12 Updates to Ordinance No. 40 The Ordinance requires that the actuarial assumptions used to determine optional forms of benefits be specified. The proposed update to the Retirement Ordinance (Section 21) ensures language is consistent with the changes adopted by the Retirement Board. 4

13 Updates to Ordinance No. 40 Steps to finalize adoption of Ordinance amendment First reading was held, 5/9/17 Second reading and vote to adopt, 5/23/17 The Ordinance amendment must be placed in newspaper for 2 successive weeks Adoption of Ordinance amendment will take effect 30 days after the vote to adopt, 6/22/17 Staff will publish and distribute copies of the revised Ordinance by 7/14/17 5

14 Outreach Update: Telling Our Story, Managing Our Message Board of Directors May 23,

15 Outreach in Fiscal Year 2017 Emphasize Our Core Competency: Safe, Reliable, Good Tasting Tap Water Fill in knowledge gaps and increase tap water consumption: Financial Stewardship Water Quality + DrinkTap + Customer Assistance Program System Earthquake Preparedness Strengthen our brand, by highlighting: Innovation Water Supply Planning & Conservation Success Environmental Commitment 2

16 September: Pipe in the Sky! 11,200 impressions 16 retweets / 23 likes 3

17 October/November: Taste a Difference? 4

18 November/December: Heart Surgery 5

19 December: Turning Lead Around 6

20 January/February: Financial Stewardship 7

21 January/February: Online Construction Map 8

22 February: Camanche Dam Inspection 9

23 March: Finding Solutions Carr Ranch 10

24 March: Finding Solutions Carr Ranch 11

25 March: Topping Off Summit Roof Pour Media Views 758 Retweeted by Berkeleyside 12

26 April: Back on Tap! Orinda WTP Returns 13

27 April: Ready for the Big One EBMUD and Earthquakes 14

28 April: Helipipe 2.0: Return to the Sky! 15

29 May/June: Budget & Rates 16

30 May/June: Budget & Rates

31 Every Wednesday: EBMUD On The Job 18

32 May/June: Have you seen me? WQ Report 19

33 May/June: Have you seen me? Take a Drink from the Sink 20

34 What s Ahead? Stay Focused on Our Core Competency and: Infrastructure Innovation Stewardship May Pipeline Rebuild, June Cornell Pipe Testing, Smoke Testing July/August ebill Portal: Zoom to Zero July New Drink Tap trailer 21

35 Questions? More information at: Construction at: We also post on: Working Every Minute 22