STATE REPORTING. FCCC New Clerk Training August 21, 2017

Transcription

1 STATE REPORTING FCCC New Clerk Training August 21, 2017

2 Guide to Acronyms CLERC Child Support Enforcement System OBTS Offender Based Transaction & Criminal Case Management System SRS State Reporting System MECOM - MEntal COMpetency TCATS Traffic Citation Accounting Transmission System 2

3 Your Clerk s Office Technology Statewide Programs Court Applications Criminal Criminal (OBTS) Reporting FDLE Criminal History Civil Traffic Probate CLERK S CMS Judicial (SRS) Reporting Office of the State Courts Administrator (OSCA) Other Applications Recording/Indexing Traffic (TCATS) Reporting Department of Highway Safety & Motor Vehicles (DHSMV) Jury Child Support (CLERC) Article V Leg. Reporting Clerk of the Court Operations Corporation (CCOC) Finance Applications Payroll Accounts Receivable/Payable General Ledger Miscellaneous Applications Technical Infrastructure PC s, Servers Networks Devices Child Support Payments CCIS Upload Case Data Child Support State Disbursement Unit (SDU) Comprehensive Case Information System (CCIS) Internet Portal Office Automation Web Sites/E-Commerce MyFloridaCounty Payments MyFloridaCounty.com (IPAS) - ECommerce Internet Portal

4 State Reporting CHILD SUPPORT

5 Child Support Reporting Requirements DOR Collections Florida Statutes (7) The depository shall provide to the Title IV-D agency the date provided by a payor, as required in s , for each payment received and forwarded to the agency. (8) On or before July 1, 1994, the depository shall provide information required by this chapter to be transmitted to the Title IV-D agency by on-line electronic transmission pursuant to rules promulgated by the Title IV-D agency. 5

6 Child Support Reporting Requirements SDU Reporting Florida Statutes, , created the State Disbursement Unit (SDU), a statewide child support-processing unit, as required by the Federal government, in an effort to increase child support collections. The SDU is located in Tallahassee and is managed by the Florida Department of Revenue (DOR). 6

7 Child Support Reporting Requirements State Case Registry Florida Statutes (1) The Department of Revenue or its agent shall operate and maintain a State Case Registry as provided by 42 U.S.C. s. 654A. The State Case Registry must contain records for: (a) Each case in which services are being provided by the department as the state's Title IV-D agency; and (b) By October 1, 1998, each support order established or modified in the state on or after October 1, 1998, in which services are not being provided by the Title IV-D agency. 7

8 Child Support Reporting FACC Central Site Coordinates all External Interfaces Monitors DOR/SDU/SCR File Transfers Verifies DOR/SDU/SCR File Transfers Single Point of Contact for SDU Child Support Network 8

9 Child Support Reporting CLERC System Description Statewide Distributed Application Maintains All Child Support Cases Used by all 67 Florida Counties Maintained and Supported by FACC 9

10 Child Support Reporting CLERC System Functions Data Master for SDU Daily Updates Verifies SDU receipts for disbursement at the term level Supports All Local Court Related Activities Processes Private Cases - CDU Supports all SCR/SDU Requirements 10

11 Child Support Reporting SDU Interface Control Document (ICD) Documents and Defines all File Layouts between SDU, FACC Central Site, CLERC and DOR Includes business rules and field requirements Maintained by DOR Changes are mutually agreed upon and implemented by all partners 11

12 Florida SDU Day 2 $ RECEIPTS $ SDU Receipt Processing SDU Disbursement Processing $ SDU Disbursements $ 3:00 PM DAY 1 SDU Receipt File (270) OTC File $ (950) $ Private Disb. File (305) IV-D Disb. File (306) 8:00 AM DAY 2 FACC Central Site Central Site Processing 7:00 AM DAY 2 IV-D Disb. File 9:00 PM DAY 1 DOR FLORIDA IV-D Processing IV-D Coll. File SDU Lockbox File OTC File $$ Private Disb. File IV-D Coll. File 7:30 PM DAY 1 County Clerk Local Depository $ RECEIPTS $ CLERC Processing $ Pre-94 Private Disbursements $

13 Child Support Reporting CLERC System Status Application needs to be modernized FCCC has begun requirements gathering and analysis 13

14 State Reporting FDLE/SRS/MECOM

15 Criminal History Reporting Requirements Based on 1985 Legislation (amendments to Chapter 943, F.S.) which created the Offender Based Transaction System (OBTS) Clerk s OBTS data is used to update the FDLE Computerized Criminal History (CCH) with court disposition information Information is transmitted electronically to FDLE Monthly reporting frequency 15

16 Criminal History Reporting Standards Criminal Justice Data Dictionary Defines all data elements and values Standard across all local OBTS systems Meets the needs of all agencies FDLE, OSCA, DJJ, DOC 16

17 Criminal History Reporting Covers Six Phases of a Court Case Basic Phase Initial Phase Prosecutor Phase Court Phase Sentence Phase Post Sentence Phase

18 Criminal History Reporting Clerk Issues Impact on Local Application Criminal history reporting has a major impact on your local OBTS application FDLE requires an error rate not to exceed 4% for each file submission Local OBTS application edits should identify and allow error correction before transmission to LOGAN Any changes to the OBTS Data Dictionary will require changes to your local application ($$) 18

19 Criminal History Reporting What is LOGAN? Provides three basic functions: Data Transmission Edit Data Validation Reporting and monitoring tools Website - Unsecured Secured Documentation available Training Guide Data Element Dictionary Data Standards

20 SRS Reporting Requirements Based on State OBTS Legislation and Supreme Court Administrative Orders SRS stands for Summary Reporting System Data is used for the annual certification of judicial need process SRS data measures the judicial workload component for appointments, Legislative and budget issues Information is transmitted electronically to OSCA Reporting frequency is typically monthly 20

21 SRS Reporting Standards Similar to Criminal History Reporting, the data is based on the Criminal Justice Data Dictionary Defines all data elements and values Standard across all local OBTS systems OSCA also provides information regarding data layouts, etc SRS Forms for Civil/Probate Cases 21

22 SRS Reporting Clerk Issues SRS reporting requirements impact all the local Clerk s court applications SRS data may be highly scrutinized because of its impact on the Judicial Process SRS Reporting is audited on a regular basis There may be issues regarding local Clerk data and how it is interpreted by OSCA 22

23 SRS Reporting Scoring Both Filing and Disposition categories are scored Statute numbers, charge level and degree, filing dates, etc are needed to properly classify a case for SRS Reporting Reporting Basic statistics about the data processed List of cases including the field(s) in error and reason for discrepancy Clerk s Office reviews and amends the data as necessary 23

24 SRS Reporting SRS Manual SRS Memoranda SRS Forms Frequently Asked Questions (FAQ s) 24

25 MECOM MEntal COMpetency is used to restrict the purchase of firearms by criminal defendants FS : determined incompetent to stand trial found not guilty by reason of insanity adjudicated mentally defective or involuntarily committed to a mental institution Defendant demographic information must be entered in the Florida Department of Law Enforcement s MECOM system The clerk of court must report this data to FDLE within one month of adjudication. 25

26 State Reporting TCATS

27 Program Overview Traffic Citation Accounting & Transmission System (TCATS) The first TCATS record was processed January 2, 2002 Provides an automated statewide traffic system to improve the accountability of traffic citation information and the accountability for monies collected from the violations Provides a means by which all 67 counties can communicate with a UTC repository. Provides Law Enforcement the means of transmitting UTC data electronically. Provides for electronic reporting of UTC to DHSMV including Dispositions and Collections Provides for Independent Ad-Hoc Reporting Provides audit reports to Clerks and DHSMV 27

28 Program Overview Florida Statutes Chapter (8) 1 (a) the department shall contract with the Florida Association of Court Clerks, Inc., to design, establish, operate, upgrade, and maintain an automated statewide Uniform Traffic Citation Accounting System to be operated by the clerks of the court which shall include, but not be limited to, the accounting for traffic infractions by type, a record of the disposition of the citations, and an accounting system for the fines assessed and the subsequent fine amounts paid to the clerks of the court. On or before December 1, 2001, the clerks of the court must provide the information required by this chapter to be transmitted to the department by electronic transmission pursuant to the contract. 28

29 ICD (Interface Control Document) Standards All reporting requirements are defined in the TCATS ICD (Interface Control Document). Recommended transmission frequency - daily Provides uniform format for transmitting data to DHSMV Initial Citation (Arrest) Information Disposition Information D-6 Information Law Enforcement Electronic Reporting Criminal Financial Obligations Toll Authority Citation Paid with in 30 days Evolves in order to: Improve quality of data Allow for additional TCATS requirements Address new or modified legislation Current ICD is Version

30 TCATS PROCESS FLOW Paper Citations 67 County Clerks Electronic Citations (Page 44,48) Law Enforcement UTC (Page 8,13) Dispositions (Page 19,31) D-6 (Page 58) Electronic Citations (Page 44,48) FACC Central Site ALL COUNTIES Arrests (Page 61) UTC/ Dispositions (Page 53) DHSMV 30 D-6 (Page 58)

31 Validation Points 3 Types of Data Edits Local Edits The goal is to identify all errors locally TCATS Edits Based on TCATS ICD Formatting/Load Errors.log files Validation Errors -.rpt file Electronically reported back to county for each county transmission to TCATS DHSMV Edits Electronically reported back to county through TCATS for all data received at DHSMV 31

32 Continuing Education & Support Ongoing Support Advisories Training Material Article V Fine and Distribution Requirements Appendix C Error Documentation FAQ s 32

33 FHP E-CITATIONS Benefits Provide complete and reliable data for citations issued by FHP Troopers No longer have to decipher often illegible, handwritten information Reduce manual data entry by importing electronic citation data Project Status Data is available for all 67 counties FHP is currently using TCATS ICD counties are LIVE processing FHP e-citations 57 counties are accepting e-citations in TCATS % success rate for e-citations processed at Central Site 33

34 TCATS Error Processing Error Reports should be monitored to ensure the citation is recorded on Drivers record. Local Errors Must be corrected prior to transmission to Central Site Central Site Errors Citation,Dispostion,D6 Error reports transmitted back to counties Resend to TCATS DHSMV Errors UTC,ARREST,D6 and Criminal Suspension Error reports transmitted back to counties Resend to TCATS

35 TCATS Option in CCIS Authorized CCIS Users Options TCATS Inquiry Citation (& Disposition) Inquiry from TCATS D6 Suspension Inquiry from TCATS DRC1 Functionality D6 Clearance D6 Re-open D6 transaction Report Child Support Suspension DL transcript Search DL Transcript Report TCATS Error Reports Error Management Tool used by Clerks, FACC and DHSMV to track various aspects of error tracking Ability to view outstanding TCATS Central Site and DHSMV error reports by date range County specific access for Clerk staff in originating county FACC and DHSMV access statewide Solutions provided to help users resolve errors 35

36 TCATS Option in CCIS

37 Questions?

38 Clerks Court-Related and Other Mandatory Reports as of 11/01/16 This document is a listing of statutorily required reports. However, it does not list reports Clerks produce for external local entities. The listing is set up by categories determined by a Florida Court Clerks & Comptrollers (FCCC). This listing is updated annually and posted to the Florida Court Clerks and Comptrollers Web Site: under Public Services>Public Documents>Publications>Mandatory Reports. If you have any questions, comments or corrections, please contact Alex Nicholas at or to anicholas@flclerks.com CATEGORY, REPORT NAME A. PERFORMANCE AUTHORITY/ REFERENCES 1. Report of Payment of Court Related Fines, Fees, Service Charges (a/k/a Annual Assessments and Collections Report) FS ( 1) RECIPIENT CLERK INTERNAL COLLECTION METHOD FREQ. FCCC submits to Legislature and CCOC N/A Annually 2. Corrective Action Plan (after performance shortfall if necessary) FS 28.35(2)(d) CCOC N/A Quarterly 3. Collections Report FS 28.35(2)(d) CCOC N/A Quarterly DUE DATE January 1 st annually 1/20 4/20 7/20 TRANSMISSION MEDIUM/ COMMENTS Clerks use the Automated A & C Report System (2016) to submit report forms to FCCC. FCCC provides the Legislature a Consolidated Summary Report on January 1 st of each year. 10/20 Attachment 1/20 4/20 7/20 10/20 Attachment 4. CCOC Outputs Monthly FS 28.35(2)(d) CCOC N/A Monthly 20 th each Attachment Final Clerks_Court_Related_Other_Mandatory_Reports_ doc Page 1

39 Clerks Court-Related and Other Mandatory Reports as of 11/01/16 CATEGORY, REPORT NAME Report Form (AKA: Timeliness Performance Measurement Report. 5. Financial Receipts (Annual figure is entered in to CCOC Outputs Monthly Report above) AUTHORITY/ REFERENCES RECIPIENT CLERK INTERNAL COLLECTION METHOD FREQ. DUE DATE month FS (1) CCOC N/A Annually 10/20 Attachment 6. CCOC Timeliness Quarterly Report FS 28.35(2)(d) CCOC N/A Quarterly 8. Juror Payment FS 28.35(2)(d) CCOC N/A Quarterly 10/20 7. Fiscal Management Performance Measure Report 8. Foreclosure Backlog Report FS (1) FS 28.35(2)(d) Supreme Court Order AOSC /20 01/20 04/20 07/20 01/20 04/20 07/20 TRANSMISSION MEDIUM/ COMMENTS Attachment CCOC N/A Annually 7/20 Attachment OSCA From Clerks Case Maintenance Systems or CCIS Every two weeks Every two weeks attachment or via electronic transmission from CCIS Final Clerks_Court_Related_Other_Mandatory_Reports_ doc Page 2

40 Clerks Court-Related and Other Mandatory Reports as of 11/01/16 CATEGORY, REPORT NAME AUTHORITY/ REFERENCES RECIPIENT CLERK INTERNAL COLLECTION METHOD FREQ. DUE DATE TRANSMISSION MEDIUM/ COMMENTS B. JURY 1. Juror Report of Address Changes FS (2)(b) DOS Division of Elections 2. Jurors Performance Measures Report FS (1) CCOC Court Attendance Monthly Not specified attachment Court Attendance Quarterly 10/20 01/20 04/20 07/20 Attachment 3. Witnesses Quarterly Accounting & Payment FS JAC Finance Quarterly 14 th Hard Copy 4. Estimate of Funds Necessary for Witness Compensation (Requisition) FS 40.29(1) JAC Finance Quarterly 14th State Form - Hard Copy, faxed 5. Jury Management Report AOC OSCA 6. Annual Statewide Grand Jury Submission - mission.flcourts.org FS (1) OSCA Court Attendance Monthly 15th Attachment Court Attendance Annually 2/15 Electronic: Some Clerks submit on website, but statutes require chief judge to report to OSCA. C. CIRCUIT CIVIL N/A Final Clerks_Court_Related_Other_Mandatory_Reports_ doc Page 3

41 Clerks Court-Related and Other Mandatory Reports as of 11/01/16 CATEGORY, REPORT NAME AUTHORITY/ REFERENCES RECIPIENT CLERK INTERNAL COLLECTION METHOD FREQ. DUE DATE TRANSMISSION MEDIUM/ COMMENTS D. FINANCE 1. Annual Budget (Court Related Functions) FS 28.36(3)(a) CCOC &Final to Legislature Finance Annually June 1st 2. Annual Report of Property Presumed Abandoned FS DFS Finance Annually 4/30 Electronically 3. Annual Report of Registry Unclaimed Funds FS DFS N/A Annually 12/1 4. Mediation Fee Report (State Courts Revenue Trust Fund Report) FS (2) Chief Judge & OSCA N/A Quarterly 30 days after the end of quarter 5. Remission of Fines, Fees, etc. FS 28.37(2) DOR N/A Monthly 1/10 Attachment - not a report, or use CCOC on-line budget form or PABS. Hard Copy: Statute requires the court to direct the money be deposited with the CFO. OSCA gets via CCIS reporting from FCCC. 6. Court Expenditure and Clerk's Trust Fund Collections Tracking Report (a.k.a. EC Report) FS 28.35(2)(d) CCOC N/A Monthly 20 th Attachment 7. Monthly Detail Revenue Reporting (SB 1790/Ch ) FS 28.35(2)(d) FS FS CCOC N/A Monthly 20 th Electronic state form, not a report, but transmission of funds. Attachment. Changed to a monthly submission by CCOC Executive Council August 23, Final Clerks_Court_Related_Other_Mandatory_Reports_ doc Page 4

42 Clerks Court-Related and Other Mandatory Reports as of 11/01/16 CATEGORY, REPORT NAME AUTHORITY/ REFERENCES RECIPIENT CLERK INTERNAL COLLECTION METHOD FREQ. DUE DATE FS (18) Additional Court Cost Report FS CCOC N/A Quarterly 30th Attachment 9. Annual Independent External Audit report (AFR Annual Financial Statement) FS 28.35(5) CCOC N/A Annual June 30th attachment TRANSMISSION MEDIUM/ COMMENTS 10. Revenues 11. Jury Management Costs ESTMATE and signed Clerk s Certification 12. Jury Management ACTUAL Costs Ch Laws of Florida - Revenues 13. Additional Court Costs FS (13) 14. County Clerk Audits Reports shall be provided to CCOC FS (5) CCOC CCOC CCOC N/A N/A N/A Monthly Quarterly 20 th each month 11/20 2/20 5/20 8/20 Quarterly 1/20 4/20 7/20 10/20 CCOC N/A Quarterly End of the Month CCOC N/A Annually June 30th annually Final Clerks_Court_Related_Other_Mandatory_Reports_ doc Page 5

43 Clerks Court-Related and Other Mandatory Reports as of 11/01/16 CATEGORY, REPORT NAME AUTHORITY/ REFERENCES RECIPIENT CLERK INTERNAL COLLECTION METHOD FREQ. DUE DATE TRANSMISSION MEDIUM/ COMMENTS 15. Clerks annual budget FS (2)(a) CCOC N/A Annually June 1 st annually Via CCOC PABS application E. HUMAN RESOURCES 1. New Hire Report (for offices with more than 250 employees) FS Retirement Report FS (4) 3. Unemployment Compensation and Tax Report E. CRIMINAL 1. OBTS (Monthly OBTS/LOGAN submission including sealed & expunged) FS (2) State Directory of New Hires N/A Biweekly Florida Retirement System HR Monthly Within 20 days End of Month Electronically Electronically FS DOR HR Quarterly N/A Electronically FDLE (OSCA/DOC) Criminal Monthly 15 th 2. Drug Alcohol Conviction Report FS (5) DHSMV Criminal Monthly Not specified Electronically via FDLE LOGAN System application Hard Copy or electronic submitted. Not a report, but submitted upon each "conviction". 3. Report of Mental Competency FS FDLE Civil/Criminal Monthly 15 th Electronically - not a report, but data Final Clerks_Court_Related_Other_Mandatory_Reports_ doc Page 6

44 Clerks Court-Related and Other Mandatory Reports as of 11/01/16 CATEGORY, REPORT NAME 4. TCATS (reported to FCCC and then DHSMV; OSCA receives data from DHSMV) AUTHORITY/ REFERENCES FS (8)(a) RECIPIENT DHSMV (OSCA) CLERK INTERNAL COLLECTION METHOD Court Attendance & Traffic FREQ. Daily 5. Sexual Predator designation FS (5) FDLE Criminal Daily 6. Dispositions to Florida Wildlife Commission (FWC) FS (10) FWCC N/A Varies F. DOMESTIC RELATIONS DUE DATE Within 10 days Due Within 48 Hours Within 10 days TRANSMISSION MEDIUM/ COMMENTS Electronically - not a report, but data Hard Copy - not a report, statute says clerk must transmit copy of order Hard Copy - FWC checks CCIS online for these; not a report, but data like TCATS 1. Dissolution of Marriage Report FS FDLE Name Change Report FS 68.07(6) FDLE 3. Vital Stats Name Change Report FS 68.07(5) 4. Delayed Birth Certificate FS Certified Statement of Final Decree of Adoption FS DOH Office of Vital Statistics, DOR Civil Monthly 10 th DOH Office of Vital Statistics DOH Office of Vital Statistics Civil Civil Civil Monthly Monthly Varies DOH Office of Vital Statistics Civil Varies 10 th 10 th Within 10 days Within 30 days Form prescribed by DOH, Electronic submission of accounting of funds remitted to DOR. Hard Copy forms furnished by the department. Hard Copy forms furnished by the department. Hard Copy - not a report, statute says clerks must mail the original to the department Hard Copy - department form Final Clerks_Court_Related_Other_Mandatory_Reports_ doc Page 7

45 Clerks Court-Related and Other Mandatory Reports as of 11/01/16 CATEGORY, REPORT NAME (Application of new birth records) AUTHORITY/ REFERENCES 6. Adoption, annulment of an adoption, affirmation of parental status, or determination of paternity FS Marriage License Report FS G. CHILD SUPPORT RECIPIENT CLERK INTERNAL COLLECTION METHOD FREQ. DUE DATE DOH Office of Vital Statistics Civil Monthly 10 th DOH Office of Vital Statistics Monthly 5 th TRANSMISSION MEDIUM/ COMMENTS Hard Copy - not a report, certified copies of court orders Hard Copy form furnished by department 1. RMS (Random Moment Sampling) FS (4) & DOR Contract DOR Civil Semi- Monthly 1st & 16th Faxed or electronic depending on Clerk agreement with DOR. 2. IV-D Delinquent Case Report to DOR (Provided by FCCC to DOR via CLERC System) FS DOR N/A Monthly Not specified Electronically - by FCCC 3. Monthly IV-D Non assistance filings (Monthly Child Support Federal Cost Reimbursement Invoice) FS (4)(f) & DOR Contract DOR & FCCC N/A Monthly 20 th Electronically via H. JUVENILE 1. Juvenile Delinquency Report to Superintendent of FS (2) Superintendent of School N/A Varies Within 48 hours Statute requires court to provide; local liaison gets via judicial website. Final Clerks_Court_Related_Other_Mandatory_Reports_ doc Page 8

46 Clerks Court-Related and Other Mandatory Reports as of 11/01/16 CATEGORY, REPORT NAME AUTHORITY/ REFERENCES RECIPIENT CLERK INTERNAL COLLECTION METHOD FREQ. DUE DATE TRANSMISSION MEDIUM/ COMMENTS Schools 2. Juvenile OBTS (Included in OBTS/LOGAN monthly submission) FS (2) OSCA, FDLE & DOC Court Attendance Monthly Began 7/2008 Electronically FDLE/LOGAN submission 3. Drug Alcohol Conviction Report FS DHSMV I. PROBATE Court Attendance Monthly Not specified Hard Copy or submitted electronically. Not a report, submitted upon each "conviction". 1. Notification of Adjudication of Mental Incapacity FS (2)(b) DOS Division of Elections Civil-Criminal Admin Monthly Not specified Hard Copy 2. Probate New Estate Listing (Monthly Preliminary Report) FS DOR & AHCA J. STATISTICS Civil-Criminal Admin Monthly 10 th Hard Copy - have judge sign. Statute requires court to provide. 1. Involuntary Civil Commitment of Sexually Violent Predators (f/k/a Jimmy Ryce) AOS OSCA Civil Monthly 15 th Hard Copy to court 2. Parental Notice of Abortion Report In Re: Reporting of Proceedings for judicial waiver of parental notice OSCA Civil Monthly 15th Hard Copy to court Final Clerks_Court_Related_Other_Mandatory_Reports_ doc Page 9

47 Clerks Court-Related and Other Mandatory Reports as of 11/01/16 CATEGORY, REPORT NAME AUTHORITY/ REFERENCES RECIPIENT CLERK INTERNAL COLLECTION METHOD FREQ. DUE DATE TRANSMISSION MEDIUM/ COMMENTS FS (6) 3. Quarterly Pending Caseload Report SRS Manual, Rule of Judicial Adm. Rule OSCA OSCA; See: Rule Quarterly 15 th with attachment to OSCA 4. Uniform Case Reporting (SRS, including sealed cases) 5. Complex Case Report FS , Rule of Judicial Adm OSCA Civil Monthly 15ht with attachment to OSCA FL Rules of Judicial Adm., 2.245; Fl Rules of Civil Procedure, Form as amended by SC OSCA Civil Quarterly 15th Electronic/Excel/ XML 6. Record of Unsatisfied Judgment (Upon written request of the creditor or his/her attorney) FS DHSMV N/A Upon request of judgment creditor After 30 days Hard Copy - not a report, but certified judgments per statute. Final Clerks_Court_Related_Other_Mandatory_Reports_ doc Page 10

48 Meetings & Events YOUR WORDS HERE GOES Legislative Session COMMUNICATION TOOLS Legislative Committee Discuss and make recommendations on legislative strategy to FCCC leadership and membership Weekly Legislative WebEx Updates Provided for full membership during legislative committee weeks and session Weekly FCCC Contract Lobbyist Lunch Meetings Call in option available Legislative reports and updates to FCCC Leadership and full membership Provided during scheduled meetings FCCC Monthly Updates Overview for full membership on ongoing issues, etc., including a legislative report Annual Clerks at the Capitol Legislative Day Event Targeted, branded messaging tailored to Clerks story and specific legislative issues; press events on Clerk initiatives and services Print & Online Materials 2017 Budget Conference Process Talking Points 2017 Legislative Session Priorities Local and Statewide Fast Facts Distribution of Clerk Revenue Collections FY Customized Clerks at the Capitol Materials Significantly below even very modest yearly budget growth rates Correspondence of just 1 or 2 percent. (Estimated Legislative to be $50 Alerts million Targeted short of where messaging the for full membership budget would be with 1% growth Legislative from the FY Survey Requests approved Legislation budget and or issue-specific $105 questionnaires for full membership or Legislative Committee million short of 2% growth.) Advisory Bulletins (Legislative) Information on legislation affecting full membership (also available online) Weekly E-News Summary for full membership of legislative activity throughout session (also available online) Links to Clerks Priority Bill Matrix also ed separately to Legislative Committee and Bills of Interest Newly Filed Bills Sent daily to FCCC Leadership and members of the Legislative Committee, categorizing new bills as Monitor, Priority, or Super Priority, based on each bill s potential impact to Clerks and Comptrollers Flagged bills are then tracked throughout the legislative process, with s sent to FCCC Leadership with detailed reporting on all amendments filed, committee hearings, and floor action previously identified by the filer.