PREAMBLE COMMON RESPONSIBILITIES FOR ALL BOARD POSITIONS

Transcription

1 PREAMBLE COMMON RESPONSIBILITIES FOR ALL BOARD POSITIONS Governed by the AMTA Articles of Incorporation, Bylaws, and Organizational policy, members of the AMTA National Board of Directors have authority to act on behalf of the membership, and have the following responsibilities: Leadership Direct the collective efforts of board members to advance the association s mission, values, envisioned future, and long term welfare. Set direction of the organization through establishment of core ideology, envisioned future, strategic plan, board-determined focus, and policy. Develop strategy, with staff leadership, to set priorities and course of action. Determine, measure, and monitor outcomes for organizational success. Establish organizational policy. Ensure resources are available and used efficiently to carry out the core ideology, envisioned future, strategic plan, board-determined focus, policies, ongoing products, programs, services, and structures, as set by the Board of Directors. Assess and improve board effectiveness. Address cutting-edge issues affecting the association. Operational Ensure structure and processes are in good working order for: stakeholders, products, programs, services, governance, workforce, finances, information, and knowledge. Ensure Executive Director effectiveness by supporting, evaluating, compensating, and when necessary, finding a successor. Annually review risks to the organization. Monitor and evaluate progress, performance and effectiveness of AMTA products, programs and services (PPS). Provide continuity and ensure resources for ongoing PPS. Establish the time and place of the annual Convention. Review applications for new Chapters, and consider causes for revocation of Chapter Charters. Cultural Promote a climate of trust, respect, and teamwork. Agree to abide by the AMTA Articles of Incorporation, Bylaws, Policies, Code of Ethics, Code of Conduct, and Rules of Engagement. Support the Board s decisions. Be available to receive direct feedback from members for input to the National Board of Directors. Communicate agreed upon information regarding actions of the Board of Directors, future directions, position statements, and core messages. Direct and refer members to appropriate volunteer and staff contacts as needed. Promote active participation in the affairs of AMTA. Approved by Board Motion #0307:06 1

2 PREAMBLE COMMON RESPONSIBILITIES FOR ALL BOARD POSITIONS Fiduciary Fulfill the duty of care, defined as being diligent and prudent in managing AMTA s affairs including direction setting, management oversight, and cultural improvement. Fulfill the duty of loyalty defined as the faithful pursuit of the interest of the AMTA over someone else s interest. Fulfill the duty of obedience defined as being forbidden to act outside the scope of corporate authority. Are stewards of assets, both tangible and intangible. Are legally responsible for all activities and decisions of AMTA. Provide for and review an annual audit by an external public auditing firm. Problem solving and critical and creative thinking Use knowledge-based decision making Frame issues - realize there are multiple interpretations and are able to make sense of what is really going on and what requires attention and resolution. Question assumptions. Probe feasibility. Identify obstacles and opportunities. Required Knowledge, Skills, Abilities and Behaviors: Have excellent written, oral, and presentation skills, including proficiency with word processing and software. Have strong consensus-building and diplomatic skills, with commitment to member service. Have good judgment and decision making abilities. Accept responsibility. Use constructive, independent thinking. Accept flexibility in assignments. Maintain positive attitudes. Relative to the position, must be readily capable of giving clear and audible oral presentations to the Board, members, community, government organizations, and others, in order to effectively promote and represent AMTA and its direction to interested parties. Will need the vitality and energy to effectively carry out the duties of the office. Must be physically present and mentally alert at all meetings, which may last several days at a time. Maintain professional images that include clean, neat, and professional attire, good personal hygiene, and cleanliness. Approved by Board Motion #0307:06 2

3 POSITION DESCRIPTION PRESIDENT Eligibility for Succession To have completed the term as President-Elect in the preceding fiscal year. Authority The authority of the President is granted by the membership through election and as specified in the Bylaws. As the Chief Elected Officer of AMTA, the President is the individual volunteer with the highest authority in AMTA. Accountability The President regularly reports to the membership and the Board of Directors and is accountable to the membership and to the Board of Directors for their responsibilities and performance by virtue of election and succession into the position from the Office of President-Elect. Term of Office Term of office is one fiscal year (March 1 through Feb 28/9); (the second year of a three-year succession through the offices of President-Elect, President, and Immediate Past President). Term Limits One (1) term as President, followed by succession to the Office of Immediate Past President the next term. Purpose The President represents the best interests of the organization and profession, acting as a representative of the entire membership and in partnership with the Executive Director (chief staff officer). Relationship The President s primary working relationships is with the President-Elect, the Immediate Past President, the Executive Committee, the Executive Director, Members at Large, and elected and appointed, national and chapter volunteers. Other responsibilities require the President to interact with the membership, media, and other outside organizations, and to supervise and guide her/his assigned volunteer chairs. Responsibilities The President is the Chief Elected Officer of AMTA. Within the limitations of the AMTA Articles of Incorporation, Bylaws, and policies established by the Board of Directors, the President is responsible for and has commensurate authority to carry out the following: 1. Presides as chair at meetings of the Board of Directors, Executive Committee, and general membership. 2. Prepares the agenda, with the Executive Director, for the Board, Executive Committee, and general membership meetings. 3. Facilitates the AMTA Board of Directors to work toward fulfilling the core ideology, envisioned future, strategic plan and board determined focus of AMTA. 4. Appoints chairs of committees with the approval of the Board of Directors. 5. Approves the appointments and/or removal of committee and workgroup members made by the Chairs of those Committees, and Workgroups. 6. Serves as an ex-officio member of all committees and workgroups except Commissions. 7. Reviews all finance committee reports, documents and recommended budget as they are completed. 8. Assigns supervisory responsibilities of committees and workgroups to board members. Approved by Board Motion #0307:06 3

4 9. Serves as a Board supervisor for volunteer/committee activities as assigned. Responsibilities include: Ensures deadlines are met. Receives volunteer/committee activity reports. Ensures that action plans are prepared, submitted, updated, and followed. Ensures volunteer activities are completed within budget. Ensures volunteer performance is on target. Communicates activities and changes as necessary to the Executive Committee. Brings motions to the Board of Directors upon the request of the committees which she/he supervises. Reports to the Executive Committee on the work of the assigned committees. If deemed necessary, will act as Conflict Resolution Facilitator-coaching and counseling committee/workgroup chairs/members. 10. Prepares editorials and articles for Massage Therapy Journal and Hands On and other AMTA publications. 11. Serves, with the Executive Director, as liaison with other organizations. 12. Keeps the Board of Directors fully informed on AMTA s condition and operations. 13. Keeps informed about the membership via mechanisms such as reading board materials and chapter newsletters, monitoring chapter websites, reviewing member survey results, personal contacts at national and local meetings. 14. Serves as a member and attends the meetings of the following committees: Executive, Finance and (year) Convention Planning Committee (for the national meeting occurring the year this individual serves as President). 15. Must be capable of frequently traveling to all meetings pertinent to the position including but not limited to: CEO Symposium, President-Elect Orientation, National Board and Leadership Orientation, meetings of the National Board of Directors, Board retreat and work sessions, Executive, the Three-Presidents meetings, and the AMTA Annual Convention, in order to carry out her/his roles as facilitator and spokesperson. 16. Must attend volunteer related events, during the AMTA National Convention, at a minimum to include, Chapter Presidents Council, House of Delegates meeting, 1 st Timers luncheon, Annual Business Meeting, Awards Ceremony and Keynote address, and report back to the Board via report form provided, unless otherwise required, and approved by the President, to be in another meeting that is in conflict with one of these events. 17. Acts as primary spokesperson representing AMTA at national and chapter meetings, legislative hearings, meetings of other organizations, and with media contacts. 18. Motivates volunteer leaders and staff. 19. Works closely with the Immediate Past President with the preparation and transition of the President- Elect to office of the President. 20. Prepares and reviews all necessary materials prior to meetings. 21. Performs other leadership and management duties as appropriate. 22. Facilitates the Board of Directors in filling all Board vacancies until the next regularly scheduled elections. 23. Becomes familiar with the work of all committees through reviewing committee documentation and participating in quarterly updates. Time Commitment The time commitment is a minimum of 33 hours per week. No unexcused absences are allowed for any face-to-face meetings (Board retreat, work sessions and meetings, and Board and National Orientation) and no more than one unexcused absence for regularly scheduled Board conference calls. Approved by Board Motion #0307:06 4

5 Use of Organizational Resources Expenses related to carrying out the duties of this office are reimbursable per AMTA Finance Policy. A stipend is disbursed in accordance with AMTA Finance Policy. May use Assistant to the Executive Director to produce correspondence and assist with other appropriate tasks related to carrying out the duties of this office. Training for the President position includes, but is not limited to, CEO Symposium training, President-elect Orientation, Board and Leadership Orientation, e-learning courses, and National spokesperson training. The AMTA membership renewal fees for the individual in this position will be waived for the term year they serve AMTA, per AMTA policy. Vacancy and Succession In the event of a vacancy, the Immediate Past President shall resume the office of President until the next regularly scheduled election. If both the offices of President and Immediate Past President are vacant, the President-Elect shall assume the office of President until the next regularly scheduled election. In the event of a vacancy in the offices of President-Elect, President, and Immediate Past President, the Board of Directors shall elect one of the Vice Presidents to succeed to the office of President. Any member filling a vacancy shall not currently be on the ballot for the current general election. Removal from Office An officer may be removed from office for failure to: 1. Fulfill her/his duties and responsibilities (dereliction of duties). 2. Abide by AMTA Articles of Incorporation, Bylaws, Policy, Code of Conduct, Rules of Engagement, or position Job Description. Removal shall occur upon recommendation from a Board member with a two-thirds vote of the entire National Board or if the Grievance Commission finds sufficient dereliction of duties or failure to abide by the Articles of Incorporation, Bylaws, Policy, Code of Conduct, Rules of Engagement, or position Job Description. Approved by Board Motion #0307:06 5