State Executive Officer Application THOROUGH REVIEW OF THE ENTIRETY OF THIS HANDBOOK IS COMPULSORY FOR SUCCESS AS AN OFFICER CANDIDATE

Transcription

1 State Executive Officer Application THOROUGH REVIEW OF THE ENTIRETY OF THIS HANDBOOK IS COMPULSORY FOR SUCCESS AS AN OFFICER CANDIDATE

2 2 Joining BPA State Executive Council Congratulations on your decision to apply for Oklahoma BPA State Executive Council. Regardless of the outcome, this process will be a beneficial learning opportunity and very rewarding experience. In order to be a successful State Executive Council member you should be highly organized, responsible, articulate, self-motivated, professional, caring, and humble. You must be ready to make BPA your top priority and be willing to present a favorable image on behalf of the organization at all times. Eligibility Applicants must currently be enrolled in a Business or Information Technology related course and be in good standing with BPA at both the local and State levels. Your school registrar or counselor must also verify that you meet the minimum GPA requirement of Make sure you read this application packet fully and understand that you must attend all of the required events and meetings to be eligible. Responsibilities BPA State Executive Council members are held to a very high standard and must comply with all policies and procedures outlined by Oklahoma BPA, and the State Advisor for Oklahoma BPA. Many of these responsibilities include, but are not limited to the following: Attend all scheduled meetings and be on time Provide guidance, leadership, and inspiration to all members Represent the views of the membership, not those of the individual officer Maintain professional correspondence with typed, proper style communications. Wear the organization's official blazer when representing Oklahoma BPA. Fulfill their responsibilities, but shall not let them interfere with continuing their education. Refrain from serving on state, district, or chapter nominating committees; endorsing potential candidates; being involved in any sort of campaign activities; or serving as a voting delegate (other than at NLC). Notify the state advisor or designee and the division of Business, Marketing, & Information Technology Education immediately of circumstances that prevent carrying out any assignment. Be available to represent the organization as requested and approved by the state advisor or designee and the division of Business, Marketing & Information Technology Education. Abide by the State Executive Council Code of Ethics as established by Oklahoma BPA. 2

3 3 State Executive Council Important Dates Below is a listing of events and meetings that State Executive Council Officers are required to attend. Please review all dates carefully and confirm that you have no conflicts before submitting your application. Failure to attend any required event may lead to removal of office. The only exception is BPA National Leadership Conference (NLC). Due to CareerTech not covering or reimbursing travel expenses for this event, it is exempt from the list below. February 22, 2018 March 12-14, 2018 March 29, 2018 April 12, 2018 May 9-13, 2018 May 30-June 1, 2018 August 1-2, 2018 September 12, 2018 October 9-10, 2018 November 7, 2018 December 5, 2018 Executive Council Applicant Screening (SLC) State Leadership Conference State Officer Orientation / Training SLC Winner s Workshop (NLC) BPA National Leadership Conference (CTU) CareerTech University CareerTech Summer Conference Monthly Meeting 9:00 a.m. 4:00 p.m. Fall Leadership Conference (FLC) Monthly Meeting 9:00 a.m. 4:00 p.m. Monthly Meeting 9:00 a.m. 4:00 p.m. Stillwater, OK ODCTE Tulsa, OK Hyatt Regency Stillwater, OK ODCTE Stillwater, OK ODCTE Dallas, TX Gaylord Texan Hotel Wagoner, OK Tulakogee Conference Center Cox Convention Center, OKC Francis Tuttle Rockwell Campus Stillwater, OK ODCTE Norman, OK Embassy Suites Stillwater, OK ODCTE Stillwater, OK ODCTE 3

4 4 STEP 1: Nomination Application & Materials For an application packet to be complete, all information must be submitted before the application deadline of February 2, Make sure you have included: Cover Letter (Why have you decided to run for State Office) Professional Résumé Official Transcript Photo (Professional Dress) Three Letters of Reference (one must be from your local advisor) Campaign Budget (page 10 excluded for Parliamentarian & Mid-level) BPA Executive Council Nomination Form (fully completed & signed, page 11) BPA Executive Council Commitment Form (reviewed and signed, page 12-14) BPA State Executive Council Information Form (page 15) BPA Permission To Drive / Ride Form (page 16) Medical Information Worksheet (page 17-18) All applications are due on or before February 2, Applicants may submit completed applications by one of the method listed below. Partial applications will not be accepted. ALL documents at once to mark.burch@careertech.ok.gov By mail postmarked no later than February 2, 2018 to: ODCTE / BMITE Attn: Mark Burch 1500 W 7 th Ave Stillwater, OK

5 5 Step 2: Application Review & Preparation for Screening All documents will be reviewed carefully for accuracy and completeness. Applicants who submit handwritten or incomplete documents, and/or miss the application deadline will not be considered. Each applicant and local advisor will be sent an , confirming their acceptance as a candidate for State Executive Council, which will allow them to move forward to candidate screening. Each candidate and their local advisor are required to attend the Officer Candidate Screening on February 22, 2018 at the Oklahoma Department of Career and Technology Education in Stillwater beginning at 9:00 a.m. STEP 3: Officer Candidate Screening Process The screening process is a multifaceted evaluation of the applicant s potential ability to serve Oklahoma BPA. Applicants will be evaluated quantitatively and qualitatively based on the factors outlined below. In order to qualify as an official candidate, applicants must achieve a minimum score of 280 points out of a possible 400. A. Nomination Form (100 points) Nomination forms must be complete, accurate, grammatically correct, and professional. In preparation for the Campaign Rally at the BPA State Leadership Conference, each applicant shall bring their proposed campaign budget and sample campaign materials to screening (pictures of each item are acceptable). The panel of judges will evaluate these items. B. Panel Interview (100 points) A professional committee of 3-4 qualified individuals appointed by the Oklahoma BPA State Advisor will rank and score applicants based on their responses to interview questions and performance of the script reading. C. Script Reading (50 points) A sample script will be provided to candidates to read during the panel interview. This will gauge each candidate s ability to read a script in front of a group. Scripts will not be provided in advance of candidate screening day. 5

6 6 D. BPA Executive Council Perceptions (50 points) Current BPA State Officers will conduct a non-formal interview with each candidate (excluding Mid-level applicants). The same questions will be asked to all candidates to ensure fairness and consistency. E. BPA Examination (100 points) Applicant s knowledge (excluding Mid-level) will be tested over all things BPA. Topics will include competitive events, Torch Awards, BPA Cares, leadership, parliamentary procedure, and professionalism. Recommended study materials include: BPA Officer Handbook Oklahoma BPA Bylaws Oklahoma BPA Website National BPA Website Roberts Rules of Order, Newly Revised Nomination Form (including budget & campaign materials): 100 Panel Interview 100 BPA Examination 100 BPA Executive Council Perceptions 50 Script Reading 50 TOTAL 400 Applicants must receive 280 points (or 70%) of the possible 400 points. F. Recorded Campaign Speech Each applicant (excluding Parliamentarian & Mid-level) should come prepared to record a 1-3 minute campaign speech during candidate screening on February 22, Applicants may not use props or skits. This recording will only be used if applicant meets the minimum requirements to be placed on the voting ballot as an official candidate at BPA State Leadership Conference. The professional recording studio on-site at ODCTE will be used to record these videos. *Applicants must receive a minimum score of 280 to be placed on the ballot* 6

7 7 STEP 4: Candidacy Confirmation & State Leadership Conference Applicants and their local advisor will be notified confirming acceptance as an official candidate for BPA State Executive Council. Official candidates are those that have passed the screening process with a minimum score of 280 or 70%. The candidate should next prepare for the BPA State Leadership Conference, which takes place on March 12-14, Campaign Rally (guidelines listed on page 8) Candidates will be provided a campaign booth (excludes Parliamentarian & Midlevel), which shall be used to campaign on March 12, Approved promotional materials may be distributed during this time. NO food or drinks are allowed to be distributed (no exceptions). Individual wrapped candy or mints are acceptable. Candidates will also have the opportunity to network with potential constituents. Business Meeting Candidates will be required to introduce themselves and give a speech not to exceed 90 seconds (excludes Parliamentarian & Mid-level). The speech CANNOT include any props, demonstrations, or audience participation of any kind. After speeches conclude, voting delegates will cast final votes. Newly elected Executive Council members will be announced during the Awards session on March 14, STEP 5: Post Election Uniform Deposit All candidates elected to BPA State Executive Council are required to pay a uniform deposit of $ The deposit is due by March 29, 2018 (New Officer Training). The deposit will be refunded once the State Officer s term has expired and the official BPA blazer returned in good condition. The full deposit will be forfeited should the BPA official blazer be lost or damaged, or if an officer is removed from office for any reason. Oklahoma BPA will provide the following items for the Official Uniform: Male Officers 1 pair of dress slacks 2 button down dress shirts 1 professional BPA tie 1 Official BPA blazer Officer buys shoes Female Officers 1 pair of dress slacks 1 dress skirt 2 professional shirts/blouses 1 official BPA blazer Officer buys shoes 7

8 8 Campaigning Guidelines A sample of all campaign materials and handouts along with an itemized budget (see page 10) must be submitted during Officer Candidate Screening on February 22, A picture of an item is acceptable as a sample. No more than $ may be spent on campaign materials. Borrowed and donated materials, not to exceed an additional $ is allowed. This amount is based on fair market value and must be listed on applicant s itemized budget. No campaigning is allowed prior to the opening of the Campaign Rally booths at State Leadership Conference. Campaign materials may be distributed only during the allowed time. Candidates or representatives of their campaigns may not contact any other chapter or the members of any other chapter at their schools or home. Absolutely no literature announcing a student s candidacy or related to the candidate is to be mailed to other chapters or members. A detailed list of all expenses, donations, and borrowed materials shall be openly displayed at the campaign booth at all times. Donations and borrowed materials must ALL be listed at fair market value on your itemized budget presented at the Officer Candidate Screening and openly displayed at your Campaign Rally booth No gum, stickers, or other adhesives will be allowed for campaigning. No electronic equipment will be allowed in the campaign booths. Campaign materials cannot be distributed outside of the candidate s booth area. All materials will be restricted to a 6x5 foot area, including a provided table. Candidates must wear their official SLC nametag and identification ribbons at all times during conference activities. Candidates are responsible for cleaning up all campaign materials. 8

9 9 Important Application Notes Parliamentarian Guidelines Applicants who wish to be considered for the appointed office of Parliamentarian must select Parliamentarian from the drop down menu on the State Executive Council Nomination Form (page 11). Since the State Advisor appoints this position, applicants that apply for State Parliamentarian are not eligible for an elected officer position. Parliamentarian applicants will follow all processes at the Screening Day outside of campaign materials, as they do not participate in the Campaign Rally. In addition, the Parliamentarian candidates must take the online Parliamentary Procedure Concepts exam during the designated online testing dates for the State Leadership Conference. Mid-Level Guidelines The mid-level officer position is designed for members that will be heading into the 7th or 8th grade. Applicants currently in the 6th or 7th grade should select Mid-Level from the drop down menu on the State Executive Council Nomination Form (page 11). Applicants currently in the 8th grade should select Secondary from the drop down menu on the State Executive Council Nomination Form (page 11). All mid-level applicants will be exempt from the following on State Officer Screening day: Completing a campaign budget Recording a campaign speech Taking the BPA examination Current State Executive Council perceptions Post-Secondary Guidelines Students who are seniors applying for a post-secondary executive council position must be an active member of a BPA chapter. If the post-secondary institution the student will be attending does not have a chartered BPA chapter, the student will become a paying member of the Oklahoma Virtual Post-Secondary BPA Chapter and under the supervision of the previous local advisor and/or the state advisor. 9

10 10 Campaign Budget Please use this page to outline all income and expenses related to your campaign. All expenditures will be compared by reviewing your booth at SLC. Only items listed on your campaign budget are allowable. 10

11 11 BPA State Executive Council Nomination Form CANDIDATE INFORMATION Which officer position are you applying for: Name of Candidate: Division: Phone: Complete Mailing Address: Address: Name of Parent/Guardian: Phone: Hometown Newspaper: Newspaper Mailing Address: Applicant Grade Level: Current GPA: SCHOOL INFORMATION Name of School: Phone: Mailing Address: Local Advisor Name: Cell Phone: Local Advisor Evidence of leadership ability in school, civic, or other organizations: Name of Organization From To Office Held The above candidate is a member in good standing of his/her local chapter of BPA. To the best of my knowledge, all information submitted on, with, or attached to this nomination form is factual and exists as presented. The candidate is enrolled in a stateapproved business related program. Chapter Advisor If elected, I will attend ALL State Executive Council Meetings, Leadership Conferences, and other dates specified by the List of Required Dates, adhere to the Code of Ethics, actively serve in office to the best of my ability, and abide by the Constitution and policies of OKLAHOMA BPA. Officer Candidate 11

12 12 BPA State Executive Council Commitment Form Desire and willingness to work are major qualities a state officer must possess. Please be sure you have the desire to do your part and are willing to devote your time and efforts for a full year of service to Oklahoma BPA if elected. Please read the commitment form carefully. It is important to realize you are agreeing with all of the commitments. The candidate, advisor, and administrator are required to sign this form with the understanding that a state officer may be removed from office if the state officer does not satisfactorily follow the standards listed below. The State Officer shall: Commit the entire year to the BPA State Executive Council activities and treat all organization activities as a priority. Officers must remain in good standing with local chapter for entire term. Be willing to schedule time to minimize conflict at home, work, and school in order to maximize participation as an officer of BPA State Executive Council. Behave in a courteous and respectful manner to your Local Advisor, State Advisor, and Executive Council Officer team. In communication via , text message, telephone or any social media sites, you must behave in a courteous and respectful manner to your Local Advisor, State Advisor and State Executive Council Officer team. You must refrain from language and actions that might bring discredit upon the association. You will be verbally warned the 1 st time; 2 nd time you are reprimanded you will be written up for the infraction, and 3 rd offense will result in removal of office. Participate fully in all appropriate activities, conferences, workshops, business meetings, State Executive Council meetings, etc. for which you have responsibility. Absences from these activities will not be accepted and you will result in the forfeiture of your office. Maintain frequent communication with all members of the State Executive Council and advisors. Every memo or communication ( , blog, Facebook, Twitter, etc.) you plan to distribute to the membership and their advisors must be approved by your state advisor before distribution. Agree to maintain proper dress and good grooming in order to project a desirable image of the BPA student organization at all times. Be willing to take and follow instructions as directed by your advisor and team members even though they may not be in agreement with your desires. Serve as a member of the team and always maintain a cooperative attitude. Keep in mind that even if the majority of your team votes and approves a decision or an action you personally do not agree with, you will accept the decision the team has made and follow through with the decision in a positive manner. 12

13 13 Work in harmony with fellow officers, and not knowingly engage in conversations detrimental to other members, officers, advisors, or other partners. Work without complaining about being tired, sleepy or overworked, etc. especially in public or around other BPA Members. In conference settings, you will be dead tired but you must project a positive attitude. Others are watching and listening. Treat all members of the student organization equally and without discrimination. Forego alcohol, tobacco, and illegal substances. While staying with the officer team during conferences, meetings or other BPA activities, respect the curfew set by the State Advisor. No State Executive Council member is allowed in a room of the opposite sex. Failing to abide by these rules will result in immediate removal of office. NO EXCEPTIONS! Strive through preparation and practice to develop into an effective public speaker and workshop presenter. Write all letters, thank-you notes, reports, and other correspondence regularly and on time. Do not violate any state or federal laws. Conduct myself in a manner commanding respect without any display of superiority. Be willing to ask for and accept constructive criticism and evaluation of my total performance. Periodically evaluate my personality and attitudes and make efforts to improve. Maintain at least a 2.5 grade point average during the term of office. Allow the State Advisor and State Executive Council access to all social networking sites, such as Facebook, Twitter, Google+, etc. Agree to remove any material deemed inappropriate or controversial. It is imperative that State Officers arrive on time for all appointments and meetings; take an intelligent and willing part in all activities and commitments. In this regard, candidates must be willing to put business before pleasure. State officer agrees to the use of their image and name by Oklahoma BPA for media/promotional purposes. 13

14 14 The signatures below indicate: An understanding of the duties assigned to the state officer Acceptance of the responsibility to support and assist the candidate in the performance of the duties of his/her office during entire term of office. Ensure that, if elected, officers and advisors are able to attend all required events. I understand that if I violate or ignore any of the above standards, the following consequences may occur: Being removed from the conference and/or activity by the BPA state advisor, state chair, local advisor, or other staff and sent home at their own expense. Have any honors or offices withdrawn. Monetary Deposit not being returned as the term of office was not completed. While serving in the role of a State Executive Council member, I agree to abide by all of these commitments and statements. Applicant Signature Parents Signature I understand the duties of a state BPA officer and I agree to support and assist the candidate in the performance of the duties and assignments during the term of office. Advisor Signature I understand the duties of a state BPA officer and I agree to support the candidate and advisor in the performance of their duties and assignments during the candidate s term of office. Mid-Level or High School Administrator Signature Technology Center Administrator Signature NOTE: If a secondary student attends a technology center, both the high school and the technology center administrator must sign. 14

15 15 STATE EXECUTIVE COUNCIL INFORMATION FORM Applicant must complete this form and submit it as a part of the State Executive Council Application. Men Dress Jacket / Blazer Size: Example: 34S, 40R, 42L Length: Select... Chest: Dress Shirt Size: Example: 14 ½ 32-33, 17 ½ Neck: Sleeve Length: Dress Slacks Size: Example: 32 x 32, 36 x 32 Waist X Inseam T-Shirt Size: S M L XL 2XL Polo Shirt Size: Women Dress Jacket / Blazer Size: Length: Select... Size: Shell Size: Skirt Size: Select... Size: T-Shirt Size: Polo Shirt Size: S M L XL 2XL 15

16 16 PERMISSION TO DRIVE FORM Full Name of Applicant / Candidate / State Executive Council Member: Please check one or more of the following: Required Signatures: I/We give permission for the above member of the BPA State Executive Council to drive a personal vehicle to any approved BPA activities such as meetings, conferences, chapter visits, etc. throughout their term of office. I/We give permission for the above-mentioned member of the BPA State Executive Council to ride with another member of the BPA State Executive Council, State Executive Council Coordinator, State Advisor, State ODCTE Staff, or another local advisor to any approved BPA activities such as meetings, conferences, chapter visits, etc. throughout their term of office. State Executive Council Member Date: Parent/Guardian Date: Local Chapter Advisor Mid-Level or High School Administrator Technology Center Administrator Date: Date: Date: 16

17 17 MEDICAL INFORMATION WORKSHEET (Page 2) Complete the following for record on file at the Oklahoma BPA office. During an officer term, there are times that the students will be travelling with Oklahoma BPA in state approved transportation. A copy of this medical form is required for students participating in Oklahoma BPA offsite activities. Student Information First: Middle: Last: Date of Birth: Gender: Grade: Male Female Please select Student s Home Address: City: State: Zip Code: Home Phone: Cell Phone: Age: Parent / Guardian Contact Information First: Last: Home Phone: Cell Phone: Work Phone: Relationship: Parent / Guardian Home Address: City State Zip Code: Parent / Guardian Place of Employment: Parent / Guardian Work Address: City State Zip Code: Preferred contact phone in case of emergency: Alternate Contact Information First: Last: Home Phone: Cell Phone: Work Phone: Relationship: Alternate Contact Home Address: City State Zip Code: Alternate Contact Place of Employment: Alternate Contact Work Address: City State Zip Code: Preferred contact phone in case of emergency: Student s Physician Doctor s Information Office Phone: Physician s Office Address: City State Zip Code: Medical Insurance Information Student is covered by group or medical insurance: Yes (if yes, complete the following.) No (if no, skip to next section.) Name of Insured: Insurance Company: Group Number: Policy Number: 17

18 18 MEDICAL INFORMATION WORKSHEET CONTINUED Medical Conditions Questionnaire Completely describe any medical conditions the student may have. This will allow us to know how to treat the student should a medical episode occur while on official business as a State Executive Council member. Allergies Physical Handicap Seizures Diabetes Heart or Lung Problems Disease of any kind Other Current Medications Please list any medications currently prescribed. Written permission and medical information worksheet / waiver of liability must be completed and on file with Oklahoma BPA before a student/officer can participate in a function relating to Oklahoma BPA. In the event of illness or injury, I the undersigned do here by authorize the supervisor to complete/perform the following selected option: 1. Should it be necessary I give permission for immediate medical treatment, and if a parent/guardian/alternate contact person cannot be reached, the signature below gives the acting supervisor / personnel permission to seek medical service for above named officer/participant and gives permission to the physician to render medical treatment deemed necessary and appropriate. You should understand that the Oklahoma BPA has no insurance covering such medical or hospital costs incurred; therefore, any cost incurred for such treatment shall be the participant/officer or undersigned person s sole responsibility. 2. Should it be necessary for medical treatment; a parent, guardian, alternate contact person must be contacted first before seeking medical treatment. 3. In the event of an emergency, I do NOT give permission for medical treatment. By signing this form, you agree that your student/officer may participate in Oklahoma BPA related activities and excursions. You also agree to release Oklahoma BPA, its elected officials, employees, and volunteer supervisors from any and all damages, as the result of death and/or injuries of any kind the student/officer might suffer as a result of participating in these activities/excursions, except for those that result from gross negligence or wanton and willful misconduct. This agreement to release does not apply to any independent contractors. Parent/Guardian s Signature: Date: 18