SPECIFICATIONS For DAIRY PRODUCTS

Transcription

1 Superintendent Harry Doc Ervin Director of Nutrition Services Nutrition Services Department Brenda Robinson (661) Bakersfield City School District 1300 Baker Street SPECIFICATIONS For DAIRY PRODUCTS B.C.S.D. BID # Bakersfield City School District 1300 Baker Street Bakersfield, CA Kern County Bid Due: June 7, :00 a.m. Publication Dates: May 17, 2017 May 24,

2 Superintendent Harry Doc Ervin Director of Nutrition Services Nutrition Services Department Brenda Robinson (661) Bakersfield City School District 1300 Baker Street B.C.S.D. BID # DAIRY PRODUCTS AND RELATED ITEMS August 1, July 31, 2018 BIDS DUE: Wednesday, June 7, :00 a.m. Bakersfield City School District Department of Nutrition Services Education Center Baker Street General Conditions And Instructions To Bidders I. Bidders shall submit bids on the basis of (a) full service i.e. daily delivery to each school, and (b) limited service i.e. two deliveries per school per week. Award may be made on (a), (b), or both. We estimate that there will be 43 sites requiring delivery. It is anticipated that all sites will be full-service. Please refer to the attached list of schools and addresses. All bids, in order to be considered for acceptance, shall be sealed and delivered to the Department of Nutrition Services, 1300 Baker Street, Bakersfield, California, on or before Wednesday, June 7, :00 a.m., and will be opened and read publicly by the Director of Nutrition Services, and Director of Purchasing soon thereafter. Date and time of opening shall appear on bid envelope. Bid on each item separately. State brand and unit price. Place an asterisk (*) after the unit bid price to indicate if the item being bid is not as specified. Additional types of dairy products or related items may be purchased under this bid at a price mutually agreed to between the successful bidder and the District. All prices and notations must be typed or written in ink. Erasures are not permitted. Mistakes may be crossed out and corrections made adjacent, and must be initialed in ink by the person signing the bid. Verify the bids before submission as they cannot be withdrawn or corrected after being opened. Bids received after the designated time (9:00 a.m.) will be returned unopened - no exceptions. No charge for containers, packing, draying, handling or any other purpose will be allowed over and above the prices bid. II. Bidder shall accept toll-free phone orders directly from individual schools on an agreed upon order schedule, with personnel available to make adjustments and handle inquiries by district staff. III. All products shall conform to the provisions set forth in the federal, state, county and city laws for production, handling, processing, and labeling. Containers shall be constructed so as to ensure safe transportation to point of delivery. Half-pint (1/2) milk containers must meet the State of California Department of Food and Agriculture, Bureau of Milk and Dairy Foods Control Regulations. Containers shall not be packed in shrink-wrapped case cubes. Half-pint containers shall be filled to meet net content labeling requirements. When the District cannot use a product because the product failed to pass inspection by state weights and measures representatives, the vendor shall deliver replacement product before the meal service begins. If the District cannot claim meals for reimbursement because the vendor s product(s) failed to meet net content requirements, the vendor shall provide restitution to the District by reimbursing the District for the value of federal and state reimbursements and fair value of commodities lost. In addition, the vendor shall reimburse the District for lost revenue that can result when the District is unable to sell meals or menu items a la carte due to the vendor s failure to meet prescribed standards, such as net content labeling. 2

3 IV. The coded date on milk containers when received by the district must show seven (7) or more additional shelf-life days. Any containers received that do not meet the required coded seven-day time line will be replaced by appropriate dairy product upon request. When received, cases must be packed so that milk containers with the earliest code dates can be served first, so that School Nutrition Managers may rotate inventory accordingly. V. Special care shall be taken in handling all cases of milk containers. Milk shall be packaged in sterilized plastic cases. If necessary, clean covering of cases (of a type acceptable to the District) shall be provided by the vendor to ensure clean milk containers. When milk is delivered to a district representative, the temperature shall not exceed maximum of 40 degrees Fahrenheit, and shall be in an unfrozen state. Milk shall be packed in cases without plastic shrink-wrap. Milk containers soiled by leaking milk shall be replaced in a timely manner. VI. All dairy products shall be delivered (full service) into equipment provided at the cafeteria in such quantities and at such time as may be ordered by the School Nutrition Managers. Milk will be stored in the cafeteria s milk cooler by the delivery person, if one is available or stacked in walk-in on a rolling dolly. Frozen products shall be delivered hard frozen, 0 degrees Fahrenheit, or below. VII. Under full service delivery, the regular delivery schedule must be acceptable to the School Nutrition Manager of the cafeteria being served. When necessary, special deliveries must conform to the time desired. Deliveries shall be made no earlier than 6:00 a.m. and no later than 1:30 p.m. No milk deliveries will be accepted during school lockdowns. VIII. The cost of inspection of dairy products or related items which do not meet specifications will be at the expense of the vendor. IX. An itemized, numbered invoice showing the vendor s name, date, quantity, type, prices and extended charges of items purchased, must be furnished to the individual school cafeteria at the time of delivery. In addition, the vendor shall submit one monthly statement to the following name and address: Bakersfield City School District Department of Nutrition Services Education Center Baker Street Attention: Fiscal Services The monthly statement shall be broken down by site, by date, and include invoice numbers for all charges. This statement showing the month s purchases shall be received by the Department of Nutrition Services by the tenth of the following month. Payment shall be made based on delivered invoice totals. Invoices received by the last day of the month will be paid by the last day of the following month, with the exception of November, which, due to Winter Break, will be paid by January 15. X. Estimated annual quantities: are included in Bid Sheet XI. The Board of Education reserves the right to require each successful bidder to submit a bid/performance bond equaling one percent (1%) of the total value of products bid. XII. Price adjustments will be made upon approval by the California Bureau of Milk Stabilization pursuant to applicable state regulations. XIII. The District will award to the lowest responsible bidder based on aggregate bottom line net pricing and serviceability. XIV. Bidders must submit a Dairy Products specification sheet also know as Nutrition Fact Label, for each product specified on Bid. XV. When there is a school holiday or recess, the surplus milk will be picked up by the Milk Company and a credit slip written for the total units of milk returned to the Milk Company 3

4 XVI. Pursuant to Public Contract Code Sections and 20265, other Kern County Public School Districts, and Kern County Office of Education, may purchase Dairy Products and Related Items and associated alternates under the same terms and conditions of this bid. The District waives its rights to require other district to draw their warrant in favor of the district and authorizes each district/agency to make payments directly to the successful bidder. Bidders have the option to accept or decline this piggyback option on a per request basis. XVII. Vendor shall complete and return the forms, Suspension and Debarment Certification and Certification Regarding Lobbying, which are required by the U.S. Department of Agriculture as part of the bid process. These forms are included with this packet. XVIII. Vendor shall complete the Disclosure of Lobbying Activity form. A copy of your last health inspection and a copy of operation license is also required. XIX. USDA and State Compliant Regulations and Recall Notification A. Items submitted must comply with California Department of Education s SB80, which includes the following: -Do not contain artificial trans-fat. A food item contains artificial trans-fat if it contains vegetable shortening, margarine, or any kind of hydrogenated or partially hydrogenated vegetable oil, unless the manufacture s documentation or the label required on the food, pursuant to applicable federal and state law, list the trans-fat content as less than 0.5 gram per serving. Have not been deep fried, par fried or flash fried in an unpermitted oil or fat as part of the manufacturing process. Prohibited oils and fats include, but are not limited to, palm, coconut, palm kernel, lard, or those typically solid at room temperature and known to negatively impact cardiovascular health. Permitted oils include, but are not limited to, canola, safflower, sunflower, corn, olive, soybean, peanut, or a blend of these oils, or those typically liquid at room temperature and known for their positive cardiovascular benefit. B. All items submitted must comply with California Department of Education and USDA Nutrition Services requirements on food and beverage products in sponsorship of the National School Lunch Program. C. Any new or revised USDA or CDE regulations will be included with each additional year extensions of awarded responses. All products must comply to be considered for the extension, at that time. Changes in USDA or CDE regulations may change acceptability of awarded product and additional testing/cutting may be required. D. USDA regulations and instructions will supersede and be followed for all recalls. All recall notification and expansion of a recall must be notified within twenty-four (24) hours to Nutrition Services Department ( ). E. Buy America Clause: Pursuant to California Public Contract Code Section 3410, a preference to United States grown produce and United States-processed foods will be given when economically feasible. For purposes of this section, the determination of economically feasible shall be made by the purchasing Agency or its designee. XX. The successful bidder shall be required to submit written assurance of compliance with Title VII of the Civil Rights Act of 1964 and Title IX of the Education Amendments of 1972 that there will be no discrimination against any employees or applicants for employment, promotion, and assignment of wages because of race, color, religious creed, sex, national origin or ancestry. (See attached Certificate of Compliance). XXI. The Bakersfield City School District reserves the right to reject any or all bids, or to waive any irregularities or informalities in any bids or in the bidding process, and to award more than one contract. If two identical low bids are received from responsive and responsible bidders, the Bakersfield City School District will determine which bid will be accepted pursuant to Public Contract Code Section

5 Bakersfield City School District Department of Nutrition Services Education Center Baker Street SPECIFICATIONS 1. 1% Fat Milk Grade A, pasteurized, homogenized, % maximum butterfat, 11% minimum solids (non-fat), maximum bacteria 15,000 per c.c., pure pack half-pint cartons. 2. Non-Fat Milk Grade A, pasteurized, 0.25% maximum butterfat content, 9% minimum solids (non-fat), maximum bacteria 15,000 per c.c. 3. Lactaid or Lactose Free Milk 4. Chocolate Flavored Non-Fat Milk Grade A, Pasteurized, 1 % Lactose Free product Grade A, pasteurized, 0.5% maximum butterfat, 9% milk solids (Non-fat), pure pack half-pint cartons. 5. Buttermilk Grade pasteurized, cultured, non-fat milk, 8% minimum solids (non-fat). Product must not contain high fructose corn syrup. 5

6 Bakersfield City School District Department of Nutrition Services Education Center Baker Street DAIRY PRODUCTS AND RELATED ITEMS BID SHEET B.C.S.D. BID # This bid must be sealed and filed with the Department of Nutrition Services, at the above address, before 9:00 a.m. on Wednesday, June 7, Name of Company / Firm Bid award will be made to include all items. The right is reserved to award contracts upon an individual school basis according to present service or to regulate proportion of large volume schools to those of lesser volume. Quote prices in ink or type; no erasures permitted. If you make an error, cross out the error and initial. ITEM ESTIMATED YEARLY UNIT USAGE FULL SERVICE DELIVERY (A) LIMITED SERVICE DELIVERY (B) BRAND Net Unit Price 1. 1% Low-Fat Milk, 1/2 pt. 2,574, Fat Free Milk Hpt Mini 568, Lactaid 8 oz. Fat Free Special Diets 29, Chocolate Flavored Non-Fat Milk, ½ pt 4,395, Buttermilk, ½ gallon 3352 The undersigned hereby proposes and agrees to furnish and deliver the goods or services in accordance with the terms, conditions, specifications and prices. Firm Name: Name of Bidder: Address: Phone: Date: Phone Number(s) ORDERING # EMERGENCY # Signature of Bidder Date If further information is desired before bidding, please call Brenda Robinson, Director of Nutrition Services at (661) or at robinsonb@bcsd.com 6

7 Bakersfield City School District Department of Nutrition Services 1300 Baker Street School Sites School Street Address ZIP Casa Loma Elementary 525 E. Casa Loma Drive Chavez Elementary 4201 Mesa Marin Drive College Heights Elementary 2551 Sunny Lane Downtown School 2021 M Street Eissler Elementary 2901 Eissler Street Evergreen Elementary 2600 Rose Marie Drive Franklin Elementary 2400 Truxtun Avenue Fremont Elementary 607 Texas Street Garza Elementary 2901 Center Street Harding Elementary 3201 Pico Street Harris Elementary 4110 Garnsey Lane Hills Elementary 3800 Jewett Avenue Hort Elementary 2301 Park Drive Jefferson Elementary 816 Lincoln Street Johnson Center 1100 Ninth Street Longfellow Elementary 1900 Stockton Street Horace Mann Elementary 2710 Niles Street McKinley Elementary 601 Fourth Street Mt. Vernon Elementary 2161 Potomac Avenue Munsey Elementary 3801 Brave Avenue Nichols Elementary 3401 Renegade Avenue Noble Elementary 1015 Noble Avenue Owens Primary 815 Potomac Avenue Owens Intermediate 815 Eureka Street Paul Cato/Douglas Fletcher 9801 Highland Knolls Pauly Elementary 313 Planz Road William Penn Elementary 2201 San Emidio Street Pioneer Elementary 4404 Pioneer Drive Roosevelt Elementary 2324 Verde Street Thorner Elementary 5501 Thorner Street Voorhies Elementary 6001 Pioneer Drive Wayside Elementary 1000 Ming Avenue Frank West Elementary 2400 Benton Street Williams Elementary 1201 Williams Street Chipman Jr. High 2905 Eissler Street Compton Jr. High 3211 Pico Street Curran Middle School 1116 Lymric Way Emerson Middle School 801 Fourth Street Sequoia Middle School 900 Belle Terrace Sierra Middle School 3017 Center Street Stiern Middle School 2551 Morning Drive Washington Jr. High 1101 Noble Avenue

8 CERTIFICATE OF COMPLIANCE The Name of Company / Firm hereby submits this document to the Bakersfield City School District Department of Nutrition Services Education Center 1300 Baker Street that pursuant to the General Conditions and Instructions to Bidders pertaining to the Dairy Products and Related Items Bid, on June 7, that all requirements of Title VII of the Civil Rights Act of 1964 and Title IX of the Education Amendments of 1972 will be fulfilled. Signature of Bidder Date Type or Print Name of Bidder Name of Bidder s Firm Address Area Code and Phone Number 8

9 BAKERSFIELD CITY SCHOOL DISTRICT BIDDER S CHECK LIST DAIRY PRODUCTS AND RELATED ITEMS BID Bid Opening: June 7, 2017 Time: 9:00 A.M. Location: District Office, 1300 Baker Street, Bakersfield, CA BAKERSFIELD CITY SCHOOL DISTRICT CONTRACT DOCUMENTS (Items checked are included in this bid package an must be returned and completed, if applicable, with the bid package) Invitation for Bid Product Specification Sheets for each item bid Signed Bid Pricing Form Certificate of Compliance Suspension and Debarment Certification Certification Regarding Lobbying Disclosure of Lobbying Activity Copy of Last Health Inspection Copy of Operating License THIS CHECKLIST IS TO BE SUBMITTED WITH THE BID PACKAGE. THE SIGNATURE OF THE BIDDER SIGNIFIES THAT THE BIDDER HAS REVIEWED THE CHECKLIST AND RECEIVED COPIES OF ALL OF THE DOCUMENTS LISTED THAT ARE INCLUDED AS INDICATED BY X Signature of Bidder Date 9

10 California Department of Education Child Nutrition and Food Distribution Division School Nutrition Program Unit, April 1998 SUSPENSION AND DEBARMENT CERTIFICATION U.S. DEPARTMENT OF AGRICULTURE INSTRUCTIONS: SFA to obtain from any potential vendor or existing contractor for all contracts in excess of $100,000. This form is required each time a bid for goods/services over $100,000 is solicited or when renewing/extending contract exceeding $100,000 per year. (Includes Food Service Management and Food Service Consulting Contracts.) Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions This certification is required by the regulations implementing Executive Order 12549, Debar- ment and Suspension, 7CFR Part 3017, Section , Particpants responsibilities. The regulations were published as Part IV of the January 30, 1989, Federal Register (pages ). Copies of the regulations may be obtained by contacting the Department of Agriculture agency with which this transaction originated. (BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE.) (1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department of agency. (2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. BAKERSFIELD CITY SCHOOL DISTRICT Name of School Food Authority Agreement Number Potential Vendor or Existing Contractor (Lower Tier Participant): Vendor: Printed Name and Title: Signature Date 10

11 alifornia Department of Education Child Nutrition and Food Distribution Division School Nutrition Program Unit, April 1998 INSTRUCTIONS FOR CERTIFICATION 1. By signing and submitting this form, the prospective lower tier participant (one whose contract for goods or services exceeds the Federal procurement small purchase threshold fixed at $100,000) is providing the certification set out on the reverse side in accordance with these instructions. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive order You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this form that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this form that it will include this clause titled Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 11

12 California Department of Education Child Nutrition and Food Distribution Division School Nutrition Program Unit, April 1998 CERTIFICATION REGARDING LOBBYING INSTRUCTIONS: To be completed and submitted annually by (1) any child nutrition entity receiving Federal reimbursement in excess of $100,000 per year and (2) potential or existing contractors/vendors as part of an original bid, contract renewal or extension when the contract exceeds $100,000. Applicable to Grants, Subgrants, Cooperative Agreements, and Contracts Exceeding $100,000 in Federal Funds Submission of this certification is a prerequisite for making or entering into this transaction and is imposed by section 1352, Title 31, U.S. Code. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Any person who fails to file the required certification shall be subject to a civil penalty of not less that $100,000 and not more than $100,000 for each such failure. The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned, to any person for influencing or attempting to influence an office or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of a Federal contract, the making of a Federal grant, the making of a Federal loan, the entering into a cooperative agreement, and the extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure Form to Report Lobbying, in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all covered subawards exceeding $100,000 in Federal funds at all appropriate tiers and that all subrecipients shall certify and disclose accordingly. Bakersfield City School District Name of SFA Receiving Child Nutrition Reimbursement in Excess of $100,000: Agreement Number 1300 Baker Street, Bakersfield, CA Address of SFA Printed Name and title of Submitting Official: Signature Date OR Vendor: Printed Name and Title: Signature Date Bakersfield City School District School Food Authority: Agreement Number 12

13 1

14 2