COUNCIL 2017 SEPT BK NO 58 CITY OF NORFOLK, NEBRASKA

Transcription

1 Page 1 of 11 CITY OF NORFOLK, NEBRASKA The Mayor and City Council of the City of Norfolk, Nebraska met in regular session in the Council Chambers, 309 North 5th Street, Norfolk, Nebraska on the 18th day of September, 2017, beginning at 5:30 p.m. Following a moment of silence and the Pledge of Allegiance to the flag of the United States of America, Mayor Josh Moenning called the meeting to order. Roll call found the following Councilmembers present: Corey Granquist, Jim Lange, Rob Merrill, Shane Clausen, Thad Murren, Gary Jackson, Dave Fauss, and Dick Pfeil. Absent: None. Staff members present were: City Administrator Andy Colvin, City Attorney Clint Schukei, City Clerk Beth Deck, Finance Officer Randy Gates, Public Safety Director Shane Weidner, Administrative Secretary Bethene Hoff, Interim City Engineer Steve Rames, City Planner Val Grimes, Water & Sewer Director Dennis Watts, Communications Director Liz Wallace, ED Property Coordinator Candice Alder and Police Chief Bill Mizner. The Mayor presided and the City Clerk recorded the proceedings. The Mayor informed the public about the location of the current copy of the Open Meetings Act posted in the City Council Chambers and accessible to members of the public. Notice of the meeting was given in advance thereof by publication in the Norfolk Daily News, Norfolk, Nebraska, the designated method of giving notice, as shown by affidavit of publication. Notice was given to the Mayor and all members of the Council and a copy of their acknowledgement of receipt of notice and agenda is attached to the minutes. Availability of the agenda was communicated in the advance notice and in the notice to the Mayor and Council of this meeting. All proceedings hereafter shown were taken while the convened meeting was open to the public. Agenda Motions Councilmember Lange moved, seconded by Councilmember Merrill to amend the consent agenda with the deletion of Item No. 11, Eagle Distributing of Norfolk change of location, and to approve the consent agenda as amended. Roll call: Ayes: Councilmembers Granquist, Lange, Merrill, Clausen, Murren, Jackson, Fauss and Pfeil. Nays: None. Absent: None. Motion carried. Councilmember Merrill moved, seconded by Councilmember Granquist to adopt the full agenda as printed. Roll call: Ayes: Councilmembers Granquist, Lange, Merrill, Clausen, Murren, Jackson, Fauss and Pfeil. Nays: None. Absent: None. Motion carried. Consent Agenda Items Approved Minutes of the September 5, 2017, City Council meeting Keno report for August 2017

2 Page 2 of 11 Assignment of Memorandum of Understanding to facilitate the transfer of five Oak Street lots from the Norfolk Housing Development Corporation to the Norfolk Housing Agency Special Designated Liquor License for Shane Taylor, dba The Whitehouse/Taylor's Bar & Grill, Pierce, Nebraska, for a fundraiser at Our Savior Lutheran Church building, 2420 West Omaha Avenue, on Saturday, October 28, 2017, from 5:00 p.m. to 12:00 a.m. Acceptance of the City of Norfolk Downtown Revitalization Plan prepared by RDG Norfolk Golden Girls, Inc., a Nebraska Nonprofit Corporation, agreement to use the softball fields in Ta-Ha-Zouka Park to hold a softball tournament Saturday, October 7, 2017, and Sunday, October 8, 2017 Jessica Martin, d/b/a NephCure Kidney International, agreement to use the Skyview Park facility for an awareness walk on Saturday, October 21, 2017 Brandon Wolff d/b/a Norfolk Disc Golf Club, agreement to use the disc golf courses in Skyview Park and Ta-Ha-Zouka Park to hold a "Jekyll & Hyde Classic" disc golf tournament on Saturday, November 4, 2017 and Sunday, November 5, 2017 Norfolk Area Chamber of Commerce Foundation (a Nebraska Nonprofit Corporation) agreement to close a portion of South 7th Street and adjoining alley to hold an Oktoberfest event from 8:00 a.m. on Friday, September 29, 2017, to 1:00 a.m. on Sunday, October 1, 2017 Alzheimer s Disease and Related Disorders Association, Inc. (a Delaware Nonprofit Corporation) agreement to use the Skyview Park facility to hold a Walk to End Alzheimer's fundraiser event on Sunday, October 8, 2017 Accept the same low bid from Wilkens Industries for $69, that was bid earlier this year to purchase the annual live floor transfer trailer for the Transfer Station Mayor's appointment of Justine Knapp to the Norfolk Housing Agency Board of Directors to complete the term expiring June 2021 left vacant by the resignation of Kristine Herley Special Designated Liquor License for Creatively Fired Pottery to Paint, #300, 711 S 13th Street, Norfolk, Nebraska, to serve alcoholic beverages on Tuesday, October 3, 2017 from 5:00 p.m. to 10:00 p.m. at Norfolk Transmission & Muffler Service, 1001 S 13th Street, Norfolk, Nebraska for a seminar and wine tasting Resolution No approving the final plat and subdivision agreement of Wyndham Hills 2nd Addition Young Men s Christian Association of Norfolk, Nebraska (a Nebraska Nonprofit Corporation) agreement to use the football field in Veterans Memorial Park located at 1st Street and Grove Avenue for youth football games on Sunday, October 8, 2017; Tuesday, October 10, 2017; and Sunday, October 15, 2017

3 Page 3 of 11 Ratify approval of all agenda items on the September 5, 2017 City Council meeting agenda Bills in the amount of $3,921, Special Presentations Presentation by Traci Jeffrey, Norfolk Area Visitors Bureau, of their 2016 Economic Impact Study done for tourism The Mayor proclaimed November 1, 2017, as Extra Mile Day. Regular Agenda Items Ordinance No (annexation, Walters East Knolls 12th Addition) Councilmember Merrill introduced, seconded by Councilmember Fauss, Ordinance No entitled: AN ORDINANCE OF THE CITY OF NORFOLK, NEBRASKA, TO ANNEX TO SAID CITY A PART OF THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF SECTION 24, TOWNSHIP 24 NORTH, RANGE 1 WEST OF THE 6TH P.M., MADISON COUNTY, NEBRASKA. REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND TO PROVIDE THAT THIS ORDINANCE SHALL BE PUBLISHED IN PAMPHLET FORM and moved that the ordinance be passed on second reading. Said ordinance was then read into the record by title by the City Clerk. and Pfeil. Nays: None. Absent: None. Motion carried. Ordinance No passed on second reading only. Ordinance No (Combined Utilities Revenue and Refunding Bonds) Councilmember Lange introduced, seconded by Councilmember Merrill, Ordinance No entitled: AN ORDINANCE AUTHORIZING THE ISSUANCE OF COMBINED UTILITIES REVENUE AND REFUNDING BONDS, SERIES 2017, OF THE CITY OF NORFOLK, NEBRASKA, IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED NINE MILLION FIVE HUNDRED THOUSAND DOLLARS ($9,500,000) FOR THE PURPOSE OF REFUNDING OUTSTANDING INDEBTEDNESS AND PAYING THE COSTS OF MAINTAINING, EXTENDING, ENLARGING AND IMPROVING THE WATERWORKS PLANT AND WATER SYSTEM, SANITARY SEWER PLANT AND SEWER SYSTEM AND SOLID WASTE TRANSFER FACILITIES OWNED BY THE CITY; PLEDGING AND HYPOTHECATING THE REVENUES AND EARNINGS OF THE WATERWORKS PLANT AND WATER SYSTEM, SANITARY SEWER PLANT AND SEWER SYSTEM AND SOLID WASTE TRANSFER FACILITIES OWNED BY THE CITY FOR THE PAYMENT OF SAID BONDS; PROVIDING FOR THE ISSUANCE AND SALE OF THE BONDS; AUTHORIZING THE MAYOR OR A DESIGNEE TO AWARD THE SALE OF THE BONDS TO THE BIDDER PROVIDING THE MOST FAVORABLE BID TO CITY AT PUBLIC SALE; AUTHORIZING THE DELIVERY OF THE BONDS TO THE PURCHASER; AND

4 Page 4 of 11 ORDERING THE ORDINANCE PUBLISHED IN PAMPHLET FORM and moved that the ordinance be passed on first reading. Said ordinance was then read into the record by title by the City Clerk. and Pfeil. Nays: None. Absent: None. Motion carried. Ordinance No passed on first reading. Councilmember Fauss moved, seconded by Councilmember Pfeil, that the statutory rule requiring reading on three different days be suspended. and Pfeil. Nays: None. Absent: None. Motion carried. The motion to suspend the rules was adopted by three-fourths of the Council and the statutory rule requiring reading on three different days was suspended for consideration of said ordinance. Thereafter Councilmember Fauss moved, seconded by Councilmember Pfeil, that the statutory rules requiring reading on three different days be suspended and for final passage of the ordinance. The Mayor then stated the question "Shall Ordinance No be passed and adopted?" and Pfeil. Nays: None. Absent: None. Motion carried. The passage and adoption of said ordinance having been concurred in by a majority of all members of the Council, the Mayor signed and approved the ordinance and the City Clerk attested the passage and adoption of the same and affixed her signature thereto. The Mayor then instructed the City Clerk to publish said Ordinance No as required by law. Resolution No ($1,735,000 bond call) Councilmember Merrill moved, seconded by Councilmember Lange, to adopt Resolution No calling $1,735,000 of outstanding Series 2011B Combined Utilities Revenue Bonds for redemption. and Pfeil. Nays: None. Absent: None. Motion carried. Resolution No was adopted. Resolution No ($3,770,000 bond call) Councilmember Lange moved, seconded by Councilmember Granquist, to adopt Resolution No calling $3,770,000 of outstanding Series 2012B Combined Utilities Revenue Bonds for redemption. and Pfeil. Nays: None. Absent: None. Motion carried. Resolution No was adopted.

5 Page 5 of 11 Ordinance No ($1,950,000 special assessment BANS) Councilmember Lange introduced, seconded by Councilmember Fauss, Ordinance No entitled: AN ORDINANCE AUTHORIZING THE ISSUANCE AND SALE OF BOND ANTICIPATION NOTES OF THE CITY OF NORFOLK, NEBRASKA, IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED ONE MILLION NINE HUNDRED FIFTY THOUSAND DOLLARS ($1,950,000) FOR THE PURPOSE OF REFUNDING INTERIM FINANCING ISSUED TO PAY FOR THE COSTS OF SANITARY SEWER SYSTEM IMPROVEMENTS IN SANITARY SEWER EXTENSION DISTRICT NO. 247 PENDING THE ISSUANCE OF PERMANENT GENERAL OBLIGATION VARIOUS PURPOSE BONDS OF THE CITY; PRESCRIBING THE FORM OF SAID NOTES; AGREEING TO ISSUE THE CITY S GENERAL OBLIGATION VARIOUS PURPOSE BONDS TO PAY THE NOTES AT MATURITY OR TO PAY THE NOTES FROM OTHER AVAILABLE FUNDS; ENTERING INTO A CONTRACT ON BEHALF OF THE CITY WITH THE HOLDERS OF SAID NOTES; AUTHORIZING OFFICERS OF THE CITY TO MAKE ARRANGEMENTS FOR THE SALE OR PLACEMENT OF THE NOTES AND TO DESIGNATE THE FINAL TERMS, RATES AND MATURITY SCHEDULE FOR SAID NOTES WITHIN STATED PARAMETERS; AND PROVIDING FOR PUBLICATION OF THIS ORDINANCE IN PAMPHLET FORM and moved that the ordinance be passed on first reading. Said ordinance was then read into the record by title by the City Clerk. and Pfeil. Nays: None. Absent: None. Motion carried. Ordinance No passed on first reading. Councilmember Lange moved, seconded by Councilmember Fauss, that the statutory rule requiring reading on three different days be suspended. and Pfeil. Nays: None. Absent: None. Motion carried. The motion to suspend the rules was adopted by three-fourths of the Council and the statutory rule requiring reading on three different days was suspended for consideration of said ordinance. Thereafter Councilmember Lange moved, seconded by Councilmember Fauss, that the statutory rules requiring reading on three different days be suspended and for final passage of the ordinance. The Mayor then stated the question "Shall Ordinance No be passed and adopted?" and Pfeil. Nays: None. Absent: None. Motion carried. The passage and adoption of said ordinance having been concurred in by a majority of all members of the Council, the Mayor signed and approved the ordinance and the City Clerk attested the passage and adoption of the same and affixed her signature thereto. The Mayor then instructed the City Clerk to publish said Ordinance No as required by law.

6 Page 6 of 11 Resolution No (Gerhold, Inc., Preliminary Planned Development) Councilmember Merrill moved, seconded by Councilmember Granquist, to adopt Resolution No approving the Preliminary Planned Development on property generally located 1/2 mile south from the intersection of Omaha Avenue and South 25th Street at the request of Gerhold, Inc. Resolution No was removed from the June 19, 2017 City Council meeting at the request of Dick Johnson, Authorized Agent. City Planner Val Grimes provided information to elected officials. The preliminary plan before the City Council is what went before the Planning Commission. Some comments and issues came up at the Planning Commission meeting and Grimes believes the applicant may want to change what is on the agenda for consideration. John Zwingman, Advanced Consulting Engineering Services, West Point, Nebraska, distributed and presented a revised copy of the Majestic Lake Estates preliminary planned development to elected officials. The revisions include extensions of a 24-foot wide ingress/egress easement to the property. The easement will be extended to the property from 37th Street and will serve as the sole access to the property. The other work done by Advanced Consulting Engineering Services has been working with Interim City Engineer Steve Rames to ensure that the plans, at this point and the future plans, for grading and drainage are in compliance with Norfolk City Code and with FEMA regulations; as well as working on the preliminary drainage design. Zwingman has had conversations with Rames on how the drainage will be handled, which will be basically with a ditch that will serve as a retention along the road around the entire property and then the overflow and the release outlet will be to the lake. Councilmember Jackson asked if Zwingman said the drainage would be with a ditch and released back to the lake. Zwingman said it would be road that goes all around the development/lake. The ditch will be sized to meet your best management practices and the City s current standards for water quality and storm water management. Zwingman said, yes, it would be released back to the lake. City Attorney Clint Schukei explained the information in the City Council agenda packet is the information considered by the Planning Commission in May, Schukei said the City Council, after reviewing the information distributed by Zwingman, can vote on the information in the agenda packet or amend the information/resolution. Interim City Engineer Steve Rames said the two documents that create a Planned Development (PD) are the description of the PD and the plat. Basically the only change on the preliminary plat was the engineering company name change from Johnson Engineering to Advanced Consulting Engineering Services. A two-page Majestic Lake Estates, A Planned Development, dated May 22, 2017, description was distributed to elected officials and the public at the City Council meeting. Rames said the change on the two-page description of the PD was in Item No. 9, as follows: All buildings outside of the 100-year flood zone may be below the base flood elevation; however, the lowest openings will be 1 ft. above the 100-year flood elevation. The Simplified Approach or the Engineered Basement Option as described in Technical Bulletin prepared by the Federal Emergency Management Agency shall be recommended for all buildings outside of the 100-year flood zone. Rames worked with the developers to agree to

7 Page 7 of 11 that language and that is the only change on the document. However, Rames said the date of May 22, 2017 on the document is incorrect, and Rames recommends the date should actually be September 13, Schukei explained that, if the City Council wants to make the change, the Majestic Lake Estates Preliminary Planned Development and the two-page description with the date changed to September 13, 2017, should be attached to an amended resolution. Rames agreed with Schukei and asked whether City Planner Val Grimes agreed as well. Grimes agrees with Schukei but said what did change on the Preliminary Planned Development distributed by Zwingman from what the Planning Commission saw in May 2017, was a 100 foot access across Melcher property to the north; that access has gone away. The Preliminary Planned Development now indicates a 24 foot easement across Chris Merkel property. Rames agreed the access did change and, in discussing the project with the developers, that was a complication to the project. Rames said the 24 foot access would be adequate as a private approach, although it is not in the PD, Rames did have conversations with the developers and expressed concerns about anything less than a 30 wide easement and how notice would be adequately provided to the public since the access to the development is quasi-public, e.g. mail carriers, delivery trucks, etc. using the private access. Rames said the developers understand it will have to be signed to provide notice to the public, and potentially be a gated access to the development, that this is not a public road past this point. Rames feels these types of things provide adequate notice and are reasonable. Councilmember Lange said this is only a preliminary planned development and, when it comes back to the City Council, there could be other changes that are made because the final planned development goes before the Planning Commission and then comes back to the City Council. Lange s main concern is changes that are made to the PD throughout the process. Grimes said additional changes could be made to the preliminary planned development but this gives the Planning Commission direction to make a recommendation on a final planned development. Lange feels everyone is aware that a major concern is access coming off 25th Street. Lange doesn t see anything in the preliminary planned development that says access cannot come off 25th Street. Lange thought that was one of the sticking points that was going to happen in the preliminary planned development and it doesn t seem to have happened. Lange that that was one point going to be spelled out specifically, especially since the next item on the agenda, Ordinance No. 5447, is approving the zoning change from A to S-R on the property. Rames said that if the City Council wants to pursue a 37th Street access only, staff can move in that direction. Mayor Moenning said a revised preliminary planned development is before the City Council as well as a resolution that would need to be amended to move forward. However, Moenning invited discussion from the general public on the new plan/proposal.

8 Page 8 of 11 Attorney Tim Brogan spoke to elected officials and the written document says that access will be 37th Street and that is what the engineers plan to show the access by way of easement over private property. Over the past year, there have been two big issues discussed: (1) objections were filed for access to 25th Street. Brogan said my clients have every legal right to put a plan in front of this council to go through 25th Street. They heard the concerns of the Planning Commission, concerns of Council and, in addition to that, they heard the objections from the neighbors. They have now, for over a year, tried to negotiate for the Melcher property and that did not come to fruition. We still did not go back to 25th Street, we are still using an access over 37th Street. Brogan said his clients would prefer 25th Street access because 37th Street takes them out another mile, but we have made that commitment to go out 37th Street. As far as further restricting their property, I don t know what is going to happen 50 years from now, this whole area could change, I don t know, but I am telling you what we are putting before you is 37th Street. In addition to that, we still have a legal right to go out 25th Street if we wanted to but we are not going out 25th Street. The second issue is what was changed in No. 9 of the two-page description regarding floor elevations. Brogan said that was hashed out and took a lot of pain but it follows City Code and that is what we present tonight. Brogan said we are excited for the project and it is not a TIF project. Councilmember Jackson said Item No. 9 only recommends and doesn t require building above the 100-year flood plain elevation. However, Jackson understands FEMA requires any land that is adjacent to a flood plain be built 1 ft. above the 100-year flood elevation. Brogan agreed with Jackson but said there is a lot of the property in the proposed development that is outside the 100-year flood plain. Zwingman said the language was developed from conversations with FEMA. Rames agreed and said the language was reviewed by the Nebraska Flood Plain Management office and they were acceptable with that language. Councilmember Jackson questioned what the language would do for overall flood insurance for citizens. Grimes said the current City Code for a flood plain only addressed property inside the 100-year flood plain. Councilmember Jackson questioned wording in Article 2, page 349, (Representations and Authorities) regarding soil testing and compaction prior to construction and whether a developer is required to let citizens know about the buildability of the property prior to purchase. Zwingman said that basically says it will be the homeowners responsibility to do any soil tests prior to building a house. Councilmember Clausen that is extremely easy to do, just order a compaction study. The cost is very reasonable and pretty standard when building around a lake. Councilmember Jackson asked if this is done before you buy.

9 Page 9 of 11 Councilmember Clausen said this is done during construction. An engineer will make a recommendation and footings will be done accordingly. Councilmember Jackson said this would be a buyer beware issue then in this type of situation. Rames said an engineer s certification will also be provided, which is part of Bulletin Councilmember Clausen has been part of a lot of discussions on this project and these guys have decided they aren t going to 25th Street because of a major red flag for everybody and they are trying to get onto 37th by going through somebody s property, which is not ideal but that is the way to go. Clausen said, in my opinion, that is working together to try to make sure the industry is happy and trying to provide the housing needs that we have been asking for over the last couple of years. Clausen said plans need to be stamped and approved by City of Norfolk engineering staff as well so homes are built properly in that location. Mayor Moenning requested consideration of the revised preliminary planned development and the revised resolution. Moenning requested a motion to amend Resolution No , to read as follows: WHEREAS, Gerhold, Inc. filed an application with the Norfolk Planning Commission for a Preliminary Planned Development; and WHEREAS, the Norfolk Planning Commission held a public hearing for the Planned Development and approved the preliminary plan on June 6, 2017; and WHEREAS, pursuant to Section of the Norfolk City Code, the Council may approve, modify, or deny without public hearing the preliminary plan. WHEREAS, subsequent to the approval of the preliminary plan by the Norfolk Planning Commission on June 6, 2017, a revised preliminary plan has been presented to the Council by the applicant s authorized agent, a copy of which is attached hereto; and WHEREAS, the applicant s authorized agent has recommended approval of the revised preliminary plan attached hereto; and WHEREAS, the Council finds that the attached revised preliminary plan and the use and design contained therein meet the intent of the comprehensive plan. BE IT RESOLVED BY THE CITY COUNCIL of the City of Norfolk, Nebraska, that the Council hereby modifies the preliminary plan approved by the Norfolk Planning Commission on June 6, 2017 by substituting the same with the revised preliminary plan attached hereto of the East 1/2 of the Southwest 1/4 and the West 1/2 of the Southeast 1/4 of Section 32, Township 24 North, Range 1 West of the 6 th p.m., Norfolk, Madison County, Nebraska more particularly described as follows: The NE 1/4 of the SW 1/4, the SE 1/4 of the SW 1/4, the NW 1/4 of the SE 1/4, and the SW 1/4 of the SE 1/4, all in Section 32, Township 24 North, Range 1 West of the

10 Page 10 of 11 6th P.M., Madison County, Nebraska, and the South 100 feet of the NW 1/4 of Section 32, Township 24 North, Range 1 West of the 6th P.M., Madison County, Nebraska, duly made out, acknowledged and certified, and the Council hereby approves the revised preliminary plan attached hereto upon the following conditions: 1. Approval of the revised preliminary plan shall be effective for a period of one (1) year. 2. Approval of the revised preliminary plan does not constitute approval of the final site plan. It shall be deemed as approval of the land use plan submitted and shall serve as a guide in the preparation of the final plan. Councilmember Fauss moved, seconded by Councilmember Granquist to amend Resolution No as discussed. Roll call: Ayes: Councilmembers Granquist, Lange, Merrill, Clausen, Murren, Fauss and Pfeil. Nays: Jackson. Absent: None. Motion to amend carried. Hearing no further discussion, Mayor Moenning requested consideration of Resolution No as amended: Roll call on Resolution No as amended: Ayes: Councilmembers Granquist, Lange, Merrill, Clausen, Murren, Fauss and Pfeil. Nays: Jackson. Absent: None. Motion carried. Resolution No , as amended, was adopted. Ordinance No (Gerhold, Inc. zone change) Mayor Moenning requested consideration of Ordinance No approving the zoning change from A (Agricultural District) to S-R (Suburban Residential) on property generally located 1/2 mile south from the intersection of Omaha Avenue and South 25th Street. Ordinance No passed on first reading at the May 1, 2017 City Council meeting and was tabled at the May 15, 2017 City Council meeting. Councilmember Fauss moved, seconded by Councilmember Merrill, to remove Ordinance No from the table. Councilmember Lange can t support taking Ordinance No off the table until the Planned Development comes back before the City Council. Lange said if the zoning change is approved there is nothing saying the preliminary planned development has to go any further. Grimes agreed with Councilmember Lange. Attorney Brogan said they don t want final reading tonight, we don t want the zoning changed that we are in the process of purchasing. However, Brogan suggested the ordinance be approved on second reading. Councilmember Merrill feels the City Council should do their due diligence and wait to consider the ordinance.

11 Page 11 of 11 Attorney Brogan then said the developers are comfortable not taking the ordinance off the table at this time. Roll call: Ayes: Councilmembers Merrill, Clausen and Jackson. Nays: Granquist, Lange, Murren, Fauss and Pfeil. Absent: None. Motion failed. Ordinance No remains on the table. Public Comment Period No comments were received during the public comment period. There being no further business, the Mayor declared the meeting adjourned at 6:27 p.m. ATTEST: Josh Moenning Mayor Elizabeth A. Deck City Clerk ( S E A L ) I, the undersigned Clerk, hereby certify that the foregoing is the full, true and correct original document of proceedings of Monday, September 18, 2017, had and done by the Mayor and City Council; that all of the subjects included in the proceedings were contained in the agenda for the meeting, kept continually current and available for public inspection at the office of the Clerk; that such subjects were contained in said agenda for at least twenty-four hours prior to the meeting; that at least one copy of all reproducible material discussed at the meeting was available at the meeting for examination and copying by members of the public; that the said minutes were in written form and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification concerning meetings of said body were provided advance notification of the time and place of said meeting and the subjects to be discussed at said meeting. Elizabeth A. Deck City Clerk ( S E A L )