Uniform Traffic Citation Reporting. Richie Frederick, Program Manager Florida Department of Highway Safety and Motor Vehicles
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1 Uniform Traffic Citation Reporting Richie Frederick, Program Manager Florida Department of Highway Safety and Motor Vehicles
2 Uniform Traffic Citation (UTC) Training 1
3 Introduction FDOT S Traffic Records Coordinating Committee (TRCC) awarded the Florida Department of Highway Safety and Motor Vehicles (FHSMV) the 2018 Crash and Uniform Traffic Citation Data Improvement Project. 2
4 Introduction The purpose of this grant is to improve the completeness and accuracy of crash report data and Uniform Traffic Citations (UTC) by facilitating statewide trainings with all Florida law enforcement agencies. 3
5 Training Objectives Identify the administration, issuance, processing, and reporting of Uniform Traffic Citations. Accurately complete Standard and DUI Uniform Traffic Citations. Recognize common errors and solutions for accuracy when completing Uniform Traffic Citations. 4
6 Uniform Traffic Citation Statistics 2016 Data Police Departments 1,602,310 FHP 742,132 Sheriff s Offices 751,914 All Other Agencies 37,253 TOTAL 3,133,609 5
7 Uniform Traffic Citation Statistics 2017 Out of State Dispositions Incoming = 185,260 Outgoing = 174,240 5 States do not participate in the Driver License Compact Agreement Georgia Massachusetts Michigan Tennessee Wisconsin , F.S. 6
8 Uniform Traffic Citation Overview 7
9 UTC Process Cycle UTC Administration FL DHSMV (Department) UTC Reporting Florida Court Clerks & Comptrollers Association (FCCC) UTC Issuance Law Enforcement Agencies (LEA) UTC Processing Clerks of Court (COC) 8
10 Uniform Traffic Citations Electronic or Paper Formats Standard Uniform Traffic Citation Driving Under the Influence (DUI) Standard Uniform Traffic Citation 9
11 UTC Administration Statutory Authority Department of Highway Safety and Motor Vehicles is responsible for the administration of all Uniform Traffic Citations , F.S. 10
12 UTC Administration Electronic Uniform Traffic Citations (UTC) use by Florida Law Enforcement Agencies Paper Format 14.7 % Electronic Format 85.3% 11
13 UTC Administration Citation numbers are tracked through the DHSMV inventory system Citation numbers consist of 7 alphanumeric Characters 1. 09QPULP - Paper 2. 09QPULE - Electronic 12
14 UTC Issuance DHSMV issues citations to Agencies 1. Law Enforcement 2. State Attorneys 3. Clerks 4. Tax Collectors 5. Red Light Camera 6. Toll Authority Law Enforcement Accountable for assigned citations to them Assign citations to officers Types of Citations 1. Standard Uniform Traffic Citation 2. Driving under the influence UTC 3. Red Light Camera 4. Toll 13
15 Clerk of Courts Receive and account for citations issued by law enforcement agencies Dispose citations by collection of fees or normal court process If necessary will notify law enforcement of any citation errors that will need to be corrected Notification of failure to comply to DHSMV Submit final disposition of UTC to DHSMV within 10 days of disposition 14
16 Florida Court Clerks and Comptrollers UTC files are sent to the Department via Traffic Citation Accounting and Transmission System (TCATS) Verify citation number is valid in TCATS Validate data fields and apply appropriate business rules Arrest- Offense data Fail to Comply (FTC) Disposition- Case outcome 15
17 DHSMV UTC Processing Files that PASS Validations Post Data to citation inventory system Post to driver Record ( Exception: Not guilty or Dismissal verdicts are not posted to the record) 16
18 17
19 Uniform Traffic Citation Completion 18
20 Standard Uniform Traffic Citations Electronic or Paper Formats Standard Uniform Traffic Citation 19
21 Standard Uniform Traffic Citation /13 4-County of 6-City (if Applicable) 8-Agency Number 9-Agency Name 10-Day of Week 11-Offense Date-Month, Day, Year 12/13-Offense Time 20
22 Standard Uniform Traffic Citation Driver Name 18-Street Address 19-If Different than DL 20/21/22-City/State/Zip Code 23-Telephone Number 24-Date of Birth-Month, Day, Year 25-Race 26-Sex 27-Height
23 Standard Uniform Traffic Citation Driver License Number 29-Issuing State on Driver License 30-Driver License Class 126-Commercial Driver License 31-Year Driver License Expired 33/34/35/36-Vehicle Year/Make/Style/Color 38-Vehicle License Number 39/40/41-Trailer Tag Number/State /Expiration Date 22
24 Standard Uniform Traffic Citation Commercial Vehicle 37-Placarded Hazardous Material Passenger Vehicle 120-Motorcycle 43-Violation Occurrence Location 42-Companion Citation Number(s) 44-Feet from Landmark 45-Miles from Town 46/47/48/49-Direction (N,S,E,W) 50-Of Node
25 Standard Uniform Traffic Citation Unlawful Speed 52-Speed Applicable 54/132/130-Interstate/School Zone/Construction Workers Present 84/136-Speed Measurement Device/ID Violations Check only one VALID violation per citation. 24
26 Standard Uniform Traffic Citation No Valid Driver License 61-Driving Under the Influence 62-BAL (Blood Alcohol Level) 72-Other Violations/Comments 122-Re-Exam 137-Driver License Seize 113-Aggressive Driving 75/76/77-Statute Violation/Section/Sub Section 25
27 Standard Uniform Traffic Citation Crash 79/80-Property Damage/Amount 81-Injury to Another 82-Serious Bodily Injury to Another 83-Fatal 85-Criminal Violation Court Appearance Required 86-Infraction Court Appearance Required 87-Infraction Which Does Not Require Court Appearance 115-Civil Penalty Amount 26
28 Standard Uniform Traffic Citation /89/91-Court Date/Time 90/92/93/94/95-Court Name/Location 96-Arrest Delivered To 97-Arrest Delivered Date 98/99/100/101/102/103/104-Rank/ Name of Officer/Badge Number/ID Number/Troop Unit 118-Delivery Verification 27
29 DUI Uniform Traffic Citations Electronic or Paper Formats Driving Under the Influence (DUI) Standard Uniform Traffic Citation 28
30 DUI Uniform Traffic Citation Driving with an Unlawful Level 106-Refusal to Submit 107-License Surrendered 108-State the Reason 109-Eligible for Permit 110-State the Reason 111-Review Hearing Location 29
31 Uniform Traffic Citation Accuracy 30
32 Uniform Traffic Citation Baseline UTC COMPLETENESS BASELINE - 06/01/ /31/2017 Offenses Received Citation Error Count Citations Processed %error %pass 1,714,067 25,359 1,739, % 98.54% Dispositions Received Disposition Error Count Dispositions Processed %error %pass 1,706,731 27,704 1,734, % 98.40% UTC ACCURACY BASELINE - 06/01/ /31/2017 Offenses Received Citation Error Count %error %pass 1,714,067 4, % 99.74% Dispositions Received Disposition Error Count %error %pass 1,706,731 11, % 99.33% 31
33 Stakeholders and UTC Accuracy Goals UTC accuracy is verified by stakeholders DHSMV Clerks of Court (67) Law Enforcement Agencies (342) Stakeholders recommend training to improve: 1) Legibility 2) Completeness and correctness 3) Accuracy of descriptions and/or statutes. 32
34 E-Citation Vendors Recommended improvement for E-Citation vendors Better incorporation of the Appendix C Regular updates to tables with correct statute references Expanded edit rules to limit auto correct errors 33
35 Common Errors 34
36 Common Errors If Hazardous is marked Yes Then Commercial Motor Vehicle must be marked Yes 35
37 Common Errors Mandatory Fields If Serious Bodily Injury is marked Yes Then Fatal Injury must be marked No Serious Injury and Fatal injury cannot be marked Y at the same time. You will always select the highest injury severity level which is Fatality. 36
38 Common Errors Mandatory Field If Violation code 574,575,586, and 589 are used (requires speed) then 52 is required. If any other code 52 must be 00. Then Speed must be notated in 5 mph increments with maximum of 70 mph 37
39 Common Errors If 16 Passenger Vehicle is marked Yes Then Commercial vehicle must be marked Yes 38
40 Common Errors (41)Vehicle Tag Expiration Year then 134 Permanent Registration is Y than Vehicle Tag Expiration Year must be blank. 39
41 40 Resources
42 UTC Administration Useful Resources Florida Court and Law Enforcement Agency-Information Data Element Dictionary (ICD) Uniform Traffic Citation Manual Standard Citations Driving Under the Influence (DUI) Citations Other Uniform Traffic Citation (UTC) information (Example: Red Light Cameras, Tolls) Contact or (850)
43 DHSMV Resources Fully ruggedized CF-30 and CF-31 Panasonic ToughBook Laptops are available from DHSMV; hard drives are not included. For more information, please contact 42
44 DHSMV Senior Liaison Officers and Regions Region 1 Steven Bowman stevenbowman@flhsmv.gov Region 2 Latisha Harris latishaharris@flhsmv.gov Region 3 Liz Damgaard elizabethdamgaard@flhsmv.gov Region 4 Hannah Patterson hannahpatterson@flhsmv.gov Region 5 Stacy Fleurissaint stacyfleurissaint@flhsmv.gov Region 6 Stephen Walter stephenwalter@flhsmv.gov Region 7 - Chequayea Kitt chequayeakitt@flhsmv.gov Region 8 Cheryl Zenoz cherylzenoz@flhsmv.gov Region 9 Erudice Muller erudicemuller@flhsmv.gov Region 10 Mario Rallo mariorallo@flhsmv.gov Field Manager TBA courtassist@flhsmv.gov 10 43
45 Thank you for participating in this Training. For more information visit We value your feedback! Please send us your comments, questions, concerns, or any input you wish to provide to: STAY SAFE! 44
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