TO: Recipients of the Minutes of the October 6-11, 2015, Meeting of the Kiwanis International Board of Trustees

Transcription

1 TO: Recipients of the Minutes of the October 6-11, 2015, Meeting of the Kiwanis International Board of Trustees Attached are the proposed minutes of the October 6-11, 2015, Meeting of the Kiwanis International Board of Trustees. They are also located on the Kiwanis website. These minutes will become "official" when approved by the Board of Trustees at its next scheduled meeting January 19, 2016, via conference call. Sincerely, SDS/dap Enclosures Stan Soderstrom Executive Director

2 TABLE OF CONTENTS MINUTES OF THE MEETING OF KIWANIS INTERNATIONAL BOARD OF TRUSTEES October 6-11, 2015 TAB REPORT OF THE PRESIDENT REPORT OF THE IMMEDIATE PAST PRESIDENT REPORT OF THE PRESIDENT-ELECT REPORT OF THE VICE PRESIDENT REPORT OF THE EXECUTIVE DIRECTOR REPORT OF THE BOARD COUNSELOR TO CIRCLE K INTERNATIONAL REPORT OF THE BOARD COUNSELOR TO KEY CLUB INTERNATIONAL APPROVAL OF JUNE 24, 2015 MINUTES APPROVAL OF KIWANIS INTERNATIONAL BOARD COMMITTEE DESCIPTIONS APPROVAL OF INTERNATIONAL COMMITTEES REPORT OF BOARD COMMITTEE ON MEMBERSHIP AND EDUCATION ADMINISTRATIVE ACTION REPORT TAIWAN DISTRICT MATCHING GRANT REQUEST ASIA-PACIFIC MATCHING GRANT REQUIREMENTS THE FORMULA REQUEST FOR ADDITIONAL FUNDS THE FORMULA DUES WAIVER FOR NEW CLUBS REQUEST CLUB SATELLITE TERMINOLOGY REQUEST TO CREATE A NEW DISTRICT-IN-PRE-FORMATION IN PANAMA REPORT OF THE BOARD COMMITTEE ON AUDIT AND FINANCE INTERNATIONAL EXCHANGE RATE IMPACT ON DUES REVENUE DUES ADJUSTMENT STRATEGY FOR AMENDMENT CLUB OPENING KIT PROPERTY FUND REPORT OF THE BOARD COMMITTEE ON PROGRAMS AND PARTNERSHIPS APPROVAL OF CIRCLE K INTERNATIONAL BYLAW AMENDMENTS ENDORSEMENT OF FOUNDATION GRANT REQUESTS FROM KIWANIS SERVICE LEADERSHIP PROGRAMS REPORT OF THE BOARD COMMITTEE ON PUBLIC RELATIONS, IMAGEAND MARKETING PRESENTATION OF BOARD COMMITTEE ON PUBLIC RELATIONS, IMAGE AND MARKETING SURVEY 8 AWARDS PROGRAMS KIWANIS ONE DAY NEW BUSINESS ENDORSEMENT OF CANDIDACY GRANT TO CLUBS MOVING FROM TIER C TO TIER A NEXT BOARD MEETING JANUARY 19, i

3 MINUTES OF THE MEETING OF THE KIWANIS INTERNATIONAL BOARD OF TRUSTEES October 6-11, 2015 The meeting of the Board of Trustees of Kiwanis International convened at the Kiwanis International Office in Indianapolis, Indiana, October 6-11, Those present were: Susan A. Sue Petrisin, President; John R. Button, Immediate Past President; Jane M. Erickson, President-Elect; James M. Rochford, Vice President; Stan D. Soderstrom, Executive Director; Kenneth A. Alovera, Patricia Barsotti, Bruce Berven, Kevin Dean, John E. DeVilbiss, Patrick R. Ewing, Koshiro Kit Kitazato, Marcel Kreienbühl, Florencio Poly Lat, Lance M. Incitti, Arthur N. Riley, Dewey Smith, Barbara Thompson, Daniel Vigneron and Terry A. White. The meeting was called to order by President Sue Petrisin on Saturday, October 10 at 9:10 a.m. EDT in Indianapolis, Indiana. The following reports were received: REPORT OF THE PRESIDENT The Report of the President, Susan A. Sue Petrisin, is attached as Tab 01. REPORT OF THE IMMEDIATE PAST PRESIDENT The Report of the Immediate Past President, John R. Button, is attached as Tab 02. REPORT OF THE PRESIDENT-ELECT The Report of the President-Elect, Jane M. Erickson, is attached as Tab 03. REPORT OF THE VICE PRESIDENT The Report of the Vice President, James M. Rochford, is attached as Tab 04. REPORT OF THE EXECUTIVE DIRECTOR The Report of the Executive Director, Stan D. Soderstrom, is attached as Tab 05. REPORT OF THE BOARD COUNSELOR TO CIRCLE K INTERNATIONAL The Report of the Board Counselor to Circle K International, Bruce Berven, is attached as Tab 06. REPORT OF THE BOARD COUNSELOR TO KEY CLUB INTERNATIONAL The Report of the Board Counselor to Key Club International, Barbara K. Thompson, is attached as Tab 07.

4 GENERAL CONSENT ITEMS Without objection, the following recommendations were adopted: APPROVAL OF JUNE 24, 2015 MINUTES That the Kiwanis International Board approves the minutes of the Board meeting convened June 24, 2015 in Indianapolis, Indiana, as shown in Tab 08. APPROVAL OF KIWANIS INTERNATIONAL BOARD COMMITTEE DESCIPTIONS That the Kiwanis International Board approves the revisions to the Kiwanis International Board Committees, as shown in Tab 09. APPROVAL OF INTERNATIONAL COMMITTEES That the Kiwanis International Board approves the International Committees, as shown in Tab 10. KIWANIS CANADA, INC. That the Kiwanis International Board amends Policy F as follows to codify recently-adopted standards for subsidiaries: F. KIWANIS YOUTH PROGRAMS KIWANIS INTERNATIONAL SUBSIDIARIES AND RELATED ORGANIZATIONS 1. General Standards Kiwanis International shall adhere to the following standards for all subsidiaries and related organizations: a. Kiwanis International shall be the sole member of the corporation. b. The title of the presiding officer shall be chair, with the exception of Circle K International which may use the title of president. c. The corporate bylaws, and all amendments to the bylaws, must be approved by the Kiwanis International Board of Trustees. d. A minimum of one seat on the board of the subsidiary must be held by a member of the Kiwanis International Board or a designee appointed by the Board. e. An audit must be conducted each year in accordance with international audit standards. 2. Kiwanis Youth Programs Board of Directors The members of the Board of Directors of Kiwanis Youth Programs shall be composed of all the members of the Board of Trustees of Kiwanis International. (1/15) That the Kiwanis International Board further amends Policy F as follows to designate the Directors and the Board of Directors of Kiwanis Canada, Inc, a Kiwanis International subsidiary: 2

5 3. Kiwanis Canada Directors and Board of Directors a. Directors: The Directors of Kiwanis Canada, Inc., shall be the Trustees and Officers of the Kiwanis International Board, and their terms shall be commensurate with their terms on the Kiwanis International Board. b. Board of Directors: The members of the Board of Directors of Kiwanis Canada shall be composed of all the members of the Kiwanis International Board. That the Kiwanis International Board approves the restated bylaws of Kiwanis Canada Inc. as adopted by the Kiwanis Canada Board on April 18, That the Kiwanis International Board specifically approves amending Section 2.1 of the Kiwanis Canada bylaws to change the name of the corporation from Kiwanis International Subsidiary Incorporated to Kiwanis Canada Incorporated. This is in accordance with a recent name change made to the Kiwanis Canada Articles of Incorporation. REPORT OF BOARD COMMITTEE ON MEMBERSHIP AND EDUCATION The Report of the Board Committee on Membership and Education, Kevin Dean, Chair, was presented. (Tab 11) ADMINISTRATIVE ACTION REPORT Upon recommendation of the Board Committee on Membership and Education, it was moved and adopted: That the Kiwanis International Board approves the Administrative Action Report as shown in Exhibit A with the addition of the Kiwanis Club of Tebrau City to the charter revocation report. TAIWAN DISTRICT MATCHING GRANT REQUEST Upon recommendation of the Board Committee on Membership and Education, it was moved and adopted: That the Kiwanis International Board approves the matching grant request from the Taiwan District in the amount of US$30,000. ASIA-PACIFIC MATCHING GRANT REQUIREMENTS Upon recommendation of the Board Committee on Membership and Education, it was moved and adopted: That the Kiwanis International Board approves, effective October 1, 2016, adding a new requirement to the Asia-Pacific matching grant program, which is to require a copy of the district s most recent annual financial statement. 3

6 THE FORMULA REQUEST FOR ADDITIONAL FUNDS Upon recommendation of the Board Committee on Membership and Education, it was moved and adopted: That the Kiwanis International Board approves the funds requested by The Formula - The Americas Committee in the amount of US$674,463, in addition to the US$538,806 budget already approved for the year, to be used for at least two club opening events; a club counselor summit; and a team meeting that will take place in advance of the 2016 Kiwanis International convention. The committee will work with Staff and the volunteer teams to provide strategic directive for, and ensure strategic value from, the club counselor and convention events. THE FORMULA DUES WAIVER FOR NEW CLUBS REQUEST Upon recommendation of the Board Committee on Membership and Education, it was moved and adopted: That the Kiwanis International Board amends the existing Kiwanis International Bylaws interpretation as well as Procedure 305.1, as shown below, in order to extend the existing dues waiver for new clubs to include clubs formed on or between January 1 and September 30. This program will begin January 1, 2016, and expire on September 30, Interpretation of the Kiwanis International Bylaws Payment of Charter Member Fees by New Clubs Article XXII, Section 1 states in part each club shall pay to Kiwanis International for each member, with the exception of those holding life member status, the sum of fifty-two dollars (US$52.00) per annum due annually on October 1 And Article XXI, Section 6 states in part Each club in the United States and Canada, excluding the French-speaking clubs in Canada, shall collect from each of its members the subscription price of the official publication together with the regular club membership dues. And Article XXIV, Section 2 states in part Clubs covered by such insurance shall be billed for premiums by Kiwanis International, prorata, based on membership Interpretation For new clubs formed on or between August 1 January 1 and September 30 of any administrative year, the charter member fees paid by such new club shall be considered payment of the applicable dues, magazine subscription fees, and insurance fees for charter members of the new club for the following administrative year commencing on October 1. (Example: A new club formed August 1, 2014, January 1, 2016, pays charter member fees during That will also be considered payment of dues, magazine, and insurance for the original charter members for the administrative year. The club will be required to pay regular dues, magazine, and insurance for the administrative year and thereafter.) (4/2014) Procedure 305 Fees and Dues Prior to Receiving Charter 4

7 A. Membership Application and Fee: Before a new club may be organized and the charter presented, the required number of individuals shall have completed an application for membership and the club shall have paid a charter member fee per person, which shall be $50 for Tier A clubs; $25 for Tier B clubs; and $15 for Tier C clubs. However, a club shall not be billed a charter fee for any reported former Key Club and Circle K club members. Proviso: Effective January 1, 2016, for clubs organized August 1 on or between January 1- September 30, payment of charter member fees shall also be considered payment of dues, subscription fees, and insurance for all charter members of the club for the following administrative year. This proviso shall apply for clubs formed on or between January 1, 2016 through September 30, 2018 and shall expire after that date. (10/90) (7/14) CLUB SATELLITE TERMINOLOGY Upon recommendation of the Board Committee on Membership and Education, it was moved and adopted: That the Kiwanis International Board changes the title of the Club Satellite program to now be referred to as the Satellite Member program and requests Staff to update procedures and other materials accordingly. Implementation of the program has not changed. REQUEST TO CREATE A NEW DISTRICT-IN-PRE-FORMATION IN PANAMA Upon recommendation of the Board Committee on Membership and Education, it was moved and adopted: That the Kiwanis International Board acknowledges the request from members in Panama to separate from the Andean and Central America District and become a new district-in-preformation but defers any formal action until the conditions defined in Kiwanis International Bylaws and Procedures are met. This completed the Report of the Board Committee on Membership and Education. REPORT OF THE BOARD COMMITTEE ON AUDIT AND FINANCE The Report of the Board Committee on Audit and Finance, James M. Rochford, Chair, was presented. (Tab 12) INTERNATIONAL EXCHANGE RATE IMPACT ON DUES REVENUE Upon recommendation of the Board Committee on Audit and Finance, it was moved and adopted: That the Kiwanis International Board revises Procedure Exchange Rates, as shown below, to freeze the currency exchange rate for the administrative year at the prevailing rate as of September 30, 2014: Exchange Rates 5

8 Member clubs not paying in U.S. dollars in a currency accepted by Kiwanis International other than U.S. dollars, shall pay based upon the exchange rates of the currency to U.S. dollars on the last business day of September annually, as reported by the World Bank. However, for the administrative year, clubs shall pay the exchange rate as of September 30, (1980) (4/04) DUES ADJUSTMENT STRATEGY FOR AMENDMENT Upon recommendation of the Board Committee on Audit and Finance, it was moved and adopted: That the Kiwanis International Board proposes the following amendment to the Kiwanis International Bylaws at the 2016 Kiwanis International convention: ARTICLE XXII. REVENUE Section 1. Subject to Sections 2 and 3 of this Article, each club shall pay annual dues to Kiwanis International for each member, with the exception of members holding life member status, the sum of fifty-two dollars (US $52.00) per annum. The dues amount may be increased by no more than US$2 annually through the administrative year by 2/3 majority vote of the entire Kiwanis International Board of Trustees, provided that dues shall not be increased more than a total of US$5 through Such sum Dues shall be based on each club s annual membership report as of September 30 of each year. and They shall be due annually on October 1 and payable by November 30. (6/2015) Section 2. The Board of Trustees shall adjust the dues from the clubs in any country where the Gross National Income per capita is less than ten thousand dollars (US $10,000) as reported by the World Bank. The schedule for payment shall be as follows: The Kiwanis International dues shall be charged as follows based on the Gross National Income Per Capita as reported by the World Bank, rounded-up to the nearest dollar: (6/2003) Tier A: Countries with per capita income of US $10,000 or more shall pay US $ percent of the annual dues amount. (6/2015) Tier B: Countries with per capita income of US $5,000 to US $9,999 shall pay US $ percent of the annual dues amount. (6/2015) Tier C: Countries with per capita income of US $4,999 or less shall pay US $ percent of the annual dues amount. (6/2015) CLUB OPENING KIT Upon recommendation of the Board Committee on Audit and Finance, it was moved and adopted: That the Kiwanis International Board requests Staff replace the gong and gavel in the Club Opening kit with comparable items of less costs. PROPERTY FUND Upon recommendation of the Board Committee on Audit and Finance, it was moved and adopted: 6

9 That the Kiwanis International Board revises Procedures Fund Accounts and Reserves and Funded Depreciation, as shown below, to eliminate the Property Fund and record the fixed assets and depreciation in the Operating Fund FUND ACCOUNTING AND RESERVES Kiwanis shall establish a separate fund system of accounting and reserves for operations, KIWANIS publications magazine, and liability insurance and property. (10/90) (4/10) Property Fund (4/10) A. Purpose: The property fund includes building, furniture and equipment, and is used to record all capital assets and depreciation. Investments in the property fund represent resources available for the cash purchase of additional capital assets. Depreciation is charged as a fund expense annually, and is reimbursed in cash from the operating fund. The reimbursement of depreciation enables Kiwanis to replace capital assets which, due to inflation and/or appreciation, often are at higher prices than the original cost. (10/90) (2/03) B. Reserve Fund Balance: Kiwanis seeks to be debt-free, shall fund depreciation and shall maintain a property reserve fund balance representing the original cost of all capital assets. (10/90) (1/13) C. Principle Revenue and Expenses: The principal sources of revenues are the annual reimbursement of depreciation expense from the operating fund and interest on investments. The principal expense is depreciation. (10/90) (2/03) FIXED ASSETS Funded Depreciation The annual depreciation expense for fixed assets will be considered as an operating expense and will be reimbursed annually from in the operating fund to the property fund. (4/86) (2/03) This completed the Report of the Board Committee on Audit and Finance. REPORT OF THE BOARD COMMITTEE ON PROGRAMS AND PARTNERSHIPS The Report of the Board Committee on Programs and Partnerships, Patricia Patti Barsotti, Chair, was presented. (Tab 13) APPROVAL OF CIRCLE K INTERNATIONAL BYLAW AMENDMENTS Upon recommendation of the Board Committee on Programs and Partnerships, it was moved and adopted: That the Kiwanis International Board approves the amendments to the Circle K International Bylaws passed by the House of Delegates at the 2015 Circle K International Convention, as shown in Exhibit A. 7

10 ENDORSEMENT OF FOUNDATION GRANT REQUESTS FROM KIWANIS SERVICE LEADERSHIP PROGRAMS Upon recommendation of the Board Committee on Programs and Partnerships, it was moved and adopted: That the Kiwanis International Board endorses the submission of three requests from Kiwanis Service Leadership Programs to the Kiwanis International Foundation in the total sum of US$47,500 to support the 2016 Circle K Leadership Academy (US$20,000), the 2016 Aktion Club Training and Leadership Conference (US$15,000), and the 2016 district administrator conference (US$12,500). This completed the Report of the Board Committee on Programs and Partnerships. REPORT OF THE BOARD COMMITTEE ON PUBLIC RELATIONS, IMAGEAND MARKETING The Report of the Board Committee on Public Relations, Image and Marketing, Marcel A. Kreienbühl, Chair, was presented. (Tab 14) PRESENTATION OF BOARD COMMITTEE ON PUBLIC RELATIONS, IMAGE AND MARKETING SURVEY Upon recommendation of the Board Committee on Public Relations, Image and Marketing, it was moved and adopted: That the Kiwanis International Board requests Staff to ensure that logos used at all levels of the organization are in compliance with Kiwanis International brand guidelines for all new materials. AWARDS PROGRAMS Upon recommendation of the Board Committee on Public Relations, Image and Marketing, it was moved and adopted: That the Kiwanis International Board requests Staff to analyze strategy options for outstanding club signature project awards and report back to the committee in January. KIWANIS ONE DAY Upon recommendation of the Board Committee on Public Relations, Image and Marketing, it was moved and adopted: That the Kiwanis International Board, effective for the administrative year, moves the Kiwanis One Day observance to October or November, with the specific date to be determined later, and requests Staff to explore a partnership with Gannett Company, sponsor of the Make a Difference Day program. This completed the Report of the Board Committee on Public Relations, Image and Marketing. 8

11 NEW BUSINESS ENDORSEMENT OF CANDIDACY The Board reviewed the question of district endorsement for Vice President candidate Florencio C. Poly Lat by his district board, rather than his district house of delegates. Discussion included the endorsement requirements as stated in the Kiwanis International Bylaws, Article XVIII, Section 3, as well as comments from Poly Lat. Vice President candidate Patti Barsotti excused herself from the Board meeting during this discussion and vote. After thorough review and discussion, the Board determined the endorsement does not comply with the Kiwanis International Bylaws, and that endorsement by the district house of delegates is needed for Poly s candidacy to be valid. The following motion was properly moved, considered, and failed: That the Kiwanis International Board finds that the endorsement of Florencio C. Poly Lat as a candidate for Vice President by the Philippine Luzon District Board is acceptable due to extenuating circumstances, and that Poly Lat is therefore qualified at this time to be a candidate for Vice President at the 2016 Kiwanis International convention. (Motion FAILED.) GRANT TO CLUBS MOVING FROM TIER C TO TIER A As a result of the information reported by the Audit and Finance Committee, the Board determined to provide a phase-in measure for clubs moving directly from Tier C to Tier A during (bypassing Tier B). This would be in the form of a grant which will be credited to their dues payment to Kiwanis International. The following motion was properly moved, considered, and adopted: That the Kiwanis International Board authorizes a one-time grant of US$5 per member to all clubs in Brazil, Panama, Czech Republic, Poland, Turkey, Estonia, Hungary, and Slovak Republic, which, as of October 1, 2015, moved from Tier C to Tier A, with the grant to be credited toward payment of dues by such clubs. NEXT BOARD MEETING JANUARY 19, 2016 The next meeting of the Board of Trustees will be January 19, 2016, via conference call. The meeting adjourned sine die on Saturday, October 10, 2015, at 5:15 p.m. EDT 9

12 TAB 01 REPORT OF THE PRESIDENT TO THE KIWANIS INTERNATIONAL BOARD OF TRUSTEES OCTOBER 6-11, 2015 Welcome to Indianapolis and the beginning of the second century of Serving the Children of the World. As we enter the next century of service, I hope you will agree that it must look very different from our first century. It is time to change our organization to match the world we live in and to give those who follow us the freedom to keep Kiwanis evolving to meet the needs of the times. For , Kiwanis International will put its focus on two areas: first, The Eliminate Project. We will complete our US $110 million fund raising campaign to save or protect more than 61 million moms and their babies. We will work with our clubs and members to fulfill our pledges to ensure a sustainable future for The Eliminate Project. The Formula will remain in the forefront. The opening of new clubs and the invitation of former Service Leadership Program members, partners, community, friends and family to join us must remain a priority. We will continue to equip our clubs and members with the tools they need to become high performing clubs, exhibited by trust, healthy interaction, strong commitment, accountability and results. In the midst of this environment, we will support The Formula team plans that optimize their strengths, create the future we want and yet stay responsive and nimble towards our global world. Kiwanis International is known as the leader in the development of student leaders, particularly our Service Leadership Programs. The foundation has been set for great things to happen. We must work to strengthen our strategic public/private partnerships while educating our members about the opportunities the partnerships provide. As leaders of the greatest service organization in the world, Kiwanis International, it is our responsibility to keep an open mind to new ideas, models, structure and opportunities. Remember, we are the voice of the member and were elected to represent all Kiwanis members. I am excited to represent Kiwanis International as the President. It is an honor to do so and I am humbled by your support. Here s to a great year! With Kiwanis Gratitude, Sue Petrisin, President Kiwanis International

13 TAB 02 Dear Board members, REPORT OF THE PRESIDENT TO THE KIWANIS INTERNATIONAL BOARD OF TRUSTEES OCTOBER 6-11, 2015 I am not sure whether this is my final report as president or my first as immediate past president so it will be a little of both. I hope you enjoyed our celebration in Indianapolis as much as Debbie and I did. By all accounts, our members celebrated in grand style and their reports home had non-attendees green with envy. We owe a huge thanks to staff who left no stone unturned in their efforts to make this the convention of the century. The delegates tackled some difficult and emotional issues on the floor of the House but nothing dampened the spirit of fellowship and celebration. To top it all off, preliminary reports indicate that we made some money. Debbie and I spent much of the summer on the road with personal trips and Kiwanis travel. The personal trips have left an indelible mark on us and they have had Kiwanis links. Shortly after convention, we travelled to Tortola in the British Virgin Islands. Early in the spring I had received an from a former patient of mine. In fact, I had brought him into the world 35 years ago. His parents had known my family for almost 50 years since arriving in Canada from Holland. Ryan was being inducted as president of his Rotary Club in Road Town, Tortola and asked if I would consider being the keynote speaker at the ceremony. I was very honoured and jumped at the opportunity. It brought things full circle for me: participating in his birth and then participating in what he believed was one of the highlights of his life. During our travels over the winter, we met with the Canadian Consul General in Los Angeles. Among many things we discussed the coming Special Olympics World Games to be held there in July. We discussed a possible role for area Service Leadership Programs (SLP) members; however, when it came down to it the logistics just wouldn t work out. However, late in the spring, I received an invitation to participate in a reception for Team Canada at Canada House. My club had for many years held an indoor soccer tournament for Special Olympics and it was one of the finest things that we had ever done. This was an opportunity that we couldn t pass up. Debbie and I made the overnight trip to Los Angeles to attend and met and visited with many athletes and their proud families. We were greatly heartened to witness their competitive spirit that was only matched by their sense of team and fair play. The first president of Detroit #1, Donald Johnston, came from the village of Rutherford Ontario located about 25 kilometers north of Ridgetown. In August, my club held a celebration of his life in the village park where a historic plaque describes his contribution to the early days of Kiwanis. The event was attended by area Kiwanians and some who had travelled a great distance including members of the Detroit #1 club as well as many Rutherford residents. The guest of honour was Donald Johnston III who had travelled for four hours to join in the celebration. He regaled us with many tales from his grandfather s past including the story of his rise from a lowly office janitor to one of the leading 1

14 insurance men in the American Midwest. Our guest was moved to tears by the reverence with which his grandfather s memory is held. And the official trips: In Cheyenne, Wyoming, we helped Kiwanians flip over 11,000 pancakes in three hours during Frontier Days. Kiwanians in Jamaica enjoy partnerships with five of the nation s leading businesses and we attended a recognition luncheon for them as well as many other duties including a forum on children and youth. We returned to Erie, Pennsylvania, the site of one of our early counseling assignments and renewed Kiwanis friendships. Barbara Thompson got me all wet in the tepid waters of the Mo-Ark dunk tank at its district convention (DCON). In Texarkana, Texas, I lipsynched in costume to the strains of Patti Paige singing about a dog in a window. We drank in the wild and savage beauty of the Iceland-Faroes District and I ate shark that had been buried underground for six months. The SLP members of the New England and Bermuda District were involved in all aspects of the DCON and we were thrilled to see these young leaders step to the fore. In Drammen Norway, we participated in Kiwanis Kids Day in the city square. These were some of the fun things but let me assure there was lots of work in between. And as I type, we are travelling across Germany by car to the DCON in the Hamburg area. At the beginning of the year, I announced that my focus would be on three areas: The Formula, The Eliminate Project and our centennial celebration. The Formula team is delivering results. By the end of July, we had added 8384 (net) new members since October 1. These were our best numbers in over a decade. Unfortunately, in August, we took a 2500 member hit. That was hugely disappointing; however, we are heading into September and the first 10 days of October with a 4800 member cushion. Here s hoping! As well, we have opened new clubs at a rate not seen in over a decade. The year was a banner year for new club opening. By September 1, 2014, we had opened 139 new clubs. This year over that same period we had opened 163, on our way to another banner year. Thanks to The Formula team and staff. Our Eliminate Project is in the home stretch with over US$100 million received or pledged. Between the Tokyo/Chiba convention and our Indianapolis convention, we raised US$37 million, the largest yearly sum of the campaign. Thanks to The Eliminate Project team and staff. My biggest thanks goes to you, the members of the Board. Together we have had a great year, a wonderful blend of work and fun. I appreciate so much your getting down to business attitude when it was time to work and your scratchy (not Elizabeth s or Kevin s however) voices raised in song in the hospitality suite in the evenings. And don t forget, we ve got stronger beer. As well, I greatly appreciate your cooperation, support, encouragement, trust and patience. I know that you will bring the same to the Board. And last but not least thanks to our great staff for whom nothing was too much or too little. None of us has the time to do what we do in Kiwanis. But we make the time because what we do is important. We make time to make a difference. And we have been making a difference for children whom time and progress have left behind one child and one community at a time. Respectfully submitted, John R. Button MD President Kiwanis International 2 2

15 TAB 03 Page 1 REPORT OF THE KIWANIS INTERNATIONAL PRESIDENT-ELECT TO THE KIWANIS INTERNATIONAL BOARD OF TRUSTEES OCTOBER 6-11, 2015 The celebration activities of our 100 th birthday at the international convention in Indianapolis continue in a whirlwind of Kiwanis activities still today. Over our 100 th Kiwanis year I believe my husband and I have eaten more birthday cake than all our other Kiwanis years combined! It was wonderful to hear all the success stories and hear more plans for a successful future for Kiwanis, our communities and our kiddos. In July I attended the Sister Cities International (SCI) annual conference where our Executive Director and I and another Kiwanian participated in a panel discussion about how Kiwanis and SCI could work together in the future. Our session was well attended and there have been several connections built for cooperative relationships within communities. This is the first time in many years we attended only one district convention and this was in Tucson, Arizona for the Southwest District Convention. That event kept us very busy with an aggressive presentation schedule for strategic planning, The Eliminate Project, The Formula and Service Leadership Programs (SLP) presentations. The Southwest District shows Kiwanis in a great light and I look forward to a thriving relationship this year with the governor and his team. The number of conference calls on my calendar has tripled over the last couple of months. These include governors calls, governors-elect calls, I-Plan calls, calls for The Eliminate Project, and The Formula as well as Key Leader Task Force, an exploratory group looking at the possibility of adding an incentive program to the I-Plan, and numerous club counselor calls. Our phones are always busy. Preparations for the Governors-elect Education Conference are progressing well. Staff and I have completely rewritten the curriculum to support the four priority areas of the I-Plan and special emphasis is placed on experiential activities that will help governors-elect with the tools they need to assist clubs in successful delivery of inspiration/membership, impact/meaningful service, our Kiwanis image and investment/financial viability. This curriculum will be continued through the lieutenant governor and club leadership education as well as to provide a consistent message of our top four Kiwanis priorities. A great amount of time has been spent getting the I-Plan ready to roll out to the North American districts. I-Plan 100 day and a half retreats will be held regionally beginning in September and will conclude with the final regions attending in January Schedules are set, logistics and arrangements made, invitations sent, and I am putting the final touches on the curriculum. The questions and comments heard already are incredibly positive and bode well for our planning times together and for our future as a whole President Sue has lead our KI officer team by conference call several times and we have worked through many issues for improvement of processes and programs. I plan to attend our Kiwanis

16 International/Kiwanis International Foundation Leadership meeting mid-september and know that will enhance our ability to thrive as an organization. I continue to evaluate committee assignments as well as district/counselor matches for and am working to have all decisions strengthen and sustain our chosen strategic direction. We are scheduled to visit the convention site where we will hold the 2017 Kiwanis International convention and are very excited about what the Paris venue provides for our work and play sessions as well. Be certain to write both international conventions for 2016 in Toronto and 2017 in Paris on your calendars today! They promise to be great ones. And I continue working with my own Bellevue-Offutt Kiwanis club here at home as well as continuing in my 17 th year as an advisor for our local K-Kids. These activities and interactions keep me grounded in why I originally became a Kiwanian. In mid-october you will find me facilitating another of my favorite Kiwanis initiatives, Key Leader, for high school students in Portland, Oregon. Then it s off to Seattle for The Formula new club opening event. It s a productive Kiwanis time for our communities and most importantly, for our children. I consider it an honor and a privilege to serve in this leadership role and pledge my full support to President Sue and the Kiwanis International Board to make positive things happen this year and into the future. In Kiwanis spirit, Jane M. Erickson President-elect 2

17 REPORT OF THE KIWANIS INTERNATIONAL VICE PRESIDENT TO THE KIWANIS INTERNATIONAL BOARD OF TRUSTEES OCTOBER 6-11, 2015 TAB 04 It has been a phenomenal year! My first granddaughter was born April 15, 2015 while I was in Indianapolis working on a new club with members of the Board Committee on Membership and Education and staff. After signing up a new member, I received a text with a picture of my new granddaughter. On May 18, 2015, as Board Counselor to the California-Nevada-Hawaii (CNH) District, I was helping the governor open a new club in the high desert of California and my first grandson was born. My office moved from my location for the past 32 years, due to the fact that Caterpillar purchased the Chase Bank building where my office had been. We moved across the street to another bank building on May 29. I participated in The Formula effort in Chicago, Illinois in May and was captain of the only team that opened a new club that week in Woodstock. We had a great team of dedicated Kiwanians and got to work with people who are newer to the Kiwanis field effort and they were extremely successful. Also, during May and June, I participated in opening two other clubs in my district and one in another district. In July, I chaired a pork chop tent event with about 50 Kiwanians cooking chops, brats, and hot dogs for the Peoria Park District fireworks. It is the 30th year that Deb and I have chaired it together. My entire family participated along with many hard working Kiwanians to make it another very successful event. I then attended the new trustee training, finding it to be a very rewarding experience to have interaction with key staff members and the enthusiastic group of recently elected trustees. The timing was much more preferable than the former process of meeting immediately after convention and then the day before the October Board meeting after the new trustees have made their initial district visits. Sue and Stan and the entire staff did a great job. I did miss a family reunion that everyone else in my family attended; however, it was very important for me to be a part of this education. As entertainment chair for the Illinois-E. Iowa (I-I) District Convention, I arranged the performance of a Rod Stewart impersonator which was enjoyed by all. Additionally, members of the Penguin Project, a program for developmentally disabled children that Kiwanis financially supports, performed the play Godspell and the lead was totally blind. It was very inspiring. Sadly, I had an extremely close friend and past governor pass away on July 30, and I delivered her eulogy at her funeral and at the district convention. I commenced monthly phone calls with my new counseling assignments. involvement with the three monthly phone conferences regarding The Formula I have also continued I encouraged the CNH District governor to challenge Kiwanians to sign up a new member before September 30, 2015and he expanded it to include clubs as well as individuals. We also discussed putting together a 60 day plan for new clubs the last two months of the Kiwanis year. The district had three new clubs as of July 31, four as of August 30 and eight as of September 4. They are on a path to achieve at least 10 (their goal) and perhaps as many as 14. He and I opened a club in Las Vegas, Nevada making it the 7th Kiwanis club. Las Vegas has 3,000 Key Clubbers, the most in the world, and 50 Key Clubs. As part of 1

18 the new Kiwanis club, we successfully recruited an IHOP manager, who consented to provide free pancake certificates to recipients of successful Bring Up Grades (BUG) children. We secured two members from the Boys and Girls Club who were excited about BUG and Terrific Kids programs being promoted at their facility. In addition, the charter president is a 41 year old African American female, the president-elect is a 32 year old female who owns her own insurance agency and the vice president is a 39 year old Edward Jones office owner. I was greeted at the airport by the governor on Sunday night at 9:00 pm and at 11:00 pm we recruited a 29 year old manager of Denny s into the club and when his 49 year old mother arrived to pick him up, we recruited her into the club as well. We had 10 members in our first 24 hours. We then spent three hours on phone conferences with his team of lt. governors and then had five lengthy phone calls with lt. governors who were working on clubs to be opened hopefully by the end of September, and if not, in early October. Their enthusiasm and excitement was truly motivating. In the I-I District (just south of Rockford) I accompanied the charter club president and recruited six new members that day for the new Boone County Club, surpassing the membership requirement. Members of The Formula team, most of all Governor Jim Dooley, have been working tirelessly and have 14 new clubs as of the end of August and will definitely exceed the goal of 15. I have committed to two more days in September to ensure club number 15 will open in September for the I-I District. I have started the process of working with the governor of the Alabama District to run a growth summit at the midyear conference and then staying to work on opening a new club with the governor and his team. In addition, I have maintained my bi-weekly phone conferences with the Membership staff. I also met with the Finance Controller for two days to receive accounting 101 lessons. I have started regular phone conferences with the CFO and Controller, affectionately referred to as Batman and Robin. I have significant written plans with ideas for membership and new club opening and have organized a team of extremely successful past and future leaders at all levels of Kiwanis to provide insight and counsel. I am continuing the practice of having committees that I chair meet prior to the Board meeting to review less significant matters and providing quality time during the Board meeting to concentrate on the more important issues of the organization. Finance staff members were very helpful in identifying the topics for the first Board Committee on Audit and Finance meeting. Deb and I traveled to Ecuador September The convention was awesome! After 15 years as a district-in-formation and just over 500 members, the incoming governor and her team are committed to become a district by their convention in September 2016 (1,000 members!). Finally, I am preparing for my assignment as the KI representative on the Kiwanis International Board for the year. I feel blessed and very excited about the opportunities that lie before us and appreciate this opportunity to serve. In Kiwanis Service, James M. Rochford Vice President 2

19 Kiwanis International 3636 Woodview Trace Indianapolis, IN TAB 05 October 2015 Report of the Executive Director To the Boards of Trustees Kiwanis International Kiwanis International Foundation The year will be remembered for the outstanding centennial celebration that it was. Our president traveled the Kiwanis world delivering a message that inspired pride in our legacy, and helped us focus on The Way Ahead. John and Debbie Button were the right ambassadors for Kiwanis in our hundredth year, as it reminded us that the first Kiwanis president in Detroit was Donald Johnston, another Canadian leader. We extend our thanks to both of them for their hard work and dedication this past year. Another significant contribution in leadership came from our Foundation president, Bob Parton. It was this year that we finally were able to focus on The Eliminate Project campaign s finish line. Although we won t cross that line until the end of the 2015 calendar year, Bob s year of leadership will be remembered as the one where we raised the greatest amount toward the campaign. We offer our appreciation to both Bob and Donna for their efforts as leaders, donors and mentors to our youth. As we begin this 101 st year of Kiwanis, I am happy to report on the following items. October marks the first complete year where the organization s strategic plan, the I-Plan, has been in full implementation mode. We are already seeing positive outcomes under the plan. Goal #1 Build, retain and support a growing Kiwanis membership network The Formula remains the single, most important focus we have before us. Our membership numbers to date show slow, gradual increases over the previous years. At the time of this report, we are a few weeks away from knowing year-end membership and new club opening numbers. We are watching to see if we break the 200 new clubs opened figure for the first time in more than a decade. Former The Eliminate Project campaign director Tatiana Day, a CCS employee, will join the Kiwanis staff as the new director for The Formula in the Americas later this month. We are pleased to retain her organizational ability, leadership and Kiwanis knowledge in this critical position. 1

20 The Formula committee has requested additional funding for several membership initiatives for the coming year, and these will be evaluated by the Board Committee on Membership and Education. Our new partnerships with JCI and Sister Cities have been launched, and we are working to introduce the opportunities for Kiwanis clubs, JCI chapters and Sister Cities. These relationships will take a few years to fully maximize. Goal #2 Perform meaningful service, with service to children as our priority As we passed the US$100 million mark for The Eliminate Project campaign in August, we see great enthusiasm in our fundraising work. The final three months of 2015 will be the critical period, and the campaign team deserves 100% support from all sectors during this period. We celebrated the end of the campaign during the convention in June, but every member of the campaign committee, from chair to local club coordinator, deserves our appreciation and thanks for the four-and-one-half year effort. An assessment of the campaign and our Foundation (which will include surveying of donor preferences, building a future case for support and identifying some key operational strengths, weaknesses and opportunities) has begun. Incoming Foundation Treasurer John Mayfield chairs a steering committee that will help guide this evaluation. We continue to cultivate our various partnerships in support of our signature projects. Goal #3 Enhance the Kiwanis image and brand worldwide In June, we tested some marketing concepts in Indianapolis in conjunction with the convention. The Kids Need Kiwanis signs were well received and garnered quite a bit of local attention. This was the result of previous brand health research for the Kiwanis brand (which, in turn, helped inform us as to how should we target key audiences, position Kiwanis for specific audiences, and craft and deliver key messages, with a clear definition of our brand promise). Work has begun to produce a branding campaign in 2016, that will surely support work being delivered through The Formula. Kids Need Kiwanis is next being seen via a social media campaign being pushed out in conjunction with the start of the year. Goal #4 Ensure financial viability and responsible stewardship Our work on developing and improving all sources of revenue continues. The dues increase was achieved at the June convention, and will significantly enhance our revenue stream beginning in We are faced, though, with an immediate challenge produced by a multi-year delay in moving clubs in some nations to the correct tier level (as per the Bylaws) and a US dollar that has increased in strength (versus other currencies). The 2

21 unintended consequence is that some clubs will see their dues double from to The Board Committee on Audit and Finance will discuss this issue at its October meeting. Two other areas of note regarding non-dues revenues: 1) The 2015 Kiwanis International convention operated at a profit (approximately US$175,000); and 2) As of the end of August, the merchandise operation showed an operating surplus in excess of US$630,000, more than twice the margin of the previous year. We should be prepared that due to recent declines in world investment markets, the investment portfolio may experience a loss on September 30, Most of our Service Leadership Program membership groups are showing all-time membership highs as of the end of August. Only Circle K was slightly behind the previous year s all-time high of 13,911. This is a great time to be a Kiwanis leader. Thank you for serving. Respectfully submitted, Stan D. Soderstrom Executive Director September 29,

22 TAB 06 CIRCLE K INTERNATIONAL BOARD COUNSELOR REPORT TO THE KIWANIS INTERNATIONAL BOARD OF TRUSTEES OCTOBER 6-11, 2015 I ve been fortunate to have been given the opportunity to be Board Counselor for CKI for the coming year what an enthusiastic and dynamic group of young men and women (mostly women on the Board 8 out of 10). My initial contact with CKI was at GATC (Governor & Administrator Training Conference) in mid April in Indianapolis. The CKI year starts April 1 st and the training conference provides interaction between administrators and governors as well as bringing the new governors up to speed. Outgoing President Kathy Le and her Board handled almost all the training sessions themselves conducted in a thorough fashion. As we all know the CKI Convention was held concurrently with the Kiwanis Convention in late June unfortunately there was little opportunity for either Kevin Dean, my predecessor, or myself to be involved other than at the closing session Kevin retired the old Board and I installed the new Board. In mid July the new board met for the first time in Indianapolis, and I had the opportunity to work with them. Staff did an excellent job in putting together the weekend information sessions. I was struck by the commitment and enthusiasm of these young people, offset by their inexperience at the International Board level. Both the President and Vice President appear to be competent young women coincidentally they both are attending school in Indiana. Due to the nature of the organization, there is constant turnover every year other than administrators and K.I. staff, which inevitably means a slow start until people get comfortable with their various responsibilities. I am copied on many s and it certainly appears that most are hitting the ground running in September. I look forward to the months ahead. Respectfully submitted, Bruce Berven Circle K Board Counselor

23 KEY CLUB INTERNATIONAL BOARD COUNSELOR REPORT TO THE KIWANIS INTERNATIONAL BOARD OF TRUSTEES OCTOBER 6-11, 2015 TAB 07 It is a great honor and privilege to serve as the counselor this year to Key Club International and its board. It was my pleasure to attend the Governors and Administrators Conference (GATC) in Atlanta, GA, April 30-May 3, At GATC, the Key Club district administrators and governors for the year came together for training. GATC was primarily positional training for governors and a variety of training topics for administrators. Each administrator and governor met during team planning time. GATC gave me the opportunity to meet the Key Club district administrators and governors. I spent part of the time with the administrators, part of the time with the governors, and part of the time with their teams, learning their concerns and learning from each group and the facilitators. In a discussion on happiness, one governor defined happiness as a result of how wisely you spend your time. Interesting thought! The Key Club International Convention was held June in Indianapolis, in conjunction with the Kiwanis International Convention. Because of conflicts with the KI Convention, I was only able to attend part of the Key Club convention: some of the caucuses, the Thursday night Meet and Greet, and the Closing Session to participate in the installation ceremony conducted by KI President Dr. John Button. I also heard Maria Palazzolo s eloquent farewell speech, available on the Key Club International website. Trustee Rip Livingston of Alabama was elected President of Key Club International. The other board members are Vice-President Addison (Addie) Clipfell, MI; Giselle Campbell, Jamaica; Bethany Downs, IN; Heather Farley, NY; Kacie Hines, AL; Amy Jiang, TX-OK; Ian MacDonald, FL; Aysha Moneer, TX-OK; Anastasia Slepukhova, Capital; Devin Sun, NJ; Hojin Yoon, Capital; and Clifford Young, NY. Please take the opportunity to read the goals of the new board members on the Key Club International website. You will be very impressed at their emphasis on service. The 2015 Key Club International House of Delegates passed the following amendments to the Key Club Bylaws. The Kiwanis Youth Programs Board approved these changes on August 12, 2015, and they took effect on that date. 1. A Key Club may be established in a high school or community-based organization that does not have a chartered Key Club upon petitioning Key Club International. This amendment has been controversial among Key Club and Kiwanis members. 1

24 2. The recognized officers of each Key Club shall be the president, one or more vice presidents, the secretary, the treasurer, the editor, and the webmaster or technology associated positions, and one director from each class. 3. The officers of each district shall be the district governor, one lieutenant governor for each division of the district, the secretary, the treasurer, (or the secretary-treasurer), the bulletin editor (where applicable), and the webmaster (where applicable) and or technology associated position (where applicable) and such other non-voting officers as called for in the district bylaws. I attended the Leadership Conference (LeadCon) and Board Training July in Indianapolis. After two days of training, the governors arrived, and everyone participated in leadership development as a group. Trustees also had time to work with the districts that they were counseling. Evening activities enabled me to get to know the Board better, as we went duck pin bowling and played laser tag! The governors and board also painted puffy paint designs on the soles of hundreds of pairs of socks to be donated to children s hospitals. Throughout the week, I was impressed by the sincerity and passion of the Board and Governors. Staff worked hard to keep the week s activities meaningful and productive. At the July 19 Key Club Board meeting, the board approved the President s appointment of committee members to the following committees: Service and Youth Opportunities Fund Committee, Internal Development Committee, Growth and Outreach Committee, and Executive Committee. They approved the following oratorical contest topic: How would Key Club membership growth help us further our vision of being caring and competent servant leaders who transform communities worldwide? They approved Baltimore, MD, as the 2019 Key Club International Convention location. After much discussion, the Key Club Board later agreed in an informal vote to limit their Eliminate campaign participation to Trick or Treat for UNICEF and not to recommend a Key Club member to the Eliminate SLP Subcommittee. As Rip also noted, many Key Club districts are highly committed to The Eliminate Project, so little change in fundraising may be noticed, despite a change in leadership focus to hands-on service. Key Club International continues to grow. As of the Leadership Conference, Key Club International had 270,271 members in 5202 clubs. That is an increase of 5197 members and 53 clubs in , an 8% overall increase in members over 5 years. At Lead Con, the Chief Programs Officer presented a new model of thinking about our organization, reproduced below. Rather than Kiwanis clubs being the center or the sun, the mission becomes the sun. At the three Kiwanis district conventions that I visited, the Key Club governors expressed a strong desire to collaborate with Kiwanis clubs in achieving our common mission. Respectfully submitted, Barbara K. Thompson Key Club Board Counselor,