AGENDA REPORT. Meeting Date: April 4, 2017 Item Number: 0 15

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1 9 Meeting Date: April 4, 2017 Item Number: 0 15 To: From: AGENDA REPORT Honorable Mayor & City Council Therese Kosterman, Public Information Manager Subject: AMENDMENT NO. 1 TO AN AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND REDBRICK CORP. DBA DESIGN PRINTING FOR PRESSIONAL PRINTING AND MAILING SERVICES Attachments: 1. Amendment No. 1 RECOMMENDATION Staff recommends that the City Council approve Amendment No. 1 to the contract with Redbrick Corp. DBA Design Printing to continue providing printing and mailing services for the City. The amendment will increase the consideration amount of the agreement by $30,000 for a total not-to-exceed amount of $80,000. INTRODUCTION During Fiscal Year the Communications Division has been asked to send out a multitude of citywide mailers, including meeting notices, for an unusually large number of events. This includes performing outreach for the Santa Monica Boulevard Reconstruction Project, the Purple Line Extension construction in Beverly Hills and other projects. These mailers are in addition to the quarterly newsletter. As the original intent of this agreement was to cover the costs only associated with printing the quarterly, citywide newsletter, the contract has now reached its not to exceed limit of $50,000. DISCUSSION On August 22, 2016, The City and Design Printing entered into a three-year contract with a not to exceed of $50,000. This agreement allows the Communications Division to have the quarterly, In Focus newsletter designed, printed and mailed out to City residents. The funds available in this contract have been exhausted as it has since been used for a multitude of unexpected citywide mailings for construction related projects, notifications of public hearings, and other mailings. Amendment No. 1 will increase the original contract by $30,000 for a total not-to-exceed amount of $80,000. This amendment will provide funding so citywide mailings conducted by the Communications Division can continue. Page 1 of 2

2 FISCAL IMPACT Funds have been budgeted and are available for this purpose. George Chaz, Assistant City Manager Approved By Page 2 of 2 3/30/2017

3 Attachment I

4 AMENDMENT NO. 1 TO AN AGREEMENT BETWEEN THE CITY Of BEVERLY HILLS AND REDBRICK CORP. DBA DESIGN PRINTING FOR PROFESSIONAL PRINTING AND MAILING SERVICES NAME OF CONTRACTOR: Redbrick Corp. DBA Design Printing RESPONSIBLE PRINCIPAL OF CONTRACTOR: CONTRACTORS ADDRESS: CITY S ADDRESS: Paul Bina, President 5364 Venice Blvd. Los Angeles, CA Attention: Paul Bina, President City of Beverly Hills 455 N. Rexford Drive Beverly Hills, CA Attention: Therese Kosterman, Public Information Manager COMMENCEMENT DATE: August 22, 2016 TERMINATION DATE: August 22, 2019 CONSIDERATION: Original Agreement: Not to exceed $50,000 Amendment No. 1: Not to exceed $30,000 Total: Not to exceed $80,000 B \ lvi.doc 1

5 AMENDMENT NO. 1 TO AN AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND REDBPJCK CORP. DBA DESIGN PRINTING FOR PROFESSIONAL PRINTING AND MAILING SERVICES This Amendment No. 1 is to that certain Agreement between the City of Beverly Hills (hereinafter called CITY ), and Redbrick Corp. DBA Design Printing (hereinafter called CONTRACTOR ) dated September 26, 2016 and identified as Contract No (hereinafter called Agreement ). RECITALS A. CITY entered into a written agreement with CONTRACTOR for professional printing and mailing services for the Citywide newsletter. B. Due to greater than anticipated use of CONTRACTOR s services, CITY and CONTRACTOR desire to amend the Agreement to increase the Consideration for the term of the Agreement. NOW, THEREFORE, the parties agree as follows Section 1. The CONSIDERATION shall be amended as stated on the cover page. Section 2. Exhibit B of the Agreement entitled SCHEDULE OF PAYMENT AND RATES shall be amended and restated as attached hereto and incorporated herein. Section 3. Except as specifically amended by this Amendment No. 1, the remaining provisions of the Agreement shall remain in frill force and effect. B \ lvl.doc -2-

6 EXECUTED the day of April 2017, at Beverly Hills, California. CITY Of BEVERLY HILLS A Municipal Corporation LILI BOSSE Mayor of the City of Beverly Hills, California ATTEST: BYRON POPE City Clerk [Signatures continue] -3- B \ lvl.doc

7 CONTRACTOR: Redbrick DesignPiiing Corp. DBA PAUL President BINA B Secretary [Signatures continue] l\ I v I.doc

8 APPROVED AS TO FORM: APPROVED AS TO CONTENT: j w LAURENCE S. WIENER MAHDI ALU I City Attorney SHARON L HEUX DRESSEL Interim Risk Manager B \ lvi.doc -5-

9 EXHIBIT B SCHEDULE Of PAYMENT AND RATES Original Agreement and Amendment No. 1: RATES: Rates attached in ATTACHMENT 1 and other materials. TO EXHIBIT B are for printing of the Citywide Newsletter CITY shall pay CONTRACTOR an amount not to exceed Eighty Thousand Dollars ($80,000). CONTRACTOR shall invoice CITY and CITY shall pay CONTRACTOR upon completion and acceptance. Additional printing and mailing services will be provided in writing as agreed upon between both parties. Invoices shall include documentation setting forth, in detail, a description of the services rendered. CITY shall pay CONTRACTOR all undisputed amounts of such billing within thirty (30) days of receipt of same \ lvi.doc -6-

10 ATTACHMENT 1 TO EXHIBIT B Cost Details: Title Qty: Cost * Unit Cost * Newsletter - 8 Page Self Cover Print & Mailing 28,200 $5, $0.21 Postage-Standard 25,454 $4, $0.16 Rate 8.5x 11 Folded Letter&#lOEnvelope Letter 23,400 $1, $0.05 #10 Envelope 23,400 $1, $0.05 Mailing Services 23,030 $1,350,00 $0.06 Postage - Standard 23,030 $5, $0.22 Rate 5.5 x 8.5 Postcard Printing 10,500 $ $0.08 Mailing Services 10,144 $ $0.07 Postage-Standard 10,144 $1, $0.17 Rate *These charges may fluctuate based on quantity, size and paper, etc \ lvi doc -7-