ORANGE COUNTY. Chartering Instructions. Democratic Party of Orange County 1916 W. Chapman, Ste. B Orange, CA 92868

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1 OF DEMOCRATIC ORANGE COUNTY PARTY Chartering Instructions Please read this ENTIRE document BEFORE starting this application. You may need to gather information before you can complete this form. If you have questions, clubdirector@ocdemocrats.org. How to Return your Application this completed form and ALL attachments in ONE to: clubdirector@ocdemocrats.org, or you may print this form along with all attachments and deliver/mail ALL documents in ONE envelope to: Democratic Party of Orange County 1916 W. Chapman, Ste. B Orange, CA Requirements for NEW charters: Requirements for RENEWAL charters: PO Box address for the club IRS EIN number to open bank account Year-end financial statement ending 12/31 Identification numbers from the Fair Political Practice Identification numbers from the Fair Political Practice Committee (FPPC) and/or the Federal Elections Committee (FPPC) and/or the Federal Elections Committee (FEC) Committee (FEC) Membership roster with a minimum of ten (10) chartering Membership roster of registered Democrats members of registered Democrats List of the club s officers/executive board and their contact List of the club s officers/executive board and their information contact information Chartering application Chartering renewal application Club bylaws Club bylaws A check for $75.00 payable to DPOC A check for $75.00 payable to DPOC Renewal submission deadline is March 15. For assistance, contact the Director of Clubs. Democratic Party of Orange County Club Chartering Documents

2 Application Year: General Club Information Club Name: Mailing Address: Website address: City: ZIP: Facebook/Twitter (optional): Contact Contact Phone: Meetings: Regular Meeting Date/Time: Regular Meeting Location: NOTE: Your club must meet at least once quarterly. The above information will be posted on the DPOC website. Changes must be reported to Club Service Area(s) or Interest Group What geographic area (Assembly District, city, region, etc.) or interest group (i.e. Women Dems, API Dems) does your organization intend to serve? Please be as clear and specific as possible. Charter type: New Charter (not previously chartered) Renewal Charter Democratic Party of Orange County Club Chartering Documents Page 2

3 Campaign Finance Information In order to be chartered, you must provide at least ONE of the following identification numbers: Employer Identification Number (EIN): Fair Political Practices Commission (FPPC) number: Federal Elections Commission (FEC) number: Treasurer: address: Street address: Phone (Home): City: Zip: Phone (Mobile): Your initials here constitute your signature: Outside Treasurer (if used): address: Street address: Phone (Home): City: Zip: Phone (Mobile): Year-End Financial Statement (only for renewals): Total income of previous calendar year: $ Total expenses of previous calendar year: $ Cash on hand as of 12/31: $ Please submit your club s financial statement to clubdirector@ocdemocrats.org or to Democratic Party of Orange County 1916 W. Chapman, Ste. B Orange, CA A sample financial statement is available on the orangecountydemocrats.com website or by ing clubdirector@ocdemocrats.org. Democratic Party of Orange County Club Chartering Documents Page 3

4 Officers and Leaders Office Name Phone Number Address Chair/ President Vice Chair/Vice President Secretary Treasurer Membership Field Operations Communications DPOC Central Cmte Assoc Member (optional): Other: Other: Please list all other officers as needed. For each officer, include Name, Title, , Phone: New Executive Board term begins: Month: Day: Year: Democratic Party of Orange County Club Chartering Documents Page 4

5 Membership Roster All clubs must submit their membership roster using the official DPOC Roster format available on the website. Clubs must verify that their members are registered Democrats. Bylaws All clubs must maintain club bylaws that are in compliance with DPOC/California Democratic Party (CDP) guidelines. All bylaws must be submitted in PDF format. There may be occasions when the CDP issues recommended revisions to all chartered organizations bylaws. Your club will need to comply should that occur. It is good practice for your club to review the bylaws every few years. All revisions must be approved and adopted by the voting members of the club. FOR NEW CLUBS AND CLUBS WITH BYLAWS REVISIONS A PDF version of revised bylaws must be submitted to clubdirector@ocdemocrats.org upon adoption by the club. All chartering applications and club bylaws will be reviewed by the DPOC Bylaws committee and will be submitted to the DPOC Executive Board for approval. The review process may take four to six weeks to complete. The club chair/president will be notified. Application Checklist Your initials below constitute your signature. Initial Action Item We have provided the club name at the top of each page (abbreviations accepted). We have submitted the club roster in Excel or Google Sheets format to clubdirector@ocdemocrats.org using the official DPOC format. We have submitted the current bylaws in PDF format to clubdirector@ocdemocrats.org in compliance with DPOC guidelines. We have submitted the Charter Application to clubdirector@ocdemocrats.org. We have sent a check of $75 for the chartering fees to: DPOC, 1916 W. Chapman, Ste. B, Orange, CA We have read and agree to be bound by the bylaws of the Democratic Party of Orange County. We have submitted a financial statement to clubdirector@ocdemocrats.org. Initials of Club Chair/President Initials of Club Secretary Date (MM/DD/YYYY) Date (MM/DD/YYYY) Democratic Party of Orange County Club Chartering Documents Page 5