STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY

Transcription

1 STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY BUREAU OF CRIMINAL APPREHENSION Supplemental Reporting Service Description Published On: November 17, 2011 Service Release Version#: 1 Prepared By: Bureau of Criminal Apprehension Criminal Justice Information Systems 1430 Maryland Avenue East St. Paul, Minnesota SERVICE SUMMARY Service Name Service Visibility Public Restricted Private Service Description Accessibility Supplemental Reporting Services facilitate the electronic submission of Supplemental Reports including Bias, Firearms Discharge, Homicide, LEOKA, Pursuits, and LE Employment Count in accordance with FBI s Uniform Crime Reporting (UCR) program, federal law, and Minnesota statutes. This service is accessible for all UCR submitting Law Enforcement Agencies. Status Planned Available

2 Document Revision History Date Version Description Author 11/14/ Initial Document Scott Winkels Desktop Service Description v1.0 11/18/2011 2:46:34 PM Page 2 of 6

3 Table of Contents COMMUNICATIONS NETWORK REQUIREMENTS... 4 SERVICE OVERVIEW... 5 SERVICE CONSUMERS AND ACCESS RIGHTS... 5 POLICIES... 5 SERVICE-RELATED STATUTES AND RULES... 6 TRAINING AND CERTIFICATION REQUIREMENTS... 6 AUDITING REQUIREMENTS... 6 Desktop Service Description v1.0 11/18/2011 2:46:34 PM Page 3 of 6

4 Communications Network Requirements Before any access to data available through the Minnesota Bureau of Criminal Apprehension (BCA) can be provided, a user needs to establish a secure connection. The Criminal Justice Data Communications Network (CJDN) is used to send and receive data accessed through the BCA. User and BCA compliance with technical requirements makes the CJDN secure. The CJDN connects authorized users to a variety of databases and tools as described below and in other service descriptions. A criminal justice agency is defined as a state or local agency charged with the detection, enforcement, prosecution, adjudication or incarceration of criminal or traffic laws of the State of Minnesota. (See Minnesota Statutes 299C.46, subdivision 2). Criminal justice agencies must use the CJDN... in connection with the performance of duties required by law. (See Minnesota Statutes , subdivision 3(a)(1)) A noncriminal justice agency is defined as a state or local agency charged with performing checks of state databases accessed through the CJDN. The law must require that the checks be done prior to granting licenses or providing benefits. (See Minnesota Statutes 299C.46, subdivision 2a). Other authorized users are: agencies investigating federal security clearances of federal employees with duties related to national security agencies who need access to provide for protection of the public or property in an emergency or disaster situation the public authority responsible for child support enforcement in connection with the performance of those duties the public defender, as provided in Minnesota Statutes (limits the systems that are accessible) a county attorney or the Attorney General to determine whether a petition should be filed to civilly commit an individual as a sexually psychopathic personality or a sexually dangerous person. There is a charge to install the connections to the network as well as monthly access and maintenance charges. A device like a key fob can be used as an alternate means of connecting to the CJDN. There are charges for the fob as well. (See Minnesota Statutes 299C.46 and 299C.48). State and local agencies with existing CJDN connections will continue to pay the same charges as they currently do. The BCA will work with new customers to determine how the connection to the CJDN can be made and what the costs for that access will be. Desktop Service Description v1.0 11/18/2011 2:46:34 PM Page 4 of 6

5 Service Overview This service allows authorized users to complete and submit their Supplemental Reporting forms to the BCA electronically, through either a web service or on-line user interface. The BCA compiles the received forms and submits required monthly and annual reports to the FBI, and produces certain crime statistics needed for the annual Minnesota crime book in accordance with Minnesota statutes. This service makes submission of Supplemental forms faster, more convenient, more accurate and less expensive for submitting agencies. It is accessed on the Internet through a web browser. The annual Law Enforcement Employee Count Report the following monthly Supplemental Reports and can be submitted through this service: 1. Bias/Hate Crime Report, 2. Law Enforcement Officers Killed or Assaulted (LEOKA) Report, 3. Minnesota Pursuit Report, 4. Minnesota Firearms Discharge Report, and 5. Supplementary Homicide Report. Users may also update or delete submitted supplemental reports, generate reports, and maintain their UCR agency and user contact information saved in the BCA s CRM (Customer Relationship Management) system through the Supplemental Reporting service. Service Consumers and Access Rights Consumers of the Supplemental Reporting Service include all municipal, county, and state law enforcement agencies now responsible for submitting Uniform Crime Reporting data to the BCA. Policies Electronic Supplemental reports must be submitted per the existing submission schedule prior to Beginning January 1, 2012, every Supplemental Report or No Report must be submitted every month. Only specified individuals at authorized agencies may access the Supplemental Reporting service. The agency must be authorized to submit reports electronically through the Supplemental Reporting service by the BCA Service Desk. Desktop Service Description v1.0 11/18/2011 2:46:34 PM Page 5 of 6

6 Service-Related Statutes and Rules Access to the Supplemental Reporting system is restricted to authorized user as permitted by Minnesota Statutes, Chapter 13. The State of Minnesota prohibits unauthorized access, disclosure, duplication, modification, diversion, destruction, loss, misuse, or theft of its information in accordance with Minnesota Statutes, Use of the Supplemental Reporting system by any user, authorized or unauthorized, constitutes express consent to monitoring and dissemination of the user's system and data access by authorized personnel. The collection and retention of Minnesota crime data is subject to Minnesota Statutes 299C.05 Division of Criminal Statistics, 299C.06 Division of Powers and Duties; Local Officers to Cooperate, and 299C.12 Records Kept by Peace Officers; Reports. Visit the Minnesota Office of the Revisor at for complete text of these statutes. The Bias/Hate Crime Report is authorized and collected per Minnesota Statutes , subdivision 2 and Title , United States Code. The Law Enforcement Employee Count Report, LEOKA Report, and the Supplementary Homicide Report are authorized and collected per Title , United States Code. The Minnesota Firearms Discharge Report is authorized and collected per Minnesota Statutes , subdivision 2 and 299C.22, subdivision 2. The Minnesota Pursuit Report is authorized and collected per Minnesota Statutes All use of this service and the information submitted or obtained thereof must abide by these statutes and rules. Authorized users transactions and data are subject to audits. Training and Certification Requirements No training and certification requirements exist for this service. Auditing Requirements No auditing requirements exist for this service. Desktop Service Description v1.0 11/18/2011 2:46:34 PM Page 6 of 6