ADARE MANOR GOLF CLUB CONSTITUTION AND RULES

Transcription

1 ADARE MANOR GOLF CLUB CONSTITUTION AND RULES Contents Table: 1.0 Preliminary, Definitions and Interpretations. 2.0 Title and Ownership. 3.0 Membership. 4.0 Objectives for Men s, Ladies and Joint Clubs. 5.0 Trustees. 6.0 Officers. 7.0 Management. 8.0 Administration. 9.0 Finance Election of Members Categories of Membership Entrance fee Annual Club Subscription and Poll Tax Capital Levy Reduction of Annual Subscription Visitors and Temporary Members Fines Removal and or Suspension of Members General Meetings Notices of General Meetings Mode of voting at General Meetings Minute Books Playing Facilities Personal Property Registration of Clubs Acts 1904/1988/Intoxicating Liquor Act Change of Constitution and Rules Rules of Golf and Local Rules Bye Laws. 1

2 Document History Document Location To be completed. Revision History Date of this revision: 05 January 2015 Revision Number Approval Date Summary of Changes Revision Date th December 6.3 Re-introduce the role of Honorary House Manager 23/12/ AGM Addition of 13.3 The Management Committee is authorised to charge a negotiated first year membership subscription for groups joining the club 2

3 Adare Manor Golf Club CONSTITUTION AND RULES. 1.0 PRELIMINARY, DEFINITIONS AND INTERPRETATIONS 1.1 Rules herein contained are indicated by consecutive numbers. 1.2 Clauses are indicated by consecutive numbers preceded by Rule numbers. 1.3 Sub-Clauses are indicated by consecutive numbers preceded by Rule and Clause numbers. 1.4 Sub-Sub-Clauses are indicated by consecutive numbers preceded by Rule, Clause and Sub-Clause numbers. 1.5 The Men s Club shall mean the group of male amateur playing golfers operating under a constitution acceptable to the Golfing Union of Ireland and to which such club is affiliated. 1.6 The Ladies Club shall mean the group of female amateur playing golfers operating under a constitution acceptable to the Irish Ladies Golf Union Limited (ILGU) and to which such club is affiliated. 1.7 The Joint Club shall mean the Club formed through the amalgamation of the affiliated Clubs to either the Golfing Union of Ireland or the Irish Ladies Golf Union. 1.8 The name or title Club without qualification shall mean either the Men s Club, the Ladies Club or the Joint Club where the context so admits or requires. 1.9 The name or title Committee and the Officers and Members thereof without qualification, shall mean either the Men s Committee, the Ladies Committee or the Management Council or each of their Officers and Members where the context so admits or requires. 2.0 TITLE AND OWNERSHIP 2.1 The name of the Club shall be Adare Manor Golf Club and this name shall be the common name by which the Men s Club, the Ladies Club and the Joint Club shall be individually and collectively known. 2.2 The Official address of the Club is Adare in the County of Limerick. 2.3 The ownership of the Club property shall be vested in the Trustees for the time being of the Club on behalf of the Voting Members as defined by Sub-Clause The Voting Members only shall have control of the affairs of the Club. 2.4 Any proposal to sell, exchange, lease or dispose of the Club Name, Club premises and land or any part thereof, must be approved at an Extraordinary General Meeting specifically called for that purpose. 75% of the total members in the category Voting Members, as defined in 11.3, will be required to approve such a proposal. Postal votes will be accepted if received by the Honorary Secretary of the Joint Club 48 hours before the time and date of the E.G.M. 3.0 MEMBERSHIP 3.1 The membership of the Men s Club shall consist of Male Playing Members who are Ordinary Members, Life Members, Senior Members, Distance Members, Temporary Members, Overseas Members and other Subscribing Playing Members as may be elected from time to time under Clause 10.2 and such Honorary Life Members as may be elected from time to time by the Joint Club together with Student Members, Junior Members and Juvenile Members. 3.2 The membership of the Ladies Club shall consist of Female Playing Members who are Ordinary Members, Life Members, Senior Members, Distance Members, Temporary Members, Overseas Members and other Subscribing Playing Members as may be elected from time to time under clause 10.2 and such Honorary 3

4 Life Members as may be elected from time to time by the Joint Club together with Student Members, Junior Members and Juvenile Members. 3.3 The membership of the Joint Club shall consist of all members of each of the Men s and Ladies Clubs and such Honorary Members as may be elected from time to time under Clause 10.2 by the Management Council. 3.4 The overall membership of the Club shall not exceed 1,200 members of which 900 will be Ordinary Members. The number of Members electable to each category shall be decided from time to time at an Annual or Special General Meeting of the Joint Club. The overall Ordinary Membership of the Club should not exceed 900. The overall membership of 1,200 shall be reviewed annually to ensure it is not exceeded. 3.5 Only Voting Male/Female Members as prescribed by Sub-Clause 11.3 shall be: entitled to attend and vote at all Annual or Extraordinary General Meetings and entitled to nomination for and election to Office and General Committee of their respective Clubs. 3.6 Only Voting Members as prescribed by Sub-Clause 11.3 shall be: entitled to attend and vote at all Annual or Extraordinary General Meetings and entitled to nomination for and election to Office and Management Council of the Joint Club subject always to the provisions of Sub- Clauses and OBJECTIVES 4.1 The Men s Club shall: Promote the Amateur Game of Golf amongst its members Accept and abide by the constitution and Bye-Laws of the Golfing Union of Ireland to which the club is affiliated and the Bye-Laws of the Munster Branch of such Union in whose Province the course is situated In compliance with the Union Bye-Law 2 pay, on every 1 st January. (i) a per capita subscription to the Union and (ii) a per capita Levy to its Provincial Council on every male playing member of the club at the end of its last financial year in the categories prescribed by such Bye-Law Accept and apply the Standard Scratch Score and Handicapping Scheme as prescribed by the Council of National Golf Unions and such rules thereunder as may require to be implemented from time to time by the Golfing Union of Ireland Accept and recognise the Royal and Ancient Golf Club of St. Andrews as the sole Authority for prescribing and implementing the Rules of Golf and the Rules of Amateur Status. 4.2 The Ladies Club shall: Promote the Amateur Game of Golf amongst its members Undertake in writing to accept and abide by the Memorandum and Articles of Association, Bye-Laws and Regulations of the Irish Ladies Golf Union Limited and the Bye-Laws of the district in which the club is situated In compliance with such constitution pay, on the 1 st February a per capita subscription on every female playing member of the club at the end of its last financial year in the categories prescribed by such Constitution Accept and comply with UHS as prescribed by CONGU and such rules as may be required to be implemented from time to time by the ILGU. 4

5 4.2.4 Accept and recognise the Royal and Ancient Golf Club of St. Andrews as the sole authority for prescribing and implementing the rules of Golf and the Rules of Amateur Status Maintain an accurate register of all members on Golfnet. 4.3 The Joint Club shall: Provide facilities for the playing and promotion of the amateur game of golf by Men, Women and Juniors and generally promote amateur games and other social activities amongst its members Manage matters of common interest of both the Men s and the Ladies Clubs which shall include: provision of and responsibility for the maintenance and upkeep of the course and clubhouse and their environs to the standard required by club members provision of Shop, Bar and Catering facilities and all that these entail collection of Annual Club Subscriptions and other Club Levies payable by Members Adhere to the maximum number of members of the different categories of playing member which can be elected to each of the Men s and the Ladies Clubs. Any alteration in the number permitted in each category shall be decided at an Annual General or Extraordinary General Meeting of the Joint Club Adhere to the current rate of: (i) Club Entrance Fee (ii) Annual Subscription (individual and family) (iii) Capital Levy (if any) (iv) GUI/ILGU Poll Tax (v) Compulsory Spending (if any) being paid by members of different categories of members in each of the Men s and the Ladies Clubs Any alteration in any of the rates in Sub-Clauses shall be decided at an Annual General or Extraordinary General Meeting of the Joint Club having regard to section Decide on the rate of Green Fee payable by visitors to the club Generally to act in the promotion and advancement of the interests of the Club and the improvement of the facilities available to members Adare Manor Golf Club is fully committed to the guidelines contained in the Code of Ethics and Good Practice for Children s Sport in Ireland and in the Code of Ethics for Golf for Young People, or the most up to date equivalents. 5.0 TRUSTEES 5.1 The Trustees shall be 5 Full Ordinary Members of the Joint Club. Such Trustees shall be appointed by the members at a General Meeting of the Joint Club. 5.2 The Club premises and such other property of the club as the Management Council of the Joint Club (hereinafter referred to as the Management Council ) shall determine, shall be vested in and under the legal control of the Trustees and such Trustees shall deal with the property of the Club as directed by a resolution of the Management Council of which an entry in the Minute Book shall be sufficient evidence. 5.3 The property of the club shall be vested in five Trustees. The Trustees shall deal with the property of the Club as directed by resolution of the Management Council, of which an entry in the minute book signed by the chairman shall be conclusive evidence, and they shall be indemnified against all liability and expense incurred by them by reason of their position as Trustees insofar as the assets of the Club are concerned. To be appointed as a Trustee a person must be a member for 10 years, be nominated by the Management 5

6 Council and elected by a majority of the members present at the Annual General Meeting. The Trustees shall respectively hold office until death, or resignation, unless removed from office by two-thirds majority of the members of the Joint Club present at a General meeting The Trustees shall be entitled to attend meetings of the Management Council in their capacity as Trustees, but without voting rights. 5.4 The Trustees shall be indemnified out of the Joint Club property and assets in respect of all transactions directed by a resolution of the Management Council against all liabilities and expenses necessarily incurred as a result of their trusteeship and in the event of the Joint Club property and assets being deficient such deficiency shall be made good by the Ordinary Members on whose behalf the property and assets of the Club are held. 5.5 The Trustees are empowered to take such steps as they, the Trustees, consider necessary following agreement with the Management Council of the Joint Club with Accountancy and Banking interests, or any other relevant interests, to supervise and monitor the general affairs of business of the Club. A Trustee may not be a member of the Management Council. 5.6 If the Trustees, when directed by a resolution of the Management Council to perform a certain act consider that performance of such act is one of such importance that they consider that the members of the Joint Club should be consulted, then the Trustees may refuse to perform such act until the members of the Joint Club have been consulted at a General or an Extraordinary General Meeting and a resolution is passed at such meeting authorising or refusing to authorise the Trustees to perform such act as was originally directed by the Management Council. 6.0 OFFICERS 6.1 The Officers of the Men s Club shall be a President, a Captain, a Vice-Captain, Vice President, an Honorary Secretary, an Honorary Treasurer, a Handicap Secretary and a Competitions Secretary. 6.2 The Officers of the Ladies Club shall be a President, a Captain, a Vice-Captain, an Honorary Secretary, an Honorary Treasurer, a Handicap Secretary and a Competitions Secretary. 6.3 The Officers of the Joint Club shall be:- The Chairperson, an Honorary Secretary, an Honorary Treasurer, an Honorary Course Manager, an Honorary House Manager and the Captains of both the Men s and Ladies Clubs. The term of office for the Chairperson, Honorary Secretary, Honorary Treasurer, Honorary Course Manager and the Honorary House Manager shall be three years. The above officers may not serve more than two consecutive terms. 6.4 The Honorary Secretary and Honorary Treasurer of the Joint Club shall not hold similar positions in 6.1 and MANAGEMENT 7.1 Allocation of Functions The business and affairs of the Men s Club shall be under the jurisdiction and control of a General Committee (hereinafter referred to as The Men s Committee ) consisting of the Officers of the Men s Club, the immediate Past Captain and 5 other voting members of the Men s Club The business and affairs of the Ladies Club shall be under the jurisdiction and control of a General Committee (hereinafter referred to as The Ladies Committee ) consisting of the Officers of the Ladies Club, the immediate Past Captain and 5 other voting members of the Ladies Club The business and affairs of the Joint Club shall be under the jurisdiction and control of a Management Council consisting of the Officers of the Joint Club, the Presidents of each of the Men s and the Ladies Clubs, and 3 other voting members of the Joint Club elected at the A.G.M. of the Joint Club. 6

7 7.1.4 Each of the aforementioned Committees shall exercise its powers notwithstanding that there might be a vacancy or vacancies in its membership Nothing in this rule shall preclude a member of either the Men s or the Ladies Committees being also a member of the Management Council or vice versa At meetings of any of the above Committees 50% of those entitled to attend and vote shall form a quorum At meetings of the Men s or the Ladies Committees the Chair shall be taken by the Captain or if absent, by the Vice-Captain of the Club concerned. At meetings of the Management Council the chair shall be taken by the Chairperson or, if absent, those in attendance having votes shall elect a Chairperson The Chairperson at a meeting shall, in addition to a deliberative vote, have, and shall exercise, a casting vote excluding sub-committees. 7.2 Elections Officers and Committees The Captain of each of the Men s Club and the Ladies Club shall retire after one year s service. The outgoing Captain may serve for a further year provided that it is ratified at the A.G.M. Should the outgoing Captain consent and be re-elected the tenure of Office of the Vice-Captain shall be extended for a similar period The Officers of Committee shall retire annually and shall be eligible for re-election provided always that the same Office has not been held by such Officer for more than 3 consecutive years The election of Officers and Members of Committees shall be made at the respective Annual General Meetings In the event that the officerships of the Management Council are not filled, the Management Council may co-opt ordinary members to the Management Council following proposal and seconder by a member of the Council. The co-option has to be ratified by the Trustees. The number of co-options should be limited to 2 in any given year In the event that the officerships of the Men s Club are not filled, the Men s Club may co-opt ordinary members onto the Men s Committee following proposal and seconder by a member of the Men s Committee. The co-option has to be ratified by the Management Council. The number of co-options should be limited to 2 in any given year In the event that the officerships of the Ladies Club are not filled, the Ladies Club may co-opt ordinary members onto the Ladies Committee following proposal and seconder by a member of the Ladies Committee. The co-option has to be ratified by the Management Council. The number of cooptions should be limited to 2 in any given year The Captains/Vice Captains shall be nominated by the respective Men s and Ladies Committee. Where a Committee Member tenders his/her resignation, that Committee shall have power to co-opt a replacement Nominations (with the consent of the nominee) for election to any Officership or as an Ordinary Member of Committee shall be made, as hereunder provided: by the General Committee of the particular Club or by any two Voting Members (Ref. 11.3) of at least 3 years standing of the particular Club All nominations shall be given to the Honorary Secretary of the particular Club at least 21 days prior to the Annual General Meeting of that Club A complete list of Nominees (Officers and Committee) together with the names of their proposers and seconders must be posted on the Club Notice Board for at least seven days prior to the date of the particular Annual General Meeting The office of any Office Bearer shall be vacated by such Office Bearer resigning therefrom or on ceasing to be a member of either the Men s or the Ladies Clubs or being removed by a resolution at an Annual General Meeting or Extraordinary General Meeting of the appropriate Club. 7

8 7.3 Committee Meetings Stated Meetings of the Men s and the Ladies Committees shall be held not less than 10 times per annum., Except in the case of justifiable absences, any Committee member who does not attend a minimum of 8 meetings shall not be eligible to continue on Committee Stated meetings of the Management Council shall be held not less that 10 times per annum and Special Meetings on such dates as may be found convenient for the transaction of business on at least 3 days notice being given by the Honorary Secretary or Chairperson of the Joint Club. Except in the case of justifiable absences, any Committee member who does not attend a minimum of 8 meetings shall not be eligible to continue on Committee Upon a requisition signed by not less than 50% of the members of a Committee, stating the nature of the business to be transacted, the Honorary Secretary or Chairperson of the particular Club shall call a Special Meeting of such Committee for the consideration thereof. Should the Officers designated above neglect or refuse to call such meeting within seven days the same may be convened by notice signed by 50% of the members of such Committee. 7.4 Employment of Staff The Officers of the Management Council solely shall have power to appoint staff upon such terms and conditions of employment, in writing, as such Officers with a quorum of 4 may determine; to terminate such appointments and also to appoint substitutes from time to time. Any decisions relating to the aforementioned shall be notified to the Management Council at the next meeting The secretary of the Management Council shall ensure that all appointments and contracts of employment are made in accordance with Human Resource best practice and relevant employment laws and regulations No employee of the Club shall be eligible to serve on Committee or hold any Office. 7.5 Management Regulations The Management Council is empowered to make, and from time to time alter, such Bye-Laws and regulations for the management of the Joint Club as it may consider necessary subject to ratification at the next A.G.M In consultation with both the Men s and the Ladies Committees the Management Council is also empowered to make such Local Rules (provided same are not at variance with the Rules of Golf) and regulations for the use of the course as are required in the interest of all members Every member of every category and every visitor or other person using the clubhouse or course shall be subject to, and must comply with, all Rules, Bye-Laws and Regulations in force. 7.6 Appointment of Sub-Committee The Men s and the Ladies Committees and the Management Council shall each have power to appoint Sub-Committees and to appoint members of their respective clubs to act on such Sub-Committees and to define the scope of their authority and to delegate and confer upon such Sub-Committees the powers necessary for the discharge of the function or functions for which such Sub-Committees were formed. No Sub-Committee may be appointed to elect members (See Clause 10.1). The Chairperson of each Sub Committee shall be a member of the Men s or Ladies Committee or Management Council Each Sub-Committee shall retire annually on the date of the Annual General Meeting of its respective club or when the function for which it was appointed is completed The quorum of each Sub-Committee shall be defined at the time of appointment. 8

9 8.0 ADMINISTRATION 8.1 The three sections of the Club shall be administered as follows: The Honorary Secretary of the Men s/ladies Clubs shall be responsible for the every-day affairs of that Club The Honorary Secretary of the Joint Club shall be responsible for the every-day affairs of that Club All written complaints concerning matters under the jurisdiction and control of the Committee of the particular Club, shall be referred primarily to the Honorary Secretary of that Club who, if unable to resolve same, shall place the complaint on the agenda for the next meeting of the Committee of such Club for investigation and decision. (See Rule 17). In extreme circumstances unresolved matters may be referred to the Joint Club The Honorary Secretary of the Joint Club shall also act as Liaison Officer between the Management Council and each of the Men s and the Ladies Committees and may also attend Committee Meetings of both the Men s and Ladies Clubs The Honorary Course Manager shall have responsibility for overseeing the following areas: Course Staff, Maintenance of Course/Car Park, Machinery, Stock Control and adhering to allocated budgets The Honorary House Manager shall have responsibility for overseeing the following areas: Bar/Catering Staff, Maintenance of Clubhouse, Stock Control and adhering to allocated budgets The Chairperson of the Joint Club shall be responsible for chairing all committee meetings, the AGM and any EGM of that club. 9.0 FINANCE 9.1 The financial affairs of the Joint Club shall be administered as follows: The Honorary Treasurer of the Joint Club shall keep full and detailed accounts, books and records, showing the financial affairs, receipts and disbursements of the Joint Club The Banking Account shall be kept in the name of the Joint Club (and shall be clearly identified as such) in such Bank as the Management Council may from time to time determine. All cheques shall be signed by the Honorary Treasurer and co-signed by the Chairperson or Honorary Secretary of the Management Council. Signatories may be changed on the authorisation of the Management Council The Management Council shall have power to borrow as directed by the members at A.G.M s or E.G.M s facilities of 250,000 for the purposes of the Club, by way of overdraft, term loan, loan account, leasing, hire purchase or otherwise, with interest in the category of the accommodation granted, such amount of money either at one time or from time to time as it may deem proper, such borrowings and the interest thereon by the issue of bills of exchange, promissory notes or other obligations or Securities of the Club (or by mortgage or charge upon all or any part of the property of the Club) and thereupon the Trustees shall at the discretion of the Management Council make all such dispositions of the property of the Club or any part thereof and enter into such agreements in relation thereof as the Management Council may deem proper for giving such security The Honorary Treasurer of the Joint Club shall present a certified statement of the affairs of the Joint Club for the financial year ended 30 th September for consideration by the Trustees and by the Council and for approval by the members at the Annual General Meeting of the Joint Club which shall be held not later than 31 st December following The Ladies and Men s Committees shall submit to the Management Council, not later than the 31 st January each year a budget for the ordinary expenses of the Ladies and Men s Clubs. This budget will be made out on a quarterly basis and agreed between the Management Council and the Ladies and Men s Club. The Ladies and Men s Club should submit quarterly accounts (income and expenditure) to the Management 9

10 Council no later than the last day of the month following each quarter. As part of the Management Council quarterly review of accounts, either Club may submit a request to adjust the budget as is necessary The Management Council shall also make grants to each of the Men s and the Ladies Clubs from time to time, on request being made, to defray extraordinary expenses incurred by the particular Committee not catered for in budget The Management Council shall be empowered to engage an accountant, or other person engaged in similar profession or business for the purpose of preparing yearly financial statements and such person shall be entitled to charge and be paid all usual professional or other charges for business or work done by such a person or their firm in connection with the financial statements. 9.2 The financial affairs of the Men s/ladies Club shall be administered as follows: The Honorary Treasurer of the Men s/ladies Club shall keep full and detailed accounts, books and records, showing the financial affairs, receipts and disbursements of their respective clubs The Banking Account shall be kept in the name of the Men s/ladies Club (and shall be clearly identified as such) in such Bank as the Men s/ladies Committee may, in consultation with the Management Council, from time to time determine. All cheques shall be signed as authorised by resolution of the committee, as per the Joint Club. All cheques shall be signed by the Honorary Treasurer and co-signed by the Captain or President of the Men s/ladies Club after the amount has been filled in The Men s Committee shall be responsible for the payment to the Golfing Union of Ireland of the annual per capita subscription and Provincial Levy on members as required by the Bye-Laws of that Union The Ladies Committee shall be responsible for the payment to the Irish Ladies Golf Union of the annual per capita subscription on members as required by the Constitution of that Union The Men s/ladies Committee shall be entitled to receive sponsorship, charge and retain all entry fees in Club and Open competitions under its control and management, for the provision of prizes. See also The Honorary Treasurer of the Men s/ladies Club shall present a certified statement of the affairs of the Men s/ladies Club for the financial year ended 30th September for consideration by the Men s/ladies Committee and for presentation and approval by the members at the Annual General Meeting of the Men s/ladies Club which shall be held not later than 31 st December following Following the meeting of the Men s/ladies Committee at which the certified accounts are considered the Honorary Treasurer shall immediately forward a copy of the certified accounts to the Management Council for information ELECTION OF MEMBERS Subject to the agreed limitation as defined at an E.G.M. or A.G.M. of the Joint Club as to the number of members electable to the different categories of member: The election of Overseas, Distance and Temporary members shall be in the hands of the Joint Club in accordance with the regulations as laid down in , and The election of Ordinary Male/Female Members, Student, Junior and Juvenile Members shall be in the hands of their respective Committees The procedure for the election of members in each Club shall be as follows: Each candidate for election (except in the case of Honorary Life Members) must be proposed and seconded by a voting member of at least 2 years standing of the particular club The proposer and seconder must each know their candidate personally A voting member of either the Men s or Ladies Club wishing to propose a candidate for election shall obtain from the Honorary Secretary of the Management Council a form known as an Application for 10

11 Membership form and shall in due course return to the same Honorary Secretary such form duly completed and signed by the proposer and seconder Any omission from or inaccuracy in the particulars relating to any candidate shall render the election void at the discretion of the Committee Immediately on election of a candidate to membership of the Men s or the Ladies Clubs, notice in writing shall be dispatched to all elected candidates by the Honorary Secretary together with a copy of the Club Constitution, Rules and Bye-Laws, a request to remit to the Honorary Secretary of the Joint Club within one calendar month from the date of such request the amount of the Entrance Fee, Capital Levy (if any) and first subscription and any other charges payable by the category of member to which the candidate has been elected Should the requested payment not be made within one calendar month of the date of such request as aforesaid, the election shall be void unless the candidate shall satisfy the Committee that the delay in payment was due to some unavoidable cause If a candidate is not elected to membership and at a later date wishes to make a further application for membership, the same procedure as set out above must be followed on any subsequent application It shall be the duty of every elected member to acquaint himself/herself of the Constitution, Rules and Bye- Laws of the Club and each such member shall be bound by same and by all acts and deeds of any person or persons acting for or on behalf of the club under any power, authority or discretion conferred by or pursuant to such Constitution, Rules or Bye-Laws No person shall be considered a member (except Honorary) until his/her Entrance fee (if any) and subscription shall have been paid. By such payment a member shall be entitled to the rights and privileges of membership of the category of member to which he/she shall have been elected and acknowledges that he/she submits and is bound by the Constitution, Rules and Bye-Laws of the Club and every renewal of subscription by him/her shall be deemed to be a similar acknowledgment CATEGORIES OF MEMBER The Joint Club shall, at an Annual General Meeting, decide on the categories of member which will operate within the Club Voting and Non-Voting playing Members may be elected to the Men s Club and to the Ladies Club VOTING MEMBERS shall be Ordinary Members (Ref ), Life Members (Ref ), Senior Members (Ref ), and Honorary Life Members (Ref ). having paid the Entrance Fee, appropriate Annual Subscription and Capital Levy (if any). They shall be entitled to attend and vote at all Annual General and all Extraordinary General Meetings of either the Men s or the Ladies Clubs of which each such member has been elected a voting member and at all Annual General and all Extraordinary General Meetings of the Joint Club. An Ordinary Member elected an Honorary Life Member of his/her club shall retain all the rights and privileges of membership of this category ORDINARY MEMBERS shall comprise Men and Women who are members of the Men s or Ladies Clubs except those as defined in , and A LIFE MEMBER is one who has purchased a Life Membership, which has been ratified at an A.G.M./E.G.M SENIOR MEMBERS shall comprise Men and Women who are aged 65 years or over on 1 st January of that year HONORARY LIFE MEMBERS shall comprise persons where the Joint Club at their A.G.M. wish to acknowledge as having rendered exceptional service to the Club or to the game of golf or whose distinguished position or public service would render their membership of special advantage to the Club The following, of either gender shall be NON-VOTING ASSOCIATE MEMBERS 11

12 STUDENT MEMBERS shall comprise full time undergraduates, of any Institute of Learning as either the Men s or Ladies Committees decide. Such membership shall cease on 31 st December following graduation or qualification or on 31 st December six years after the date of election whichever period shall be the shorter JUNIOR MEMBERS shall comprise young persons whose ages at the date of election shall not be less than 12 years or more than eighteen years JUVENILE MEMBERS shall comprise children aged between 8 and 12 years of age, who are children of a Voting Member. They may only play the course when accompanied by an adult member OVERSEAS MEMBERS. Persons resident outside the island of Ireland for more than ten months of each calendar year may be elected by the Management Council of the Joint Club as Overseas Members of the Club on payment of such entrance fee, annual subscription and capital levy (if any) applicable to the category as fixed by the Joint Club from time to time. Overseas members shall not be eligible to play in the Captain s Prize, President s Prize, Club Matchplay Championships and those competitions which qualify for Golfer of the Year points. An Overseas Member must be a member of an affiliated Golf Club in the country in which he/she resides and must produce evidence of same DISTANCE MEMBERS shall comprise those who are already a Member of another Club affiliated to the G.U.I. or I.L.G.U. and whose residence is not less than 50 miles from Adare Manor Golf Club. Evidence of such membership must be produced. Distance members shall not be eligible to play in the Captain s Prize, President s Prize, Club Matchplay Championships and those competitions which qualify for Golfer of the Year points TEMPORARY MEMBERS: The term of membership in this category shall not exceed two months. Temporary members shall not be eligible to play in the Captain s Prize, President s Prize, Club Matchplay Championships and those competitions which qualify for Golfer of the Year points The following shall be the categories of member which are transferable within the membership structure STUDENT, JUNIOR AND JUVENILE MEMBERS on ceasing to be eligible for these categories and wishing to be elected to another category shall be treated with priority at the next election meeting FAMILY MEMBERSHIP: Existing members who fall under the category of family membership shall remain under that category ENTRANCE FEE 12.1 All new members shall be required to pay an Entrance Fee as determined by the Management Council When a Student, Junior or Juvenile Member is obliged to relinquish his/her category and seeks election to another category within the club the appropriate entrance fee shall be decided upon by the Management Council and shall be payable on election to the new category Should an Overseas Member or a Distance Member apply to become a member of another category the amount of the entrance fee payable shall be the appropriate amount payable at the date of election The amount of the entrance fee payable by the different categories of member shall be fixed at each Annual or Extraordinary General Meeting of the Joint Club. Thereafter, as exceptional circumstances arise, the Management Council will have discretion to change the entrance fee as appropriate to ensure the competitiveness of the club and shall be ratified at the next Annual General Meeting ANNUAL CLUB SUBSCRIPTION AND POLL TAX All categories of member, except Honorary Life Member/Life Member, shall be required to pay an Annual Club Subscription. 12

13 13.2. The amount payable by the different categories shall be determined at an Annual or Extraordinary General Meeting of the Joint Club. Thereafter such subscriptions shall remain in operation until altered at an Annual or Extraordinary General Meeting of the Joint Club The Management Committee is authorised to charge a negotiated first year membership subscription for groups joining the club All subscriptions as ratified or altered at the immediately preceding Annual or Extraordinary General Meeting of the Joint Club shall be payable on the following 1 st January in any year Any member whose subscription shall be unpaid on 31 st January in any year shall cease to be a member of the club, but the Committee concerned may re-elect such member without entrance fee, re-nomination or re-posting, within 1 month from such date, on payment of all subscriptions and other moneys due to the Club The Poll Tax due by the members of the affiliated Men s and Ladies Clubs to their respective Unions shall be charged separately and shall be payable at the same time as the annual subscription CAPITAL LEVY The A.G.M or an E.G.M. of the Joint Club may vote to introduce a Capital Levy on all members (except Student, Junior and Juvenile Members) to fund any additional acquisition of land or buildings, construction work or improvement to the course, clubhouse or its environs The amount of such levy shall be payable at such time as decided by the meeting of the Joint Club The levy shall also be payable by both members availing of the provisions of Sub-Clause REDUCTION OF ANNUAL CLUB SUBSCRIPTION 15.1 That the undermentioned reductions in the annual subscriptions be applied to the following categories: Members over 65 years of age who have been members for 20 years may receive a 50% reduction in their annual subscription, and on reaching 70 years of age members will pay a nominal annual subscription as determined by the Management Council A member s entitlement to reduction in either category is determined by age as at 1 st January of that year VISITORS AND TEMPORARY MEMBERS 16.1 A Voting Member may introduce visitors It shall be a condition precedent that the member effecting the introduction shall enter each visitor s name, address and date of visit immediately on entering the clubhouse in a book to be kept for the purpose called a Visitors Book and such entry must be attested by the signature of the introducing member No visitor may be supplied with excisable liquor in the club premises unless on the invitation of and in the company of the introducing member The charge for visitors shall be fixed from time to time by the Management Council under Sub-Clause who are also empowered to make regulations for non-playing visitors Every playing visitor must procure a Green Fee Voucher 16.6 On the issue of each Green Fee Voucher the name of the visitor, the number and amount of the green fee and the name of the introducing member must be immediately entered in the Green Fee Book 16.7 In addition the Honorary Secretary of the Joint Club or his/her representative, may permit a person or group not having an introduction from a member, to play on the course and use the clubhouse as a visitor on payment of the current Green Fee. 13

14 16.8 The payment of the Green Fee shall entitle the visitor to temporary membership of the club for the day A member who fails to enter a visitor s name in the Green Fee Book shall be liable to disciplinary action as deemed appropriate by the Management Council of the club and be personally responsible for the payment of the appropriate Green Fee where applicable The Management Council shall have power to suspend the rules permitting the introduction of visitors or temporary members at any time and refuse permission for any particular visitor or temporary member to use the course or clubhouse Competitors in club Open Competitions held on the course and extending for more than one day shall, on payment of the entry fee and green fee (if chargeable) for the competition and on such fee(s) being accepted by the Committee in charge of the competition, be eligible to use the course and clubhouse as temporary members for a period not exceeding one day prior to the date fixed for such competition, and for every day during the continuance of such competition Competitors in Open Competitions limited to one day shall likewise be eligible for Temporary Membership status on the day of the competition only The Management Council may (and without assigning any reason) cancel the admission of any Day Visitor or Temporary Member whose admission may be irregular or whose presence or conduct they deem objectionable, or who deliberately breaks any of the Rules, Bye-Laws or Regulations of the Club The fee paid by any such Visitor or Temporary member may, at the discretion of the Management Council, be either forfeited or refunded Meals may be supplied to all persons who use the club premises at a tariff agreed by the Management Council FINES 17.1 The Management Council is empowered to impose fines for breaches of the Rules, Bye-Laws and Regulations of the Joint Club in force for the time being or for breaches of the etiquette of golf, and may also at any time (either instead of, or in addition to fines) temporarily withdraw the use of the clubhouse and course from any member whose conduct or breaches of the Rules, Bye-Laws and Regulations may, in the opinion of the Management Council, justify this course of action Any member refusing or failing to pay a fine so imposed within 2 weeks after notification thereof, shall not be permitted to use the clubhouse or course until such fine has been paid The Men s and the Ladies Committees may report any member of their club to the Management Council for investigation and penalty under this rule if they, in their absolute discretion consider the breach warrants it REMOVAL AND/OR SUSPENSION OF MEMBERS 18.1 If any allegation of misconduct by a member be submitted, in writing, to an Officer, any Officer may make such enquiries as are considered necessary to obtain all relevant details. Such information shall be placed before the Management Council, which shall, in meeting, enquire into such conduct If in the opinion of the Management Council the conduct in question may warrant the suspension (by the temporary withdrawal of the privileges of membership) or expulsion of such member he or she shall be so informed in writing. The member shall have the right to appear and speak, introduce witnesses and/or witness statements, and/or to make a written submission which shall be read at any subsequent meeting at which the conduct in question shall be considered and all related information including witness statements shall be placed before the Management Council If after making such further enquiries as it considers necessary into the conduct of the member and hearing such explanation, if any, as he or she may offer, the Management Council, decides that his or her conduct has not been explained or accounted for to its satisfaction but was not such as to warrant expulsion of the 14

15 member, such Committee may instead, provided that not less than a two-third majority of the members of the Committee vote for such course of action, suspend the member for a period not exceeding six months and if the member is a playing member, it shall notify the Men s or the Ladies Committee of its decision with which such Committee shall abide. If such a majority of the Management Council are not satisfied that the charges of misconduct have been proven no further action shall be taken If no explanation of his or her conduct shall be given by the member, or if such explanation shall be considered unsatisfactory by the Management Council it may, provided that not less than a two-third majority of the members of the Committee vote for such course of action, recommend to the Committee concerned, that such member be expelled by that Committee which may, in its absolute discretion decide to act on or reject such recommendation Should the Committee concerned decide to act on such recommendation it may only do so provided not less than a two third majority of such Committee vote in favour of expulsion, provided always that on taking such vote, not less than 8 members vote for expulsion, the recommendation shall be deemed to have been rejected The Committee concerned shall notify the Management Council of its decision and, if it is to reject the recommendation it shall request the Management Council to proceed in accordance with clause Should the requisite number not vote for expulsion the committee shall proceed in accordance with Clause When the committee concerned has resolved that a member be suspended or expelled, such member shall, within seven days of the date of the decision, be given notice, in writing, by the Honorary Secretary, or other authorised Officer, of his or her club of the decision, by registered post or by delivery of such notice to his or her last known address. Such person shall have the right of appeal against the decision, within fourteen days of the date of notification. The appeal shall be made, in writing, to the Honorary Secretary of the Management Council Notice of an appeal under Clause 18.5 having been given, the decision shall not take effect for a period of twenty one days from the date of the notification by the Club to the Member and the relevant Men s or Ladies Committees, if the Member is a playing member, notified of such appeal The member shall have the right to have the appeal heard at an Extraordinary General Meeting requisitioned under Sub-Clause provided that the necessary signatures for such requisition are procured either by the member in question or by any other Voting Member. This meeting shall, by a majority, decide whether the expulsion shall be confirmed or repealed, or whether the period of suspension shall be confirmed, reduced or repealed. Should the signatures provided for in Sub-Clause not be obtained within twenty one days from the date of the notification by the Club to the Member, the Management Council shall have power to deem the appeal to have lapsed and to enforce the decision forthwith, or to allow an additional period should it decide, by a simple majority, that the circumstances warrant it A decision by the Management Council or other Committee concerned under this Rule shall stand unless, and until, an appeal is received by the Honorary Secretary of the Management Council against it. Provided an appeal has been received, and an Extraordinary General Meeting duly requisitioned the expulsion or suspension shall not then take effect, pending the holding of the Extraordinary General Meeting During the period of suspension the member shall not be entitled: to enter upon the Club property, whether in the company of another member or otherwise; save only to collect his or her property or, for the purpose of attending any General Meeting which may be held during the period of suspension to a refund or rebate of the whole or any part of his or her annual subscription or other sum paid or payable by him or her to the club in respect of the year during which the suspension occurs All voting under this Rule shall be by secret ballot. 15

16 19.0 GENERAL MEETINGS 19.1 The Men s Club The Annual General Meeting of the Men s Club shall, save in exceptional circumstances, be held by the 31 st of December each year for receiving the Men s Club Committee s Annual Report and the Financial Statement for the Year ended the previous 30th September, for electing Office Bearers Members of Committee and Auditors, revising its rules and transacting such other business of The Men s Club as may be on the Agenda Seven day s notice, at least, of such Annual General Meeting shall be given to the Male Members as prescribed by Sub-Clause who are the only persons entitled to attend and vote at a General Meeting of the Men s Club Such notice shall be accompanied by the Agenda for the meeting and a Financial Statement Notices of Motion and nominations of Officers and members of the Committee of the Men s Club must be made to the Honorary Secretary of the Club, in writing, at least 21 days before the date of such meeting Such notices and nominations shall be promptly posted on the Club notice board Notices of Motion and nominations not made as required cannot be considered at the Annual General Meeting Notice of the A.G.M. date shall be posted 30 days prior to the A.G.M. on the Club noticeboard The Ladies Club The Annual General Meeting of the Ladies Club shall, save in exceptional circumstances, be held by the 31 st of December each year for receiving the Ladies Club Committee s Annual Report and the Financial Statement for the Year ended the previous 30th September, for electing Office Bearers, Members of Committee and Auditors, revising its rules and transacting such other business of The Ladies Club as may be on the Agenda Seven days notice, at least, of such Annual General Meeting shall be given to the Female Members as prescribed by Sub-Clause who are the only persons entitled to attend and vote at a General Meeting of the Ladies Club Such notice shall be accompanied by a copy of the Agenda and motions received Notices of Motion and nomination of Officers and Members of Committee of the Ladies Club shall be made to the Honorary Secretary of the Club, in writing, at least 21 days before the date of such meeting Such notices and nominations shall be promptly posted on the Club notice board Notices of Motion and nominations not made as required cannot be considered at the Annual General Meeting Notice of the A.G.M. date shall be posted 30 days prior to the A.G.M. on the Club notice board The Joint Club The Annual General Meeting of the Joint Club shall, save in exceptional circumstances, be held by the 31 st of December for receiving the Management s Annual Report and the Financial Statement for the year ended the previous 30 th September; for electing Office Bearers, Members of Management Council and Auditors, revising rules and transacting such other business of the Club as may be on the Agenda Seven days notice at least of such Annual General Meeting shall be given to the Members as prescribed by Sub-Clause 11.3 who are the only persons entitled to attend and vote at a General Meeting of the Joint Club Such notice shall be accompanied by a copy of the Agenda and a duly certified Financial Statement. 16