3. Consider approval of minutes of regular meeting, January 21, 2014

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1 NEWPORT NEWS REDEVELOPMENT AND HOUSING AUTHORITY BOARD OF COMMISSIONERS REGULAR MEETING March 18, :30 a.m th Street, Newport News 1. Pledge of Allegiance to the Flag of the United States of America 2. Roll Call 3. Consider approval of minutes of regular meeting, January 21, Communications 5. New Business a. Public Hearing to receive comments on Five Year Agency Plan and Annual Plan for 2014 b. Consider resolution authorizing submission of PHA Plans (5 Year Plan and Annual Plan) to HUD c. Consider resolution approving a loan modification for River Trace Limited partnership d. Consider resolution authorizing continuation of a scholarship program 6. Report to the Board 7. Closed session in accordance with the Virginia Freedom of Information Act, Code of Virginia, Section Consider adoption of resolution certifying a Closed Meeting in conformity with Virginia law. 9. Any other business to come before the Board. 10. Adjournment word\board\agenda

2 Minutes of a Meeting of the Newport News Redevelopment and Housing Authority January 21, 2014 Having duly given public notice, the Board of Commissioners of the Newport News Redevelopment and Housing Authority met at the offices of the Authority at th Street, in the City of Newport News, Virginia, at 8:30 a.m. on Tuesday, January 21, Pledge of Allegiance Chairman Burgoyne led the assembly in the Pledge of Allegiance to the Flag of the United States of America. Roll Call The meeting was called to order by the Chairman, and those present were as follows: Commissioners present: - Josephine Clark Mark Hager George B. Knight Bea Berry Lou Call Gary B. Hunter N. Douglas Burgoyne Also present: Raymond H. Suttle, Jr. Jones, Blechman, Woltz & Kelly, P.C. Karen R. Wilds Executive Director Carl V. Williamson, Director Housing Operations Valarie Ellis, Director Administrative Services Lisa Dessoffy, Director Finance Sandra Walker, Director Community Development Brigid Gallaer Administrative Assistant Steve Hagwood NNUDAG Program Manager Tricia Wilson City of Newport News, Development Department Approval of Minutes, December 17, 2013 Commissioner Call moved the minutes of the meeting of the Board of Commissioners held on December 17, 2013 be approved as presented. The motion was seconded by Commissioner Knight and passed with a majority vote. Commissioners Hager and Berry abstained as they were not present at the December meeting. Election of Officers Commissioner Berry made a motion to elect N. Douglas Burgoyne to the position of Chairman. The motion was seconded by Commissioner Call and passed with a unanimous vote. Commissioner Berry made a motion to elect George B. Knight to the position of Vice Chairman. The motion was seconded by Commissioner Clark and passed with a unanimous vote. Affirmation of Appointments, Secretary- Treasurer and Assistant Secretary- Treasurer Communications Commissioner Knight made a motion to affirm the appointment of Karen R. Wilds as Secretary-Treasurer. The motion was seconded by Commissioner Clark and passed with a unanimous vote. Commissioner Knight made a motion to affirm the appointment of Brigid D. Gallaer as Assistant Secretary-Treasurer. The motion was seconded by Commissioner Call and passed with a unanimous vote. The following communications were provided to the Board and reviewed by the Executive Director. 1) Letter to Executive Director dated January 13, 2014 from Cedric A. Brown, Director of HUD s Grants Management center advising of the award January 21,

3 Minutes of a Meeting of the Newport News Redevelopment and Housing Authority January 21, 2014 New Business Resolution of the Board of Commissioners of the Newport News Redevelopment and Housing Authority authorizing the formation of the Oyster Point-Brighton LLC and the Oyster Point- Brighton Development Corporation and requesting Newport News City Council approval of such action Resolution of the Board of Commissioners of the Newport News Redevelopment and Housing Authority authorizing the formation of the oyster Cypress Terrace LLC and the Cypress Terrace Development Corporation and requesting Newport News City Council approval of such action of $97,981 for the Authority s Housing Choice Voucher Family Self-Sufficiency Program which will support three positions. 2) Letter to Executive Director dated January 9, 2014, from Cedric A. Brown, Director of HUD s Grants Management Center advising of the award of $48,410 under the Resident Opportunities and Self- Sufficiency program for the Authority s public housing Family Self-Sufficiency Program to support the Program Coordinator position. 3) update received from the National Association of Housing and Redevelopment Officials on January 14, 2014 outlining provisions in the FY 2014 Omnibus spending plan which included funding for HUD at a slight increase over current funding levels. 4) Press Release dated January 13, 2014 from Community Housing Partners announcing the recognition of the Warwick SRO facility on West Avenue by the National Affordable Housing Management Association as a Community of Quality. The Board had been provided copies of resolutions to form ownership entities for Oyster Point-Brighton LLC and Oyster Point-Brighton Development Corporation; and Cypress Terrace LLC and Cypress Terrace Development Corporation in conjunction with the submission of applications to HUD for the Rental Assistance Demonstration program and subsequent applications to the Virginia Housing Development Corporation for Low Income Housing Tax Credits (LIHTC). Ms. Wilds explained that just as in previous Board actions for the Authority s housing development projects financed by LIHTC, the utilization of tax credits requires that separate ownership and managing member entities be formed for each project. Each entity will be wholly owned by the Authority and governed by the members of the NNRHA Board of Commissioners. The resolutions also address the requirement that Newport News City Council approve the formation of the entities. Commissioner Hunter made a motion to approve the resolution regarding Oyster Point-Brighton. The motion was seconded by Commissioner Knight and passed with a unanimous vote. The resolution is attached hereto and made a part of these minutes. Commissioner Hunter also made a motion to approve the resolution regarding Cypress Terrace. The motion was seconded by Commissioner Clark and passed with a unanimous vote. The resolution is attached hereto and made a part of these minutes. Resolution of Newport News Redevelopment and Housing Authority relating to written Procedures Referenced in Revised IRS Form 8038 The Board had been provided copies of a resolution establishing written procedures for the issuance of Multifamily Revenue Bonds as required by IRS regulations. Ms. Wilds said the written procedures cover the requirements of the IRS Code relating to arbitrage, yield reduction and rebate and written procedures to ensure that all nonqualified bonds of a series of tax exempt bonds are remediated in accordance with regulations found in Section 148 of the IRS Code. Commissioner Knight made a motion to approve the resolution. The motion was seconded by Commissioner Hunter and passed with a unanimous vote. The resolution is attached hereto and made a part of these minutes. Newport News Redevelopment and Housing Authority Statement of Affirmative Action The Board had been provided copies of the Authority s January 2014 Statement of Affirmative Action. The Executive Director said the Authority s procedure is to reaffirm its commitment to equal opportunities for all employees annually at the January meeting. She said there were no changes to the policy. Commissioner Call made a motion to affirm the Statement of Affirmative Action. The motion was seconded by Commissioner Hager and passed with a unanimous vote. The Statement is attached hereto and made a part of these minutes. Report to the Board A report to the board for January 2014 had been provided to the commissioners. A copy of the subject report is on file in the office of the Executive Director. Director Williamson mentioned the Christmas bicycle give-away sponsored by the Oyster Point Rotary Club in partnership with the YMCA which provided 80 bicycles and helmets to NNRHA resident children. He also said the Volunteer Tax Assistance Program will begin on February 3, Director Dessoffy reviewed the Section Eight Utilization Report noting that the reserve balance was $330,000 and there was a decrease of 20 in the number of vouchers issued. Ms. Wilds added that the new recommended funding for HUD will provide some relief and the possibility of issuing additional vouchers. Director Ellis said that utilizing the Housing Authority Insurance Group s new Risk Action Management Plan, the Authority was able to receive 485 points out of 500 and received an $8,532 dividend. January 21,

4 Minutes of a Meeting of the Newport News Redevelopment and Housing Authority January 21, 2014 Director Walker noted that, in response to a question at the December Board meeting, the Authority s total investment in the Southeast community for current projects is $13,015,226. Closed Session Adoption of Resolution certifying a lawful Closed Session Commissioner Knight made a motion that the Board meet in closed session as allowed under Virginia Code Section , A-1 to discuss a personnel matter and A-7 to discuss contracts. Commissioner Clark seconded the motion which passed with a unanimous vote. The board had been provided a resolution certifying to a closed session in accordance with Virginia law. Commissioner Knight made a motion to approve the resolution. Commissioner Clark seconded the motion which passed with a unanimous vote. The resolution is attached to and made a part of these minutes. Other Business NNUDAG Loan Azeem Enterprises, Inc. (Pearlie s Restaurant) Adjournment In response to a request from the loan recipient, Authority staff review and the concurrence of the Newport News Development Department, Commissioner Hunter made a motion to forgive the $21, Façade loan balance and grant a 12 month suspension of payments on the NNUDAG loan to Azeem Enterprises, Inc. (Pearlies s Restaurant). Commissioner Knight seconded the motion which passed with a unanimous vote. There being no other business to come before the Board, the Chairman adjourned the meeting at 9:25 a.m. Secretary-Treasurer January 21,

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