ATTENDANCE POLICY FOR ASCC BYLAWS

Transcription

1 The Associated Students of Cuesta College ATTENDANCE POLICY FOR ASCC BYLAWS All members of Senate (elected, appointed, and club representatives) will be required to follow the ASCC Constitution guidelines for attendance policy, as outlined in Article IV, Section 2B 1 and 2. TARDIES 1. A tardy is recorded when a student is late to class, Executive Cabinet, and/or Senate meetings. 2. An unexcused tardy is recorded when a student is late after the first 30 minutes of class, Executive Cabinet, and/or Senate meetings, without prior approval of instructor and/or Chair. 3. For every 3 unexcused tardies there will be one unexcused absence recorded. 4. If a student anticipates being tardy to class or Senate and would like it to be recorded as an excused tardy, the student must have made prior arrangements with either the instructor or the Chair of the meeting. 5. A tardy would be considered unexcused if the reason for the tardy did not follow the same guidelines as an excused absence, or if the student has not received prior approval by the instructor of the Chair of the meeting. 6. Tardies are considered cumulative. For example, if the student is late to Senate, late to class another time, and/or late to Executive Cabinet another time, all three tardies equal one unexcused absence. 7. An excused tardy is given at the discretion of the instructor and/or the Chair. EXCUSED ABSENCES 1. Executive Cabinet Officers and Senators will be allowed three (3) excused absence reports that will not be counted toward losing their voting status in Senate. An excused absence is defined as: a) excused illness (valid, written doctor s excuse or note from the Student Health Center) b) hospitalization (long- or short-term stay would extend the excused absences based on a valid, written doctor s excuse) c) death in the immediate family d) family emergency 2. Executive Cabinet Officers and Senators will be expected to: a) call in prior to absence (before class or meeting) b) call within 24 hours if unable to call before class or meeting c) bring in a signed excuse validating what was going on 3. In the event that an illness or injury occurs that does not require a doctor s visit, the student will be expected to submit a written validation for the absence. a) the written validation will be submitted to the ASCC instructor 1

2 b) the absence will be subject to Executive Cabinet review and decision as to whether it will be accepted as an excused absence report UNEXCUSED ABSENCES In the event that a student does not meet the criteria for an excused absence, or it is felt that the Senator has excessive absences, the student will forfeit his/her voting privileges in Senate, as stated in the ASCC Constitution, Article IV, Section 2B. ABSENCE POLICY FOR ASCC PRESIDENT/STUDENT TRUSTEE AND ASCC VICE PRESIDENT The ASCC President/Student Trustee and ASCC Vice President will be required to follow the same guidelines as all other elected or appointed Senate members. If they have excessive absences (violation of ASCC Constitution, Article IV, Section 2B 1 and 2), they will be required to resign from their position or be subject to recall. Approved by Legislative Committee 10/27/97 Approved by Senate 11/5/97 Amendments approved by Senate 5/8/03 (effective fall 2003 semester) msw/phudson/bylaws/attendance policy 2

3 Associated Students of Cuesta College ASCC BYLAWS Confirmation Committee The role of the Confirmation Committee is to interview prospective Executive Cabinet candidates for the positions of Finance Director, Activities Director, Clubs Commissioner, Publicity Director, Outreach Director, and Secretary and to make final recommendation choices to Student Senate. The members of the Confirmation Committee will be made up of the newly elected President/Student Trustee, two (2) current Executive Cabinet members, three (3) appointed members from Student Senate, and the ASCC Advisor(s), who serve as non-voting, ex officio members (ASCC Constitution, Article III, Section 1, B3). The three Senators who will serve on the Confirmation Committee will be appointed by Senate by a majority vote. The Senators who serve on the Confirmation Committee will be appointed on the date the officer/general election results are ratified in Senate. The following denotes the process: 1. Interested students who meet the eligibility requirements to be considered for any of the above Executive Cabinet positions may submit an application. 2. Position applications will be available in the Student Center. 3. The Elections Committee will advertise the positions to the student body beginning the date the elective officers packets are made available. 4. The applications are due by noon in the Student Life and Leadership Office on the Friday before the officer/general elections. 5. The Confirmation Committee will interview the candidates and provide recommendations to Senate by the second Senate meeting in May. 6. Interviews and deliberations will be closed to the public and posted as such. 7. The Senate must approve the recommendations at the last Senate meeting in May. 8. All new officers will be sworn in at the last Senate meeting in May. 9. In the event that there is no qualified candidate for any of the positions to be recommended to Senate, the Confirmation Committee will be required to advertise again at the beginning of the fall semester. 1

4 a) Advertising in the fall will be for the first two weeks of the semester, allowing students to enroll in the Leadership 62 course. b) Interviews must take place in the third week, and recommendations presented to Senate by the fourth Senate meeting. c) All new officers must be sworn in by the fifth week of Senate. 10. In case of a vacancy (when a person resigns from his/her position in mid-semester, or at the end of the fall semester) for any of the Executive Cabinet positions noted above, the President/Student Trustee may ask the Confirmation Committee to convene at any time to interview prospective candidates and make recommendations to Senate. a) The President/Student Trustee can make an announcement that the position(s) is/are available and request applications from any qualified Senate member. b) The President/Student Trustee can set a deadline for application due dates. 11. The interview process must include only one question each from the Confirmation Committee members. a) Each candidate will receive the same questions. b) All questions will be limited to the job description. Ratified Student Senate March 13, 1997 Amended by Student Body, ASCC General Election, April 1999 Amended by Student Body, ASCC General Election, April 2004 msw/phudson/bylaws/confirm comm bylaws 2

5 1 ALL ASCC EXECUTIVE CABINET POSITIONS ARE REQUIRED TO ADHERE TO THE FOLLOWING: 1. Attend Senate meetings, Executive Cabinet meetings, and other ASCC mandatory functions. 2. Keep accurate records. 3. Coordinate financial accounts as designated by Financial Code. 4. Attend ASCC Retreats, and any other mandatory training sessions, at the expense of the ASCC budget. 5. Maintain Cuesta's standards for holding office. 6. Be enrolled in Leadership 262 on the San Luis Obispo campus every semester you are in office per Title V repeatability. 7. Provide weekly reports to Executive Cabinet and Senate. 8. Review Executive Cabinet and Senate minutes prior to presentation at Executive Cabinet and Senate meetings. 9. Has demonstrated knowledge of leadership principles and meeting management techniques. 10. Hold a minimum of five scheduled office hours per week. 11. Schedule and attend weekly one-on-one meetings with ASCC advisor. 12. Enforce and uphold the ASCC Constitution. 13. May draft and make endorsements of additional ASCC positions. 14. Serve as a student representative on a minimum of one Participatory Governance Committee within Cuesta College (if class schedule allows). 15. Save all ASCC-related documents to the V drive in the appropriate folder. The specific Executive Cabinet job descriptions are listed on pages msw/g/ascc/bylaws/ecab bylaws april V/ASCC/ASCC bylaws/ecab bylaws april pdf

6 2 PRESIDENT/STUDENT TRUSTEE 1. Preside over Senate meetings as Chair, and is a non-voting member of Senate. May have a vote only in the event of a tie. 2. Preside over Executive Cabinet meetings as Vice-chair. a. Vice-chair is a voting member of Executive Cabinet meetings b. Vice-chair will fill the position of chair when the chair is absent 3. Assume the role of Vice-chair position on Student Community Liaison Committee (SCLC) or may appoint a designee. 4. Co-organize an Executive Cabinet Retreat with the ASCC vice president in the summer prior to the beginning of the fall semester with consultation from the ASCC advisor. 5. Responsible for coordination and implementation of the mid-year and end-of-year recognition event for Senate. 6. Serve as ex officio member of ASCC committees. 7. Provide direction to all members of the Executive Cabinet. 8. Appoint and make recommendations for committee chair positions within ASCC. 9. Appoint ASCC student representatives to Cuesta College standing committees with consultation from Senate. 10. Serve as a member of the Cuesta College Foundation Board. 11. Meet on a regular basis either individually or in a group with Executive Cabinet members (other than regularly-scheduled Executive Cabinet meetings). 12. Serve as the Cuesta College Student Trustee for the San Luis Obispo County Community College District Board of Trustees and should attend all meetings. a. Must be a registered voter in San Luis Obispo County b. Shall be a resident of the Cuesta College District 13. Serve as the student speaker at Commencement in the spring semester. 14. Lead an expectations, agreements, and goal-setting brainstorm at the beginning of each semester either in Senate or Leadership Lead an expectations, agreements, and goal-review session at the end of each semester in Senate or Leadership Lead a goal-setting/vision session in Senate or Leadership 262 at the end of the spring semester for the following school year. Ratified: 4/18/90 Executive Cabinet Job Description Bylaws updated/ratified: 4/95; 3/6/97; 12/10/99; 11/3/05; 4/26/12 msw/g/ascc/bylaws/ecab bylaws april V/ASCC/ASCC bylaws/ecab bylaws april pdf

7 3 VICE PRESIDENT 1. Preside over Executive Cabinet meetings as Chair, and is a non-voting member of Executive Cabinet. May have a vote only in the event of a tie. 2. Preside over Senate meetings as Vice-chair. a. Vice-chair is a voting member of Senate meetings b. Vice-chair will fill the position of Chair when the Chair is absent 3. Preside over the North County Campus (NCC) Taskforce Committee as Co-chair. 4. Take over the duties of the ASCC president in the event of his/her absence. 5. Take over duties of the ASCC president/student trustee in the event of a vacancy. 6. Recommend and oversee special Senator positions, e.g., Student Senate of California Community Colleges (SSCCC) representative, SCLC student-at-large position, etc. 7. Responsible for oversight of Senate office area, which may include, but is not limited to, ordering supplies, ASCC business cards, determination of officer spaces, etc., with consultation from ASCC advisor. 8. Meet with ASCC president/student trustee on a weekly basis minimum (excluding Executive Cabinet meetings). 9. Serve as an ex officio member of ASCC committees. 10. Undertake other duties as requested by the ASCC president/student trustee, ASCC advisor, and/or Senate. 11. Serves as the student representative on the College Council Committee. May appoint a designee if necessary with approval of the ASCC president/student trustee and ASCC advisor. Ratified: 11/04/92 Executive Cabinet Job Description Bylaws updated/ratified: 4/95; 3/6/97; 12/10/99; 11/3/05; 4/26/12 msw/g/ascc/bylaws/ecab bylaws april V/ASCC/ASCC bylaws/ecab bylaws april pdf

8 4 PUBLICITY DIRECTOR 1. Responsible for coordinating and designing publicity for all ASCC-sponsored events at Cuesta College. 2. Responsible for and coordinates the use and upkeep of the publicity workroom. 3. Responsible for working with the activities director and/or the event coordinator to carry out the design and implementation of publicity for each event. 4. Responsible for creating and submitting the Cuestonian ad in a timely fashion for each issue (if approved in ASCC budget). 5. Serve as the Co-chair on the Programming Committee. 6. Order publicity supplies as necessary. 7. Work on creating/ordering promotional material with the outreach director and the ASCC advisor. 8. Serve as a voting member on the Executive Cabinet and Student Senate. 9. Undertake other duties as requested by the ASCC president/student trustee, ASCC advisor, and/or Senate. 10. Meet with ASCC president/student trustee on a weekly basis minimum (excluding Executive Cabinet meetings). Public relations director title suspended and replaced with publicity director; approved by Student Senate 2/6/2003. Publicity director bylaws approved by Student Senate 2/6/2003. Executive Cabinet Job Description Bylaws updated/ratified: 4/95; 3/6/97; 12/10/99; 11/3/05; 4/26/12 msw/g/ascc/bylaws/ecab bylaws april V/ASCC/ASCC bylaws/ecab bylaws april pdf

9 5 OUTREACH DIRECTOR 1. Serve as the Cuesta College student-at-large on the Student Community Liaison Committee (SCLC) as a voting member. May appoint a designee if necessary with approval of the ASCC president/student trustee and ASCC advisor. 2. Preside over the North County Campus (NCC) Taskforce Committee as Co-chair. 3. Work with the publicity director and ASCC advisor to provide public information to the campus and community as it relates to ASCC. 4. Work with activities director and publicity director to coordinate displays, handouts, and giveaways to be available at outreach activities. 5. Serve as a liaison between the Counseling Department and ASCC for scheduling local high school outreach activities. 6. Responsible for participating in the organization, activities, and recruiting other ASCC student volunteers for the Connect at Cuesta event or other student orientation event(s). 7. Serve as the Chair for the ASCC Outreach Committee. 8. Work on creating/ordering promotional material with the publicity director and the ASCC advisor. 9. Involve ASCC in attendance at community events that promote Cuesta College, ASCC, and the Student Life and Leadership program. 11. Serve as a voting member on the Executive Cabinet and Student Senate. 12. Meet with ASCC president/student trustee on a weekly basis minimum (excluding Executive Cabinet meetings). 13. Undertake other duties as requested by the ASCC president/student trustee, ASCC advisor, and/or Senate. Approved by Student Senate 2/6/2003 Executive Cabinet Job Description Bylaws updated/ratified: 4/95; 3/6/97; 12/10/99; 11/3/05; 4/26/12 msw/g/ascc/bylaws/ecab bylaws april V/ASCC/ASCC bylaws/ecab bylaws april pdf

10 6 CLUBS DIRECTOR 1. Provide monthly reports to all ASCC-recognized clubs and their advisors. 2. Introduce new or renewing clubs to Executive Cabinet, Senate, and Interclub Council (ICC). 3. Meet with each new club, their advisor, and the ASCC advisor for an orientation. 4. Serve as the Chair of ICC meetings. 5. Is a member on the ASCC Programming Committee and the NCC Taskforce Committee. 6. Organize club day/club fair a minimum of once per semester. 7. Update the ASCC club list as necessary. 8. Work with ASCC advisor to ensure that club packets are available for students. 9. Serve as the liaison between clubs and ASCC by providing monthly reports to Senate of club happenings as stated at the ICC meeting. 10. Promote club success and development through various creative means. 11. Serve as a voting member on the Executive Cabinet and Student Senate. 12. Meet with ASCC president/student trustee on a weekly basis minimum (excluding Executive Cabinet meetings). 13. Undertake other duties as requested by the ASCC president/student trustee, ASCC advisor, and/or Senate. 14. May not be a club president or vice president during his/her term of office. Approved by Senate 3/6/97 Amendments ratified by Student Senate 12/10/99 Executive Cabinet Job Description Bylaws updated/ratified: 4/95; 3/6/97; 12/10/99; 11/3/05; 4/26/12 msw/g/ascc/bylaws/ecab bylaws april V/ASCC/ASCC bylaws/ecab bylaws april pdf

11 7 FINANCE DIRECTOR 1. Serve as the Chair of the ASCC Budget Development Committee. 2. Work with the ASCC advisor, ASCC financial liaison, and the ASCC Budget Development Committee to prepare the ASCC annual budget. 3. Serve as a Chair for the ASCC Finance Committee. 4. Manage appropriate use of the Student Rep Fee. 5. Approve ASCC expense requisitions as appropriate. 6. Advise the ASCC president/student trustee and Executive Cabinet concerning finances and money proposals prior to submitting to Senate. 7. Work with the ASCC financial liaison and the ASCC advisor to maintain accurate financial files on, but not limited to, financial statements and copies of expense requisitions of the Student Senate. 8. Present financial reports as appropriate to the Senate (other than monthly report). 9. Attend ASCC functions as requested to monitor money matters. 10. Supervise ASCC fund raising activities. 11. Serve as a voting member on the Executive Cabinet and Student Senate. 12. Meet with ASCC president/student trustee on a weekly basis minimum (excluding Executive Cabinet meetings). 13. Undertake other duties as requested by the ASCC president/student trustee, ASCC advisor, and/or Senate. 14. Serve as a member of Cuesta College Planning and Budget standing committee, or consult with ASCC president/student trustee to appoint an alternate. NOTE: The finance director and ASCC advisor have signature approval on all ASCC expense requisitions. In the absence of the finance director, the signature of the ASCC president/student trustee is appropriate. Ratified (#17): 11/4/92 NOTE: Renumbered as #11 on the list with 4/26/12 ratification Amendments ratified Student Senate 3/6/97; 12/10/99 Executive Cabinet Job Description Bylaws updated/ratified: 4/95; 3/6/97; 12/10/99; 11/3/05; 4/26/12 msw/g/ascc/bylaws/ecab bylaws april V/ASCC/ASCC bylaws/ecab bylaws april pdf

12 8 ACTIVITIES DIRECTOR 1. Oversee all social and educational activities sponsored by ASCC on campus with Programming Committee. 2. Responsible for presenting an ASCC activities calendar with activity events and dates outlined at the end of each semester for the following semester with the approval of the ASCC advisor and president/student trustee. Example: The activities calendar presented in May will outline events for fall, etc. 3. Work with the ASCC Social Club and ASCC advisor to organize events/activities together. 4. Serve as the Co-chair on the Programming Committee. 5. Serve as a member on the NCC Taskforce Committee. 6. Complete paperwork as necessary for planning an activity at least two weeks in advance. Example Student Activity Request forms, etc. 7. Maintain a running inventory and price list of materials being purchased for a coming event and work closely with the finance director and ASCC advisor on use of funds. 8. Work closely with the Programming Committee and ASCC advisor regarding outside vendors (i.e., bands, guest speakers, and rental of equipment). 9. Present to Senate all activity planning. 10. Attend, or designate ASCC representatives, all ASCC-sponsored events on campus. 11. Organize and assign duties and responsibilities to ASCC members pertinent to ASCC activities. 12. Serve as a voting member on the Executive Cabinet and Student Senate. 13. Meet with ASCC president/student trustee on a weekly basis minimum (excluding Executive Cabinet meetings). 14. Undertake other duties as requested by the ASCC president/student trustee, ASCC advisor, and/or Senate. Approved by Senate 3/6/97 Amendments ratified by Student Senate 12/10/99 Amendments ratified by Student Senate 5/8/03 Executive Cabinet Job Description Bylaws updated/ratified: 4/95; 3/6/97; 12/10/99; 11/3/05; 4/26/2012 msw/g/ascc/bylaws/ecab bylaws april V/ASCC/ASCC bylaws/ecab bylaws april pdf

13 9 SECRETARY 1. Take minutes of weekly Senate meetings. 2. Provide copies of minutes to Senate members at the next week s meeting, with approval of the ASCC advisor. 3. Take minutes of weekly Executive Cabinet meetings. 4. Provide copies of minutes to Executive Cabinet members at the next week s meeting, with approval of the ASCC advisor. 5. Post approved Executive Cabinet and Senate minutes in the Student Center, and any other areas requested by students and/or local media, and submit copies to ASCC website coordinator. 6. Prepare all Senate and Executive Cabinet handouts as requested by the ASCC president/student trustee, ASCC vice president, or ASCC advisor. 7. Prepare Executive Cabinet and Senate agendas. 8. Post Executive Cabinet and Senate agendas in the Student Center in a timely fashion in accordance with the Brown Act, and any other areas requested by students and/or local media, and submit copies to ASCC website coordinator, with approval of the ASCC advisor. 9. Provide copies of Executive Cabinet and Senate agendas and minutes in ASCC member boxes and/or via at least 24 hours prior to the next meeting. 10. Keep record of attendance at Senate and Executive Cabinet meetings and make sure everyone is in compliance with the ASCC attendance bylaws. 11. Provide absence reports to the ASCC advisor during weekly one-on-one meetings. 12. Supervise the historian position. 13. Serve as a voting member on the Executive Cabinet and Student Senate. 14. Meet with ASCC president/student trustee on a weekly basis minimum (excluding Executive Cabinet meetings). 15. Undertake other duties as requested by the ASCC President/Student Trustee, ASCC advisor, and/or Senate. Approved by Senate 12/14/95 Amendments ratified by Senate 3/6/97 Recommendations to reinstate ASCC Secretary job description bylaws 4/18/02, Executive Cabinet. Approved by Senate to reinstate Secretary job description 5/2/2002 Executive Cabinet Job Description Bylaws updated/ratified: 3/6/97; 12/10/99; 11/3/05; 4/26/2012 msw/g/ascc/bylaws/ecab bylaws april V/ASCC/ASCC bylaws/ecab bylaws april pdf

14 Associated Students of Cuesta College ELECTION CODE BYLAWS I. The Elections Committee and Its Powers A. The Elections Committee 1. The bylaws for elections shall be known as the Election Code bylaws, also referred to as ECBL, and shall govern all election matters of the ASCC. 2. The purpose of the ECBL shall be vested in an Elections Committee. 3. The Elections Committee shall serve as the governing body over all general and special elections but is answerable to the Senate and Executive Cabinet for all breeches in procedures. 4. The Student Development and Activities staff must remain impartial parties. 5. The Elections Committee members shall not participate in any campaign. B. The Powers of the Elections Committee 1. The power to enforce these bylaws shall be vested in an Elections Committee. 2. The Elections Director/Chair will form an Elections Committee with the approval of Senate, consisting of members who are not candidates for any official ASCC office. The Elections Committee shall be selected each school year on or before the fifth Senate meeting of the year. 3. The Elections Committee shall review the application of each candidate and submit a list of qualifying applicants for publication at least four (4) class days prior to the election. 4. The Elections Committee shall verify signatures and social security numbers on each petition and application. 5. The Elections Committee shall hold a campaigning procedure meeting [Candidates Meeting] for all candidates. 6. The Elections Committee shall appoint or employ a sufficient number of impartial students to operate the polls for the election. 7. The Elections Committee shall arrange for the preparation of the official ballots. 8. The Elections Committee shall hear complaints regarding the election and shall take action(s) and notify Senate of said action(s). The Judicial Council may receive a copy of the complaint and may take further action if necessary. II. The Process of Candidate Qualification A. ASCC Constitutional Requirements of Candidates 1. Candidates in the General Election shall qualify for candidacy by establishing the requirements as stated in Article III, Section I, Section 2, Section 3, Section 10, and Section 11, as stated in the ASCC Constitution. 1

15 2. All Executive Cabinet candidates must meet the qualifications, duties, and responsibilities as outlined in the ASCC Constitution and bylaws. 3. Candidates for ASCC President/Student Trustee and ASCC Vice President shall be registered voters of San Luis Obispo County per Board Policy R1034, and per ASCC Executive Cabinet Job Description Bylaws. Proof of registered voter status must be presented when candidates submit their petition packets. B. Petition Packets 1. Each candidate for an elective office shall file a petition with the Student Development and Activities Office. Only students with a petition on file are eligible to be placed on the ballot after an eligibility check has been made and approved. 2. The candidate petition packets and applications will be available by the first Monday in March. 3. The petition shall include the signatures of at least 75 currently enrolled Cuesta College students. 4. Candidates may change their candidacy to that of another office no later than the last day to file petitions, and only if they obtain at least 75 signatures, on a new petition, for that office to which their candidacy is being changed. 5. The petition must be filed by noon of the school day preceding the Candidates Meeting. C. Review of Petition Packets 1. No official campaigning may be done until the nomination has been reviewed and accepted by the Elections Committee, and the candidate has attended the Candidates Meeting. III. Campaigning and the General Election A. Candidates Meeting 1. Candidates Meeting [Campaign Procedure Meeting] will be held by the third Monday in March. Reservations for signboards shall occur at this time. B. Campaigning 1. A campaign shall be defined as "All the things and necessary legal and factual acts done by a candidate and his/her adherents to obtain a majority or plurality of the votes to be cast," Black's Law Dictionary Sixth Edition Campaigning is defined as any posters or paraphernalia posted on the Cuesta College campus. 3. Students may make classroom presentations only when the focus is about getting involved and voting, not about their specific candidacy. 4. Online campaigning is permitted provided the candidate has submitted a written document declaring his/her intent to do so. The document is to include the 2

16 following: the web address to be used; a description of the online content; and the dates that this information will be available online. This written document is to be given to the Student Development and Activities office when the candidate submits her/his application materials. No online campaigning is allowed before the conclusion of the Candidates Meeting. 5. All posters and/or paraphernalia must be approved by the Student Development and Activities Office and must have the appropriate stamp visibly displayed on posters, flyers, and signboards. 6. No campaigning will be allowed within approximately 100 feet of the polls. No campaigning signs are to be posted within approximately 100 feet of the polls. It is at the discretion of the Elections Director/Chair to determine the no campaign zone marked boundaries. 7. The act of campaigning may begin AFTER the Candidates Meeting. 8. Presidential and Vice Presidential candidates may campaign as a ticket. However, their names will be listed separately on the ballot. C. The Candidates Forum 1. Nominees for the elected Associated Students offices shall be allowed to make a campaign speech at a Candidates Forum. 2. The Elections Committee shall set a time and date for the Candidates Forums. 3. The Candidates Forum will be held within the week prior to the General Election. 4. During the Candidates Forum, each candidate will be allowed a maximum of seven minutes to speak. 5. Candidates may have one other student speak before and/or in place of the candidate. 6. The Elections Director/Chair or designee shall preside at the Candidates Forum. D. The General Election 1. These procedures shall govern the operation of all ASCC elections. 2. A general election is that in which candidates for Associated Student offices are elected. 3. Should any of these dates fall on a holiday [Candidates Meeting, Candidates Forum, or date of Elections], alternate dates shall be selected by the Elections Committee. 4. The General Election shall be held during the third complete week in April. The days and hours of elections shall be set by the Elections Committee such that ALL Cuesta students will be afforded an equal opportunity to cast their vote. These hours must be posted at least two weeks prior to the election. 5. Candidates shall be held responsible for the actions of their campaign staff/volunteers. 3

17 6. Each candidate must submit the names of his/her campaign staff/volunteers to the Elections Committee. The campaign staff/volunteer list shall be submitted on behalf of their candidate prior to campaigning. 7. Each candidate is expected to submit a campaign staff/volunteer list to the Elections Committee. 8. Stickers may not be applied to school property, nor may anyone deface public/school property. 9. Undocumented off-campus campaigning is strictly forbidden. 10. Campus grounds are defined as all grounds within the fenced boundaries of Cuesta College. 11. No campaigning will be allowed within approximately 100 feet of the polls. No campaigning signs are to be posted within approximately 100 feet of the polls. It is at the discretion of the Elections Director/Chair to determine the no campaign zone marked boundaries. 12. There will be no campaigning the days of the election within 100 feet of the polls. 13. The use of public address systems (bullhorns, microphones, etc.) is not allowed except those provided at the Candidates Forum and those used in an ASCCapproved event. 14. The Elections Committee will provide campaign materials on an equal basis. 15. All candidates will have the opportunity to use ASCC or district-owned materials/resources for the purpose of campaigning at a cost established by the ASCC. 16. All campaign material must be taken down and cleaned up by campaign committees within 24 hours of the closing of the polls. The only exception is in the case of a tie or run-off, and only then those involved are allowed to leave materials posted until 24 hours after poll closure for the tie/run-off race. It is the responsibility of the Elections Committee to make sure all campaign materials have been removed. 17. No more than $150, including contributions, gifts, and services rendered, may be spent for one campaign per candidate. The value used for the above shall be that of present retail value, with volunteer labor excepted; the price ceiling will be adjusted annually to reflect the change in the consumer price index. The Elections Committee must approve the campaign-spending amount prior to packet availability. 18. All candidates, or their campaign managers, must file in writing to the Elections Committee, within two weeks after the election, a detailed report of their campaign expenses. 19. Said funds shall be subject to audit, and receipts for all expenditures shall be provided by the candidates no later than 3 weeks after said election. E. Voting Procedures 1. These procedures shall govern voting in all elections. 2. The Elections Committee shall designate the legal ballot. 4

18 3. No write-ins or proxy voting will be allowed. 4. Defaced or improperly marked ballots shall be considered voided or disqualified. 5. Any duly enrolled Cuesta College student shall be eligible to cast one ballot for each office, Constitutional Amendment, or Referendum issue at each election. 6. All elections shall be by secret ballot. 7. Candidates names shall be listed on the ballot in the order in which the petitions are returned for each individual office (first received, first on the ballot) in the following manner: LAST NAME, first name, middle initial, and nickname (space permitting on ballot). a. Presidential candidates shall be listed first; Vice Presidential candidates shall be listed second. 8. Candidates running for reelection shall have incumbent placed with their names. 9. At the end of each Election Day, the Elections Director/Chair (or designee) and the ASCC Advisor (or designee) shall count the total number of ballots cast and subsequently deposit the ballots in a safe. 10. Ballots will be locked up daily and counted as soon as possible after the closing of the polls. The ballots shall be placed in the safe. After two weeks, the ballots will be destroyed. 11. On the final day of elections, the Elections Director/Chair (or designee), with a Cuesta College Public Safety Officer, will collect both the remaining ballots from that day and the ballots residing in the safe. At this point, the ballots will be examined for invalid or void ballots and a summation of the total number of ballots will be performed by the Elections Committee, along with the ASCC Advisor, as well as available Student Development and Activities Office staff. 12. After the void or disqualified ballots have been removed and a total count assigned, the Elections Director/Chair (or designee) and the ASCC Advisor will proceed, in the presence of a Cuesta College Public Safety Officer, to feed the ballots into the designated Scantron machine. 13. The entire vote tabulation process is open to the public at large with the understanding that no ballots may be touched by anyone but the above mentions individuals. 14. The Elections Committee shall count the ballots at a time and a place designated by the committee and set prior to the elections. 15. The winner of the General Election must receive the greatest number of legal votes cast. Furthermore, the winning number of votes must constitute at least twenty-five percent (25%) of the total number of legal votes cast for any particular office. 16. If only one candidate is running for the General Election, the position shall be considered vacant if the candidate does not receive at least twenty-five percent (25%) of the total number of legal votes cast. 5

19 17. In the case of a tie and in the case that the candidate receiving the most votes does not obtain at least twenty-five percent (25%) of the total number of legal votes cast, then a run-off election shall be held between the two top contending candidates. 18. In the case of a declared tie in the General election, a run-off election shall be held. [See Article IV.] F. Ratification of Election Results 1. The Elections Committee shall send to the Vice President of Student Services and the President of the College within twenty-four hours after the election the names of the elected candidates and their respective offices, along with only a blank ballot with the votes cast for each candidate. 2. The Elections Committee shall file the final results with the total number of ballots cast for two weeks after the election. 3. The Elections Committee shall publish the preliminary results of the election. 4. The Elections Committee shall present the results of the elections at the Senate meeting for final acceptance at the next meeting. 5. The final Scantron Answer Sheet shall be the official tally sheet. From the official tally sheet, election results (including name, position for which the candidate is running, and number of votes received by each candidate) shall be posted. If a problem arises with the use or availability of the Scantron machine, the ballots will be counted by hand. 6. Election results will be posted at the Student Development and Activities Office and shall include the amount of votes cast for each ballot candidate or issue. 7. All candidates have the right to demand a recount of ballots within 48 hours of initially counting of the ballots. 8. In the event that the results of an election are challenged, the Judicial Council will act as the final arbitrator. In the event that there is no standing Judicial Council, Senate shall act as the final arbitrator. 9. Newly elected officers will be required to attend Senate meetings and become familiar with their office until sworn in. 10. Newly elected officers will take office the last Senate meeting of the spring semester. IV. Run-off and Special Elections A. Run-Off Elections 1. Candidates in a run-off may spend an additional 1/3 (one-third) of the amount approved for the election. 2. The run-off election shall be held the week following the General Election. Publicity for the General Election must also indicate times and dates of a potential run-off election. 6

20 3. In case of a declared tie in the run-off election, then the Senate by a two-thirds (2/3) vote shall determine the winner. The candidates will be selected in the following manner: a. By secret ballot, the Senate shall vote; the candidate receiving a two-thirds (2/3) majority shall be declared elected. b. The Senate shall then recommend to the ASCC President/Student Trustee that the other candidates be appointed to the first vacancies that occur. B. Special Elections 1. Special elections shall comply with all election regulations and meet all requirements for a general election. 2. A special election is that in which the Student Senate announces an election for purposes other than an elected office. 3. The Senate shall call special elections when authorized by a two-thirds (2/3) majority vote of the Senate. 4. Special elections shall be held when needed after authorized for an election. The election must be announced at least 72 hours in advance. 5. In the event of a special election, the winning number of votes must constitute at least fifty percent plus one (50% plus 1) of the total number of legal votes for each issue/amendment/constitutional amendment. V. Campaign Misconduct, Disqualification, and Grievance Procedures A. Campaign Misconduct, Disqualification, and Grievance Procedures 1. It shall be the duty of the Elections Director/Chair to regulate the campaigning and to disqualify any candidate found by the Elections Committee to be in violation of any rules or regulations of the Associated Students. 2. Campaign misconduct by any candidate/campaign staff/volunteer(s) is grounds for disqualification based on the evidence presented to the Elections Committee. The Elections Committee will determine whether evidence presented is grounds for disqualification of the candidate. 3. Based on the evidence presented, slander and vandalizing campaign material are grounds for disqualification. 4. If a candidate is found to have spent more than the approved amount, or has filed a false statement of expenses, this shall be sufficient grounds for either disqualification or, if the candidate is removed from office under this section, the provisions of Article V, Section A, Sub-Section 6 shall apply. 5. In order to disqualify a candidate, at least two witnesses must view the same incident(s), and: a. Submit, in writing, a statement describing the details of the incident(s). The statement must cite the name(s) of the individual(s) involved as well as the time and place in which the infraction(s) occurred. 7

21 b. The individual(s) implicated in the infraction have the right to respond, in writing, to the allegations. c. The Elections Committee must hold a formal hearing chaired by the Elections Director/Chair in which at least two witnesses testify to the alleged infractions. If fewer than two witnesses testify, then the case will be dismissed accordingly. d. The defendants have the right to respond to the allegations; they may also call witnesses to substantiate their case. 1. No one from the audience, who is not testifying, will be allowed to speak. e. The Elections Committee must decide unanimously that the evidence is sufficient to disqualify the candidate of question. If the decision is not unanimous, the case will be dismissed. 6. Any candidate disqualified may appeal the decision of the Elections Committee to the Judicial Council within three (3) working days after the decision of the Elections Director. A three-fifths (3/5) vote of the Judicial Council members voting shall reinstate the candidate. In the event there is no standing Judicial Council, Senate shall hear and take appropriate action, by a two-thirds (2/3)-majority vote. 7. If a candidate is disqualified and then reinstated, after the election the ASCC President/Student Trustee shall declare the election for the office void and a special election shall be held within 10 days after reinstatement or within the first three weeks of the fall semester. 8. The Elections Director/Chair shall inform the ASCC President and the Judicial Council, in writing, of any protest of violations by any student to the Elections Committee within twenty-four (24) hours after the protest has been made. Ratified by Student Senate 11/17/96 Amendments ratified by Student Senate March 20, Amendments ratified by Student Senate February 10, Amendments ratified by Student Senate March 6, Amendments ratified by Student Senate February 19, Amendments ratified by Student Senate November 3, msw/phudson/bylaws/elect code bylaws nov2005 8

22 1 The Associated Students of Cuesta College FINANCIAL CODE BYLAWS SECTION 1 BUDGET REQUESTS The ASCC finance director* shall implement an annual budget development process in the spring semester with consultation from the ASCC advisor and financial liaison. Budget development shall be designed to develop the ASCC budget. A. Budget request forms shall be submitted by the departments and/or organized groups to the ASCC financial liaison and ASCC finance director to receive consideration. B. All budget requests must contain an itemized accounting of all proposed expenditures and a description of all proposed activities. SECTION 2 BUDGET COMMITTEE A. A budget committee shall consist of (3) ASCC executive cabinet members (not including finance director) and a maximum of three (3) appointed members from Student Senate, all who will be considered voting members of the committee. The ASCC advisor(s), ASCC financial liaison or his/her designees, and the ASCC president/student trustee shall serve as ex officio members. The ASCC finance director shall chair the budget committee. B. The budget committee shall consider all submitted requests for funds and prepare a tentative budget for the succeeding year. C. The final budget shall be approved by the ASCC Senate before the last Senate meeting of the spring semester D. The final budget is contingent on the availability of funds to meet approved expenditures. * In the absence of an ASCC finance director, it will be the responsibility of the ASCC president/student trustee or his/her designee. msw/g/ascc/bylaws/financode bylaws may V/ASCC/ASCC Bylaws/financode bylaws may102012

23 2 SECTION 3 EXPENDITURE OF FUNDS A. Budgeted funds shall be used only for that specific purpose which the allocation was approved, and accounts shall not be overdrawn without reallocations of funds and prior approval by the ASCC Senate. 1. A finance committee may be appointed to resolve conflicts, gather information, and make recommendations on the financial issues presented to the ASCC Senate. B. Any allocations made for a specific purpose that are not expended will revert to the reserve funds at the end of the fiscal year (June 30). C. Bills incurred during the year and arriving during the summer or period when classes are not in session may be paid when due only if they were previously approved by the student group with attached minutes and receipts, and must include the appropriate student and advisor signatures. The director of Fiscal Services/ASCC financial liaison or his/her designee liaison, with approval of the coordinator of Student Life and Leadership or vice president of Student Services, shall pay the bills only after this stipulation has been met. The expenditures shall be reported by the director of Fiscal Services/ASCC financial liaison or his/her designee liaison to the ASCC Senate at their next meeting unless funds were already approved by ASCC Senate. D. No money proposals shall be passed on the last Senate meeting of the academic year. E. The ASCC executive cabinet, with the advisor(s), may act upon financial matters when classes are not in session to facilitate business and planning on a continual basis. F. The finance committee may review all budget accounts at any time. The finance committee shall recommend adjustments, if needed, to the ASCC Senate to provide a balanced budget within collected revenues. Transfer of funds for budget accounts shall be done only on actual expenditure of funds and not on anticipation of expenses or programs. SECTION 4 FINANCIAL REPORTS A. Copies of the adopted budget shall be distributed to all interested parties. B. The director of Fiscal Services/ASCC financial liaison or his/her designee liaison shall prepare a quarterly balance sheet, monthly budget vs. actual statement, msw/g/ascc/bylaws/financode bylaws may V/ASCC/ASCC Bylaws/financode bylaws may102012

24 3 and special activity reports so that the ASCC Senate and finance director may be informed of the Associated Students financial status. C. In compiling the monthly budget report, the director of Fiscal Services/ASCC financial liaison or his/her designee liaison shall ascertain if all stipulations of the financial code are being met, and shall report any discrepancies to the ASCC Senate, the ASCC advisor(s), and the coordinator of Student Life and Leadership. SECTION 5 AUDITING CASH CONTROLS A. All funds shall be deposited in the director of Fiscal Services/ASCC finance advisor or his/her designee liaison s office on a timely manner SECTION 6 ASCC CLUB FUNDS A. All ASCC club funds shall be deposited with the director of Fiscal Services/ASCC financial liaison or his/her designee liaison s office on a timely basis. B. With prior club approval, the club advisor and club treasurer shall be authorized to draw upon the club funds according to the regulations set forth in the Cuesta College Club Handbook C. Refer to ASCC Club Funding Bylaws. SECTION 7 ASCC ACTIVITY FUNDS A. On ASCC Senate budgets controlled by individual Executive cabinet officers,* expenditure requests of $ or less may be approved by the ASCC advisor/student Life and Leadership coordinator and the Executive Cabinet officer in charge of coordinating the specific account, subject to all expenditure of funds procedures outlined above. Any monies approved under this process shall be reported at the next available Senate meeting. The following accounts shall be subject to the guidelines contained in this section: Account # Account Name Account Coordinator 4026 Office Supplies ASCC vice president 4029 Marketing/Outreach ASCC outreach director 4030 Student Government ASCC president/student trustee 4031 Activities ASCC activities director 4034 Publicity ASCC publicity director 4039 Club Development ASCC clubs director 4040 ASCC Hospitality ASCC president/student trustee *In the absence of an ASCC finance director, it will be the responsibility of the ASCC president/student trustee or his/her designee. msw/g/ascc/bylaws/financode bylaws may V/ASCC/ASCC Bylaws/financode bylaws may102012

25 4 SECTION 8 USE OF UNRESTRICTED RESERVE FUNDS A. All requests for funds from the reserve account must be submitted in writing at a regular ASCC Senate meeting before any funds can be committed. B. Each request must specify who is using the funds, for what specific purpose, and a total cost estimate must be provided. C. Each request for funds shall then be considered and discussed before being voted on by the ASCC Senate. The finance committee may be appointed to research the issues and recommendations presented to the ASCC Senate. SECTION 9 USE OF RESTRICTED EMERGENCY RESERVES A. Funds set aside in the Restricted Emergency Reserves account are intended to be used only in the event of declining revenues which have impaired the ability to meet the ASCC s basic needs and other core campus activities. Adopted spring 1991 Revised August 1995 Revised and ratified by ASCC Senate: 10/24/96; 1/31/02; 10/7/04; 3/17/05; 5/10/12 msw/g/ascc/bylaws/financode bylaws may V/ASCC/ASCC Bylaws/financode bylaws may102012

26 The Associated Students of Cuesta College ASCC HOSPITALITY ACCOUNT BYLAWS The ASCC Hospitality account #4061 is overseen by the Associated Students president. The ASCC president has discretionary approval on expenditures that support the ASCC organization and its mission. Examples of appropriate expenditures for this account may include, but are not limited to, the following: 1. Travel compensation to the Cuesta College North County campus for the North County Executive Chair position (maximum of $20 per month, 10 months of the academic year). 2. Awards and resolutions. 3. Special occasions, honoraria, and related items. 4. Meals for ASCC Executive Cabinet retreats, special meetings, special or unscheduled work days. 5. Mileage reimbursement (according to ASCC policy) for special meetings which the president or designee must attend. 6. Refreshments for special meetings or guests of the ASCC organization. Reimbursement of expenditures from the ASCC Hospitality account cannot occur without the required signature approval of each of the following positions: 1. ASCC president 2. ASCC finance director 3. ASCC advisor 4. Coordinator of Student Life and Leadership Ratified by Student Senate March 28, 2002 msw/phudson/bylaws/hospitality acct

27 Page 1 Associated Students of Cuesta College INTERCLUB COUNCIL BYLAWS Mission Statement We, the students of Cuesta College, in order to form a unified structure of campus clubs and organizations, do ordain and establish this foundation and assume the powers as delegated to us by the Associated Students of Cuesta College and the San Luis Obispo County Community College District. Article I: Name This foundation shall be known as the Interclub Council, herein referred to as the ICC. Article II: Enactment A minimum of 25% of the ASCC-approved clubs must have a club representative appointed to the ICC in order to enact the ICC. Article III: Section 1 Purpose The ICC is a representative body of all Student Senate-approved campus clubs. Section 2 Goals: Clause 1 Clause 2 Clause 3 Clause 4 Clause 5 Clause 6 Assist in the initiation and/or the development of new and/or current campus clubs. Educate new clubs on the rules and regulations of the campus, the ASCC, and the benefits that relate to that club. Provide guidance to the various clubs in planning, initiating, and evaluating programs and/or events. Promote and manage club activities, relations, and communications. Establish close cooperation between the clubs and the ASCC. Coordinate and participate in one Club Day (minimum) per semester. Article IV: Meetings of the ICC Section 1 Section 2 Section 3 Section 4 All Regular and Special Meetings of the ICC are subject to the California Brown Act requirements. The ICC shall use the current edition of The Standard Code of Parliamentary Procedure, Alice Sturgis. The ICC shall meet at least twice a month throughout the regular college semester, except at times of vacation or legally established holidays. A majority of the members must be present in order to constitute a quorum to conduct business. All members must be in accordance with the ASCC Attendance Bylaws. msw/g/ascc/bylaws/icc bylaws senate approval may V/ASCC/ASCC Bylaws/ ICC bylaws senate approval may pdf