BOARD OF COUNTY COMMISSIONERS MEETING TUESDAY, JANUARY 11, :01 P.M. ASSEMBLY ROOM, FIFTH FLOOR 315 COURT STREET, CLEARWATER, FLORIDA

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1 BOARD OF COUNTY COMMISSIONERS MEETING TUESDAY, JANUARY 11, :01 P.M. ASSEMBLY ROOM, FIFTH FLOOR 315 COURT STREET, CLEARWATER, FLORIDA Members Present: Susan Latvala, Chairman; John Morroni, Vice-Chairman; Kenneth T. Welch; Nancy Bostock; Neil Brickfield; and Norm Roche. Late Arrival: Others Present: INVOCATION: Karen Williams Seel. James L. Bennett, County Attorney; Robert S. LaSala, County Administrator; Claretha N. Harris, Chief Deputy Clerk; and Michael P. Schmidt, Deputy Clerk. Pastor Mike McGinnis, First Christian Church, Clearwater. PLEDGE OF ALLEGIANCE: Commissioner Morroni. PRESENTATIONS AND AWARDS: 1. Proclamation recognizing the 20 th Anniversary of the Tampa Bay Estuary Program presented to Holly Greening, Executive Director. 2. Presentation by Chris Holley, Florida Association of Counties Executive Director. 3. Presentation by Gerald Seeber, Tampa Bay Water General Manager. Mr. Seeber conducted a PowerPoint presentation titled Update of Regional Water Supply, a copy of which has been filed and made a part of the record, and provided an update on the status of Tampa Bay Water (TBW). Following the presentation and in response to queries by Commissioners Welch and Roche, Mr. Seeber reported that construction to repair cracks in the Tampa Bay Water Reservoir foundation will commence mid-2012 and will continue for approximately 24 months; and that the Board of TBW has taken an aggressive approach toward recovering the cost of any reservoir facility repairs; whereupon, he related that while he expects to see less volatility in water rates going forward, Tampa Bay Water is vulnerable to the unpredictable price changes for chemicals and energy. Mr. Seeber related that even though TBW is considering making the reservoir a little larger during the repairs, the demand for water in Hillsborough, Pasco, and Pinellas Counties is expected to remain fairly constant for approximately the next 15 years; that the tri-county region compares favorably with the rest of the State regarding water 1

2 conservation; and that TBW is in a strong position compared to many other urban areas in the nation; whereupon, Chairman Latvala expressed her enthusiasm regarding TBW projects which reduce groundwater pumping and help to restore the environment. # 1 Ordinance No adopted extending the deadline of Ordinance No regarding a moratorium on the permitting of digital off-premises signs in unincorporated Pinellas County from January 17, 2011 until May 13, No correspondence has been received. No citizens appeared to be heard. In response to queries by Commissioners Welch and Roche, Planning Director Brian K. Smith, with input by Director of Public Works and Transportation Peter J. Yauch, provided a brief summary regarding the request, and indicated that the County Sign Code allows the display of changeable messages on signs as long as the duration is at least one minute prior to changing to the next message; that one of the major billboard owners has requested that the County relax the one-minute interval to allow changes every six seconds; that the Board previously delayed action in anticipation of a Federal Highway Administration (FHA) study on the safety impacts of changeable signs on motorists; that the final report of the FHA should be finished within the next two months; and that since the issues involved are complex and varied, the stakeholders wanted additional time to thoroughly discuss the matter. Vote * * * * At this time, 3:40 P.M., Commissioner Seel entered the meeting. * * * * # 2 Public hearing held regarding a proposed ordinance adopting amendments/additions to Section , Signs, of the Pinellas County Land Development Code pertaining to Electronic Changeable Messages on Off-Premises Signs (Second Public Hearing). No correspondence has been received. No citizens appeared to be heard. Public hearing and action continued to April 12 and April 26,

3 # 3 Ordinance No adopted approving Case No. CW 10-22, the proposal by Pinellas County to amend the Countywide Future Land Use Plan from Residential Low Medium (up to ten units an acre) to Residential/Office General, re 0.1 acre located on the south side of 54 th Avenue North, approximately 200 feet east of 28 th Street North (subthreshold amendment). Pinellas Planning Council recommended approval of the proposal and staff concurred. No correspondence has been received. No citizens appeared to be heard. CITIZENS TO BE HEARD Lenore Faulkner, Madeira Beach, re Pinellas Park Middle World Class Career and Technology School. Jack B. Olsen, St. Petersburg, re Thank you. Matthew Leffler, Clearwater, re Fluoride. Alexander Schlegel, St. Petersburg, re Fluoride poisoning. Daniel Alloncius, St. Petersburg, re Water. CONSENT AGENDA ITEMS NOS. 4 THROUGH 14 APPROVED, WITH THE EXCEPTION OF ITEMS NOS. 8b, 11, AND 12, WHICH WERE CONSIDERED UNDER ITEM NO. 15. # 4 Minutes of regular meetings of November 30 and December 14, 2010 approved. # 5 Dock Fee Report for the month of November 2010 received for filing. # 6 Vouchers and Bills Paid Periods November 22 through November 26, 2010 and November 29 through December 3, Payroll Journal Expenditures Payroll Journal page numbers 1 through 2598 Payroll checks numbered through Imprest Fund Expenditures Manual check numbered System checks numbered through

4 ACH Transfers numbered 7352 through 7482 Wire Transfers numbered through # 7 Miscellaneous items received for filing: a. City of Clearwater Ordinance No adopted November 16, 2010, amending the Comprehensive Plan. b. City of Pinellas Park Notice of Public Hearing re proposed Ordinance No to be held January 13, 2011, annexing certain property. c. City of Safety Harbor Resolution No adopted December 6, 2010, approving a membership reapportionment plan for the Metropolitan Planning Organization. d. City of Safety Harbor Annual Approved Budget for Fiscal Year e. Public Risk Management of Florida Intergovernmental Cooperative Agreement for the City of Treasure Island for the provision of insurance, together with an Affidavit of Authenticity. f. Florida Public Service Commission Final Order granting Florida Power Corporation, d/b/a Progress Energy Florida, Inc., authority to issue and sell securities. # 8a Fiscal Year 2010 Board Budget Amendment No. 15 was filed and made a part of the record. # 8b See Item No. 15. # 9 Resolution No adopted supplementing the Fiscal Year 2011 General Fund Budget to appropriate earmarked receipts for a particular purpose (unanticipated grant revenues to the Pinellas County Sheriff s Office totaling $118,570.00). #10 Plats, Guaranties, Sureties, and Agreements: Great Oaks of Ozona plat accepted and approved for recording. 4

5 #11 See Item No. 15. #12 See Item No. 15. #13 Award of bid to Prosys Information Systems, Inc. for the purchase of Cisco Computer Hardware and Maintenance Support (Contract No B) approved for an estimated 24-month expenditure of $358, on the basis of being the lowest responsive, responsible bid received meeting specifications; contract is for a period of 24 months beginning February 21, 2011 and expiring February 23, 2013, with two additional 12-month extensions to be exercised only if all percentage discounts, terms, and conditions remain the same and the County Administrator grants approval. #14 Report Notice of new lawsuit and defense of the same by the County Attorney in the case of Shannon Baker, as Personal Representative, et al. versus Pinellas County Circuit Civil Case No CI-15 Allegations of Wrongful Death. #15 Items for discussion from Consent Agenda (County Administrator and Clerk of Circuit Court) # 8b Fiscal Year 2011 Board Budget Amendment No. 4 was filed and made a part of the record. In response to queries by Commissioners Seel and Welch, Real Estate Management Director Paul S. Sacco discussed the Sheriff s Technical Services Building project, reporting that the buildings are in proximity to the Criminal Justice Center; that the budget for renovations is approximately $3,200,000.00; and that even though funding dollars are being drawn from the St. Petersburg Judicial Tower Renovation project, those dollars will be restored during the Fiscal Year 2012 budget development process. #11 Change Order No. 1 to the Agreement with David Nelson Construction Company for improvements to Keystone Road from U.S. Highway 19 to East Lake Road (Project No , Bid No CP) approved decreasing the agreement amount by $561, for a revised total of $31,041, Chairman authorized to sign and the Clerk to attest. During discussion and in response to queries by Commissioners Seel and Welch, Director of Public Works and Transportation Peter J. Yauch indicated that the purpose of the change order is to implement the Value Engineering Change 5

6 Proposal (VECP) savings proposed; that the change order consists of decreasing five pay items and increasing five pay items to facilitate payment for substitution of materials for specific retaining walls; that the change order includes the allocation of $561, (50 percent of the total savings) for VECP Unspecified Work that will be used to credit the contractor, in accordance with the Value Engineering Incentive section of the contract; and that the remaining $561, (50 percent of the total savings) will be returned to the Capital Improvement Program for use on other projects, resulting in a total savings of approximately $1,123,561.08; whereupon, Mr. Yauch agreed to provide the members with additional statistical and financial information. #12 Revised Notice of Grant Award from the United States Department of Health and Human Services, Health Resources and Services Administration (HRSA) for the Pinellas County Mobile Medical Unit approved (Health and Human Services). In response to queries by Commissioner Brickfield, Health and Human Services Interim Director Clifford Smith confirmed that the approximately $651, is General Fund money budgeted to the Health and Human Services (HHS) Department; that the funds are used by the department to obtain a federal grant to fund the mobile medical van; and that federal law dictates that the grant funds be used only for the homeless population; whereupon, he discussed the general hours of operation for the medical van and the type of treatment provided. Mr. Smith related that the County eliminated one of its medical vans because of budget reductions; that it currently has one medical van that operates Monday through Friday, serving approximately 2,650 unduplicated individuals; that the new mobile medical van has already been approved; and that the agenda item today is for continuation funding to operate the van. In response to the concerns of Commissioner Brickfield that the County provides a different level of medical service to the homeless population than it provides to other low-income citizens, Mr. Smith confirmed that the County has gone to a "medical home" model. He related that while the $651, General Fund money could be put toward operating the 12 medical homes, experience shows that the homeless people are more comfortable with the medical vans and will not visit a medical home, no matter how conveniently located. Administrator LaSala related that onsite proactive treatment is a cost-avoidance in terms of emergency medical costs; whereupon, Commissioner Brickfield pointed 6

7 out that Pinellas County already provides funding to hospitals for the treatment of low-income and homeless individuals; and that any cost avoidance would benefit the hospitals, not Pinellas County; and Commissioner Seel related that she has considered the medical van as a diversion-type program that prevents type responses. During discussion, Mr. Smith reported that the 12 medical homes currently serve about 8,000 people but have the capacity to serve 11,000; whereupon, Commissioner Bostock pointed out that the County is double paying for the homeless population and not utilizing the capacity in the medical homes for which it is already paying; and suggested that a work session be held to discuss how to fully utilize the medical homes rather than funding the medical vans. Commissioner Seel requested that a report be prepared relating to those individuals who use the medical van for basic health care issues and those who require emergency medical services; and Commissioner Roche requested a compilation of statistics relating to cost avoidance, preferably from the onset of the mobile medical unit program, indicating what the County is receiving for the dollars it is expending; whereupon, Commissioner Welch related that even though he agrees that the issue should be reviewed strategically, any changes to the program should be thoroughly vetted. Discussion continued and in response to queries by Commissioner Roche, Mr. Smith related that Pinellas Safe Harbor and Pinellas Hope are approximately one mile apart; that the nearest medical home is 10 miles away; that the mobile medical unit treats approximately 30 homeless patients each time it visits Pinellas Hope; that the Sheriff has had discussions with local hospitals about the possibility of operating the clinic at Safe Harbor; and that the van will be going to Safe Harbor once a week if the County Administrator grants his approval; whereupon, Mr. LaSala questioned whether the Sheriff will reimburse the County for the mobile medical van visits. Among the suggestions to provide medical service to the homeless while expending fewer dollars were: transport the homeless to and from the medical homes. provide outreach efforts to tear down the psychological barriers that prevent the homeless population from using the medical homes. 7

8 increase the comfort level by reserving a specific time for the medical homes to serve only the homeless. relocate a medical home to the vicinity of Safe Harbor and Pinellas Hope that could provide medical care to both facilities. Utilize the van provided by St. Petersburg to transport the homeless to the downtown St. Petersburg medical home. Commissioner Bostock stated that since there is no shortage of capacity within the Medical Home program, it should be possible to reallocate the resources to operate a medical home in the Safe Harbor and Pinellas Hope area in order for the patients to be better served and fewer dollars expended; and Chairman Latvala indicated that a budget session would be scheduled to discuss the issue. Following discussion, Commissioner Welch moved, seconded by Commissioner Seel, that the service will continue to be provided until February 28, Motion - Commissioner Welch Second - Commissioner Seel Thereupon, Commissioner Welch moved, seconded by Commissioner Seel, that Agenda Items Nos. 8b, 11, and 12 be approved. Motion - Commissioner Welch Second - Commissioner Seel #16 Construction Change Order No. 4 to the contract with Johnson Bros. Misener Marine, a joint venture, for Belleair Beach Causeway Bridge Replacements (PIDs Nos and 1212; Bid No C) approved, increasing the contract time an additional 75 calendar days, revising the scheduled completion date to December 22, 2009, and increasing the contract amount by $121, (revised contract total amount, $72,773,937.53); Chairman authorized to sign the Change Order and the Clerk to attest. At the request of Commissioner Welch, Director of Public Works and Transportation Peter J. Yauch referenced a spreadsheet itemizing the payments related to the project, a copy of which has been filed and made a part of the record, and indicated that the cost increase is comprised of seven primary items, including the disputes review board relating to the claim from Bright House cable, which will likely end up in litigation; increased quantities of bridge deck epoxy injections; shortened pilings related to Wall 3 and Wall 4; additional testing related to the spall evaluation; additional anti-graffiti 8

9 coating for roadway barriers; and upgrades to six-inch-thick sidewalks in areas where vehicle traffic was not originally anticipated; whereupon, he pointed out that the increase is 0.17 percent of the overall $72 million contract. Motion - Commissioner Welch Second - Commissioner Morroni #17 Final agreements with each of the 27 top ranked firms for roadways, drainage, structural, civil and traffic engineering consulting services on a continuing basis (Contract No CN), as outlined in the agenda memorandum dated January 11, 2011, and attachments, which have been filed and made a part of the record, approved as follows: Firms qualified to perform services for specific projects as presented in the Request for Proposal: 1. TBE Group, Inc. d/b/a Cardno TBE 2. URS Corporation Southern d/b/a URS 3. Cumbey and Fair, Inc. 4. Engineering & Applied Science, Inc. 5. Post, Buckley, Schuh & Jernigan, Inc. 6. Kisinger Campo and Associates Corporation 7. H. W. Lochner, Inc. 8. The Heimburg Group, Inc. 9. Volkert, Inc. 10. Icon Consultant Group, Inc. 11. Jones Edmunds & Associates, Inc. 12. HDR Engineering, Inc. 13. Wade Trim, Inc. Firms qualified to perform smaller nonspecific projects: 14. Ayres Associates Inc. 15. E.C. Driver & Associates, Inc. 16. KCI Technologies, Inc. 17. Faller, Davis & Associates, Inc. 18. George F. Young, Inc. 19. Bayside Engineering, Inc. 20. Halcrow, Inc. 21. Reynolds, Smith, and Hills, Inc. 9

10 22. HNTB Corporation 23. Lockwood, Andrews and Newnam, Inc. 24. Florida Design Consultants, Inc. 25. Dyer, Riddle, Mills and Precourt, Inc. 26. King Engineering Associates, Inc. 27. Hamilton Engineering & Surveying, Inc. Contracts effective upon execution by the parties for an initial 24-month period and may be extended for three additional 12-month periods, pending approval by the County Administrator; Chairman authorized to sign the agreements and the Clerk to attest. In response to comments and queries by Commissioners Seel and Brickfield, Purchasing Director Joseph Lauro and Mr. Yauch indicated that the upset limits are per firm on an annual basis; that $15.8 million represents the total for the first two years of the contracts for the 27 firms; that the original contract pricing remains in effect; that, on average, the bids came back at 2008 pricing or less; and that the price is locked in for the two-year period; whereupon, Commissioner Seel indicated that the process resulted in some savings. #18 Final negotiated agreement with Directions for Mental Health, Inc. for behavioral healthcare for the Health and Human Services Department (Contract No P) approved; agreement effective upon execution by the parties through September 30, 2012, and may be extended for one additional 24-month period (total estimated expenditure, $1,000,000.00); Chairman authorized to sign and the Clerk to attest after proper execution by the contractor and written approval as to form by the Office of the County Attorney (Health and Human Services/Purchasing). Motion - Commissioner Welch Second - Commissioner Morroni In response to query by Commissioner Seel, Cliff Smith, Health and Human Services, indicated that the program is a new initiative and provided additional details regarding the medical home program. 10

11 #19 Authorization granted to advertise a public hearing to be held on January 25, 2011 for the re-appropriation of fund balance in the Fiscal Year 2011 budget for the General Fund, Capital Improvement Projects Fund, and Business Technology Services Fund approved (Management and Budget). #20 Change Order No. 1 to the contract with Air Mechanical and Service Corporation for Air Handling Unit Replacement STAR Center (Bid No B) approved, increasing the contract time an additional 157 calendar days, revising the scheduled completion date to January 31, 2011, and increasing the contract amount by $31, (total revised expenditure not to exceed $289,636.00) (Real Estate Management/Purchasing). Motion - Commissioner Welch Second - Commissioner Seel #21 Construction Change Order No. 1 (final) to the agreement with QRC, Inc. for Pump Station Rehab and Replacements Group 3 Pump Station Nos. 312, 342, and 392 (PID No B; Contract No C) approved, increasing the contract amount by $1, (revised total contract amount, $561,926.57), accepting the contract as complete, and releasing final payment, including retainage; project was substantially completed on March 2, 2010 and accepted as final on October 29, Chairman authorized to sign the Change Order and the Clerk to attest (Utilities/Purchasing). Motion - Commissioner Bostock Second - Commissioner Morroni #22 Other Administrative Matters Mr. LaSala related that, as a result of the Belcher Road water main break and replacement, staff has undertaken a number of forward-looking efforts in the areas of leak detection, pipe pressure, construction alignment, and coordination on the intergovernmental level to anticipate future problems and mitigate impacts; and that progress reports will be provided to the Board; whereupon, Chairman Latvala thanked the many staff members involved in the emergency; and Mr. LaSala pointed out that over 150 County employees contributed to the effort. 11

12 #23 County Attorney authorized to initiate litigation in the case of Pinellas County versus Lisa P. Jackson and the United States Environmental Protection Agency Challenging Adopted Federal Total Maximum Daily Loads and Adopted Numeric Nutrient Water Quality Standards. Motion - Commissioner Bostock Second - Commissioner Brickfield #24 County Attorney Miscellaneous None. #25 Final negotiated contract with WorkNet Pinellas, Inc. for temporary staffing services withdrawn by the County Administrator (Human Resources). #26 County Administrator Reports None. #27 Virginia Rowell reappointed to the Pinellas County Community Foundation Board for a three-year term expiring January 31, #28 Appointments and reappointments to the Pinellas County Economic Development Council, as outlined in the agenda memorandum dated January 11, 2011, which has been filed and made a part of the record, approved. #29 County Commission Miscellaneous: a. Neil A. Valk appointed to the Downtown Palm Harbor Review Committee. Motion - Commissioner Seel b Boards and Committees Individual Commissioner Appointments approved. 12

13 c. Tess Avramidis appointed to the Palm Harbor Community Services Agency, Inc. Motion - Commissioner Welch Second - Commissioner Seel d. Robert P. Symanski reappointed to the Value Adjustment Board. e. Commissioner Brickfield requested an update on the EMS study. Mr. LaSala reported that there will be a presentation and the Board will receive the draft report at the January 25, 2011 meeting; and that the final report may come before the Board within the next few months, and provided additional input. f. Commissioner Bostock thanked everyone re strategic planning process and for her appointment as liaison to the Youth Advisory Committee. g. Commissioner Morroni reported that next month he will begin meeting with the individual mayors, as he did in 2004, and will report back to the Board after each meeting. announced that his 16 th Annual Law Enforcement Dinner will take place on Friday, January 28, 2011, at the Hilton St. Petersburg Carillon Park at 7:00 P.M.; and that the proceeds will go to the Florida Sheriff s Pinellas County Athletic League. discussed plans for celebrating the Pinellas County Centennial, noting that the kickoff celebration will begin May 14, 2011, at 9:00 A.M. h. Commissioner Welch thanked everyone re strategic planning process and commended staff for involvement re water main break. 13

14 discussed new Community Office Hours program he will be implementing and announced that he will be at the James Weldon Johnson Library in St. Petersburg on Wednesday, January 26 from 4:00 P.M. to 7:00 P.M.; and agreed to discuss other Commissioners participating in the program. i. Commissioner Seel congratulated the Dali Museum on its grand opening today. j. Commissioner Roche commended staff for efforts re water main break. k. Chairman Latvala distributed a copy of Recycle Today and announced that it will be distributed in the Tampa Tribune and the St. Petersburg Times this Sunday. discussed increasing volunteer services and provided the volunteer services opportunity of the week. #30 Meeting adjourned at 4:52 P.M. ATTEST: KEN BURKE, CLERK Chairman By Deputy Clerk 14