Spearfish City Council

Transcription

1 Spearfish City Council Regular Session - Agenda April 3, :30 PM City Council Chambers, th Street, Spearfish Public comments are welcome, but no action can be taken by the council on comments received for items not on this agenda. Anyone wishing to have the council vote on a new item will need to fill out an agenda item request form for the item to be considered on the next council agenda. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE ORDER OF BUSINESS 5. DECLARATION OF ANY POTENTIAL CONFLICTS-OF-INTEREST 6. CONSENT AGENDA A. Set the dates for the 2018 Budget Special Sessions: Monday, August 21 st after City Council Regular Session Personnel/General Fund/Grants Thursday, August 24 th at 5:30pm Enterprise/Capital/Special Revenue Funds Tuesday, August 29 th after Public Works Committee Meeting Final updates & wrap-up B. Move Laurel Stock to grade 12, step 2, effective 4/9/2017. Step change due to successful completion of 6-month in training period. C. Add to 2017 Volunteer List for Worker s Compensation purposes: Dylan Reiners and Cristian Hernandez - Fire Department and Melissa Braun Fire Department Auxiliary D. Hire the following temporary/seasonal employees effective 4/17/17: Name Position Wage PW/Parks Katie Wilbur Campground Attendant $9.50 Recreation Center Zachary Kerr Rec Facility Maintenance $9.75 Alexis Powell WSI Lifeguard $10.00 Kelsea Nash WSI Lifeguard $9.75 Ashley Odenbach WSI Lifeguard $9.75 Brayden Case WSI Lifeguard $9.75 Logan Broeder WSI Lifeguard $10.00 Shea Lahr WSI Lifeguard $10.25

2 Jewel West WSI Lifeguard $9.75 Ryan Lahr WSI Lifeguard $9.50 Sela Fitzgerald Lifeguard $9.25 Riley Ullrich Lifeguard $9.00 Brittney Case Lifeguard $9.00 Carolyn Groeger Lifeguard $9.00 Isabel Fredricksen Lifeguard $9.00 Charles Stepp Lifeguard $9.25 Tyler Sands Lifeguard $9.75 Kyler Schmidt Lifeguard $9.25 Toni Schavone Lifeguard Coordinator $10.75 Marissa Apland Lifeguard Coordinator $10.00 Kaysie Braun Lifeguard Coordinator $10.00 Kaylee Fischer Lifeguard Coordinator $10.00 Faith Bonde Concessions Assistant $8.65 Elaina Sparrow Concessions Assistant $8.65 Allison Kephart Concessions Assistant $8.65 Anne-Marie Rolando Concessions Assistant $8.90 Danielle Heerts Concessions Assistant $8.65 Mikayla Koistinen Concessions Assistant $8.65 Jenna Reid Concession Coordinator $10.00 Callie Gabriel Summer Recreation Assistant $9.75 Sarah Maka Summer Recreation Assistant $9.75 Katie Haigh Recreation Assistant & Summer Desk Assistant $9.75 Hannah Kirk Summer Desk Assistant $9.50 Stephen Digioia Summer Desk Assistant $9.50 Remington Wientjes Summer Desk Assistant $9.50 Hannah Neumiller Summer Desk Assistant $9.50 Ryleigh Ellingsen Summer Desk Assistant $9.50 Katie Wilbur Summer Desk Assistant $9.50 E. Approve the following Special Event Permits: Palm Sunday Ecumenical Gathering, 04/09/2017. Temporary street closure BHSU Jacket Ride 08/07/2017. Police/Public Works assistance in blocking major intersections Run for Their Lives, Sunday 05/14/2017. Police or emergency personnel needed at Jackson from 10:30-10:45am and fold out traffic barriers Festival in the Park July th. City sponsorship approved. Children First Spring Sprint 5K 04/29/2017 It s a great day for a 5K- 05/20/2017 BHSU Earth Day 5K - 04/22/2017 F. Approve the following Brown Bag permits: FACILITY APPLICANT EVENT DATE South Park Shelter Lori Hansen picnic 4/9/17 Pavilion Shelby Wallen Wedding 5/27/17 Pavilion Brian Meredith memorial gathering 5/24/17 Snapper's Club NH CASA volunteer banquet 5/2/17 Salem Park Rebecca Zaynor College Graduation 5/6/17

3 Pavilion Jenessa Scholl wedding reception 5/6/17 G. Approve Minutes of City Council Regular Session dated March 20, H. Accept monthly financial reports dated February 28, ITEMS FROM VISITORS A. Proclamation - April 4, 2017 to be proclaimed as National Service Recognition Day in Spearfish. B Annual Report Departmental Presentations: 1) Human Resources 2) Police Department 3) Fire Department 8. HUMAN RESOURCES A. Request approval of the City Administrator position description and authorization to begin recruitment efforts to fill this position. Recommended by PW and LFPS committees. 9. HEARINGS A. Public hearing to consider an application from Ava Sauter with Matthews Opera House & Arts Center for a special malt beverage license for the Festival in the Park on July 14 th thru 16th from 4 p.m. to 9:30 p.m. at the City Park. 10. ORDINANCES AND RESOLUTIONS A. Resolution Annual Sidewalk Encroachment Permit Fee Recommended by LFPS Committee. 11. BIDS AND PROPOSALS A. Request to award the qualified low bid for the Woodstave Penstock Replacement project to RCS Construction with a low bid of $699, Six bids were received. Recommended by PW Committee B Pavement Marking - Award bid to Black Hills Asphalt with a low bid of $16, Four bids were received. Recommended by PW Committee C Pavement Striping - Award bid to Dakota Barricade with a low bid of $26, Three bids were received. Recommended by PW Committee 12. FINANCE A. Request authorization to transfer $623,359 from 201-Second Penny Sales Tax Fund to 606-Airport Fund for final debt payment on Carlstrom Land Purchase. Recommended by LFPS Committee

4 B. Request authorization to transfer $100,000 from 604-Sewer Fund to 201-Second Penny Sales Tax Fund. Recommended by LFPS Committee C. Request authorization to transfer $25,000 from General Fund to 291-Historic Procurement Fund as authorized in 2017 Budget. Recommended by LFPS Committee D. Request authorization to make the following PILT (Payment in Lieu of Tax) transfers as budgeted in the 2017 Appropriations Ordinance: Recommended by LFPS Committee From: 602-Water Fund (Water-Subsidies) $108, Hydro Fund (Hydro-Subsidies) $5, Sewer Dept (Sewer-Subsidies) $93, WWTP Dept (Sewer-Subsidies) $32, Parking Fund (Parking-Subsidies) $ Solid Waste Fund (Solid Waste-Subsidies) $14, Campground Fund (Campground-Subsidies) $5,689 To: 101-General Fund (Transfers In) $260,900 E. Request authorization for Ketel Thorstenson LLP to conduct the annual audit of the 2016 financial statements for the City of Spearfish. Cost is estimated not to exceed $40,000. Recommended by LFPS Committee 13. FIRE DEPARTMENT A. Request authorization to purchase AMKUS Cutters (the cutting tool for hydraulic extrication system) from Feld Fire for $6,180. Funding from 2 nd Penny. Recommended by LFPS Committee B. Request authorization to submit grant application to Firefighter Behavioral Health Alliance funds will be used to provide behavioral health training for fire department personnel. No cost to City. Recommended by LFPS Committee C. Request authorization to apply for VFA Grant to purchase wildland equipment and PPE. This grant is available through South Dakota State Forestry and will be for $8,000. This is an annual funding opportunity and it IS time sensitive, with submissions due by April 30, Each year this funding opportunity provides fire departments the means to prepare for the upcoming wildfire season. Recommended by LFPS Committee 14. PUBLIC WORKS A. Request authorization for Mayor Boke to sign design contract agreement with SDDOT to hire HDR Engineering for $81, to complete the final design of the Acorn Ridge Road Bridge Replacement Project. Project is part of the SDDOT Bridge Replacement Program and City is responsible for 20% of total cost. Recommended by PW Committee B. Request authorization for Mayor Boke to sign the Dedication and Acceptance of Improvements Agreement Number between City of Spearfish and Exit 8 Speedy Mart. Recommended by PW Committee

5 13. PLANNING AND ZONING A. Request approval for out of state travel for Jayna Watson to attend the Poptech conference in Camden, Maine Tuesday October 17 to Friday October 20, Recommended by LFPS Committee 14. APPROVE THE BILL LIST DATED APRIL 3, MAYOR AND COUNCIL DISCUSSION ITEMS 16. DEPARTMENTAL DISCUSSION ITEMS 17. ADJOURN TO EXECUTIVE SESSION FOR LEGAL COUNSEL REGARDING PROPOSED OR PENDING LITIGATION OR CONTRACTUAL MATTERS PURSUANT TO SDCL (3). 18. RETURN TO REGULAR SESSION. 19. ADJOURNMENT ADA Compliance: The City of Spearfish fully subscribes to the provisions of the Americans with Disabilities Act. If you desire to attend this public meeting and are in need of special accommodations, please notify the City Finance Office 24 hours prior to the meeting so that appropriate auxiliary aids and services are available.